CM-2024-174 - 6/28/2024GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
May 21, 2024
Mr. Brooks Bennett
Assistant City Manager
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Mr. Bennett:
Thank you for submitting the Attendance Certification for an Event Trust Fund under Texas Government
Code Chapter 480. Events Trust Fund. The Attendance Certi fication for the following event has been
accepted.
Event: US Quadbal) Cup 2024 - Project Code 240687
Event Dates: 04/13/24 04/14/24
Method of Documentation: Participant lists
Given that the attendance certification and documentation provided indicate that the actual number of
attendees for the event is significantly lower than the pre -event estimate, the amount of the fund available
for disbursement will be reduced by 38% in accordance with Texas Administrative Code, Title 10, Rule
§ 184.30(b). The decrease was determined through the following:
Required Attendance:
Actual Attendance:
Percentage of Required Attendance:
2,975 daily average of all attendees
1,843 daily average of all attendees
62%
The reduced amount available for disbursement from the Event Trust Fund is as follows:
Local Match Required: $ 4,240.37
State Match Required: $ 26,502.33
Total Contribution to the Event Trust Fund: $ 30,742.70
To be eligible for disbursement, the local match must be submitted no later than 071121'24. The
disbursement request and supporting documentation must be submitted no later than 10! 11124. If you
have questions or need further assistance, please feel free to contact Thomas Butterfield at
thomas.butterfield@gov.texas.gov and eventsfund@gov.texas.gov or (512) 936-0250 and (512) 936-
0100.
Sincerely
Terry �b
Deputy Executive Director
Economic Development & Tourism
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Sylvia Willhite
From: Gena Nelson
Sent: Thursday, August 17, 2023 11:46 AM
TO: AP team
Cc: Chad McKenzie. Nancy Yawn
Subject: RFC# 233541 US Quadball 2024
Attachments: #233541 US Quadball 2024.pdf
Good morning V
This email is to notify you that the CVB has submitted a check request for next week's check run in Munis for the
following:
RFC# 233541
Vendor# 61700 US Quadball
Amount: $40,000.00
Host Partner Agreement for US Quadball Cup April 13-14, 2024
Gems Nelson, Administrative Support Associate
Conwnlion and Visitors Bureau I City of ROlmd Rock
231 I-ast Main Street. Suite 150 Round Rock. Texas 78664
512-218-7023 (t%) I ( aultoun(lRock-com
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ROUND ROCK
US Wadba0 Inc
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231 E. Mah St., Sub ISO
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DATE
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DESCRIPTION
USa Cup 2024 Bid Fee
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QTY RATE
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$40,000.00
City of Round Rock, Round Rock, TX 71t384 PAGE- { CIF 1 CHECK NUMBER 10074741
0811712023
61700
115096972
US Duadball HPA rights fee - Quadbal Cup April 13
DOC IN 249913
US QUADSALL, INC
City of Round Rock
221 E Man Street
Round Rock TX 78664
Pho (512)218-5400
Pay 'Forty Thousand Dollars and 00 Cents'
To (he US DUADBALL, INC
Order Of DBA US DUIDDITCH, INC.
PO BOX 92
NEW YORK, NY 10033-0000
10074741
11/0312023 540,000 00
vendor Number Check Number Check Date
61700 100 74 741 1110312 02 3
$40,000.00
FILE COPY
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GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
Events Trust Fund Disbursement Request
Events Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund
The Applicant shall complete this form to request a disbursement for an approved Events Trust Fund
application, along with supporting documentation. This request and all supporting documentation must
be submitted no later than 180 days after the conclusion of the event.
Disbursement will only be made to the Applicant.
For a request submitted by a local Organizing Committee, documentation shall be submitted showing the prior
approval of the disbursement request by each endorsing entity. TAC Rule § 184,41(a)(6),
Please submit off documents to eventsfund@aov. texas.aov.
To accommodate large flies, secure file transfers are available upon request.
Regarding the Events Trust Fund Disbursement Request in the amount of $30,742.70, for the US Quadball Cup
2024 (name of the event) I, Laurie Hadley {name of authorized official), approve of each cost submitted for
disbursement from the trust fund. I certify that each cost is necessary to fulfill obligations under the Event
Support Contract. I certify that the funds will not be used for the purpose of soliciting the relocation of a
professional sports franchise already located in this state; and that no costs sought for disbursement from the
trust fund are also being disbursed by another entity. I also certify that I have the authority to make this
certification statement on behalf of the applying entity, and I take responsibility for the disbursement being
requested.
Please provide the following information -
Entity Disbursement is being made to: City of Round Rock
Federal Tax ID Number. 746017485
Texas Tax ID Number: 17460174851
POST OFFICE BOX 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * Gov,TEXAS.GOv
General explanation of costs that the disbursement request represents: Rights Fee
Note: Disclosure of Information under the Public Information Act. All disbursement documentation
submitted to the Office of the Governor (OOG) is subject to disclosure under the Texas Public Information Act,
Chapter 552 of the Texas Government Code ("the Act"), whether created or produced by the applicant or by any
third -party. If it is necessary to include proprietary or otherwise confidential information in the documents
submitted, that particular information should be clearly identified as such. Merely making a blanket claim that all
documents are protected from disclosure because they may contain some proprietary or confidential
information is not acceptable, and will not render the information confidential. Any information which is not
clearly identified as proprietary or confidential will be released in accordance with the Act.
Does the disbursement request documentation contain any items marked as confidential and/or proprietary?
Yes ❑No®
Primary Contact for Disbursement Request: Gena Nelson
Primary Contact Phone Number: 512-218-7023
Primary Contact Email: gnelson@roundrocktexas.gov
Signatory must be someone the applying entity has determined is eligible to bind the applying entity.
Signature y Printed Name
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Title n Nam
AA4®rganizati�
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POSE' OFFICE Box 12428 AuSTIN, TEXAS 78711 * 512-936.0100 * GOv.TEXAS.GOV
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