Contract - Round Rock Transit - 2/13/2025 ROUND ROCK TEXAS
Round Rock Transit
Public Transportation Agency Safety Plan
In compliance with 49 CFR Part 673
Q ROUND ROCK
IDES
Version 1 —Adopted June 11, 2020
Version 2 - Updated December 2022
Version 3— Updated January 2025
TABLE OF CONTENTS
1. Introduction.......................................................................................................................................2
2. Transit Agency Information.....................................................................................................2
3. Plan Development,Approval & Updates.................................................................................3
A. Annual Review& Updates..................................................................................................3
B. Plan Update Log...................................................................................................................4
C. Plan Update Calendar..........................................................................................................4
4. Authorities& Responsibilities..................................................................................................4
5. Safety Performance Targets.....................................................................................................5
A. Baseline Targets..................................................................................................................5
B. Safety Risk Program Targets........................................ ......................................................6
6. Safety Management Policy.......................................................................................................6
A. Safety Management Policy Communication.......................................................................7
B. Employee Safety Reporting Program..................................................................................7
C. Frontline Employees...........................................................................................................7
D. Assaults on Transit Workers...............................................................................................8
E. Public Health.......................................................................................................................8
7. Safety Risk Management...........................................................................................................8
A. Safety Hazard Identification...............................................................................................9
B. Safety Risk Assessment......................................................................................................9
C. Safety Risk Mitigation.......................................................................................................11
8. Safety Assurance.....................................................................................................................11
A. Safety Performance Monitoring& Measuring.................................................................11
B. Safety Event Investigation................................................................................................12
9. Safety Promotion....................................................................................................................12
A. Safety Competencies&Training......................................................................................12
B. Safety Communication.....................................................................................................13
AppendixA..................................................................................................................................14
AppendixB..................................................................................................................................14
Glossaryof Terms........................................................................................................................15
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1. Introduction
Through the Moving Ahead for Progress in the 21st Century(MAP-21) and the Fixing America's
Surface Transportation Act (FAST Act), Congress requires operators of public transportation
systems that receive Federal Transit Administration (FTA)funds to develop and implement a
Public Transportation Agency Safety Plan (PTASP). The rule became effective on July 19, 2019,
after which public transportation agencies had one year to certify the initial safety plan.
This PTASP was originally developed in coordination with the Texas Department of
Transportation (TxDOT) and has been shared with Capital Area Metropolitan Planning
Organization (CAMPO) in accordance with all requirements stated in 49 CFR Part 673
applicable to a small public transportation provider.
The City of Round Rock is pleased to establish this PTASP in accordance with 49 C.F.R. Part 673
("Part 673").
2. Transit Agency Information
Round Rock Transit (RRT) is a department of the Public Works Division for the City of Round
Rock. RRT provides fixed route service, through a Interlocal Agreement with Capital Metro, and
contracts for the on-demand &ADA paratransit service with z-Trip. In 2010, the City of Round
Rock built an Intermodal Transit and Parking Facility, located at 300 West Bagdad Avenue with
American Recovery and Reinvestment Act (ARRA) funds. This facility includes an indoor
ticketing office for Greyhound Bus Lines, bus bays, and a 2-level parking structure.
All requirements of RRT's PTASP will flow down to its operating contractors via its contracts,
contract amendments, and scopes of work. Contractors are responsible to be compliant with
49 CFR Part 673.
Information Type Information
Full Transit Agency Name City of Round Rock, Round Rock Transit(RRT)
Round Rock Transit Address 3400 Sunrise Road, Round Rock,TX 78665
Name and Title of Accountable Executive Brooks Bennett, City Manager
Name of Chief Safety Officer Edna Johnson,Transit Coordinator
Key Staff Michael Thane, Executive Director of Public Works
Fixed Route Bus&On-Demand &ADA Paratransit.
Models)of Service Covered by This Plan The city population is 126,000 a small urban
community within the larger Austin UZA.
List All FTA Funding Types (e.g., 5307, 5307
5310,5311)
Fixed Route: Provided by Cap Metro
Service provided under contract by On-Demand/ADA: Provided by z-Trip
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3. Plan Development, Approval and Updates (673.11)
The Public Transit Agency Safety Plan was originally certified and adopted on June 11,
2020, by the Round Rock City Council and is included as Attachment A. The plan is
updated in order to address all new and applicable requirements as set forth in the
Federal Transit Administration Public Transportation Safety Program and the National
Public Transportation Safety Plan, certified, and signed by:
Accountable Executive
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Brooks Bennett, City Manager Date
A. Annual Review & Updates (673.11)
The Public Transportation Agency Safety Plan will be reviewed annually and updated as
necessary to incorporate any significant changes that are made to the activities, information,or
processes required by Part 673.All updates to the PTASP will be first reviewed and approved by the
signed by the Accountable Executive.
During this review, key staff will analyze safety performance to:
1. Determine if a new Safety Performance target should be established.
2. Determine whether increases Safety Promotion related to safety events is necessary;
and
3. Review identified safety hazards, risks, and mitigations to ensure they reflect the
current safety concerns faced by the city on a recurring basis.
4. Ensure that the agency's Safety Assurances mechanisms are mitigating the current and
most frequent safety events.
This PTASP addresses all requirements as outlined in the FTA's Public Transportation Safety
Program and the National Public Transportation Safety Plan. The PTASP will be revised when
FTA establishes standards through the public notice and comment process. Accordingly, the
PTASP has been modified per the PTASP Safety Rule published by FTA on April 11, 2024.
All requirements in the PTASP will flow down to its operating contractors via its contracts,
contract amendments, and scopes of work. Any significant changes to the plan will be made
and presented to the Accountable Executive for adoption. A plan update log will be kept, and
certification will also be accomplished through RRT's annual Certifications and Assurances
reporting to FTA.
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B. Plan Update Log
Document Section/Pages Changed Reason for Change Date of
Version Change
1 No Changes this year None at this time 6/10/2021
Updated and added specific
2 Updated Plan language and changes per 11/10/2022
legislative & FTA directives.
Added New Accountable
Executive, Brooks Bennett.
3 Updated Plan Updated Safety Performance 1/2/2025
Targets to include new categories
and specific language and changes
per legislative& FTA directives.
C. Plan Update Calendar
April-JuneTask Jan-March Oct-Dec
Review
. -
Review Agency Operations
Review SMS Documentation*
Review Targets and/or set targets
Update Version,Adopt&Certify
*Safety Policy, Risk Management,Safety Assurance Safety Promotion
**Report targets to MPO when requested
4. Authorities & Responsibilities
As stated in 49 CFR Part 673.23(d), RRT is establishing the necessary authority,
accountabilities, and responsibilities for the management of safety amongst the key individuals
within the organization. In general, the following defines the authority and responsibilities
associated with our organization.
The Accountable Executive 673.5 & 673.23(d)(1) has ultimate responsibility for carrying out
the Agency Safety Plan. The Accountable Executive is also responsible for development and
implementation of the agency Safety Management System (SMS). This makes the accountable
executive responsible for ensuring that the agency's SMS is effectively implemented, and
actions are taken, as necessary to address substandard performance.
The Chief Safety Officer 673.5 &672.23(d)(2) has been an adequately trained individual who
has the authority and responsibility to develop RRTs PTASP and SMS policies and procedures in
cooperation with frontline employee representatives. THE CSO will also oversee the day-to-
day operations of contractors and ensure frontline employees are included in the safety plan
development. The CSO reports directly to the Accountable Executive for the day-to-day
implementation and operation of the Safety Management Policy& system. As such, the CSO is
able to report directly to the Accountable Executive.
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Agency leadership and executive management are those members of our agency leadership
or executive management, other than the Accountable Executive, Chief Safety Officer
(CSO)/SMS Executive, who have authority or responsibility for day-to-day implementation and
operation of our agency's SMS.
Round Rock Transit Organizational Chart
City Manager
Executive Director
Public Works
Chief Safety Officer
S. Safety Performance Targets (673.11(a)(3))
To capture the broad and varied nature of public transportation, the FTA relies on measures
that can be applied to all modes of public transportation. RRTs PTASP establishes seven SPT's
that must be included and are based on the four (4) performance measures in the NSP.
A. Baseline Safety Targets
DescriptionMetric Safety Performance Fixed On
Route Demand
Major Safety Events 2 1 Any injury,death,damage to property,vehicles or environment
Major Safety Event Rate 0.002 0.001 Rate of events divided by vehicle revenue miles(VRM)
Vehicular Collision Rate 0.003 0.001 Transit vehicle impacts another vehicle or object
Fatalities 0 0 Passengers,pedestrians,or other at fault accidents that resulted in death
Fatality Rate 0 0 Rate of fatalities divided by vehicle revenue miles(VRM)
Injuries 2 1 Requires medical attention away from the scene
Injury Rate 0.002 0.001 Rate of injuries divided by vehicle revenue miles(VRM)
Transit Worker Fatality Rate 0 0 Includes bus operators or other transit staff divided by vehicle revenue miles(VRM)
System Reliability 4,500 68,000 Mean Distance between major mechanical failures
Collision Rate 0.004 0.0002 Any impact between transit vehicle,other vehicle,object or person,regardless of fault
Pedestrian Collision Rate 0 0 Person crossing crosswalk,sidewalk,along the road&bicyclist
Transit Worker Injury Rate 0 0 Includes bus operators or other transit staff divided by vehicle revenue miles(VRM)
Assaults on Transit Workers 1 0 Act that intends to endanger the safety of a transit worker
Rate of Assaults on Transit Worker 0.001 0 Rate of assaults divided by vehicle revenue miles(VRM)
Rate=total number for the year/total revenue vehicle miles traveled(per 100,000 VRM)
"Safety Performance Baseline and Targets provided by fixed route contractor as reported in their ASP
and independent NTD data reporting.
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Each year, the safety performance targets will be reviewed and adjusted as necessary to
accurately reflect current implementation status. RRT will follow the annual review process to
determine if new Safety Performance targets should be established and will share with the
Department Director.
• Review and identify safety hazards, risks and mitigations to ensure they reflect the
current safety concerns faced by the agency on a recurring basis.
• Periodically update trainings for agency staff and personnel. These trainings will reflect
relevant safety concerns identified through evaluation of agency performance targets.
• Identify new tasks and initiatives, which may be required.
• Incorporate organizational, operational, or legislative changes
The safety performance targets for FY2022 to FY2024 are made available to CAMPO or other
state and federal agencies. This information is also available to City Officials, Managers and
other City Staff on the GIS Website Transit Dashboard FY2024.
As more data is collected RRT will adjust the safety performance indicators to help inform
management on safety related investments.
B. Safety Risk Program & Reduction Targets
The Bipartisan Infrastructure Law requires recipients to include measures for a safety risk
reduction program. It was decided by the committee to use the baseline safety targets as set
above in Section A— Baseline Safety Targets.
6. Safety Management Policy (673.23)
Safety is RRTs' number one priority. RRT will educate, encourage, and endorses a strong
culture of safety at all levels of the organization, valuing the responsibility entrusted in us by
the passengers who use the service. RRT is committed to developing, implementing,
maintaining, and constantly improving processes to ensure that all services are safe, reliable,
and cost effective.
All levels of the organization, extending to all contractors, are accountable for the delivery of
the highest level of safety performance.
RRT is committed to:
• Implementing a safety management system, which is a formal, top-down, organization-
wide approach to managing safety risk and assuring the effectiveness of a transit
agency's safety risk mitigation.
• RRT will also ensure that no action will be taken against any employee who discloses
a safety concern through the employee safety reporting program, unless disclosure
indicates, beyond any reasonable doubt, an illegal act, gross negligence, or a
deliberate or willful disregard of regulations or procedures.
• Comply with, and wherever possible exceed, legislative and regulatory
requirements and standards and ensure that sufficient skilled and trained
employees are available to implement safety management processes.
• Ensure that all staff are provided with adequate and appropriate safety-related
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information and training,are competent in safety management matters, and are
allocated only tasks commensurate with their skills.
• Establish and measure our safety performance against realistic and data-driven
safety performance indicators and safety performance targets.
A. Safety Management Policy Communications
RRT is committed to ensuring the safety of our passengers, personnel, and operations staff.
Part of that commitment is developing an SMS and safety culture that reduces agency risk to
the lowest level possible. The Safety policy will be provided and communicated to contracted
service providers or contractors and throughout the transit department.
The communication 673.23(c) strategy will include posting the policy in prominent work
locations visible for bus operators, frontline staff and the general public to view with
information on how to contact safety staff.
B. Employee Safety Reporting Program (ESRS)
Frontline employees are a significant source of safety data. These employees are typically the
first to spot unsafe conditions that arise from unplanned conditions either on the vehicles, in
the maintenance shop, or in the field during operations. For this reason, the Employee Safety
Reporting Program (ESRP) is a major tenet of the PTASP Rule. Under this rule, agencies must
establish and implement a process that allows employees to report safety conditions directly
to senior management; provides protections for employees who report safety conditions to
senior management; and includes a description of employee behaviors that may result in
disciplinary action.
The City of Round Rock has a policy within the Policies and Procedures Manual called the
Employee Grievance Procedure. This procedure applies to all City employees and covers
complaints related to safety issues, and inequitable or inappropriate treatment. The RRT ESRP
ensures that all employees are encouraged to report safety conditions directly to senior
management or their direct supervisor for elevation to senior management. The policy will
also spell out what protections are afforded employees who report safety related conditions.
To bolster the information received from frontline employees, RRT will work with contractors
and review their policy and work with them on how our agency receives information and
safety related data from employees and customers. RRT will develop additional means for
receiving, investigating, and reporting the results from investigations back to the initiator(s)—
either to the person, groups of persons, or distributed agency-wide to ensure that future
reporting is encouraged.
C. Frontline Employees
In compliance with 49 U.S.0 Part 5329(d) (B), updates to the PTASP are done in cooperation
with frontline employees. Surveys of frontline staff will be used to receive input about safety
concerns and PTASP procedures from individual contractors each year. Suggestions and
concerns are recorded and, where applicable, changes made to the PTASP. Concerns of note
are:
• Poor lighting situations within and around the buses, including but not limited to:
ROUND ROCK TFXAS
Interior lighting causing glare, poor headlight brightness.
• Poor lighting at bus stops leading to drivers not seeing passengers.
• Poor lighting at facilities
• Foliage not being trimmed along driveways, creating unsafe driving situations and
obscuring passengers at bus stops.
• Non-efficient maintenance of buses leading to unreliable bus operation.
• Assaults on Transit Workers.
This PTASP was reviewed by frontline staff, including Transit Center employees, along with
Metro and on-demand services. The Public Transit Agency Safety Plan will be maintained by
the Chief Safety Officer in an electronic file and in hard copy(s)and made available to transit-
related employees.
D. Assaults on Transit Workers
RRT encourages all bus operators and frontline staff to report any assault as defined under
49 U.S.C. 5302 immediately to RRT or their supervisor. Assaults should consider any
circumstance in which an individual knowingly, without lawful authority or permission, and
with intent to endanger the safety of any individual, or with a reckless disregard for the
safety of human life, interferes with, disables or incapacitates a transit worker while the
transit worker is performing the duties of a transit worker.
E. Public Health
In compliance with 49 U.S.C. Part 5329(d) (D) RRT monitors all state and national health
recommendations and stays compliant with all public health policies to the fullest extent able,
minimizing the risk of exposure to infectious diseases.
There are several aspects of an infectious disease emergency that differentiate it from other
emergencies and that require variation in widespread planning, response, and recovery.The
intent of this section is to provide safety risk management strategies to minimize the exposure
of the public and personnel to infectious diseases consistent with guidelines of the Centers for
Disease Control and Prevention or a State health authority; however, nothing in this document
precludes the primary parties, management, employees, or key stakeholders from modifying
their actions to meet the unique conditions presented. The city will collaborate with local
public health entities, as appropriate, to influence public behavior regarding basic infection-
control measures such as handwashing or using sanitizing hand gel, maintaining respiratory
etiquette, staying home when sick, and avoiding unnecessary contact with people who are ill.
7. Safety Risk Management (673.25)
The Safety Risk Management component is comprised of the processes, activities and tools to
identify and analyze hazards and assess safety risks in operations and supporting activities. It
allows RRT to carefully examine what could cause harm and determine if RRT and or its
contractors have taken sufficient precautions to minimize the harm, or if further mitigations
are necessary.
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A. Safety Hazard Identification
Hazards are an inevitable part of transit operations. Only after identifying those hazards
can, they be addressed. Sources of hazard information include:
• Safety reporting
• Formal and informal observations of the operation
• Scheduled and unannounced inspections
• Internal safety investigations
• Collision and incident reports
• Industry data
• Governmental sources including the FTA, CDC and state and local health authorities
• Customer and public feedback or complaints
Employees at the transit center are aware how to report hazards or risks they identify or
incidents and close calls they experience. This reporting is highly encouraged across the
organization. All personnel, whether directly employed or employed by a contractor, are
provided with various options for reporting hazards and close calls. Reporting is encouraged
using any method an individual is most comfortable using. This includes verbally to a
supervisor or management staff, written by way of an incident report, or electronically using
email.
Non-vehicle-based hazards are reported using a designated form (or alternative method) and
submitted for investigation, analyzed, and communicated to the safety committee for review.
Each contractor identifies and manages their safety risks using their safety committee. The
safety hazard reporting process includes feedback from the investigating party to the reporting
party, whenever possible, to close the feedback loop on what was done to mitigate or
eliminate the hazard.
The Safety Hazard Identification Process offers thecityand contractorsthe abilityto identify
hazards and potential consequences in the operation and maintenance of our system.
B. Safety Risk Assessment
Employees are encouraged to immediately address hazards that may be easily resolved, such
as a fall hazard that may be easily moved. Hazards that require more extensive measures for
resolution should be elevated to managers for corrective action. Managers and safety
committees are encouraged to conduct appropriate investigations to determine the potential
risk as evaluated by examining the severity and probability of the hazard.
Hazard severity is the measure of the consequence the hazard presents. The greater the
potential hazard consequence, the more severe the hazard. Below is a chart describing RRT
hazard severity categories:
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HAZARD SEVERITY CATEGORIES
Category
4 Catastrophic Death, system loss, or severe environmental damage
3 Critical Severe injury, severe occupational illness, or major
system or environmental damage
2 Marginal Minor injury, minor occupational illness, or minor system or
environmental damage
1 Negligible Less than minor injury, occupational illness, or system or
environmental damage
RRT uses a rating system to identify the frequency level of a hazard occurring:
HAZARD FREQUENCY
Description Level Specific • •
Frequent A Likely to occur frequently
Probable B Will occur regularly
Occasional C Will occur rarely
Remote D Unlikely but possible
Improbable E So unlikely it can be assumed that it will not occur
Viewed in relation to one another,the hazard severity and hazard probability properties
measure a hazard's magnitude and allows for the prioritization of applying control measures.
Hazards are then analyzed, evaluated, and treated based on the likelihood that an event will
occur and the potential severity of the consequence of that occurrence. The value derived by
considering a hazard's severity and probability is the Hazard Risk Index. The Hazard Risk
Index measures the acceptability or unacceptability of the hazard.
The Hazard Risk Index enables RRT management to accurately assess the amount of risk
involved by viewing the hazard relative to what it would cost RRT (in terms of person-hours,
funding, operations, schedule, etc.)to reduce the hazard to an acceptable level.The
following matrix identified the Hazard Risk Index based on hazard category and probability, as
well as the criteria for defining further action based on that index.
FrequencyHAZARD PROBABILITY TABLE
Severity
of
Occurrence Negligible
Catastrophic
Frequent 1A 4
Probable 1B 26 4B '.
Occasional 1C 2C 3C 4C _'
Remote 1D 2D 3D 4D
Improbable _. ,IE 2E 3E 4E
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After considering the risk frequency and severity, staff will determine if the risk level is
acceptable, undesirable, or unacceptable.
17 Unacceptable 4A, 413, 4C, 3A, 313, 2A
Undesirable—Executive Level Review Required 4D, 3C, 2B
Acceptable—Management Level Review Required 4E, 3D, 2C, 1A, 1B
Acceptable—Acceptable without Further Review 3E, 2D, 2E, 1C, 1D, 1E
x'
C. Safety Risk Mitigation
Upon completion of the risk assessment,the CSO will continue populating the Risk Register by
identifying mitigations or strategies necessary to reduce the likelihood and/or severity of the
consequences. The goal of this step is to avoid or eliminate the hazard or, when elimination is
not likely or feasible, to reduce the assessed risk rating to an acceptable level. However,
mitigations do not typically eliminate the risk entirely.
To accomplish this objective, the CSO, works with subject matter experts from the respective
department or section to which the risk applies.The CSO then elicits feedback from staff and
supervisors with the highest level of expertise in the components of the hazard.
Documented risk resolution and hazard mitigation activities from previous Risk Register entries
and the resolution's documented level of success at achieving the desired safety objectives
may also be reviewed and considered in the process. If the hazard is external (e.g., roadway
construction by an outside agency) information and input from external actors or experts may
also be sought to take advantage of all reasonably available resources and avoid any
unintended consequences.
Once a mitigation strategy is selected and adopted, the strategy is assigned to an appropriate
staff member or team for implementation.
8 Safety Assurance
A. Safety Performance Monitoring and Measuring
Through a variety of activities, RRT will monitor the system for compliance with procedures for
operations and maintenance. Through our Safety Assurance process, RRT:
• Works with contractor and partners to ensure that operations and maintenance
procedures are in place to control our safety risk.
• Assessed the effectiveness of safety risk mitigations to make sure the mitigations are
appropriate and are implemented as intended.
• Analyzes information from safety reporting, including data about safety failures,
defects, or conditions.
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RRT will monitor its contractors to for compliance with this plan through a variety of activities
including.
• Monthly Operations Reports
• Safety Audits
• Informal inspections
• Review of camera footage to assess events.
• Safety surveys
• Investigation of safety occurrences,
• Regular vehicle inspections and preventative maintenance.
Results from the above processes will be discussed with Transportation staff to determine if
action needs to be taken. The Chief Safety Officer will enter any identified non-compliant or
ineffective activities, including mitigations, back into the SRM process for reevaluation.
B. Safety Event Investigation
RRT currently conducts investigations of safety events. The objective of the investigation is to
identify causal factors of the event and to identify actionable strategies that RRT can employ to
address any identifiable organizational, technical or environmental hazard at the root cause of
the safety event. RRT uses the Accident Investigation Procedure document to identify safety
and operational risks based on individual assets.
Safety Event Investigations that seek to identify and document the root cause of an accident or
other safety event are a critical component of the SA process because they are a primary
resource for the collection, measurement, analysis and assessment of information. RRT
gathers a variety of information for identifying and documenting root causes of accidents and
incidents, including but not limited to rule violation and technical failures.
9. Safety Promotion
Management support is essential to developing and implementing SMS. SP includes all aspects
of how, why, when and to whom management communicates safety related topics. SP also
includes when and how training is provided. The following sections outline both the safety
competencies and training that RRT will implement and how safety related information will be
communicated.
A. Safety Competencies and Training
RRT provides comprehensive training to all employees regarding each employee's job duties
and general responsibilities. This training includes safety responsibilities related to the
employee's position.
As part of SMS implementation, RRT will be conducting the following activities:
• Assess the training requirements spelled out in 49 CFR Part 672 and the various courses
required for different positions. (RRT is not subject to the requirements under 49 CFR
Part 672 but will review the training requirements to understand what training is being
required of other larger agencies in the event these trainings might be useful).
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• Assess the training material available on the FTA PTASP Technical Assistance Center
website.
• Review other training material available from industry sources such as the Community
Transportation Association of America and the American Public Transportation
Association websites.
• Adjust job notices associated with general staff categories to ensure that new
personnel understand the safety related competencies and training needs and the
safety related responsibilities of the job.
• Contractors will be required to provide de-escalation training for frontline staff to mitigate &
identify and report potential bus operator assaults and increase overall safety of the system.
B. Safety Communication
RRT regularly communicates safety and safety performance information throughout the
transportation department that, at a minimum, conveys information on hazards and safety
risks relevant to employees' roles and responsibilities and informs employees of safety actions
taken in response to reports submitted through the ESRP or other means.
RRT will report any safety related information to the Executive Director of Public Works who
will share with the City Manager at their management meetings. Any immediate safety issues
will be shared immediately with the Executive Director of Public Works and City Manager.
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APPENDIX A
PTASP SUPPORTING DOCUMENTS—FILES MAINTAINED WITH PTASP DOCUMENTATION
File Name Revision Document Document
Date • - Owner
Accident
Accident-Investigation-Procedure 2016 Investigation City
Procedure Roundd
Rock
Round Rock Emergency Action Round Rock City of
Plan 2017 Emergency Round Rock
Action Plan
Policies and
City of
Policies and Procedures Manual 2022 Procedures Round Rock
Manual
Incident Reporting Form 2016 Employee City of
Reporting Form Round Rock
APPENDIX B
City Council Minutes or Resolution
RESOLUTION NO.R-2020-0131
WHEREAS,in compliance with 49 CFR Pan 673,the City of Round Rock("City")desires to
approve the Round Rock Transit Public Transportation Agency Safety Plan("Plan").Now Therefore
BE IT RESOLVED BY THE COUNCIL.OF THE CITY OF ROUND ROCK,TEXAS,
"flat the Plan,a copy of same being attached hereto as Exhibit-A"and incorporated herein for
all purposes,is hereby approved by the City Council.as required by 49 CPR Pan 673.
The City Council hereby finds and declures that written notice of the dale,hour.place and subject
of the meeting at which this Resolution was adopted was posted and that such meeting was open to the
public as required by law at all limes during which this Resolution and the subject matter hereof were
discussed,considered and formally acted upon,all as required by the Cnien Meetings Act.Chapter SS 1.
Texas Ciovemmcm Code,as amended.
RESOLVED this 11th day of June,2020.
CRA D 16 RO .Mayor
City of Round ocka
Z.Texas
ATTFST: �/(�'
- Wim.
SARA L.WILITE,City Clerk
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Glossary of Terms
Accident: means an event that involves any of the following: a loss of life; a report of a serious
injury to a person; a collision of transit vehicles; an evacuation for life safety reasons; at any
location, at any time, whatever the cause.
Accountable Executive (typically the highest executive in the agency): means a single,
identifiable person who has ultimate responsibility for carrying out the SMS of a public
transportation agency, and control or direction over the human and capital resources needed
to develop and maintain both the agency's PTASP, in accordance with 49 U.S.C. 5329(d), and
the agency's TAM Plan in accordance with 49 U.S.C. 5326.
Agency Leadership and Executive Management: Those members of agency leadership or
executive management (other than an Accountable Executive, CSO, or SMS Executive) who
have authorities or responsibilities for day-to-day implementation and operation of an
agency's SMS.
Chief Safety Officer(CSO): means an adequately trained individual who has responsibility for
safety and reports directly to a transit agency's chief executive officer, general manager,
president, or equivalent officer. A CSO may not serve in other operational or maintenance
capacity, unless the CSO is employed by a transit agency that is a small public transportation
provider as defined in this part, or a public transportation provider that does not operate a rail
fixed guideway public transportation system.
Corrective Maintenance: Specific, unscheduled maintenance typically performed to identify,
isolate, and rectify a condition or fault so that the failed asset or asset component can be
restored to a safe operational condition within the tolerances or limits established for in-
service operations.
Equivalent Authority: means an entity that carries out duties similar to that of a Board of
Directors, for a recipient or subrecipient of FTA funds under 49 U.S.C. Chapter 53, including
sufficient authority to review and approve a recipient or subrecipient's PTASP.
Event: means an accident, incident, or occurrence.
Federal Transit Administration (FTA): means the Federal Transit Administration, an operating
administration within the United States Department of Transportation.
Hazard: means any real or potential condition that can cause injury, illness, or death; damage
to or loss of the facilities, equipment, rolling stock, or infrastructure of a public transportation
system; or damage to the environment.
Incident: means an event that involves any of the following: a personal injury that is not a
serious injury; one or more injuries requiring medical transport; or damage to facilities,
equipment, rolling stock, or infrastructure that disrupts the operations of a transit agency.
Investigation: means the process of determining the causal and contributing factors of an
accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.
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Key staff: means a group of staff or committees to support the Accountable Executive, CSO, or
SMS Executive in developing, implementing, and operating the agency's SMS.
Major Mechanical Failures: means failures caused by vehicle malfunctions or subpar vehicle
condition which requires that the vehicle be pulled from service.
National Public Transportation Safety Plan (NSP): means the plan to improve the safety of all
public transportation systems that receive Federal financial assistance under 49 U.S.C. Chapter
53.
Occurrence: means an event without any personal injury in which any damage to facilities,
equipment, rolling stock, or infrastructure does not disrupt the operations of a transit agency.
Operator of a Public Transportation System: means a provider of public transportation as
defined under 49 U.S.C. 5302(14).
Passenger: means a person, other than an operator, who is on board, boarding, or alighting
from a vehicle on a public transportation system for the purpose of travel.
Performance Measure: means an expression based on a quantifiable indicator of performance
or condition that is used to establish targets and to assess progress toward meeting the
established targets.
Performance Target: means a quantifiable level of performance or condition, expressed as a
value for the measure, to be achieved within a time period required by the FTA.
Preventative Maintenance: means regular, scheduled, and/or recurring maintenance of assets
(equipment and facilities) as required by manufacturer or vendor requirements, typically for
the purpose of maintaining assets in satisfactory operating condition. Preventative
maintenance is conducted by providing for systematic inspection, detection, and correction of
anticipated failures either before they occur or before they develop into major defects.
Preventative maintenance is maintenance, including tests, measurements, adjustments, and
parts replacement, performed specifically to prevent faults from occurring. The primary goal of
preventative maintenance is to avoid or mitigate the consequences of failure of equipment.
Public Transportation Agency Safety Plan (PTASP): means the documented comprehensive
agency safety plan for a transit agency that is required by 49 U.S.C. 5329 and this part.
Risk: means the composite of predicted severity and likelihood of the potential effect of a
hazard.
Risk Mitigation means a method or methods to eliminate or reduce the effects of hazards.
Road Calls: means specific, unscheduled maintenance requiring either the emergency repair or
service of a piece of equipment in the field or the towing of the unit to the garage or shop.
Safety Assurance (SA): means the process within a transit agency's SMS that functions to
ensure the implementation and effectiveness of safety risk mitigation and ensures that the
transit agency meets or exceeds its safety objectives through the collection, analysis, and
assessment of information.
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Safety Management Policy (SMP): means a transit agency's documented commitment to
safety, which defines the transit agency's safety objectives and the accountabilities and
responsibilities of the agency's employees regarding safety.
Safety Management System (SMS): means the formal, top-down, data-driven, organization-
wide approach to managing safety risk and assuring the effectiveness of a transit agency's
safety risk mitigation. SMS includes systematic procedures, practices, and policies for
managing risks and hazards.
Safety Management System (SMS) Executive means a CSO or an equivalent.
Safety Objective: means a general goal or desired outcome related to safety.
Safety Performance: means an organization's safety effectiveness and efficiency, as defined by
safety performance indicators and targets, measured against the organization's safety
objectives.
Safety Performance Indicator: means a data-driven, quantifiable parameter used for
monitoring and assessing safety performance.
Safety Performance Measure: means an expression based on a quantifiable indicator of
performance or condition that is used to establish targets and to assess progress toward
meeting the established targets.
Safety Performance Monitoring: means activities aimed at the quantification of an
organization's safety effectiveness and efficiency during service delivery operations,through a
combination of safety performance indicators and SPTs.
Safety Performance Target (SPT): means a quantifiable level of performance or condition,
expressed as a value for a given performance measure, achieved over a specified timeframe
related to safety management activities.
Safety Promotion (SP): means a combination of training and communication of safety
information to support SMS as applied to the transit agency's public transportation system.
Safety Risk: means the assessed probability and severity of the potential consequence(s) of a
hazard, using as reference the worst foreseeable, but credible, outcome.
Safety Risk Assessment: means the formal activity whereby a transit agency determines SRM
priorities by establishing the significance or value of its safety risks.
Safety Risk Management (SRM): means a process within a transit agency's Safety Plan for
identifying hazards, assessing the hazards, and mitigating safety risk.
Safety Risk Mitigation: means the activities whereby a public transportation agency controls
the probability or severity of the potential consequences of hazards.
Safety Risk Probability: means the likelihood that a consequence might occur, taking as
reference the worst foreseeable, but credible, condition.
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Safety Risk Severity: means the anticipated effects of a consequence, should the consequence
materialize, taking as reference the worst foreseeable, but credible, condition.
Serious Injury: means any injury which:
• Requires hospitalization for more than 48 hours, commencing within seven days from
the date that the injury was received.
• Results in a fracture of any bone (except simple fractures of fingers, toes, or nose).
• Causes severe hemorrhages, nerve, muscle, or tendon damage.
• Involves any internal organ; or
• Involves second- or third-degree burns, or any burns affecting more than 5 percent of
the body surface.
Small Public Transportation Provider: means a recipient or subrecipient of Federal financial
assistance under 49 U.S.C. 5307 that has one hundred (100) or fewer vehicles in peak revenue
service and does not operate a rail fixed guideway public transportation system.
State: means a State of the United States, the District of Columbia, or the Territories of Puerto
Rico, the Northern Mariana Islands, Guam, American Samoa, and the Virgin Islands.
State of Good Repair: means the condition in which a capital asset is able to operate at a full
level of performance.
State Safety Oversight Agency: means an agency established by a State that meets the
requirements and performs the functions specified by 49 U.S.C. 5329(e) and the regulations
set forth in 49 CFR part 674.
Transit Agency means an operator of a public transportation system.
Transit Asset Management (TAM) Plan means the strategic and systematic practice of
procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital
assets to manage their performance, risks, and costs over their life cycles, for the purpose of
providing safe, cost-effective, and reliable public transportation, as required by 49 U.S.C. 5326
and 49 CFR part 625.
Vehicle Revenue Miles(VRM): means the miles that vehicles are scheduled to or actually
travel while in revenue service. Vehicle revenue miles include layover/recovery time and
exclude deadhead; operator training;vehicle maintenance testing; and school bus and charter
services.
Additional Acronyms Used
ADA: Americans with Disabilities Act
ARRA: American Recovery and Reinvestment Act
ASP: Agency Safety Plan
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CAMPO: Capital Area Metropolitan Planning Organization
ESRP: Employee Safety Reporting Program
FAST Fact: Fixing America's Surface Transportation Act
MAP-21: Moving Ahead for Progress in the 21" Century Act
MOU: Memorandum of Understanding
MPO: Metropolitan Planning Organization
NTD: National Transit Database
RRT: Round Rock Transit, City of Round Rock, Texas
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