CM-2024-157 - 5/31/2024EVENTS TRUST FUND
Application
Office of the Governor
Economic Development and Tourism (EDT)
APPLICANT NAME: City of Round Rock
APPLICANT MAILING ADDRESS: 221 E Main Street Round Rock, TX 78664
EVENT NAME: National League Semifinals
DATE(S) OF EVENT: February 21-24, 2025
EVENT LOCATION (CITY): Round Rock, TX
DATE APPLICATION SUBMITTED:
Effective April 1, 2021
Events Trust Fund Application
Event Trust Fund (ETF), Major Events Reimbursement Program (MERP)
or Motor Sports Racing Trust Fund (MSRTF)
Please review the Events Trust Fund Guidelines document and applicable statutes and rules before submitting this
application. Links can be found at httos://gov.texas.govibusiness/page/event-trust-funds program.
An application is not complete until all required documents are submitted, with the exception of the Event Support
Contract and the MERP required Human Trafficking Prevention Plan. See checklist in Section 7 of the application for
required documents.
Deadlines for submission are as follows:
ETF & MSRTF: No later than 120 days prior to the first day of the event.
MERP: No later than 45 days prior to the first day of the event, but not earlier than 1 year before the event.
Not later than the 30th day before the first day of the event, a site selection organization must submit a plan to prevent
the trafficking of persons in connection with the event to the Office of the Attorney General and the Chief of the Texas
Division of Emergency Management (see Guidelines document for trafficking plan submittal details).
Please submit all documents to eventsfund@aov.texas.aov.
Name of Endorsing Municipality or County: I City of Round Rock
I Municipality or County Contact Name: I Chad McKenzie
Contact Title: Director
Contact Email: cmckenzie@roundrocktexas.gov
Contact Phone Number: 1512-218-5488
1. Has the endorsing municipality or county reviewed the event and found that it meets all eligibility requirements
as listed in Texas Government Code Chapter 478. Major Events Reimbursement Program, Chapter 479. Motor
Sports Racing Trust Fund, or Chapter 480. Events Trust Fund?
Yes ® No ❑
2. Has the endorsing municipality or county determined that it will contribute local funding ("local match") to the
Event Trust Fund, if established?
Yes ® No ❑
1. Has the municipality or county authorized a non ro it Local Organizing Committee (LOC) to enter into an
agreement with the Site Selection Organization to host the event on behalf of the municipality or county?
Yes ❑ No
2. If Question 1 is selected as "No," the municipality or county must directly enter into the Event Support Contract
with the Site Selection Organization.
If "Yes," provide the following information for the LOC:
Complete Business Name of LOC:
LOC Contact Name:
LOC Contact Title:
Contact Email:
Contact Phone Number:
Is the LOC designated in the official request letter submitted with the application? Yes ❑ No ❑
Full Name of Site Selection Organization:
US Youth Soccer Association
Site Selection Contact Name:
Kelly Jenkins
Site Selection Contact Title:
National League Administration Manager
Site Selection Contact Email:
kjenkins@usyouthsoccer.org
Contact Phone Number:
636-346-8374
*EDT reserves the right to contact the Site Selection Organization or any other organization directly related to this event.
Total Fund Amount Requested: $104,760
State Share: $90,310
Local Share: $14,450
*In accordance with statute, the State Share must be no more than 6.25 times the Local Share.
Share, divide the State Share by 6.25. Total Fund = State Share + Local Share.
To calculate the Local
For MERP Applications only:
Estimated Direct Impact Total:
Estimated Secondary Impact Total:
*Direct Impact + Secondary Impact = Total Fund. Calculate the Total Fund, and then determine the Local Share and State
Share.
Official Event Name:
National League Semifinals
Event Fund/Program being applied for:
(ETF, MERP, MSRTF)
ETF
Round Rock Multipurpose Complex
Venue(s) of Event:
Event Website:
https://www.usysnationalleague.corn/national-events/
Date(s) of the Primary Event:
February 21-24, 2025
Day set-up/load-in for the event will begin:
February 19 & 20, 2025
Day take-down/load-out of the event will end:
February 25, 2025
1. Tampa, FL
2. North Carolina
Location of Event for the previous 5 years:
(List most recent year first)
3. Tampa, FL
4.
5.
Source of information for previous Events:
Kelly Jenkins
Other locations outside of Texas considered to host
the event:
Tampa, FL - Mesa, AZ - St. Louis, MO - Lakewood Ranch, FL
Was the site selected as a part of a multi -year
agreement? If yes, what years (past and future)?
No
Will there be a fee charged by the Site Selection
Organization, which must be paid as a condition to
holding the event, including host fees, sanction
yes
fees, participation fees, or bid fees for the event?*
If yes, what is the total amount of the above
$34,675
referenced fee(s)?*
Additional information:
*Reimbursement will not be made for such a fee in excess of the amount listed. See TAC Rule § 184.45(18)_
Please provide the following information. The information provided should align with the information provided in
the Economic Impact Statement.
Estimated Attendance Chart: Complete the chart in the supplemental excel document and include with the
submission of the application. Instructions for completing the chart and an example are in the worksheet.
Estimated Attendance Data: The information provided below should align with the information provided in the
Estimated Attendance Chart.
Desired Market Area (area that will be affected by
the economic impact of the event. This is usually
the county in which the event is held and may
Williamson County, Travis County, Burnet County
sometimes include adjacent counties):
Primary event day(s) on which attendance counts
will be collected and used for reporting attendance
Feb 21-24, 2025
after the event:
Anticipated Daily Average Attendance
at Primary Event (average of the total estimated
2730
attendance from the day(s) listed above):
Anticipated Out -of -State Attendance
at Primary Event:
4 day Average - 2321
Anticipated percentage of all attendees that will be
from Out -of -State:
85%
Anticipated percentage of total attendance from
Texas, but who are visiting from outside of the
4 day average - 273
market area:
Spending Rates and Percentages: Provide the estimated daily average spending in the following categories for all
attendees below. Include only taxable expense(s) (e.g. most food purchased at a grocery store is not taxed and would
not be included, but food purchased at a restaurant is taxed and may be included.)
Spending Rate for Food & Non -Alcoholic Beverages:
$59 per day
Spending Rate for Shopping & Entertainment:
$7 per day
Spending Rate for Alcoholic Beverages:
$4 per day
What percentage of all attendees will consume
alcoholic beverages?
Spending Rate for Hotel:
25%
$129
What percentage of all attendees will stay in hotels?
95%
On average, how many people per hotel room?
4 per room
Spending Rate for Car Rental:
$82
30%
What percentage of all attendees will rent cars?
On average, how many people per rental car?
2.5
In accordance with TAC Rule § 184.13(d),184.23(d) and 184.30, no later than 45 days after the event, the total actual
attendance and the estimated number of attendees that are not residents of Texas at the event must be provided
to EDT. Supporting documentation must be submitted for verification. The following methods will be accepted: ticket
sales count, turnstile count, ticket scan count, convention registration check -in count, or participant totals (must be
accompanied by ticket or turnstile count for MERP & MSRTF). Other methods may be approved by the OOG in its
sole discretion prior to the first day of the event.
Please explain which of these methods or another
Participant List from USYS
method, subject to approval, that will be used:
EDT must receive the following documents (except the Event Support Contract and Human Trafficking Prevention
Plan) by the application deadline before it can issue an estimate of incremental taxes.
EDT is statutorily required to make a determination within 30 days after receiving a complete application. If an
application is incomplete, it will not be processed until all required information is submitted. Early submission is
encouraged.
❑ Events Trust Fund Application completed and signed by someone the applying entity has determined is eligible
to bind the applying entity.
❑ Estimated Attendance Chart completed with information that aligns with the Economic Impact Study. Submitted
in pdf format.
❑ Endorsement Documentation from the endorsing municipality or endorsing county requesting participation in
the trust fund program and signed by a person authorized to bind the municipality or county. The documentation
should clearly indicate the municipality or county's endorsement of the event and the name of the LOC, if
applicable. The information in the document should coincide with the Selection Letter.
❑ Selection Letter A signed letter from the Site Selection Organization selecting the site in Texas that clearly
indicates and describes a highly competitive selection process by which site selection occurred, and that the
selection was based on an application by the endorsing municipality, county or LOC. This selection letter must
clearly indicate the selected LOC, the selected municipality or county, and the event date. The event date
indicated in the letter must match the requested event date.
❑ Economic Impact Study or other data sufficient for EDT to make the determination of the estimated incremental
increase in tax revenue directly attributable to the preparation or presentation of the event, including data for
any related activities. The Study should contain detailed information on the direct expenditures for the event in
the requested market area relating to the economic activity of attendees and other persons associated with the
event. The study may also include information on event expenditures, if available. For MERP's only, secondary
impacts must be included, and stated separately from the direct impact in order for these impacts to be
considered in development of the EDT estimate.
❑ Affidavit for Economic Impact signed by the person(s) who prepared the Study for the application.
❑ Affidavit of Endorsing Entity signed by each endorsing municipality, county and/or LOC.
❑ Human Trafficking Prevention Plan (MERP Only) No later than the 30th day before the first day of the event, the
Site Selection Organization must submit a plan to the trafficking of persons in connection with the event to the
office of the attorney general and the chief of the Texas Division of Emergency Management. Plans shall be
submitted to the following contacts:
Captain James T. (Tim) Ferguson — Office of the Attorney General iames_fer�uson@oas.texas.�ov
Suzannah Jones — Texas Division of Emergency Management suzannah.iones@dps.texas.gov
❑ Event Support Contract is a contract by and between a Site Selection Organization and a local organizing
committee, an endorsing municipality, or an endorsing county setting out the representations and assurances of
the parties with respect to the selection of a site in this state for the location of an event, and the requirements
and costs necessary for the preparation or presentation of an event. Due before the first day of the event, early
submission will provide EDT with the opportunity to review the contract and address any issues prior to the event.
Note: Disclosure of Information under the Public Information Act. All documents submitted to the Office of the Governor
(OOG) may be subject to disclosure under the Texas Public Information Act, Chapter 552 of the Texas Government Code
("the Act"), including, but not limited to, the application, event support contract, economic impact analysis, and all
disbursement documentation submitted after the event, whether created or produced by the applicant or by any third -
party. If it is necessary to include proprietary or otherwise confidential information in the documents submitted, that
particular information should be clearly identified as such. Merely making a blanket claim that the all documents are
protected from disclosure because they may contain some proprietary or confidential information is not acceptable,
and will not render the information confidential. Any information that is not clearly identified as proprietary or
confidential will be released in accordance with the Act.
I, the authorized representative of the applicant, certify that the representations made, the facts stated in this application
and all supplemental documents are true and correct, and that no relevant facts have been intentionally omitted, as
evidenced by my signature below. I hereby agree, on behalf of the applicant, to comply with the reporting requirements
and will provide other documentation as requested.
Name (Printed)
Title
Date
National League Semifinals
Type of Attendee
2/21/2025
2/22/2025
2/23/2025
2/24/2025
Athletes & Coaches
1200
4000
4000
1200
Officials (referees)
120
140
140
120
Fans
Total Attendees:
1320
4140
4140
1320
Average for the 4 days is 2730
ROUND ROCK TEXAS
ADMINISTRATION
May 31, 2024
Office of the Governor
Governor Gregg Abbott
Economic Development and Tourism
P.O. Box 12428
Austin, TX 78711-2428
Honorable Governor Abbott,
Mayor
Craig Morgan
Mayor Pro -Tern
Matthew Baker
Councilmembers
Michelle Ly
Rene Flores
Frank Ortega
Kristin Stevens
Hilda Montgomery
City Manager
Laurie Hadley
City Attorney
�phanie L. Sandre
The City of Round Rock is in full support of hosting the National League Semifinals on February 21-24, 2025
to be held at the Round Rock Multipurpose Complex.
The City of Round Rock respectfully requests participation in the Texas Events Trust Fund Program for this
event.
If you have any questions, please feel free to contact me at 512-218-5401.
Sincerely,
Brooks Bennett,
Assistant City Manager
CITY OF ROUND ROCK 221 East Main Street, Round Rock, Texas -18664
[P] 512.218.5401 - [F] 512.21 8.7097 - roundrocktexas.gov
US Youth Soccer National League
9220 World Cup Way
- Frisco, TX 75033
City of Round Rock -Multipurpose Sports Complex
Attn: Nancy Yawn
231 East Main St. Suite 150
Round Rock, Texas 78664
Dear Nancy,
After recent discussion regarding locations for the National League Semi Finals for the 2024-2025
seasonal year, we are excited to accept the proposal from the Round Rock CVB and City of Round Rock
for the February 2025, Boys and Girl's event.
On behalf of US Youth Soccer, I want to thank you for your enthusiasm and willingness to host the U14.
U19 Boys and Girls National League SemiFinals event. Out of the 4 bidding groups (3 of the 4 bids were
from outside the state of Texas) that submitted proposals to be part of the bid process, Round Rock
presented the best location, complex, hotels and amenities for our event.
We will follow up in the coming weeks to discuss the next steps regarding a press release and remaining
logistics for the event. We look forward to working with you and your staff.
Sincerely,
KELLY
JENKINS
Administration Manager
National League
kienkins ®usyouthsoccer, orq
USYSNahonaILMue.
National League Semifinals
Economic Impact Study
Prepared by the City of Round Rock
X TEXAS
The Event
The National League Semifinals will be held February 21-24, 2025 at the Round Rock Multipurpose
Complex in Round Rock, Texas. The National League Semifinals represent the first stage of national
events for the conference teams, as they continue their journey to ultimately earn their way to the USYS
National Championships.
The City of Round Rock won the bid to host the National League Semifinals event after a highly competitive bid
process with other cities across the country.
Figures 1 & 2 - Round Rock Multipurpose Complex
Assumptions
Assumed Total Number of Attendees
The National League Semifinals is projected to bring in an average daily total of 2730 attendees, which
includes participants, out-of-state, and out -of -area Texans, and local attendees. Attendee projections
were based on the 2024 USYS National League Conference Playoffs, supplied by the US Youth Soccer
Association. The breakdown of out-of-state, and out -of -area Texan attendees was provided to Round
Rock's CVB by the US Youth Soccer Association and used to project the percentage and total numbers
of attendees for the event.
•-
Out -of -State
. of •tal Number
of ParticipantsParticipants
85%
TotalNumberEvent
2,321
Out -of -Area Texans
10%
273
Local Area People
5%
136
Total
100%
2,730
Other Assumptions
In this study, local area spectators are not assumed to generate any new economic activity related to
attending the event. These residents would likely shop in local stores and eat in local restaurants
independent of the draw of the event. For this reason, they are not shown as generating any economic
impact in the tables below.
It is also assumed that all out-of-town and out of area Texan attendees will stay in Round Rock for 4 days
and 4 nights of the event, even though the only participants competing on the last day of the competition
will be those who have advanced to the final rounds in each respective event.
Event Expenditures Projections
Projected Car Rental Expenditures
The estimated number of out-of-state attendees is 2321. Since car rentals would likely be shared by
members of the same group, this number of out-of-state attendees is divided by the CVB's standard guests
per participant multiplier of 2.5 to estimate 928 households. Some out-of-state attendees may drive their
own vehicle or use various ride sharing options. This study estimates that 75% of households will rent a car
for this event. Rental rates for a standard size car for February 21 — 24 have been averaged for the ten
rental car companies located at the Austin -Bergstrom International Airport. This average is $82.10 per day.
Projected Hotel/Motels Expenditures
The average nightly hotel rate of $129.00 was obtained from Source Strategies publication purchased by
the City of Round Rock and has been used to estimate hotel spending for the event. Since teams are
traveling together with families and soccer leagues, this study assumes a conservative estimate of four
people per room. The total number of room nights is calculated by taking the number of attendees and
multiplying it by the number of nights they are staying overnight in a hotel, then dividing by four people per
room.
Note: Room nights are divided by average people per room
Projected Food/Dining and Alcoholic Drinks with Meals Expenditures
To project the economic impact associated with dining, buying alcoholic drinks with meals, and shopping
an average spending amount of $70 per attendee was used. This estimate from the Round Rock CVB is a
conservative projection based on surveys of prior local events. The $70 was divided between dining,
drinking, and shopping based on the following methodology.
The federal General Services Administration per diem rate for food while traveling for the Austin -Round
Rock metropolitan area is $59 per day. This study estimates spending on alcoholic drinks with meals to be
$4 per day.
Projected Other Shopping Expenditures
Round Rock has a variety of shopping centers in the vicinity of the Multipurpose Complex and the event
hotels. Based on the spending estimate per person of $70 per day from above, after dining and alcoholic
drinks with meals, it is estimated that the average spending on other shopping is $7 per day per person.
Number Of
Total Number of Average Spending Total Spending on
AttendeesTotal
.-
Days Per Day Shopping
Out -of -State
2,321
4 1 7.001 64,988.00
Out -of -Area Texans
273
4
1 7.001
7,644.00
Local Area People
136
Not projected to yenerate additional economic activity
Total
2,730
1
1 $72,632.00
Projected Eligible Taxes from Direct Expenditures
The table below displays the projected direct expenditures and eligible sales taxes generated from the
National League Semifinals between February 21 • 24, 2025. The total projected direct expenditures
resulting from the event is $1,289,611. The estimated sales tax generation is $90,310 in eligible state taxes
and $44,643 in eligible local taxes.
Shopping
Projected
Direct
Expenditures
72,632.00
Tax
Rate
6.25%
Round
Rock Tax
Rate
2.00%
Eligible Texas
Taxes
4,539.50
Round Rock
Taxes
1,452,64
Hotels/Motels
334,626.00
6.00%
9.00%
20,077.56
30,116.34
Food/Meals(excluding drinks
612,184.00
6.25%
2.00%
38,261.50
12,243.68
Alcoholic Drinks with Meals
41,504.00
11.00%
2.00%
4,565.44
830.08
Car Rentals
1 228,664.92110.00%1
1 22,866.49
Total Eligible Ex enditures
1 $1,289,610.92
$90,310.49
$44,642.74
Eligible Texas Tax Generated
$90,310.49
1- All cars rented will likely be rented from the Austin Bergstrom International Airport. Round Rock will not gain any sales
tax from these transactions, so Round Rock's applicable rate for this study is 0%.
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AFFIDAVIT
for Economic Impact Documentation
Affidavit to be completed, including signed and notarized, by any and all party(ies) providing
economic data to support an application for an Event Trust Fund, Major Events Reimbursement
Program or Motor Sports Racing Trust fund.
I, Gena Nelson, am providing information to be used by a City, County or Local Organizing Committee for the purpose
of receiving funding through the Event Trust Fund, Major Events Reimbursement Program, or Motor Sports Racing
Trust Fund ("the Act"), and hereby swear and affirm that, to the best of my knowledge, any data provided is true and
accurate, and any projections made are based on reasonable assumptions documented in the information provided. I
further swear and affirm that I have reviewed the information being submitted, and that all of the statements made
and information provided herein, including statements made and information provided in any attachments are true,
complete, and correct, to the best of my knowledge. Information provided includes but is not limited to an economic
impact study or other data sufficient for the Economic Development and Tourism Office to make the determination of
the incremental increase in tax revenue associated with hosting the event in Texas, including a listing of any data for
any related activities.
I understand that the City, County or Local Organizing Committee is receiving funding under the Act for the purposes of
facilitating this event: National League Semifinals on these dates: February 21do- 24, 2025 and that the information will be
provided by the City, County or Local Organizing Committee as a government document.
I understand that it is a felony offense under Section 37.10, Texas Penal Code, to knowingly make a false entry in, or
false alteration of, a governmental record, or to make, present, or use a governmental record with knowledge of its
falsity, when the actor has the intent to harm or defraud another.
I understand that the offense of perjury, under Section 37.02, Texas Penal Code, is committed when a person, with
intent to deceive and with knowledge of the statement's meaning, makes a false statement under oath or swears to
the truth of a false statement previously made and the statement is required or authorized by law to be made under
oath.
i understand my obligation to provide information about event expectations, performance, and expenses that are true
and accurate to the best of my knowledge and ability. I also understand my obligation to immediately report any
known or suspected waste, fraud, and abuse of funds received under the Act to the Texas State Auditor's Office at
1-800-892-8348. 1 hereby swear and affirm that I have read the entire affidavit, and I understand its contents.
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f Before me, a Notary Public, on this day personally appeared {, A) i=_ 1.?� -, known to me to be the
person whose name is subscribed to the forgoing instrument and acknowledged to me that he/she executed the same
for the purpose and consideration therein expressed.
Given under my hand and seal of office this
,�;Y •, CHRISTINA D. STEWART
_• =•- My Notary ID # 134622880
Expires October 27, 2027
(PERSONALIZED SEAL)
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My commission expires the f day of 20 al
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AFFIDAVIT
of Endorsing Entity
Affidavit to be completed, including signed and notarized, by any and all Municipalities, Counties, and/or
LOCs endorsing an Event Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust
Fund.
I, b!n f a�y, an authorized representative of the City of Round Rock, a (Local Organizing Committee (nonprofit
corporation), endorsing municipality or endorsing county] (circle one) ("Requestor") that is receiving funding through
the Event Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund ("the Act"), hereby
swear and affirm that, to the best of my knowledge, the Requestor has designed and implemented internal controls,
processes and procedures to help the Requestor ensure that the Requestor and its use of these funds complies with
all applicable laws, rules, and written guidance from the Economic Development and Tourism Office. I further swear
and affirm that I, or my duly authorized employee, representative, or agent, have reviewed the information, and that
all of the statements made and information provided therein, including statements made and information provided in
any attachments are true, complete, and correct to the best of my knowledge. All other information submitted as part
of this request for participation is being represented by me as true and correct, and I am unaware of any information
contained therein that is false, misleading, or fraudulent. Information provided includes but is not limited to:
(1) A letter from the municipality or county requesting participation in the Events Trust Fund program and signed by a
person authorized to bind the municipality or county;
(2) A letter from the site selection organization on organization letterhead selecting the site in Texas;
(3) An economic impact study or other data sufficient for the Economic Development and Tourism Office to make the
determination of the incremental increase in tax revenue associated with hosting the event in Texas, including a
listing of any data for any related activities;
(4) An application for an Events Trust Fund program and any attachments; and
(5) An Event Support Contract
I understand that I am receiving funding under the Act for the purposes of facilitating this event: National League
Semifinals on these dates: February 21— 24, 2025, 1 understand that non-compliance with reporting requirements
could be treated as a violation of the statute and/or program rules resulting in the possible withholding of
disbursement funding.
I understand that it is a felony offense under Section 37.10, Texas Penal Code, to knowingly make a false entry in, or
false alteration of, a governmental record, or to make, present, or use a governmental record with knowledge of its
falsity, when the actor has the intent to harm or defraud another.
I understand that the offense of perjury, under Section 37.02, Texas Penal Code, is committed when a person, with
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intent to deceive and with knowledge of the statement's meaning, makes a false statement under oath or swears to
the truth of a false statement previously made and the statement is required or authorized by law to be made under
oath.
I understand my obligation to provide information about event expectations, performance, and expenses that are
true and accurate to the best of my knowledge and ability. I also understand my obligation to immediately report any
known or suspected waste, fraud, and abuse of funds received under the Act to the Texas State Auditor's Office at
1-800-892-8348. 1 hereby swear and affirm that I have read the entire affidavit, and I understand its contents.
D
Affiant Signature Printed Name
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Title and Name 9drianizZon Date
The State of Texas
County of
Before me, a Notary Public, on this day personally appeared �� known to me to be the
person whose name is subscribed to the forgoing instrument and acknowledged to me that he/she executed the same
for the purpose and consideration therein expressed.
Given under my hand and seal of office this day of .- , 20
NoVUy Public, State of Texas
MONIQUE ADAM5
:•: :•= MyNotwyID91262b7913 (PERSONALIZED SEAL)
�%;•,;�' ExplresMerch?2,21}26--
(Print name of Notary Public here)
My commission expires the '19- of 0
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