Contract - Whitley Penn LLP - 5/23/2024 Austin Office
�. 3600 N Capital of Texas Hwy
n• Bldg n, Suite
whit I e y p e n
Austin,Texas 78 78746
737.931.8200 Main
whitleypenn com
April 10, 2024
To the Honorable Mayor,the Members of
City Council,and the City Manager
221 East Main Street
Round Rock,Texas 78664
You have requested that we audit the financial statements of the governmental activities, the business-type activities,each
major fund, and the aggregate remaining fund information of City of Round Rock, Texas (the "City'), as of September 30,
2024 and for the year then ended, and the related notes to the financial statements, which collectively comprise the City's
basic financial statements. In addition, we will audit the City's compliance over major federal award programs for the year
ended September 30, 2024.
We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter.Our audits
will be conducted with the objectives of our expressing an opinion on each opinion unit and an opinion on compliance
regarding the entity's major federal award programs. The objectives of our audit of the financial statements are to obtain
reasonable assurance about whether the financial statements as a whole are free from material misstatement,whether due
to fraud or error,and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance
but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards
generally accepted in the United States of America(GAAS)and in accordance with Government Auditing Standards will always
detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are
considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the
judgment made by a reasonable user based on the financial statements.
The objectives of our compliance audit are to obtain sufficient appropriate audit evidence to form an opinion and report at
the level specified in the governmental audit requirement about whether the entity complied in all material respects with
the applicable compliance requirements and identify audit and reporting requirements specified in the governmental audit
requirement that are supplementary to GAAS and Government Auditing Standards,if any,and perform procedures to address
those requirements.
Accounting principles generally accepted in the United States of America require that certain information be presented to
supplement the basic financial statements.Such information,although not a part of the basic financial statements,is required
by Governmental Accounting Standards Board,who considers it to be an essential part of financial reporting for placing the
basic financial statements in an appropriate operational,economic,or historical context.As part of our engagement,we will
apply certain limited procedures to the required supplementary information (RSI) in accordance with auditing standards
generally accepted in the United States of America. These limited procedures will consist primarily of inquiries of
management regarding their methods of measurement and presentation, and comparing the information for consistency
with management's responses to our inquiries.We will not express an opinion or provide any form of assurance on the RSI.
The following RSI is required by accounting principles generally accepted in the United States of America. This RSI will be
subjected to certain limited procedures but will not be audited:
1) Management's Discussion and Analysis,
2) Schedule of Changes in the Net Liability and Related Ratios(Pension and Other Post-Employment Benefits),and
3) Schedule of Contributions(Pension and Other Post-Employment Benefits).
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To the Honorable Mayor,the Members of Page 2 of 12
City Council,and the City Manager April 10,2024
Supplementary information other than RSI will accompany the City's basic financial statements.We will subject the following
supplementary information to the auditing procedures applied in our audit of the basic financial statements and certain
additional procedures,including comparing and reconciling the supplementary information to the underlying accounting and
other records used to prepare the financial statements or to the financial statements themselves,and additional procedures
in accordance with auditing standards generally accepted in the United States of America.We intend to provide an opinion
on the following supplementary information in relation to the financial statements as a whole:
1) Combining and Individual Fund Financial Statements and Schedules,and
2) Schedule of Expenditures of Federal Awards.
Also,the document we submit to you will include the following other additional information that will not be subjected to the
auditing procedures applied in our audit of the financial statements:
1) Introductory Section and
2) Statistical Section.
Data Collection Form
Prior to the completion of our engagement, we will complete the sections of the Data Collection Form that are our
responsibility. The form will summarize our audit findings, amounts and conclusions. It is management's responsibility to
submit a reporting package including financial statements,schedule of expenditure of federal awards,summary schedule of
prior audit findings and corrective action plan along with the Data Collection Form to the federal audit clearinghouse. The
financial reporting package must be text searchable, unencrypted, and unlocked. Otherwise,the reporting package will not
be accepted by the federal audit clearinghouse. We will assist you in the electronic submission and certification. You may
request from us copies of our report for you to include with the reporting package submitted to pass-through entities.
The Data Collection Form is required to be submitted within the earlier of 30 days after receipt of our auditors' reports or
nine months after the end of the audit period,unless specifically waived by a federal cognizant or oversight agency for audits.
Data Collection Forms submitted untimely are one of the factors in assessing programs at a higher risk.
Auditor Responsibilities
We will conduct our audit in accordance with auditing standards generally accepted in the United States of America (U.S.
GAAS),the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States of America;the audit requirements of Title 2 U.S. Code of Federal Regulations(CFR) Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). As
part of an audit of financial statements in accordance with GAAS and in accordance with Government Auditing Standards,we
exercise professional judgment and maintain professional skepticism throughout the audit.We also:
• Identify and assess the risks of material misstatement of the financial statements,whether due to fraud or
error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is
sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material
misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve
collusion,forgery,intentional omissions,misrepresentations,or the override of internal control.
• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that
are appropriate in the circumstances,but not for the purpose of expressing an opinion on the effectiveness
of the entity's internal control. However,we will communicate to you in writing concerning any significant
deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that
we have identified during the audit.
• Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management,as well as evaluate the overall presentation of the financial statements,
including the disclosures,and whether the financial statements represent the underlying transactions and
events in a manner that achieves fair presentation.
To the Honorable Mayor,the Members of Page 3 of 12
City Council,and the City Manager April 10,2024
• Conclude,based on the audit evidence obtained,whether there are conditions or events,considered in the
aggregate, that raise substantial doubt about the City's ability to continue as a going concern for a
reasonable period of time.
Because of the inherent limitations of an audit,together with the inherent limitations of internal control,an unavoidable risk
that some material misstatements or noncompliance may not be detected exists,even though the audit is properly planned
and performed in accordance with GAAS and Government Auditing Standards of the Comptroller General of the United States
of America. Please note that the determination of abuse is subjective and Government Auditing Standards does not require
auditors to detect abuse.
Our responsibility as auditors is limited to the period covered by our audit and does not extend to any other periods.
We will issue a written report upon completion of our audit of the City's basic financial statements.Circumstances may arise
in which our report may differ from its expected form and content based on the results of our audit.Depending on the nature
of these circumstances, it may be necessary for us to modify our opinions, add an emphasis-of-matter or other-matter
paragraph(s)to our auditor's report, or if necessary,withdraw from the engagement. If our opinions on the basic financial
statements are other than unmodified,we will discuss the reasons with you in advance. If,for any reason,we are unable to
complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a
report as a result of this engagement.
In accordance with the requirements of Government Auditing Standards, we will also issue a written report describing the
scope of our testing over internal control over financial reporting and over compliance with laws,regulations,and provisions
of grants and contracts, including the results of that testing. However, providing an opinion on internal control and
compliance over financial reporting will not be an objective of the audit and,therefore,no such opinion will be expressed.
Audit of Major Program Compliance
Our audit of the City's major federal award program(s)compliance will be conducted in accordance with the requirements of
the Single Audit Act, as amended; and the Uniform Guidance,and will include tests of accounting records, a determination
of major programs in accordance with the Uniform Guidance and other procedures we consider necessary to enable us to
express such an opinion on major federal award program compliance and to render the required reports.We cannot provide
assurance that an unmodified opinion on compliance will be expressed.Circumstances may arise in which it is necessary for
us to modify our opinion or withdraw from the engagement.
The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether
material noncompliance with applicable laws and regulations,the provisions of contracts and grant agreements applicable
to major federal award programs,and the applicable compliance requirements occurred,whether due to fraud or error,and
express an opinion on the entity's compliance based on the audit. Reasonable assurance is a high level of assurance but is
not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS, Government
Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not
detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve
collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the
compliance requirements is considered material if there is a substantial likelihood that, individually or in the aggregate, it
would influence the judgment made by a reasonable user of the report on compliance about the entity's compliance with the
requirements of the federal programs as a whole.
As part of a compliance audit in accordance with GAAS and in accordance with Government Auditing Standards,we exercise
professional judgment and maintain professional skepticism throughout the audit. We also identify and assess the risks of
material noncompliance,whether due to fraud or error,and design and perform audit procedures responsive to those risks.
Our procedures will consist of determining major federal programs and, performing the applicable procedures described in
the U.S.Office of Management and Budget OMB Compliance Supplement for the types of compliance requirements that could
have a direct and material effect on each of the entity's major programs, and performing such other procedures as we
considers necessary in the circumstances.
To the Honorable Mayor,the Members of Page 4 of 12
City Council,and the City Manager April 10,2024
The purpose of those procedures will be to express an opinion on the entity's compliance with requirements applicable to
each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.
Also,as required by the Uniform Guidance,we will obtain an understanding of the entity's internal control over compliance
relevant to the audit in order to design and perform tests of controls to evaluate the effectiveness of the design and operation
of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements
applicable to each of the entity's major federal award programs.Our tests will be less in scope than would be necessary to
render an opinion on these controls and, accordingly, no opinion will be expressed in our report. However, we will
communicate to you, regarding, among other matters, the planned scope and timing of the audit and any significant
deficiencies and material weaknesses in internal control over compliance that we have identified during the audit.
We will issue a report on compliance that will include an opinion or disclaimer of opinion regarding the City's major federal
programs, and a report on internal controls over compliance that will report any significant deficiencies and material
weaknesses identified;however,such report will not express an opinion on internal control.
Management's Responsibilities
Our audit will be conducted on the basis that management and, when appropriate, those charged with governance
acknowledge and understand that they have responsibility:
1. For the preparation and fair presentation of the financial statements in accordance with accounting principles
generally accepted in the United States of America;
2. For the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement,whether due to fraud or error;
3. For identifying,in its accounts,all federal awards received and expended during the period and the federal programs
under which they were received;
4. For maintaining records that adequately identify the source and application of funds for federally funded activities;
5. For preparing the schedule of expenditures of federal awards (including notes and noncash assistance received) in
accordance with the Uniform Guidance;
6. For the design,implementation,and maintenance of internal control over federal awards that provides reasonable
assurance that the entity is managing federal awards in compliance with federal statutes,regulations,and the terms
and conditions of the federal awards;
7. For identifying and ensuring that the entity complies with federal laws, statutes, regulations, rules, provisions of
contracts or grant agreements,and the terms and conditions of federal award programs,and implementing systems
designed to achieve compliance with applicable federal statutes,regulations,and the terms and conditions of federal
award programs;
8. For disclosing accurately, currently, and completely the financial results of each federal award in accordance with
the requirements of the award
9. For identifying and providing report copies of previous audits,attestation engagements,or other studies that directly
relate to the objectives of the audit,including whether related recommendations have been implemented;
10. For taking prompt action when instances of noncompliance are identified;
11. For addressing the findings and recommendations of auditors,for establishing and maintaining a process to track
the status of such findings and recommendations and taking corrective action on reported audit findings from prior
periods and preparing a summary schedule of prior audit findings;
12. For following up and taking corrective action on current year audit findings and preparing a corrective action plan
for such findings;
13. For submitting the reporting package and data collection form to the appropriate parties;
14. For making the auditor aware of any significant contractor relationships where the contractor is responsible for
program compliance;
15. To provide us with:
a. Access to all information of which management is aware that is relevant to the preparation and fair
presentation of the financial statements, and relevant to federal award programs, such as records,
documentation,and other matters;
b. Additional information that we may request from management for the purpose of the audit;
To the Honorable Mayor,the Members of Page 5 of 12
City Council,and the City Manager April 10,2024
c. Unrestricted access to persons within the City from whom we determine it necessary to obtain audit
evidence;
d. A written acknowledgement of all the documents that management expects to issue that will be included
in the annual report and the planned timing and method of issuance of that annual report;and
e. A final version of the annual report(including all the documents that,together,comprise the annual report)
in a timely manner prior to the date of the auditor's report.
16. For adjusting the financial statements to correct material misstatements and confirming to us in the management
representation letter that the effects of any uncorrected misstatements aggregated by us during the current
engagement and pertaining to the current year period(s) under audit are immaterial, both individually and in the
aggregate,to the financial statements as a whole;
17. For acceptance of nonattest services,including identifying the proper party to oversee nonattest work;
18. For maintaining adequate records,selecting and applying accounting principles,and safeguarding assets;
19. For informing us of any known or suspected fraud affecting the entity involving management, employees with
significant role in internal control and others where fraud could have a material effect on compliance;
20. For the accuracy and completeness of all information provided;
21. For taking reasonable measures to safeguard protected personally identifiable and other sensitive information;and
22. For confirming your understanding of your responsibilities as defined in this letter to us in your management
representation letter.
With regard to the supplementary information (including the schedule of expenditures of federal awards)referred to above,
you acknowledge and understand your responsibility(a)for the preparation of the supplementary information in accordance
with the applicable criteria such as the Uniform Guidance, (b) to provide us with the appropriate written representations
regarding supplementary information, (c) to include our report on the supplementary information in any document that
contains the supplementary information and that indicates that we have reported on such supplementary information,and
(d)to present the supplementary information with the audited financial statements,or if the supplementary information will
not be presented with the audited financial statements, to make the audited financial statements readily available to the
intended users of the supplementary information no later than the date of issuance by you of the supplementary information
and our report thereon.
As part of our audit process, we will request from management and, when appropriate, those charged with governance,
written confirmation concerning representations made to us in connection with the audit.
We understand that your employees will prepare all confirmations we request and will locate any documents or invoices
selected by us for testing.
If you intend to publish or otherwise reproduce the financial statements and make reference to our firm,you agree to provide
us with printers' proofs or masters for our review and approval before printing.You also agree to provide us with a copy of
the final reproduced material for our approval before it is distributed.
Nonattest Services
Nonattest services could include assistance with the preparation of the data collection form and its submission to the Federal
Audit Clearinghouse.We will not assume management responsibilities on behalf of the City.However,we will provide advice
and recommendations to assist management of the City in performing its responsibilities.
The City's management is responsible for(a) making all management decisions and performing all management functions;
(b) assigning a competent individual to oversee the services; (c) evaluating the adequacy of the services performed; (d)
evaluating and accepting responsibility for the results of the services performed;and(e)establishing and maintaining internal
controls, including monitoring ongoing activities. We will preform the services in accordance with applicable professional
standards,including Governmental Auditing Standards.
To the Honorable Mayor,the Members of Page 6 of 12
City Council,and the City Manager April 10,2024
Our responsibilities and limitations of the nonattest services are described below:
The nonattest services are limited to the services we described above. Our firm, in its sole professional judgment, reserves
the right to refuse to do any procedure or take any action that could be construed as making management decisions or
assuming management responsibilities, including determining account coding and approving journal entries. Our firm will
advise the City regarding these nonattest services,but the City must make all decisions with regard to those matters.
Fees and Timing
The timing of our audit will be scheduled for performance and completion as follows:
Document internal control and preliminary tests July 2024
Inventory observation (for material balances) September 30,2024 or agreed upon date
Perform year-end audit procedures November/December 2024
Issue audit reports February 2025
We anticipate meeting these deadlines barring any delays.
Patrick Simmons, CPA is the engagement partner for the audit services specified in this letter. His responsibilities include
supervising Whitley Penn, LLP's services performed as part of this engagement and signing or authorizing another qualified
firm representative to sign the audit report.
Our fee for the audit services will be based on the amount of time required and the difficulty of the work involved which we
estimate to be$108,050. The fee estimate for the audit is based on anticipated cooperation from the City's personnel and
the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is
necessary,we will keep you informed of any problems we encounter and our fees will be adjusted accordingly.
Our invoices for these fees will be rendered each month as work progresses and are payable on presentation and payment is
due in Tarrant County. You agree to pay reasonable attorney fees and collection costs incurred relating to collection of fees
for services performed under the terms of this engagement. In accordance with Whitley Penn, LLP policy, work may be
suspended if your account becomes 30 days or more past due and will not resume until your account is paid in full. In addition,
invoices not paid in full by the last day of the month will be assessed interest at a rate of one percent per month. If we elect
to terminate our services for nonpayment,our engagement will be deemed to have been complete even if we have not issued
our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket
expenditures through the date of termination. Our final auditors' report will be released upon final payment of any
outstanding invoices.
You may request that we perform additional services not addressed in this engagement letter. If this occurs, we will
communicate with you concerning the scope of the additional services and the estimated fees. We also may issue a separate
engagement letter covering the additional services. In the absence of any other written communication from us documenting
such additional services,our services will continue to be governed by the terms of this engagement letter.
We would like to make the following comments regarding the fee estimates:
1. Our fee estimates have not considered the effects of any changes to auditing standards and accounting principles,
which may be promulgated by the AICPA,Congress,or any other regulatory body in the future and are unknown to
us at this time. If significant additional time is necessary resulting in increased fees,we will endeavor to notify you
of any such circumstances as they are assessed.
2. Our fee estimates are based on the assumption that we will be able to obtain internal control reports from the
District's payroll service provider(where necessary),more commonly referred to as a SOC 1 Report and that we will
be able to place reliance on these reports for internal control purposes in conjunction with the internal controls
present in the administration of the District. Any weaknesses noted in the internal control may affect the nature,
timing,and extent of our procedures and accordingly our fees will be adjusted to reflect such changes.
To the Honorable Mayor,the Members of Page 7 of 12
City Council,and the City Manager April 10,2024
3. The City's personnel are responsible for the preparation of all items requested in the Prepared by Client ("PBC")
listing and received by the date requested. Any delays caused by not preparing the items when requested may result
in additional fees, as well as the possibility of postponing our fieldwork. The PBC listing will be provided to you
during the planning process of the engagement.
4. Time incurred for audit adjustments identified during our audit and the related additional testing required has not
been considered in our fee estimates. Prior to performing any additional testing,we will notify you of the exceptions
and obtain approval for any additional fees which may be incurred.
5. Our fee estimates are based on all general ledger sub ledgers being reconciled to the general ledger balance and any
adjustment necessary should be recorded to the general ledger prior to our fieldwork start date.
The scheduling of our professional staff requires complex models to balance the needs of our clients and the utilization of
our people.Last minute client requested scheduling changes result in costly downtime due to our inability to make alternate
arrangements for our professional staff.If after scheduling our work,you do not provide proper notice,which we consider to
be one week,of your inability to meet the agreed-upon dates)for any reason,or do not provide us with sufficient information
required to complete the work in a timely manner,additional billings will be rendered for any downtime of our professional
staff.
The ethics of our profession prohibit the rendering of professional services where the fee for such services is contingent,or
has the appearance of being contingent,upon the results of such services. Accordingly,it is important that our bills be paid
promptly when received. If a situation arises in which it may appear that our independence would be questioned because of
significant unpaid bills,we may be prohibited from issuing our auditors'report.
In the unlikely event that differences concerning our services or fees should arise that are not resolved by mutual agreement,
to facilitate judicial resolution and save time and expense of both parties,the City and Whitley Penn agree not to demand a
trial by jury in any action,proceeding,or counterclaim arising out of or relating to our services and fees for this engagement.
Any controversy, dispute, or questions arising out of or in connection with this agreement or our engagement shall be
determined by arbitration conducted in accordance with the rules of the American Arbitration Association,and any decision
rendered by the American Arbitration Association shall be binding on both parties to this agreement. The costs of any
arbitration shall be borne equally by the parties. Any and all claims in arbitration relating to or arising out of this
contract/agreement shall be governed by the laws of the State of Texas and to the extent any issue regarding the arbitration
is submitted to a court,including the appointment of arbitrators or confirmation of an award,the District courts in Williamson
County shall have exclusive jurisdiction. Any action arising out of this agreement or the services provided shall be initiated
within two years of the service provided.
This letter replaces and supersedes any previous proposals,correspondence and understanding,whether written or oral. The
agreements contained in this engagement letter shall survive the completion or termination of this engagement. Our audit
engagement ends on delivery of our audit report. Any follow-up services that might be required will be a separate, new
engagement.The terms and conditions of that new engagement will be governed by a new,specific engagement letter for
that service.
To ensure that Whitley Penn, LLP's independence is not impaired under the AICPA Code of Professional Conduct,you agree
to inform the engagement partner before entering into any substantive employment discussions with any of our personnel.
Other Matters
During the course of the engagement,we may communicate with you or your personnel via fax or e-mail,and you should be
aware that communication in those mediums contains a risk of misdirected or intercepted communications.
In the course of our services,our firm may transmit confidential information that you provided us to third parties in order to
facilitate our services. As applicable, we require confidentiality agreements with all our service providers to maintain the
confidentiality of your information and additionally the firm will take reasonable precautions to determine that our service
providers have the appropriate procedures in place to prevent the unauthorized release of confidential information to others.
To the Honorable Mayor,the Members of Page 8 of 12
City Council,and the City Manager April 10,2024
We will remain ultimately responsible for the work provided by any third-party service providers used under this agreement.
By your signature below,you consent to having confidential information transmitted to entities outside the firm. Please feel
free to inquire if you would like additional information regarding the transmission of confidential information to entities
outside the firm.
Regarding the electronic dissemination of audited financial statements, including financial statements published
electronically on your Internet website, you understand that electronic sites are a means to distribute information and,
therefore, we are not required to read the information contained in these sites or to consider the consistency of other
information in the electronic site with the original document.
Professional standards prohibit us from being the sole host and/or the sole storage for your financial and non-financial data.
As such, it is your responsibility to maintain your original data and records and we cannot be responsible to maintain such
original information. By signing this engagement letter,you affirm that you have all the data and records required to make
your books and records complete.
In the event we are required by government regulation,required by subpoena or other legal process to produce information
or our personnel for interviews or depositions in relation to a matter involving the City,the City will,so long as we are not a
party or the focus of the proceeding or inquiry in which the information is sought,reimburse us for our professional time and
expenses,as well as the fees and expenses of our counsel,incurred in responding to such requests.
The audit documentation for this engagement is the property of Whitley Penn,LLP and constitutes confidential information.
However,we may be requested to make certain audit documentation available to your pass-through regulatory entity and
federal agencies and the U.S. Government Accountability Office pursuant to authority given to it by law or regulation,or to
peer reviewers.If requested,access to such audit documentation will be provided under the supervision Whitley Penn,LLP's
personnel. Furthermore, upon request, we may provide copies of selected audit documentation to these agencies and
regulators.The regulators and agencies may intend, or decide,to distribute the copies of information contained therein to
others,including other governmental agencies.
The City may wish to include our report on these financial statements in an exempt offering document.The City agrees that
the aforementioned auditor's report,or reference to our Firm,will not be included in such offering document without prior
permission or consent. Any agreement to perform work in connection with an exempt offering document, including an
agreement to provide permission or consent,will be a separate engagement letter. For exempt offerings for which we are
not involved,you will clearly indicate that we were not involved with the contents of such offering document and a disclosure
as shown below will be included in the exempt offering:
"Whitley Penn, our independent auditor, has not been engaged to perform and has not performed, since
the date of its report included herein,any procedures on the financial statements addressed in that report.
Whitley Penn also has not performed any procedures relating to this offering document."
Further,we will be available during the year to consult with you on financial management and accounting matters of a routine
nature.
During the course of the audit,we may observe opportunities for economy in, or improved controls over,your operations.
We will bring such matters to the attention of the appropriate level of management,either orally or in writing.
We agree to retain our audit documentation or work papers for a period of at least 7 years from the date of our report.
You agree to inform us of facts that may affect the financial statements of which you may become aware during the period
from the date of the auditor's report to the date the financial statements are issued.
To the Honorable Mayor,the Members of Page 9 of 12
City Council,and the City Manager April 10,2024
At the conclusion of our audit engagement, we will communicate to the City Council the following significant findings from
the audit:
• Our view about the qualitative aspects of the City's significant accounting practices;
• Significant difficulties,if any,encountered during the audit;
• Uncorrected misstatements,other than those we believe are trivial,if any;
• Disagreements with management,if any;
• Other findings or issues,if any,arising from the audit that are,in our professional judgment,significant and relevant
to those charged with governance regarding their oversight of the financial reporting process;
• Material, corrected misstatements that were brought to the attention of management as a result of our audit
procedures;
• Representations we requested from management;
• Management's consultations with other accountants,if any;and
• Significant issues, if any, arising from the audit that were discussed, or the subject of correspondence, with
management.
In accordance with the requirements of Government Auditing Standards,we have attached a copy of our latest external peer
review report of our firm for your consideration and files.
Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with, the
arrangements for our audit of the financial statements compliance over major federal award programs including our
respective responsibilities.
We appreciate the opportunity to be your financial statement auditors and look forward to working with you and your staff.
Respectfully,
WA.41-y :-� L1-71P
Austin,Texas
To the Honorable Mayor,the Members of Page 10 of 12
City Council,and the City Manager April 10, 2024
RESPONSE:
This letter correctly sets forth our understanding.
Acknowledged and agreed on behalf of City of Round Rock,Texas by:
Name:
i
Title:
Date:
Name:
Title:
Date: 1-Z-3 1 -
To the Honorable Mayor,the Members of Page 11 of 12
City Council,and the City Manager April 10, 2024
CliftonLarsonAllen LLP
, CLAconnect.com
REPORT ON THE FIRM'S SYSTEM OF QUALITY CONTROL
To the Partners of Whitley Penn LLP
and the National Peer Review Committee
We have reviewed the system of quality control for the accounting and auditing practice of Whitley
Penn LLP (the firm) applicable to engagements not subject to PCAOB permanent inspection in effect
for the year ended April 30, 2021. Our peer review was conducted in accordance with the Standards for
Performing and Reporting on Peer Reviews established by the Peer Review Board of the American
Institute of Certified Public Accountants (Standards).
A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System
Review as described in the standards may be found at www.aicpa.org/prsummary. The summary also
includes an explanation of how engagements identified as not performed or reported in conformity with
applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review
rating.
Firm's Responsibility
The firm is responsible for designing a system of quality control and complying with it to provide the firm
with reasonable assurance of performing and reporting in conformity with applicable professional
standards in all material respects. The firm is also responsible for evaluating actions to promptly
remediate engagements deemed as not performed or reported in conformity with professional
standards, when appropriate, and for remediating weaknesses in its system of quality control, if any.
Peer Reviewer's Responsibility
Our responsibility is to express an opinion on the design of the system of quality control and the firm's
compliance therewith based on our review.
Required Selections and Considerations
Engagements selected for review included engagements performed under Government Auditing
Standards (including compliance audits under the Single Audit Act), audits of employee benefit plans,
audits performed under the Federal Deposit Insurance Corporation Improvement Act (FDICIA), and an
examination of a service organization (SOC 1 engagement).
As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm,
if applicable, in determining the nature and extent of our procedures.
A-1-or CLP.is an independent Pendent member of Nexia International,a leading,global network of independent
mternaa is accounting and consulting firms.See nexia.com;member-firm-disclaimer for details.
To the Honorable Mayor,the Members of Page 12 of 12
City Council,and the City Manager April 10,2024
Whitley Penn LLP
Page 2
Opinion
In our opinion, the system of quality control for the accounting and auditing practice of Whitley Penn
LLP applicable to engagements not subject to PCAOB permanent inspection in effect for the year
ended April 30, 2021, has been suitably designed and complied with to provide the firm with reasonable
assurance of performing and reporting in conformity with applicable professional standards in all
material respects. Firms can receive a rating of pass, pass with deficiency(ies), or fail. Whitley Penn
LLP has received a peer review rating of pass.
LLQ
Clifton LarsonAllen LLP
Phoenix, Arizona
October 6,2021