Contract - Swinerton Builders - 2/13/2025 AGREEMENT BETWEEN THE CITY OF ROUND ROCK
AND SWINERTON BUILDERS
FOR THE PURCHASE OF
DRYWALL SERVICES
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
This Agreement ("Agreement") for the purchase of goods and services to be perfonned
on various City-owned or City-occupied buildings on a directed as-needed basis is made and
entered into on this the & day of , 2026, (the "Effective Date") by and between
the CITY OF ROUND ROCK, TEXAS, a home-rule municipality whose offices are located at
221 East Main Street, Round Rock, Texas 78664, referred to herein as the "City," and
SWINERTON BUILDERS, INC., a California corporation, whose offices are located at 707
Southwest Parkway, Bldg. 1, Suite 200, Austin, TX 78734, referred to herein as "Services
Provider."
RECITALS:
WHEREAS, City desires to purchase "Goods and Services," as defined herein, to be
performed on and in various City-owned or City-occupied buildings on a directed as-needed
basis; and
WHEREAS, City has issued its Request for Proposal ("RFP") for the provision of said
Goods and Services and City has determined the bid submitted by Services Provider provides the
best value to the City; and
WHEREAS, City has determined the Services Provider's Response to RFP ("Bid")
submitted by Services Provider provides the best value to the City; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW,THEREFORE,
in consideration of the mutual promises contained herein and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
mutually agree as follows:
(SwinertonBuilders][Drywal]Services][11.15.24]4890-6172-7226 v.I
}�- 225-035
1.0 DEFINITIONS
A. Agreement means this binding legal contract between City and Services Provider
whereby City is authorized to buy specified goods and/or services and Services Provider is
obligated to sell same. The Agreement includes the following: (a) City's RFP, designated
Solicitation Number 24-035 dated August 2024; (b) Services Provider's Bid; and (c) any exhibits
and/or addenda thereto. Any inconsistencies or conflicts in the contract documents shall be
resolved by giving preference in the following order:
(1) This Agreement;
(2) Services Provider's Bid;
(3) City's RFP,Addenda, exhibits, and attachments.
B. Bid means the Services Provider's Response to the RFP.
C. City means the City of Round Rock, Williamson and Travis Counties,Texas.
D. Effective Date means the date set out in the introductory paragraph above.
E. Goods and Services mean the specified services, supplies, materials,
commodities, or equipment, as described in the RFP.
F. Services Provider means Swinerton Builders, Inc., or any successors or assigns.
2.0 EFFECTIVE DATE AND TERM
A. This Agreement shall remain in full force and effect until it expires as indicated
herein or is terminated in accordance with Section 17.0.
B. The term of this Agreement shall be for sixty (60) months from the Effective
Date.
3.0 CONTRACT DOCUMENTS AND EXHIBITS
City selected Services Provider to supply the Goods and Services as outlined in the RFP;
any Addenda to RFP; and the Bid submitted by Services Provider, all as contained in Exhibit
"A," incorporated herein by reference for all purposes. The intent of these documents is to
formulate an Agreement listing the responsibilities of both parties as outlined in the RFP and any
Addenda to RFP and as offered by Services Provider in its Bid.
The Goods and Services which are the subject matter of this Agreement are described in
Exhibit "A" and, together with this Agreement, comprise the total Agreement and Exhibit A is
a part of this Agreement as if repeated herein in full.
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4.0 DUAL PROVIDERS OF SERVICES
The parties specifically acknowledge and agree that Services Provider shall be considered
as one of two providers of the Goods and Services. Services Provider specifically further
acknowledges and agrees that this Agreement is not an exclusive agreement. City may, in its sole
and unfettered discretion, elect to use either of the two providers in whatever order it deems most
advantageous to City's purposes. City may, in its sole and unfettered discretion, elect to use any
other providers. City is not obligated to use or purchase any estimated annual quantity of goods,
and no guarantee is made of any minimum or maximum purchase.
5.0 ITEMS AWARDED; SCOPE OF WORK
Only if, as, and when needed by City, Goods and Services are awarded to Services Provider in
accordance with Exhibit"A."
6.0 COSTS
Services Provider specifically acknowledges and agrees that City is not obligated to use
any estimated annual quantity of services, and City may not expend in excess of$250,000.00 per
year for Service Provider's services combined with the dual provider's services for a total not-to-
exceed amount of$1,250,000.00 for the term of this Agreement.
7.0 INVOICES
All invoices shall include, at a minimum, the following information:
1. Name and address of Services Provider;
2. Purchase Order Number;
3. Description and quantity of items received; and
4. Delivery dates.
8.0 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City's bid, with the consent and agreement of the Services Provider and the
City. Such agreement shall be conclusively inferred for the Services Provider from lack of
exception to this clause in the service provider's response. However, all parties hereby expressly
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agree that the City is not an agent of, partner to, or representative of those outside agencies or
entities and that the City is not obligated or liable for any action or debts that may arise out of
such independently negotiated"piggyback"procurements.
9.0 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement if the governing body of City
does not appropriate funds sufficient to purchase the Goods and Services as determined by City's
budget for the fiscal year in question. City may affect such termination by giving the Services
Provider written notice of termination.
10.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by City to Services Provider will be made within thirty (30) days of the date City receives
Goods and Services under this Agreement, the date the performance of the services under this
Agreement are completed, or the date City receives a correct invoice for the Goods and Services,
whichever is later. Services Provider may charge interest on an overdue payment at the rate in
effect on September 1 of the fiscal year in which the payment becomes overdue, in accordance
with V.T.C.A., Texas Government Code, Section 2251.025(b). This Prompt Payment Policy
does not apply to payments made by City in the event:
1. There is a bona fide dispute between City and Services Provider, a contractor,
subcontractor, or supplier about the goods delivered or the service performed that
cause the payment to be late; or
2. There is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late; or
3. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
4. The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
11.0 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
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12.0 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
13.0 INSURANCE
Services Provider shall meet all City insurance requirements set forth in the RFP and on
the City's website at:
hup://www.roundrocktexas.gov/wp-content/uploads/2014/12/corr insurance 07.20112.pdf.
14.0 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Eric Dady, Facilities Manager
General Services Department
Round Rock, TX 78664
(512)218-5472
edady(&roundrocktexas.gov
15.0 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.0 DEFAULT
If Vendor abandons or defaults under this Agreement, Vendor shall be
declared in default of this Agreement if it does any of the following and fails to
cure the issue within thirty (30) days of receipt of written notice:
1. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
2. Becomes insolvent or seeks relief under the bankruptcy laws of the United States
and is unable to perform its material obligations under the Agreement.
17.0 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon written notice to Services Provider, the "Date
of Termination."
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B. In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause, as set forth in Section 15.0.
C. Services Provider has the right to terminate this Agreement only for cause, that
being in the event of a material and substantial breach by City, which is not cured within ten(10)
days of written notice of said breach, or by mutual agreement to terminate evidenced in writing
by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after the Date of
Termination, Services Provider shall submit a statement showing in detail the goods and/or
services satisfactorily performed under this Agreement up to the date of termination. City shall
then pay Services Provider that portion ofthe charges, if undisputed. The parties agree that
Services Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
18.0 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, its
successors, assigns, officers, employees and elected officials harmless from and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Services Provider, or Services Provider's agents, employees or subcontractors, in the
performance of Services Provider's obligations under this Agreement, no matter how, or to
whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or
Services Provider (including, but not limited to the right to seek contribution) against any third
party who may be liable for an indemnified claim.
19.0 COMPLIANCE WITH LAWS, CHARTER, AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards,bureaus and agencies.
B. In accordance with Chapter 2271, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and(2)will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Services Provider verifies Services Provider does not boycott Israel and
will not boycott Israel during the term of this Agreement.
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C. In accordance with Chapter 2274, Texas Government Code, a governmental entity
may not enter into a contract with a company with at least ten (10) full-time employees for a
value of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract
has a provision verifying that it: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. The signatory
executing this Agreement on behalf of Services Provider verifies Services Provider does not
have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association, and it will not discriminate during the term of this Agreement against a
firearm entity or firearm trade association.
D. In accordance with Chapter 2274, Texas Government Code, a governmental entity
may not enter into a contract with a company with at least ten (10) full-time employees for a
value of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract
has a provision verifying that it: (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement. The signatory executing this Agreement on
behalf of Services Provider verifies Services Provider does not boycott energy companies, and it
will not boycott energy companies during the term of this Agreement.
20.0 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
each other with respect to the terms of this Agreement. Neither party shall assign, sublet or
transfer any interest in this Agreement without prior written authorization of the other party.
21.0 NOTICES
A. All notices and other communications in connection with this Agreement shall be
in writing and shall be considered given as follows:
1. When delivered personally to recipient's physical or email address as stated
below; or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated below.
Notice to Services Provider:
Services Provider: Swinerton Builders
Address: 707 Southwest Parkway
Bldg. 1, Suite 200
Austin, TX 78734
Email: asatt(a),swinerton.com
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Notice to City:
City Manager Stephanie L. Sandre, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
B. Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider.
22.0 APPLICABLE LAW, ENFORCEMENT, AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.0 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing.
24.0 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement, or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 USC Section 1-14)or any applicable state arbitration statute.
25.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
26.0 MISCELLANEOUS PROVISIONS
A. Standard of Care. Services Provider represents that it employs trained,
experienced, and competent persons to perform all of the services, responsibilities and duties
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specified herein and that such services, responsibilities, and duties shall be performed in a
manner according to generally accepted industry practices.
B. Time is of the Essence. The parties agree that, from time to time, certain unique
transactions may have special requirements relative to timing and, accordingly, the parties will
identify those transactions and exercise best efforts to accomplish those transactions within the
stated timeframe. Other timing requirements will be met in a commercially reasonable manner.
Where damage is caused to City due to Services Provider's failure to perform in the special
timing requirement circumstances, City may pursue any remedy available without waiver of any
of City's additional legal rights or remedies.
C. Binding Agreement. This Agreement shall extend to and be binding upon and
inure to the benefit of the parties' respective heirs, executors, administrators, successors and
assigns.
D. Multiple Counterparts. This Agreement may be executed in multiple
counterparts, any one of which shall be considered an original of this document; and all of
which, when taken together, shall constitute one and the same instrument.
[Signatures on the following page.]
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IN WITNESS WHEREOF, City and Services Provider have executed this Agreement
on the dates indicated.
Swine ton Buil , a California Corporation
By:
Printed me: Alison Satt
Title: l kj,c j V 50"7 j �vlS 1WM
Date Signed:
City of Round ock, Texas
By:
Craig Mor an, NfayV
Date Signed: 0283/20 ZJ5
For City, ttest:
By:
Ann Franklin, City Clerk
For City,Approved as to Form:
By:
Step Janie . Sandre, ity Attorney
10
m
UND ROCK TEXAS
ASING DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.roundrocktexas.gov
REQUEST FOR PROPOSAL (RFP)
DRYWALL SERVICES
SOLICITATION NUMBER 24-035
AUGUST 2024
D
EXHIBIT
"A
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
DRYWALL SERVICES
PART I
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after"the City"seeks proposals from firms experienced in
providing on-site drywall services for various City owned or occupied buildings on an as-needed basis. An
anticipated total contract award will be made by the City in an amount not to exceed $250,000 per year. The
City may decide to award to more than one contractor based on the best value for the City.
2. SOLICITATION PACKET: This solicitation packet is comprised of the following:
Description Index
Part I —General Requirements Page(s)2-4
Part II—Definitions, Standard Terms and Conditions,
and Insurance Requirements Page 5
Part III—Supplemental Terms and Conditions Page(s)6-8
Part IV—Scope of Work Page(s)9-12
Part V—Proposal Preparation Instructions and Evaluation Factors Page(s) 13-15
Attachment A—Proposal Submittal Form Separate Attachment
Attachment B—Reference Sheet Separate Attachment
Attachment C—Cost Proposal Sheet Separate Attachment
Attachment D—Prevailing Wage Separate Attachment
Attachment E—Sample Work Order Separate Attachment
Attachment F—Sample Invoice Separate Attachment
3. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
EVENT DATE
Solicitation released August 30, 2024
Deadline for submission of questions September 17, 2024 @ 3:00 PM, CST
City responses to questions or addendums Approx September 20, 2024 @ 3:00 PM, CST
Deadline for submission of responses October 4, 2024 @ 3:00 PM, CST
All questions regarding the solicitation shall be submitted through Bonfire in writing by 3:00 PM, CST on the
due date noted above.A copy of all questions submitted and the City's response to the questions shall be
posted on the City's webpage in the form of an addendum at:
https://roundrocktexas.bonfirehub.com
The City reserves the right to modify these dates. Notice of date change will be posted to the City's website:
https://roundrocktexas.bonfirehub.com
Page 2 of 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
4. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
https://roundrocktexas.bonfirehub.com for any updates pertaining to the solicitation described herein. Various
updates may include addendums,cancellations, notifications, and any other pertinent information necessary
for the submission of a correct and accurate response. The City will not be held responsible for any further
communication beyond updating the website.
5. RESPONSE DUE DATE: Appropriately submitted responses are due at or before 3:00 PM, on the due date
noted in PART I, Section 3—Schedule of Events. The Offeror shall respond via the City's electronic bidding
platform, Bonfire: https://roundrocktexas.bonfirehub.com
A. This request for proposal(RFP)does not commit the City to contract for any supply or service.
B. No paper or submittals outside of Bonfire will be accepted by the City.
C. Responses cannot be altered or amended after digital opening.
D. No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
E. The City will not be bound by any oral statement or offer made contrary to the written specifications.
F. Samples and/or copies shall be provided at the Respondent's expense and shall become the property of
the City.
G. Late responses will not be considered.
6. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a contract
award requiring council authorization. The"Certificate of Interested Parties"form must be completed on the
Texas Ethics Commission website, printed, signed, and submitted to the City by the authorized agent of the
Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to
final contract execution. Link to Texas Ethics Commission Webpage:
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm
7. EX PARTE COMMUNICATION: Please note that to insure the proper and fair evaluation of an offer,the City
of Round Rock prohibits ex parte communication (e.g., unsolicited) initiated by the Offeror to the City Official,
Employee, City Consultant, or Evaluation Team member evaluating or considering the offers prior to the time
an award decision has been confirmed. Communication between an Offeror and the City will be initiated by
the appropriate City Official or Employee in order to obtain information or clarification needed to develop a
proper and accurate evaluation of the offer. Ex parte communication may be grounds for disqualifying the
offending Offeror from consideration of award in evaluation or any future bid.
8. OPPORTUNITY TO PROTEST: The Purchasing Manager for the City of Round Rock("City"), in consultation
with the City Attorney, shall have the authority to settle or resolve any dispute concerning the solicitation or
award of a contract.The Purchasing Manager may solicit written responses to the protest from other
interested parties. The aggrieved person must prepare his or her complaint in writing and send it by
electronic mail to the City's Purchasing Department at protest a(,.roundrocktexas.gov.
In the event of a timely protest, the City shall not proceed further with the solicitation or award of a contract
unless it is determined that the award must take place without delay, to protect the best interests of the City.
The procedures for notifying the City of an alleged deficiency or filing a protest are listed below. If you fail to
comply with any of these requirements, the Purchasing Office may dismiss your complaint or protest.
A. Prior to Offer Due Date: If you are a prospective offeror for the award of a contract("Offeror")and you
become aware of the facts regarding what you believe is a deficiency in the solicitation process before the
due date for receipt of offers in response to a solicitation ("Offers"), you must notify the City in writing of
the alleged deficiency before that date, giving the City an opportunity to resolve the situation prior to the
Offer due date.
B. After Offer Due Date: If you submit an Offer to the City and you believe that there has been a deficiency
in the solicitation process or the award, you have the opportunity to protest the solicitation process, or the
recommended award as follows:
i. You must file a written notice of your intent to protest within four(4)working days of the date that you
Page 3 of 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
know or should have known of the facts relating to the protest. If you do not file a written notice of
intent within this time, you have waived all rights to protest the solicitation process or the award.
ii. You must file your formal written protest within ten (10)working days of the date that you know or
should have known of the facts relating to the protest unless you know of the facts before the Offer
has been closed. If you know of the facts before those dates, you must notify the City as stated in
section (A)above.
iii. You must submit your protest in writing and must include the following information:
a. your name, address, telephone number, and email address.
b. the solicitation number.
c. a specific identification of the statutory or regulatory provision that you are alleging has been
violated.
d. a detailed statement of the factual grounds for your protest, including copies of any relevant
documents.
e. a statement of any issues of law or fact that you contend must be resolved; and
f. a statement of the argument and authority that you offer in support of your protest.
iv. Your protest must be concise and presented logically and factually to help with the City's review.
C. Receipt of Timely Protest: When the City receives a timely and complete written protest, the Purchasing
Manager,with assistance from the City Attorney, shall make one of the following determinations:
i. Determine that a violation of rules and statutes has occurred prior to the award of the contract and
inform you and other interested parties of the determination. The City will prepare updated solicitation
documents and will re-solicit.
ii. Determine that no violation of rules or statutes has occurred and inform you and other interested
parties of the decision by letter. The reasons for the determination will be presented in the letter.
iii. Determine that a violation of rules and statutes has occurred after the award of the contract and
inform you and other interested parties of the determination. However, the awarded contract will not
be canceled.As needed, corrective actions may be taken with purchasing or any other pertinent City
staff.
iv. A determination will usually be made within fifteen (15) business days after receipt of the formal
protest.
v. Any written decisions by the Purchasing Manager shall be the final administrative action for
the City.
All documentation pertaining to a protest will be kept on file at the City and are subject to open records
requests.
Page 4 or 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
PART II
DEFINITIONS, STANDARD TERMS AND CONDITIONS,
AND INSURANCE REQUIREMENTS
1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the
Respondent agrees that the City's Definitions and Standard Terms and Conditions, in effect at the time of
release of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on
the face of a purchase order. These can be obtained from the City's website at:
httos://www.roundrocktexas.gov/city-departments/purchasing/. In addition, the Supplemental Terms and
Conditions listed in Section III, shall also be enforced as part of the contract.
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements.The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at: https://www.roundrocktexas.gov/city-departments/purchasing/
Page 5 of 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following:
A. The term of the Agreement shall begin from date of award and shall remain in full force for sixty(60)
months.
B. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions of
this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project up to
120 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent
shall:
A. Be firms, corporations, individuals, or partnerships normally engaged in providing drywall services as
specified herein and have adequate organization,facilities, equipment, financial capability, and personnel
to ensure prompt and efficient service to the City.
B. In order to confirm financial stability, the City may choose to review audited financial statements at any
time throughout the RFP evaluation process. Upon request, the Respondent shall provide two years
audited financial statements, including any notes or supplemental schedules within 2 business days of the
original request.
C. The Respondent shall include in the proposal a list of all litigation the company or its principals have been
involved in within the last three(3)years.
D. Operate a commercial business location from which work crews are dispatched that is required to be
within a 35-mile radius of downtown Round Rock.
E. The Drywall Installer/Framer shall have at least five(5)years'experience and a minimum of three (3)
years'commercial experience.
3. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to perform
required services. The City seeks to do business directly with a company experienced in providing drywall
services.
4. PREVAILING WAGE: Pursuant to Chapter 2258 of the Texas Government Code, a worker employed on a
public work project by a city must be paid: (1) not less than the general prevailing wage rate of per diem
wages for work of a similar character in the locality in which the work is performed; and (2) not less than the
general prevailing rate of per diem wages for legal holiday and overtime work. In accordance with Chapter
2258.022,the City adopted through Resolution No. R-2016-3760 the wage rates set forth by the Texas
Workforce Commission for the Austin-Round Rock Area as the general prevailing wage rate for the City's
public works contracts. A contractor or subcontractor who is awarded a contract by the City shall pay not less
than the rates set forth in Attachment D—Prevailing Wage and comply with all applicable sections of Chapter
2258.
Attachment D—Prevailing Wage—Prevailing Rates are posted in Solicitation Documents for RFP 24-035
Drywall Services on the City of Round Rock Bonfire website at:
https://roundrocktexas.bonfirehub.com
5. WORKFORCE: Successful Respondent shall:
A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner.
B. Ensure Respondent's employees,while working on City property, wear a company uniform that clearly
identifies them as the Respondent's employee.
C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United States.
6. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all
incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and
Page 6 of 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
maintenance, demurrage,fuel surcharges, delivery charges, costs associated with obtaining permits,
insurance, bonds, and risk management. No separate line-item charges shall be permitted for either
response or invoice purposes.
Prices for materials will be on a cost-plus basis. The percentage (%)markup shall not be greater than 20%.
Invoices for work performed shall require a copy of a supplies receipt to be included. Failure to provide the
contracted cost-plus percentage (%)on an invoice may result in payment at cost.
7. PRICE INCREASE: Contract prices for drywall services shall remain firm throughout the initial twelve(12)
month term of the contract. A price increase to the agreement may be considered on the anniversary date of
the Contract each year and shall be equal to the consumer price index for that year, but at no time can the
increase be greater than 5%for any single line item unless otherwise approved by the City.
A. Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage
change in the U.S. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers. The
price adjustment rate will be determined by comparing the percentage difference between the CPI in
effect for the base year six-month average(January through June OR July through December),and each
(January through June OR July through December six month average)thereafter. The percentage
difference between those two CPI issues will be the price adjustment rate. No retroactive contract price
adjustments will be allowed. The Consumer Price Index (CPI) is found at the Bureau of Labor Statistics,
Consumer Price Index website: hftp://www.bis.gov/cr)i
B. Procedure to Request Increase:
i. Email the written price increase request to purchasing(@roundrocktexas.gov with the rate detail
comparison, a comprehensive calculation, and any supporting documentation to the designated City
Contract Specialist a minimum of 45 days prior to the annual Contract anniversary date. The detailed
written calculation will be verified and confirmed. All written requests for increases must include the
City of Round Rock contract number, solicitation reference information and contact information for the
authorized representative requesting the increase.
ii. Upon receipt of the request,the City reserves the right to either accept the escalation and make
change to the purchase order within 30 days of the request or negotiate with the Vendor or cancel the
agreement or purchase order if an agreement cannot be reached on the value of the increase.
8. ACCEPTANCEANSPECTION: Acceptance/Inspection should not take more than five(5)working days. The
Contractor will be notified within the time frame if the services delivered are not in full compliance with the
specifications. In the event the services are not performed to the satisfaction of the City the Contractor shall
agree to reperform services to specification at no additional cost to the City. If any agreement or purchase
order is cancelled for non-acceptance, the needed services may be purchased elsewhere.
9. PERFORMANCE REVIEW: The City reserves the right to review the awarded Contractor's performance
anytime during the contract term.
10. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any
minimum or maximum purchase is made or implied. The City will only order the services/goods needed to
satisfy requirements within budgetary constraints,which may be more or less than indicated.
11. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award,
split award, primary and secondary award, non-award, or use any combination that best serves the interest
and at the sole discretion of the City. Respondents to the solicitation will be notified when City staff
recommendation of award has been made. The award announcement will be posted to the City's website at
https://roundrocktexas.bonfirehub.com once City Council has approved the recommendation of award and the
agreement has been executed.
12. POINT OF CONTACT/ DESIGNATED REPRESENTATIVE:
A. Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City, the City shall be provided with a designated and identified point of contact upon award of
the contract to include contact information. The City's designated representative shall be notified by the
Respondent immediately should the point of contact change.
Page 7 of 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
B. The City's designated representative: The City's designated representative shall be:
Eric Dady
Facility Manager
General Services
Phone: 512-688-0350
E-mail: edady@roundrocktexas.gov
C. Do not contact the individual listed above with questions or comments during the course of the
solicitation.
13. INTERLOCAL PURCHASING AGREEMENTS:
A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code.
B. The Contractor may offer the same price and terms and conditions to other eligible agencies that have an
interlocal agreement with the City.
C. The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement.
Page 8 of 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
PART IV
SCOPE OF WORK
1. BACKGROUND: The City has approximately 1,000,000 square feet of maintained property and occupies
approximately 54 facilities.The buildings consist of both commercial and residential type structures. Facilities
maintained vary and can include but are not limited to office buildings, police department,fire stations, parks
facilities and parking garages.
2. CONTRACTOR RESPONSIBILITIES:The Contractor shall provide on-site services including all materials
and labor necessary to perform maintenance, repair, renovations, installation or alteration for various City
owned or occupied locations on an as needed basis for drywall installation, framing, taping,finishing and
repair. Services shall consist of repairs and miscellaneous project.
Services performed shall require prior authorization from the City's Facility Maintenance Department. Only
services meeting the herein mentioned specifications on workmanship will be accepted.
3. WORKMANSHIP: Only first-class work shall be performed, and all materials furnished in carrying out this
agreement shall be of character and quality as required by the project specifications. Where no standard is
specified, for such work, they shall equal or better the level of finish at the existing conditions and be
compliant with all applicable code requirements.
A. All materials used in any project shall be new unless pre-approved by the City's designated
representative.
B. At the conclusion of each project the Contractor shall demonstrate to the City's designated representative
that the work is fully operational and in compliance with contract specifications and codes.Any
unsatisfactory work done, or materials furnished at whatever time they may be discovered, shall be
promptly and permanently corrected at the sole expense of the Contractor prior to final acceptance of
work when notified to do so by the authorized City representative.
C. The Contractor shall at all times keep the adjacent areas of the work site free from rubbish and the
accumulation of any waste materials. It is the Contractor's responsibility to properly dispose of all rubbish
and waste materials according to applicable federal, state, and local health, safety, and environmental
laws, ordinances, rules and regulations.
D. Should the Contractor neglect or refuse to remove such unsatisfactory work or materials within forty-eight
(48) hours of notice by the City, or if they fail to make satisfactory progress in doing so, the City may
cause said work or materials to be removed and satisfactorily replaced by contract or otherwise and the
expense thereof shall be charged to the Contractor. Such expense shall be deducted from any monies
due or shall become due to the City by the Contractor under the agreement.
4. DRYWALL INSTALLER/FRAMER REQUIREMENTS: The following contains the minimum requirements and
experience for drywall installation, repair, and finishing services(painting, taping,texturing, etc.) required by
the City. The Contractor shall ensure that all personnel are skilled and qualified to perform the services as
requested.
A. Contractor shall have a working knowledge of commercial and residential drywall installation, repair, and
finishing work.
B. The functions shall include but not be limited to: lay out projects, install all drywall units, repair drywall
units, finishing work, framing with metal studs or wood and other drywall work as described by the project
manager.
C. Contractor must be familiar with and have a working knowledge of all tools and equipment applicable to
the drywall trade and have extensive knowledge of building materials.
D. Contractor must be able to tape, float, and texture as required.
E. Contractor must be able to perform a level 5 finish if needed.
F. Contractor must be able to match and blend texture as required.
G. Contractor to provide in wall blocking as required for the project.
H. Contractor must be able to install new and make repairs to existing lay-in ceiling tiles/grid.
Page 9 of 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
I. Contractor to install doors and frames as required.
J. Contractor must be able to work unsupervised and run a crew.
K. All work must be agreed upon and approved prior to painting walls.
L. The Drywall Installer/Framer shall have at least five(5) years'experience and a minimum of three(3)
years'commercial experience and possess all the necessary tools required to complete projects specified
by the City.
M. It is the responsibility of the Contractor to supervise their employees and to ensure that the work crew
acts in a professional manner regarding conduct,dress, and language. Employees that are found to be
non-compliant with these requirements shall be removed by the Contractor from City property.
5. DESIGNATED CONTACT PERSON: In order to maintain consistent standards of quality work performed
across the City, the city shall be provided with a designated and identified crew leader/point of contact upon
award of the contract.
A. The City shall be provided with the designated person's name and telephone number.
B. This contact person shall remain the same throughout the term of the contract or upon termination of the
contact person. If a change has been made in the contact person due to termination, the City's
designated representative shall be notified by the Contractor immediately at the time of the change. NO
substitutions of key personnel shall be permitted without written approval of the authorized City's
designated representative.
C. Answering machines are unacceptable as a point of contact.
D. The contact person shall be identified in the solicitation response and may be required to attend an oral
presentation to the selection team prior to award of contract.
6. WARRANTY: Successful Respondent shall provide a one(1) year warranty on all workmanship and parts
including but not limited to manufacturer's warranty, workmanship defects, and installation. All warranty work
shall be completed within five(5)working days from notice of defect.
7. RESPONSE TIME: Response times shall be as follows:
A. Regular business hours shall be from 7:00 AM to 6:00 PM
B. Non-Emergency Service Calls: Successful Respondent shall respond and provide a written estimate
for non-emergency service calls within two(2)days and begin work within five(5) days of the original
request.
C. The City does anticipate needing emergency work under this contract.
8. REGULAR AND OVERTIME WORK HOURS: Regular Business hours are 7:00 am to 6:00 pm Monday
through Friday. Overtime pay consisting of hours outside the designated regular business hours,will be
allowed by the City if deemed necessary and approved by the City's designated representative in advance of
work. Overtime work performed in excess of regular work hours or on weekends or holidays shall be based
on the rate of regular labor not to exceed one and one half(1 '/2)times the fixed hourly rate for the tradesman
performing the service. Respondent shall submit a total hourly and overtime rate price for labor that includes,
but not be limited to, all costs for labor, overhead charges, travel, and payroll expenses.
9. SAFETY: The City reserves the right to remove any employee from City property for violation of federal,
state, and local health, safety and environmental laws, ordinances, rules, and regulations. The Contractor
shall:
A. Comply with all Occupational Safety and Health Administration (OSHA), State and City Safety and
Occupational Health Standards and any other applicable federal, state, and local health, safety, and
environmental laws, ordinances, rules and regulations in the performance of the services.
B. Be held responsible for the safety of their employees and any unsafe acts or conditions that may cause
injury or damage to any persons or property within and around the work site area under this contract. In
case of conflict, the most stringent safety requirement shall govern.
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City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
C. Indemnify and hold the City harmless from and against all claims, demands, suits, actions,judgments,
fines penalties and liability of every kind arising from the breach of the Contractor's obligations under this
paragraph.
D. Material Safety Data Sheets: Successful Respondent shall be required to have in their possession at
the location of each project and available upon request material safety data sheets applicable to
hazardous substances that are present at the work site.
10. ESTIMATES: Contractor shall provide a non-binding written"Not to Exceed" estimate on all projects at no
charge to the City upon request. It is the Contractor's responsibility to ensure that all information is complete
to provide an accurate estimate. The City will not incur charges from the Contractor until the Contractor
arrives on site and begins work. In certain circumstances a sample of materials to be used in a project may
be requested by the City's designated representative for approval before work commences. Each written
estimate shall include the following information:
A. Department name and location of the project;
B. Contractor's designated contact name and telephone number;
C. Breakdown of Labor costs(Number of workers, hourly rate); Also include Supervisor hours and rate if
applicable;
D. Materials (Detailed description, quantity, unit price and extended price amounts);
E. Cost of Equipment rented to complete project;
F. Total Cost(Labor and materials);
G. Description specifying work to be done;
H. Time projected to complete the project.
11. SITE INSPECTION: It shall be the responsibility of the Contractor to visit and inspect the locations prior to the
submittal of a proposal. No variation in price or conditions shall be permitted based on claims of not being
knowledgeable, aware, or informed of all requirements and specifications for a job assignment. Submittal of
the proposal is evidence that the Contractor has familiarized himself with the nature and extent of the work
and any local conditions that may, in any manner, affect the scope of the work to be done and the equipment,
materials and labor required. Inspection must be scheduled by contacting the City's designated
representative.
12. DELIVERY AND STORAGE: It shall be the responsibility of the Contractor to make all arrangements for
delivery, unloading, receiving and storing drywall material and supplies for each project. The City will not
assume any responsibility for receiving these shipments. The Contractor shall verify with the City's designated
representative and make necessary arrangements for security and storage space in the building during the
project.
13. WORK REPORTS: Respondent shall complete and furnish a work report for each project. A copy of each
work report shall be presented with time and material used. Reports shall include, at a minimum, the
following information:
A. Location of the worksite;
B. Date and time of arrival at worksite;
C. Time spent for repair;
D. Date and time work at location is completed;
E. Part(s)ordered, and equipment rented, if necessary;
F. A detailed description of all the completed repair work certifying the location is in working order shall be
signed by the City's designated representative at the time the work is performed.
Page 1 1 of 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
14. INVOICE REQUIREMENTS: Each project shall be invoiced separately; the Contractor shall include detailed
information on each invoice:
A. The total hours worked and hourly rate for labor. Labor hours hour shall include costs of labor, overhead
charges, travel, payroll expenses and Supervisor total hours and rate if applicable.
B. Supplies and materials: The cost of supplies and materials shall be listed separately from labor.A
maximum percentage markup, as indicated on Attachment C-Cost Proposal,will be allowed for material.
C. Invoices shall have attached a copy of paid materials receipt from the supplier.
Page 12 of 15
City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
PART V
PROPOSAL PREPARATION INSTRUCTIONS
AND EVALUATION FACTORS
1. PROPOSAL ACCEPTANCE PERIOD: All proposals are valid for a period of one hundred and twenty(120)
calendar days subsequent to the RFP closing date unless a longer acceptance period is offered in the
proposal.
2. PROPOSAL RESPONSE: Responses shall be clear and concise while appropriately responding to the
evaluation criteria listed below in Section 3. In order to do business with the City of Round Rock you must be
registered with the City's Vendor Database. To register, go to:
https://roundrocktxvendors.munisselfservice.comNendors/defauIt.aspx
Proposal Submittal Instructions: The Respondent shall include all of the following documents in their
response-
• Attachment A-Proposal Submittal Form
o Attachment B-Reference Sheet
o Attachment C-Cost Proposal Sheet
o Acknowledged Addenda(if applicable)
o Segment requirements listed below.
o A statement of your compliance with all applicable rules and regulations of Federal, State and Local
governing entities.
o List of Exceptions (if any)-Be advised that exceptions to any portion of the Solicitation may jeopardize
acceptance of the Proposal by the City. Exceptions to this solicitation if any, shall be submitted on a
separate sheet labeled"Exceptions"with the Respondent's proposal.
3. EVALUATION CRITERIA:
A. Segment 1 —Respondent's Training, Staff Development, and Equipment List
i. Training and Staff Development: Define in detail your training and staff development program. How
does the training make each job successful? Detail your approach to customer service.
ii. Equipment List: Describe your inventory of equipment and vehicles that will be used to support this
contract. This inventory list shall provide line-item information of assets including equipment, brand,
quantity, and age.
B. Segment 2—Company Work Experience and Personnel
i. Business Organization: State full name and address of your organization and identify parent company
if you are a subsidiary. Specify the branch office or other subordinate element which will perform, or
assist in performing,work herein. Indicate whether you operate as a partnership, corporation, or
individual. Include the State in which incorporated or licensed to operate.
ii. Project Management Structure: Provide a general explanation and chart which specifies project
leadership and reporting responsibilities; and interface the team with City project management and
team personnel.
iii. Prior Experience: State the number of years the Respondent company has been providing the
services requested in the solicitation. Describe only relevant municipal, governmental, corporate, and
individual experience for the company and personnel who will be actively engaged in the project. Do
not include corporate experience unless personnel assigned to this project actively participated. Do
not include experience prior to 2014. Supply the project title, year, and reference name, title, present
address, and phone number of principal persons for whom prior projects were accomplished.
iv. Personnel: Include names, qualifications, and resumes of all personnel who will be assigned to the
account. State the primary work assigned to each person and the percentage of time each person will
devote to this work. Identify key persons by name and title. Specify the number of employees eligible
to work on City of Round Rock projects.
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City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
v. Contractors' past performance with the City may be evaluated.
B. Segment 3—Cost Proposal: Please complete Attachment C-Cost Proposal Sheet. All prices must be
quoted in order to be considered responsive. Alternative bids will not be considered and unauthorized
modifications to the cost proposal sheet will result in rejection of the submission. All quoted hourly rates
should include all:
i. Manpower
ii. Disposal
iii. Travel and Fuel Expenses
iv. All other itemized costs other than materials
4. EVALUATION SCORING: The intent of the City is to award to one Respondent in accordance with the
evaluation criteria below. The purpose of this evaluation criteria is to determine which proposal best meets
the requirements and provides the best overall value to the City.
A. Evaluation Criteria: Weights:
• Respondent's Training, Staff Development, and Equipment List(Segment 1) 20 pts
• Company Work Experience and Personnel (Segment 2) 40 pts
• Cost Proposal (Segment 3) 40 pts
Maximum Weight: 100 pts
B. An evaluation committee will be established to evaluate the proposal. The committee will include
employees of the City and may include other impartial individuals who are not City employees. The
evaluation committee will determine if discussions and/or Best and Final Offers(BAFO) are necessary.
Award of a contract may be made without discussions or BAFO, if in the best interest of the City. The
evaluation committee may determine that discussions are necessary to clarify or verify a written proposal
response. The City may, at its discretion, elect to have respondents provide oral presentations of their
proposal. The City reserves the right to rescore an offer based on provided demonstrations. A request
for a BAFO is at the sole discretion of the City and will be requested in writing. The evaluation committee
will evaluate the finalists and make a recommendation for award.
C. The City reserves the right to reject any or all proposals submitted, or to award to the respondent who in
the City's opinion, offers the best value to the City. The City also reserves the right to cancel the RFP
process and pursue alternate methods for providing the requirements.
D. The City reserves the right to conduct studies and other investigations as necessary to evaluate any
proposal.
E. The City reserves the right to waive any minor technicality, irregularities, or informalities noted
in the submission process. Submission of proposal confers no legal rights upon any
Respondent.
F. The City reserves the right to request further documentation or information and to discuss proposal
response with any Respondent in order to answer questions or to clarify any aspects of the proposal.
G. The City may develop a"short list" of qualified proposal and may determine that the
Respondent(s) should submit a Best and Final Offer(BAFO). Each"short listed" Respondent will be
given a reasonable opportunity for discussion and revision of their proposal.
5. AGREEMENT NEGOTIATIONS AND AWARD PROCESS:
A. A proposal presented in response to this RFP is subject to negotiation concerning any issues deemed
relevant by the City. The City reserves the right to negotiate any issue with any party. Any unsolicited
communication by the Respondent to a City official, undesignated employee, or an evaluation team
member evaluating or considering the offers may be grounds for disqualifying the offending Offeror from
consideration of award.
B. Submission of proposal indicates the Respondent's acceptance of the evaluation process and recognition
that the City may make subjective judgments in evaluating the proposal to determine the best value for
the City.
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City of Round Rock
Drywall Services
RFP No. 24-035
Commodity Code: 910-75
AUGUST 2024
C. If negotiations are successful,the City and Respondent may enter into an agreement. If negotiations are
unsuccessful, the City may formally end negotiations with that Respondent.
D. The City also reserves the right to reject any or all submittals, or to accept any submittal deemed most
advantageous, or to waive any irregularities or informalities in the submittal received.
E. An independent signed authorized Contract will be sent to the successful Respondent(s). Execution of a
City of Round Rock contract is required prior to starting work and processing any payments to the
Contractor.
6. POST AWARD MEETING: The City and the Respondent may schedule a post award meeting to discuss, but
not be limited to the following:
A. The method to provide a smooth and orderly transition of services performed from the current Contractor.
B. Provide City contact(s) information for implementation of the Agreement.
C. Identify specific milestones, goals, and strategies to meet objectives.
Page 15 of 15
ATTACHMENT A
ATTACHMENT A
SOLCITATION SUBMITTAL FORM AND EXECUTION
NOTE: RESPONDENTS SHALL COMPLETE, SIGN, AND UPLOAD THIS ATTACHMENT WITH
THEIR SUBMITTAL IN BONFIRE. FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF
THE SUBMITTAL.
By signature hereon,the Respondent certifies that:
All statements, pricing and information prepared and submitted to the City's Bonfire portal in response to
this solicitation are current, complete, and accurate.
He/she has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity,
future employment, gift, loan gratuity, special discount, trip,favor, or service to a City employee, evaluator,
or evaluating entity in connection with the submitted response. Signing the Execution of Solicitation
Submittal Form with a false statement shall void the submitted offer or any resulting contracts.
Respondent represents and warrants that the individual signing this Execution of Solicitation Submittal
Form is authorized to sign this document, represent the Respondent and to bind the Respondent under
any contract resulting from this submittal.
RESPONDENT(COMPANY): 5winerjon Builders
SIGNATURE(INK/DIGITAL):
NAME(TYPED/PRINTED): Alison Satt
TITLE: VP I Division Manager DATE: 10/04/2024
STREET: 707 Southwest Parkway, Bldg. 1, Suite 200
CITY/STATE/ZIP: Austin,TX 78734
TELEPHONE& FAX NO.: 512.585.0674
E-MAIL ADDRESS: asatt@swinerton.com
FEDERAL TAX IDENTIFICATION NUMBER(FIN): 94-1499330
By submitting a response to this solicitation,the Respondent agrees that the City's Definitions and Standard
Terms and Conditions, in effect at the time of release of the solicitation, shall govern unless specifically
provided otherwise in a separate agreement or on the face of a purchase order. In addition,the
Supplemental Terms and Conditions listed in Section III, shall also be enforced as part of the contract, and
can be obtained from the City's website at: https://www,roundrocktexas.gov/city-businesses/solicitations/
Attachment C-Cost Proposal
Drywall Services
RFP 24-035
The Respondent represents by their signature below that they are submitting a binding offer and are authorized to bind the respondent to fully comply
with the solicitation documents contained in RFP 24-035.The Respondent acknowledges that they have received and read the entire solicitation
packet,attachments,and all documents incorporated by reference,and agrees to be bound by the terms therein.
Special Instructions:All prices must be quoted in order to be considered responsive,be advised that exceptions taken to any portion of the solicitation
will jeopardize acceptance of the bid.Alternative bids will not be considered and unauthorized modifications to the bid sheet format will result in the
rejection of the bid.The City reserves the right to purchase more or less than the quantities indicated below
No. Description Estimated Unit Unit Cost Extended Total
Quantity
1 Drywall Installer/Framer Regular Hourly Rate. 500 Hourly $51.00 $25,500.00
Drywall Installer/Framer Overtime Hourly Labor Rate. The
overtime rate shall not exceed one and one half times the
2 regular hourly rate. 100 Hourly $76.50 $7,650.00
3 Drywall Helper Regular Hourly Labor Rate. 500 Hourly $45.00 $22,500.00
Drywall Helper Overtime Hourly Labor Rate. The overtime rate
shall not exceed one and one half times the regular hourly rate.
4 100 Hourly $67.50 $6,750.00
Tape,Floating and Texturing Regular Hourly Labor Rate.
5 1 500 Hourly $51.00 $25,500.00
Tape,Floating and Texturing Overtime Hourly Labor Rate. The
overtime rate shall not exceed one and one half times the
regular hourly rate.
6 100 Hourly $76.50 $7,650.00
Tape,Floating and Texturing Helper Regular Hourly Labor Rate.
7 500 Hourly $45.00 $22,500.00
Tape,Floating and Texturing Helper Overtime Hourly Labor
Rate. The overtime rate shall not exceed one and one half times
8 the regular hourly rate. 100 Hourly $67.50 $6,750.00
Annual Total: $124,800.00
Information Only(The following will not be evaluated but will become part of the contract):
Percent of Cost for Parts and Materials(shall not exceed 20%)
Percent over cost: 20.00%
COMPANY NAME: Swinerton Builders
PRINTED NAME: Alison Satt
PHONE NUMBER: 512.585.0674
EMAIL ADDRESS: Asatt@Swinerton.com
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SEGMENT 1 - RESPONDENT' S TRAINING ,
STAFF DEVELOPMENT, AND EQUIPMENT LIST
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RESPONDENT'S TRAINING, STAFF
DEVELOPMENT, AND EQUIPMENT LIST
i.Training and Staff Development:Define in detail your training and staff development program. How does the training make each
job successful?Detail your approach to customer service.
TRAINING FUNDAMENTALS
Here at Swinerton we are committed to our craft development through partnership with National Center for Construction
Education&Research(NCCER)for our drywall apprenticeship program.This certification course allows our craft individuals to
become journeymen after the completion of the program.The local training program includes classroom time,hands-on training
at our Central Texas facility,and on-the-job training experience with our current ongoing projects.On our admin side,we are just
as committed to training and developing through standardized training for all our employees that begins day-one of on-boarding.
ii.Equipment List:Describe your inventory of equipment and vehicles that will be used to support this contract.This inventory list
shall provide line-item information of assets including equipment,brand,quantity,and age.
EQUIPMENT LIST EQUIPMENT/TOOL
All hand tools,power tools,and equipment pertinent to our work's Chop Saw 10
completion within framing,drywall,acoustical ceilings,doors/ Impact Screw Gun 40
frames/hardware,and specialties scopes of work.
Drywall Screw Gun 40
Drywall Router 40
Circular Saw 12
✓ Grinder 12
Oscillating Tool 12
Reciprocating Saw 12
Roto hammer 12
r S Jigsaw 12
Finish Nail Guns 10
Vacuums 5
Taping Knives Set 5
. 360 Line Laser 3
® 4 Spinning Laser 3
Mobile Scaffold 30
r Work Benches 10
3'Step-Up Ladder 10
4'Step-Up Ladder 20
6'Ladder 20
10'Ladder 10
Foreman F-150 Company Truck 10
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COMPANY WORK EXPERIENCE
AND PERSONNEL
i.Business Organization:State full name and address of your organization and identify parent company if you are a subsidiary.
Specify the branch office or other subordinate element which will perform,or assist in performing,work herein.Indicate whether
you operate as a partnership,corporation,or individual. Include the State in which incorporated or licensed to operate.
BASIC INFORMATION
Full Name: V
Swinerton Builders
Address:
5707 Southwest Parkway, Building 1, Suite 200
�.
Austin,TX 78735
Parent Company.
Swinerton Incorporated
Office That Will Perform Work:
Austin
Type of Organization:
Corporation
Licensed to Operate:
Swinerton Builders is a registered business in the
State of Texas and is a licensed to work within the City i
of Round Rock
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ii.Project Management Structure:Provide a general explanation and chart which specifies project leadership and reporting
responsibilities;and interface the team with City project management and team personnel.
The City of Round Rock will benefit from the experience of Swinerton's team.We propose a team who have many
relevant projects over the past 10 years:
Full-time on-site supervision Skilled at all project delivery Dedicated trades/craftspeople Teams are flexible and adaptable
at every project to enforce methods and accommodating with direct control over to change required to meet client
safety,quality,and efficiency change schedule,safety,and quality needs
The project team will consist of construction personnel to support the City's need for drywall services project.
Leading Swinerton's team as the main point of contact will be Project Executive Jonathan Calderon. Project Manager
William Nolasquez and Superintendent Victor Bravo will oversee the day-to-day construction operations including
logistics planning, schedule development,cost control,and labor craft management.At any given time,the team
has access to Swinerton's shared resources team who are subject matter experts in safety,scheduling,and quality
assurance/control to provide the project team with a road map to discuss.
Key
Leadership
Construction
ROUND ROCK TEXAS Core Team
P...-.-u-+ .Austin Based
i
•
Jonathan Calderon
Project Executive
I
}• *•
William Nolasquez Victor Bravo
Project Manager Superintendent
i
Project Engineer Craft Labor Pool*
James Vickers Ross Quetitano Alison Satt Chad Green
Division Quality 6) Division Safety 0 Division Division MEP
Manager Manager Manager Manager
*Swinerton has a large number of craft personnel in the state of Texas that will be available for
City of Round Rock projects. The number of craft laborers will be determined upon award of a specific project.
iii.Prior Experience:State the number of years the Respondent company has been providing the services requested in the solicitation.Describe only relevant municipal,
governmental,corporate,and individual experience for the company and personnel who will be actively engaged in the project.Do not include corporate experience unless
personnel assigned to this project actively participated.Do not include experience prior to 2014.Supply the project title,year,and reference name,title,present address,
and phone number of principal persons for whom prior projects were accomplished.
We have five years of experience of doing framing and drywall in Central Texas.Within those past years,a majority of our projects have been for confidential clients and
therefore we are unable to provide any reference information under our signed NDAs.Below is a list of the non-confidentiat clients we have worked with for the last five years.
PROJECT TITLE YEAR SCOPE REFERENCE NAME TITLE PRESENTADDRESS CLIENT PHONE NUMBER
Confidential Client, 2024 Framing,Drywall,DFH,Specialties Jeremy Nicely Project Executive 2199 Innerbelt Business Center 314 743 9038
T-Warehouse Phase 1 Drive,Overland,MO 63114
Samsung Parking Deck 2023 Framing,Drywall,DFH,Specialties Jeremy Nicely Project Manager 2199 Innerbelt Business Center 314-743-9038
Tenant Improvement Drive,Overland,MO 63114
World Wide Clinical Trials 2022 Framing,Drywall,Acoustical ceilings,DFH,Specialties Anthony Merriman Director,Global 4th Floor,East West,Tollhouse -44(0)-7901
556 094
Hippo Tenant Improvement Workplace Management Hill,Nottingham,NGl SF5 UK
Confidential Client,Penn Field 2022 Framing,Drywall,Acoustical ceilings,DFH,Specialties Robert Bogues Associate Director 500 West 2nd Street Suite 1700 405-657-6611
Tenant Improvement Austin TX 78701
Unity Austin Foundry II 2021 Framing,Drywall,Acoustical ceilings,DFH,Specialties Cathy Klein Workplace Experience 405 Coma[St,Austin,TX 78702 512-762-1589
Tenant Improvement Coordinator
BAM Marketing 2020 Framing,Drywall,Acoustical ceilings,DFH,Specialties Jake Emery Valerio DeWalt Train 303 Colorado Street 312-260-7338
Tenant Improvement Associates Austin,TX 78701
Confidential Client,10OC-3F 2019 Framing,Drywall,Acoustical ceilings,DFH,Specialties Katie Buck Senior Project 500 West 2nd Street Suite 1700 512-4994910
Tenant Improvement Manager Austin TX 78701
+47
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iv.Personnel:Include names,qualifications,and resumes of all personnel who will be assigned to the account.State the primary
work assigned to each person and the percentage of time each person will devote to this work. Identify key persons by name and
title.Specify the number of employees eligible to work on City of Round Rock projects.
32 craft personnel and 65 admin personnel are eligible to work with the City of Round Rock
William NolasgueZ PROJECT MANAGER
William will serve as the direct conduit between the project team and the field.He will manage
the budget and schedule by thinking through potential issues with solutions so they don't become
problems for the client.He directs the efforts of the project engineer in planning and scheduling
of construction resources,materials,manpower,permits,cost and document control so that the
lsuperintendent can focus on field operations and installations.
01
P PROJECT EXPERIENCE
EDUCATION Las Cimas TI-Drywall Services, Helping Hand Home TI`,
Sam Houston State Austin,TX Austin,TX
University,Bachelors in
Construction Management Warehouse Phase 1 T&M-Drywall Services, MedtoMarket TI',
PERCENTAGE OF Taylor,TX Austin,TX
TIME TO A PROJECT AUS20 TI-Drywall Services, Texas A&M University,Engineering
50% Austin,TX Medical Building*,Austin,TX
CITY OF ROUND
ROCK ELIGIBLE Texas Facilities Commission, Morrison Foerster TI', +30
Yes 1601 Congress Avenue*,Austin,TX Austin,TX additional
projects
Victor Bravo
As Superintendent for Swinerton,Victor is responsible for the daily field operations on projects
under his supervision.His responsibilities include completing projects on time and within budget,
coordinating,supervising and scheduling craft labors'activities,and maintaining the high standard
of quality that is recognized in all our projects.Victor is also the key person responsible for jobsite
safety on the project.
PROJECT EXPERIENCE
CERTIFICATIONS Dell PS2.1 Lab Upgrades-Drywall Services, Warehouse Phase 1 T&M-Drywall Services,
OSHA 30 Certified Round Rock,TX Taylor,TX
NCCER
Southwest Airlines University-Drywall Brookfield TI Drywall-Services,
PERCENTAGE OF Services,Austin,TX Austin,TX
TIME TO A PROJECT
75% AUS20 TI-Drywall Services, Tricentis TI-Drywall Services,
CITY OF ROUND Austin,TX Austin,TX
ROCK ELIGIBLE Warehouse Phase 1 T&M-Drywall Services, Unity TI-Drywall Services,
Yes Taylor,TX Austin,TX
Jonathan Calderon
As Project Executive,Jonathan is responsible for the oversight planning and construction of the
project.His responsibilities include supervising the construction effort,regular project reviews to
ensure conformance to the contract obligations,and consultation with the project team should any
1� major issues arise on the project.
1
PROJECT EXPERIENCE
CERTIFICATIONS Las Cimas TI-Drywall Services, Southwest Airlines University-Drywall
OSHA 30 Certified Austin,TX Services,Austin,TX
NCCER
Warehouse Phase 1 T&M-Drywall Services, Warehouse Phase 1 T&M-Drywall Services,
PERCENTAGE OF Taylor,TX Taylor,TX
TIME TO A PROJECT
25% AUS20 TI-Drywall Services, Brookfield Ti Drywall-Services,
CITY OF ROUND Austin,TX Austin,TX
ROCK ELIGIBLE Dell PS2.1 Lab Upgrades-Drywall Services, Tricentis TI-Drywall Services,
Yes Round Rock,TX Austin,TX '
projectsadditional
Swinerton
ADDITIONAL TEAM & IN-HOUSE SUPPORT SERVICES
In addition to the core team members, Swinerton has subject matter experts overseeing the projects to provide
additional guidance and leadership.
Ross Quelitano l iVISION SAFETY MANAGER
Ross develops site-specific safety plans that anticipate ways to engineer safe methods for work-
related hazards for workers,jobsite visitors,tenants in adjacent buildings,and pedestrians.He
collaborates closely with the project superintendent and our trade partners to sustain a strong
safety culture,providing training and certification to our on-site project personnel,site-specific
project personnel,and our trade partners.
James Vickers DIVISION QUALITY MANAGER
James manages our quality control and assurance program.He tracks subcontractor quality
performances through Autodesk 360 Docs and reviews shop drawings and submittals to ensure
work it complies with the contract documents.James manages testing and inspecting procedures
for required materials and performs and documents construction quality assurance activities.
1 8'1!11,! 1 ,"1 ",11 1xiitI : i t ,''i'.I'ItYb.'`,I_I , .';!' I , I
ATTACHMENT B
ATTACHMENT
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: 24-035
RESPONDENT'S NAME: Swinerton Builders DATE: 10-4-2024
Provide the name, address,telephone number and E-MAIL of at least three(3)valid Municipal,
Government agencies or firms of comparable size that have utilized services that are similar in type and
capacity within the last two(2)years. City of Round Rock references are not applicable. References may
be checked prior to award. If references cannot be confirmed or if any negative responses are received it
may result in the disqualification of submittal.
1. Company's Name Clayco Corp.
Name of Contact Jeremy Nicely
Title of Contact Project Manager
E-Mail Address NicelyJ@Claycorp.com
Present Address 2199 Innerbell Business Center Drive
City, State,Zip Code Overland,MO 63114
Telephone Number (512) 417-4346 Fax Number: ( )
2. Company's Name JLL
Name of Contact Devin Ward
Title of Contact Regional Project Manager
E-Mail Address dvinwar@amazon.com
Present Address 1703 W 51h St.Suite 850
City, State, Zip Code Austin Tx,78703
Telephone Number (512) 966-5061 Fax Number: ( )
3. Company's Name PMA
Name of Contact Allen Yadjanian
Title of Contact Project Manager
E-Mail Address Alleny@pmainc.com
Present Address 515 Congress Avenue,Suite 1550
City, State, Zip Code Austin,Tx 78701
Telephone Number (818) 631 -9728 Fax Number: ( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.