R-2024-120 - 5/23/2024 RESOLUTION NO. R-2024-120
WHEREAS, the City of Round Rock ("City") desires to purchase dispatch consoles for the
Police Department; and
WHEREAS,Houston-Galveston Area Council ("HGAC"), acting as the agent for various local
governmental entities who are "End Users" under Interlocal Agreements, including the City, has
solicited proposals for dispatch consoles, in accordance with the competitive procurement procedures
of Texas law; and
WHEREAS, Xybix Systems, Inc. is an approved vendor of HGAC pursuant to Contract
#EC07-23; and
WHEREAS, the City wishes to issue a purchase order to Xybix Systems, Inc. for dispatch
consoles for the Police Department, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the City Manager is hereby authorized and directed to issue a purchase order to Xybix
Systems, Inc. for the purchase of dispatch consoles for the Police Department.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 23rd day of May, 2024.
CRAI ORG , Mayor
City of Round k,Texas
ATTEST:
uutl"A
MEAGAN S KS, ity Clerk
01 12,20242:4887-0100-7h
Xybix Systems, Inc. Quote Number: 33547
8207 SouthPark Circle • Quote Date: 2/1/2024
Littleton CO 80120Phone: 303-683-5656 xyboix Revision: C
Fax: 303-683-5454 • Orig Create Date: 2/1/2024
meghand Expires: 6/1/2024
Quote Opp#: 0022908
Terms: 1%20 Days, NET 30 Days Page: 1 of 4
QUOTE TO: SHIP TO:
Acct: ROUROCROTX Round Rock Police Department
2701 N Mays St
Round Rock Police Department Round Rock, TX 78665
2701 N Mayes USA
Round Rock TX 78664-3227
Salesperson: KAYLA BUTLER
Phone: (214)727-1681
Email: kaylab@xybix.com
Phone:
Email:
HGAC Contract#EC07-23
Product Line:Eagle Line W/AXYS
Install Type:Live Cutover
Tax Exempt
.OPTIONAL Premium 10 Year Warranty
•Extended Expiration Date to June
02.01.2024:R11-WS1 &5 to mirror SUP layout-extend return for MP;Add axys-no Arc;Remove:Cup Holders;6'6"from Plan N wall. MND
01.23.2024:Update expiration. MND
11.24.2023:R10 -MND
OPTIONAL ITEMS:
Please note that Optional Items are not included in the total price.
Please contact Xybix to have any Optional Items included in the final price.
Line Part Num Desc Qty U/M List Ea. Disc.% Disc. Price Net Price
1.00 12343. Panel System Priced by the Linear Foot: 1.00 EA $68,482.00 51.00% $33,556.18 $33,556.18
Grade 3 Fabric
12343-1-DS-29-48in- 176.5 LF @
$388.00/LF
Upper Tiles Fabric Color: TBD Grade 3
G2
Lower Tiles Fabric Color: TBD Grade 3
G2
Panel Trim Color: Black
2.00 14486-31). Adj.Table Worksurface-Corner Dual 4.00 EA $2,999.00 51.00% $1,469.51 $5,878.04
Surface-72L x 72R- Cable
Management Included
2.01 14498-3D. Adj.Table Worksurface-Straight Dual 8.00 EA $2,037.00 51.00% $998.13 $7,985.04
Surface-84W x 44D- Cable
Management Included
3.00 15701 L4 Table Base 4 8.00 EA $7,378.00 51.00% $3,615.22 $28,921.76
3.01 15844 L5S Table Base for 72X72 Corner S 4.00 EA $9,128.00 51.00% $4,472.72 $17,890.88
Worksurface
Xybix Systems, Inc. Quote Number: 33547
8207 SouthPark Circle • Quote Date: 2/1/2024
Littleton CO 80120 Phone: 303-683-5656 Xybix Revision: C
Fax: 303-683-5454 • Orig Create Date: 2/1/2024
meghand Expires: 6/1/2024
Quote Opp#: 0022908
Terms: 1% 20 Days, NET 30 Days Page: 2 of 4
Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price
4.00 16744. Monitor Mount 3- Rollervision-Corner 7 4.00 EA $4,443.00 51.00% $2,177.07 $8,708.28
Dual Surface-72L x 72R
16674-Std VESA Mount Qty=4 Total:
$1,656.00-OPEN MARKET
4.01 16745. Monitor Mount 3-Rollervision-Straight a 8.00 EA $4,443.00 51.00% $2,177.07 $17,416.56
Dual Surface-84W x 44D
16674-Std VESA Mount Qty=4 Total:
$1,656.00-OPEN MARKET
5.00 13074 Cable,TBD 48.00 EA $124.00 51.00% $60.76 $2,916.48
5.01 16130-8 Datadock 2 -Keyboard Snap-In Cable 10 12.00 EA $841.00 51.00% $412.09 $4,945.08
Organizer
Includes:
8- USB Ports
1 - RJ45 Port
6.00 11792-BLK Power Bar- 10 Outlet With Black Sticker ++ 12.00 EA $185.00 51.00% $90.65 $1,087.80
6.01 11792-OR Power Bar- 10 Outlet With Orange 12 12.00 EA $185.00 51.00% $90.65 $1,087.80
Sticker
6.02 14976 6 Outlet Power Strip 25' 13 8.00 EA $196.00 51.00% $96.04 $768.32
7.00 16708. Axys Control System with Fan 14 12.00 EA $3,484.00 51.00% $1,707.16 $20,485.92
Base Price: $2,121.00
16707AXS- Heat-$675.00
16709AXS-Task Lights-$270.00
16711AXS- Footwell Lighting-$259.00
16712AXS- Down Bias Lighting-
$159.00
8.00 16909 Shelf, Under Surface, With Power, 1 AC n 12.00 EA $364.00 51.00% $178.36 $2,140.32
Outlet, 1 USB Charge, 1 USB-C Charge,
Metal, Black
10.00 12033-3D- Flip Top Return Worksurface- 18Wx36D - 4.00 EA $782.00 51.00% $383.18 $1,532.72
FT.
10.01 12033-3D- Flip Top Return Worksurface- 18Wx44D - 8.00 EA $782.00 51.00% $383.18 $3,065.44
FT.
10.02 12033-3D. Return Worksurface-21.25Wx44D 6.00 EA $782.00 51.00% $383.18 $2,299.08
10.03 12033-3D. Return Worksurface-21.25Wx44D, Left - 1.00 EA $782.00 51.00% $383.18 $383.18
10.04 12033-3D. Return Worksurface-21.25Wx44D, Right 25 1.00 EA $782.00 51.00% $383.18 $383.18
10.05 12033-3D. Return Worksurface-39.25Wx44D, Left -- 1.00 EA $782.00 51.00% $383.18 $383.18
Xybix Systems, Inc. Quote Number: 33547
8207 SouthPark Circle • xyb *ix
Littleton CO 80120 Quote Date: 2/1/2024
Phone: 303-683-5656 • Revision: C
Fax: 303-683-5454 Orig Create Date: 2/1/2024
meghand Expires: 6/1/2024
Quote Opp#: 0022908
Terms: 1%20 Days, NET 30 Days Page: 3 of 4
Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price
10.06 12033-3D. Return Worksurface-39.25Wx44D, Right n 1.00 EA $782.00 51.00% $383.18 $383.18
11.00 16209 Cable Bridge Corner Angled Left Side 29 4.00 EA $289.00 51.00% $141.61 $566.44
11.01 16210 Cable Bridge Corner Angled Right Side n 4.00 EA $289.00 51.00% $141.61 $566.44
11.02 15709 Cable Bridge Straight Left Side W 8.00 EA $289.00 51.00% $141.61 $1,132.88
11.03 15710 Cable Bridge Straight Right Side 3+ 8.00 EA $289.00 51.00% $141.61 $1,132.88
11.04 15482-3D- CPU Cabinet-ERGO ACCESS Under 32 4.00 EA $1,620.00 51.00% $793.80 $3,175.20
FT. Work Surface 18Wx34.5D With Flip Top
Hinge
11.05 15482-3D- CPU Cabinet-ERGO ACCESS Under 33 8.00 EA $1,620.00 51.00% $793.80 $6,350.40
FT. Work Surface 18Wx42.5D With Flip Top
Hinge
12.00 11093-3D. Drawer Pedestal -Mobile-Single- 16W- 3, 12.00 EA $1,466.00 51.00% $718.34 $8,620.08
6-6-12 Drawers 16W 18D
18.00 11099-3D. Under Return End Support 12.00 EA $320.00 51.00% $156.80 $1,881.60
18.01 12235 Bracket, Support, L, 18 in, Black 36 2.00 EA $57.00 51.00% $27.93 $55.86
18.02 16877. Under Surface Support Bars Priced by n 2.00 EA $150.00 51.00% $73.50 $147.00
Linear Foot: 3.0ft
90.00 16139 Installers Kit Eagle Line >0 12.00 EA $0.00 0.00% $0.00 $0.00
99.00 WARRANT 10 Year Premium Warranty •+ 0.00 EA $7,433.89 0.00% $7,433.89 $0.00
Y
OPTIONAL x1
99.01 Other Other Charges&Services 1.00 EA $0.00 0.00% $0.00 $0.00
Line (40)-Miscellaneous Charge-
Description Ext. Price
1•) Freight- Full Truck 2,795.18
2•) Installation 31,171.20
List Price Total: $379,280.00 Lines Total: $185,847.20
Line Miscellaneous Charges $33,966.38
Total:
Taxes Total: $0.00
Quote Total: $219,813.58
Xybix Systems, Inc. Quote Number: 33547
8207 SouthPark CircleQuote Date: 2/1/2024
• •'
Littleton CO 80120
Phone: 303-683-5656 . xy Revision: C
Fax: 303-683-5454 Orig Create Date: 2/1/2024
meghand Expires: 6/11/2024
Quote Opp#: 0022908
Terms: 1% 20 Days, NET 30 Days Page: 4 of 4
Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price
Note 1:
All quoted taxes are estimated.Any applicable taxes,fees,permits,etc.must be added to this quote.
Note 2:
Where installation is listed on quote it is based in non-union labor and on one trip for installation only.Client is responsible for coordination of
Technicians and other Vendors/Contractors.Waiting time will be charged at the rate of$75 per man hour straight time and$115 per man hour for OT
plus subsistence expenses.
Additionally,this quote is based upon a remodel in an existing space and/or new building-completely finished with a Certificate of Occupancy.Any
project where the General Contractor is still on the job is subject to additional charges.
We appreciate this opportunity to provide this quote.Our goal is to substantially improve working conditions for your valuable staff.We look forward to
meeting with you to review this proposal in detail. In the meantime please don't hesitate to call us with any questions.