R-2025-069 - 3/13/2025 RESOLUTION NO. R-2025-069
WHEREAS, the City of Round Rock ("City") desires to purchase a fire enforcer rescue truck;
and
WHEREAS, Chapter 271, Subchapter F of the Texas Local Government Code allows for local
governments to participate in cooperative purchasing programs with other local governments; and
WHEREAS, the Buy Board Cooperative Purchasing Program ("Buy Board") is a cooperative
purchasing program administered by the Texas Association of School Boards for the purpose of
procuring goods and services for its members; and
WHEREAS, the City is a member of Buy Board; and
WHEREAS, Siddons-Martin Emergency Group, LLC is an approved vendor of the Buy
Board; and
WHEREAS, the City wishes to issue a purchase order to Siddons-Martin Emergency Group,
LLC to purchase said goods through Buy Board Contract No. 746-24, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the City Manager is hereby authorized and directed to issue a purchase order to Siddons-
Martin Emergency Group, LLC for the purchase of a fire enforcer rescue truck.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551,Texas Government Code, as amended.
0112.20252:39161415-1713
RESOLVED this 13th day of March, 2025.
4 /P /
CRAIG NYORGANyor
City of Round Roc v, Texas
ATTEST:
ANN RANKLIN, City Clerk
2
Siddons Martin Emergency Group, LLC
3500 Shelby Lane
Denton,TX 76207
GDN P115891
TXDOT MVD No.A115890
January 21, 2025
CHIEF SHANE GLAISER
ROUND ROCK FIRE DEPARTMENT
203 COMMERCE BLVD
ROUND ROCK,TX 78664
Proposal For:2023 Round Rock Rescue
Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to Round Rock Fire Department. Unit will
comply with all specifications attached and made a part of this proposal.Total price includes delivery FOB Round Rock Fire
Department and training on operation and use of the apparatus.
Description Amount
Qty. 1 -883-Pierce-Custom Enforcer Rescue, Non-Walk-In
(Unit Price - $1,410,228.00)
Delivery within 30 months to 36 months of order date
QUOTE#- SMEG-0004849-0
Vehicle Price $1,410,228.00
883 -UNIT TOTAL $1,410,228.00
SUB TOTAL $1,410,228.00
BuyBoard 746-24(FIRE) $1,500.00
Price guaranteed until 10/31/2022 TOTAL $1,411,728.00
Additional: NOTE: Due to global supply chain constraints, any delivery date
contained herein is a good faith estimate as of the date of this order/contract,
and merely an approximation based on current information. Delivery updates
will be made available,and a final firm delivery date will be provided as soon as
possible.
Taxes:Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any
other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing
organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory.
Proposal 2023 Round Rock Aerial Page 1 of 3 January 21, 2025
and Rescue
Late Fee:A late fee of.033%of the sale price will be charged per day for overdue payments beginning ten (10) days after
the payment is due for the first 30 days.The late fee increases to .044%per day until the payment is received. In the event a
prepayment is received after the due date,the discount will be reduced by the same percentages above increasing the cost
of the apparatus.
Cancellation: In the event this proposal is accepted and a purchase order is
issued then cancelled or terminated by Customer before completion, Siddons-
Martin Emergency Group may charge a cancellation fee.The following charge
schedule based on costs incurred may be applied:
(A) 10%of the Purchase Price after order is accepted and entered by
Manufacturer;
(B) 20%of the Purchase Price after completion of the approval drawings;
(C) 30%of the Purchase Price upon any material requisition.
The cancellation fee will increase accordingly as costs are incurred as the order
progresses through engineering and into
manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any
such costs through the sale of such product to another purchaser; however,the
customer shall remain liable for the difference between the purchase price and,
if applicable,the sale price obtained by Siddons-Martin Emergency Group upon
sale of the product to another purchaser, plus any costs incurred by Siddons-
Martin to conduct such sale.
Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin
Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered
binding and accepted by the Customer.The terms and acceptance of this proposal will be governed by the laws of the state
of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in
writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC.
Sincerely
Travis Walden
I, ,the authorized representative of Round Rock Fire Department, agree to purchase the
proposed and agree to the terms of this proposal and the specifications attached hereto.
Signature& Date
Proposal 2023 Round Rock Aerial Page 2 of 3 January 21, 2025
and Rescue
ROUND ROCK TFXAS
PuncHwsiwc Ovsion
Award Recommendation
To: Contract Management
From: Shane Glaiser
Fire Chief, Fire Department
Date: January 22, 2025
Re: Fire Enforcer Rescue Truck provided by Siddons Martin Emergency Group, LLC on BuyBoard
Contract 746-24
This award recommendation is for the City of Round Rock— Fire Department to establish a one-time
purchase with Siddons Martin Emergency Group, LLC, for a fire enforcer rescue truck needed to support
City operations.
This contract was established through a competitively solicited cooperative process.
Awarded Vendor: Siddons Martin Emergency Group
3500 Shelby Lane
Denton, TX 76204
Purchase Amount: Estimated Not to Exceed Amount of$1,411,728
Approvals:
s �
01 /22/2025
Signed Name Date:
Printed Name: Shane Glaiser
Fire Chief, Fire Department
Purchasing Review
David Carter(JaX22,202510:42 CST) 01 /22/2025 0
Signed Name Date:
Printed Name: David Carter
Purchasing Manager, Finance
Page11
ID 1 .4 ARM Fire Truck
Final Audit Report 2025-01-22
Created: 2025-01-22(Central Standard Time)
By: Amanda Crowell(acrowell@roundrocktexas.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAwTgsPHlyMS9GCNRk5M7sllr_6ecLTOis
"ID 1 .4 ARM Fire Truck" History
Document created by Amanda Crowell (acrowell@roundrocktexas.gov)
2025-01-22-10:25:48 AM CST-IP address:71.42.191.10
Document emailed to Shane Glaiser(sglaiser@roundrocktexas.gov)for signature
2025-01-22-10:26:06 AM CST
Document emailed to David Carter(dcarter@roundrocktexas.gov) for signature
2025-01-22-10:26:06 AM CST
Email viewed by Shane Glaiser(sglaiser@roundrocktexas.gov)
2025-01-22-10:37:18 AM CST-IP address: 104.47.65.254
Cyo Document e-signed by Shane Glaiser(sglaiser@roundrocktexas.gov)
Signature Date:2025-01-22-10:37:37 AM CST-Time Source:server-IP address:71.42.191.10
Email viewed by David Carter(dcarter@roundrocktexas.gov)
2025-01-22-10:38:19 AM CST-IP address:71.42.191.10
6o Document e-signed by David Carter(dcarter@roundrocktexas.gov)
Signature Date:2025-01-22-10:42:10 AM CST-Time Source:server-IP address:71.42.191.10
Agreement completed.
2025-01-22-10:42:10 AM CST
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