CM-2025-017 - 1/31/2025 INTERDEPARTMENTAL AGREEMENT FY2024 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
This Inter-departmental Agreement ("Agreement") is entered into by and between the
Community and Neighborhood Services Department ("CAN"), the City of Round Rock, Texas
("City") and the Parks and Recreation ("Department") of the City.
WHEREAS, the City has received funds from the U. S. Department of Housing and
Urban Development ("HUD") under Title I of the Housing and Community Development Act of
1974 ("Act"), as amended, for utilization in connection with the City's Community
Development Block Grant ("CDGB") Program;
WHEREAS,the City's governing body("City Council')has adopted a budget
for expenditure of the City's FY24 CDBG Program funds and has allocated:
$240,000 ("Funds")for a project entitled Greenhill Park Improvements: To provide Purchase
and installation of a new and more inclusive playground and purchase and installation of a
new shade structure, and replace existingpark amenities and some fencing at Greenhill
Park located at 1825 Nicole Circle Round Rock,
Texas. ("Pro ject")
WHEREAS, CAN is responsible for the administration of CDBG Funds and for
monitoring of the Project;
WHEREAS, CAN wishes to engage the Department to implement and manage the
Project; and
WHEREAS, in consideration of the tasks, activities, and services to be performed and
rendered by the Department under this Agreement, CAN shall provide the Department with
the HUD approved Funds for completion of the Project.
NOW, THEREFORE, the parties to this Agreement covenant and agree, and by the
execution of this Agreement are bound, to the mutual obligations contained in this Agreement
and to the performance and accomplishment of the tasks, activities and services as described.
I. TERM
1.1. Except as otherwise provided for pursuant to the provisions of this Agreement, this
Agreement commences immediately upon its full execution and terminates on either (i)
September 30, 2025, or (ii) Project completion, whichever occurs earliest in time. At the
completion of the term, CAN reserves the right to recapture funding for projects which have not
yet begun.
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II. COMPLIANCE WITH FEDERAL, STATE,AND LOCAL
LAWS
2.1 The Department understands that the Funds provided to it under this Agreement are
funds which have been made available to the City by the federal government in accordance with
the Act and pursuant to the City's HUD approved grant application and with other specific
assurances made and executed by the City. The Department, therefore, assures and certifies
that it will comply with applicable requirements of the Act, with all regulations promulgated
thereunder, as codified at Title 24 of the Code of Federal Regulations ("CFR"), and with any and
all applicable amendments to the Act and the CFR.
2.2 The Department shall observe and comply with all federal, State, and local laws,
regulations, and rules affecting the Department's operations pursuant to this Agreement.
III. PERFORMANCE
3.1 The Department shall manage, implement, perform, provide, and carry out in a timely
manner all of the tasks, activities, and services set forth in the FY2024 CDBG Request for
Application/Project response ("Response") which was submitted to CAN for consideration to
receive funding and which is incorporated in this Agreement by reference as if set out fully
within this document.
3.2 Modifications or revisions to the scope of the Project discussed in the Response, which
scope formed the basis for this Project to receive Funds, may be made only pursuant to the prior
written approval of the Administrator of CAN.
3.3 Department in managing CDBG Funds shall comply with CDBG processes as established
by CAN.
IV. FISCAL
4.1 In as much as the City Council has delegated to CAN the responsibility for fiscal
oversight, control, and monitoring of CDBG Program Funds, the Department shall submit to
CAN, written approval prior to final processing, all Project matters that are fiscal in nature
including, but not limited to, requests for payment, purchase orders, requisitions, budget
adjustments, and invoices. The Department understands and agrees that Funds are awarded
only for the indicated term of this Agreement.
V. MAINTENANCE AND ACCESSIBILITY OF RECORDS
5.1 The Department agrees to maintain records that will provide accurate, current, separate,
and complete disclosure of the status of any Funds received pursuant to this Agreement.
5.2 The Department further agrees that (i) maintenance of the records must be in
compliance with all terms and provisions of federal law providing for complete disclosure of
the status of any Funds received pursuant to this Agreement; (ii) the records must be kept in
compliance with all applicable federal and State laws, regulations, and rules establishing
standards for governmental financial management; (iii) the Department's records system
must, at all times, contain sufficient documentation to provide in detail full support and
justification for each expenditure of the Funds provided under this Agreement.
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5.3 As often, at such time, and in such form as needed, CAN may require the Department,
by verbal or written request, shall make available and/or furnish to CAN any and all
statements, reports, data, and information deemed necessary by CAN to matters which
pertain to this Agreement.
VI. CHANGES AND AMENDMENTS
6.1 Alterations, additions, or deletions to the terms of this Agreement may be made by
written amendment and must be executed by CAN, the Department, and the City.
Executed this _day of 2025.
PARKS AND RECREATION DEPARTMENT
Rick Atkins, Parks and Recreation Director
COMMUNITY AND NEIGHBORHOOD SERVICES DEPARTMENT
oe Br m, Community and Neighborhood Services Director
CITY ADMINISTRATION
Brooks Bennett, City Manag
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