CM-2025-076 - 3/28/2025LETTER CF AGREEMENT
The purpose of this Letter of Agreement (the "Agreement") is to set forth the terms and conditions of
the arrangement between THE CITY OF ROUND ROCK (hereinafter "SPONSOR"} and the ROUND ROCK
BASEBALL CLUB LP dba ROUND ROCK EXPRESS (hereinafter "EXPRESS").
In exchange for the below stated compensation, during the lifetime of this Agreement, the EXPRESS
shall provide THE CITY OF ROUND ROCK the following considerations for the 2025 Round Rock Express
season:
SPONSORSHIP ELEMENTS
LED Outfield Sign (full season}
The EXPRESS will provide THE CITY OF ROUND ROCK with one (1) advertising location on the Dell Diamond
Outfield Wall, at all Round Rock Express home games. The LED signage boards will be located on both the
left-center and right-center field walls with each advertising location measuring approximately 6' h x 100'
w. THE CITY OF ROUND ROCK will have 15-20 exposures per game, appearing on both walls for
approximately thirty (30) seconds. THE CITY OF ROUND ROCK has the option of changing artwork with
48-hour notice.
Ticket Bank
The EXPRESS will provide THE CITY OF ROUND ROCK with tickets to Round Rock Express baseball games
on an as-needed basis. SPONSOR may contact EXPRESS via email for digital tickets to chris@rrexpress.com
PAYMENT TERMS :
Total Sponsorship Cost is Ten thousand dollars ($10,000.00 U.S.} per year due and payable not later
than:
2025 Pa yment Schedule:
Payment due on April 1-$10,000
Payments will be invoiced by the EXPRESS and shall be paid to:
ROUND ROCK EXPRESS BASEBALL CLUB
Attn: Accounts Receivable
3400 East Palm Valley Blvd.
Round Rock, Texas 78665
ROUND ROCK EXPRESS
CM-2025-076
If the EXPRESS does not receive any payment from THE CITY OF ROUND ROCK on or before applicable
payment due date, EXPRESS may elect to charge THE CITY OF ROUND ROCK a late fee of 1.5% per month
of the payment then due owing it until it is paid in full. It is agreed by THE CITY OF ROUND ROCK that
any such election of remedies by EXPRESS does not waive any other remedies for breach of contract
available to EXPRESS. THE CITY OF ROUND ROCK agrees to pay any cost that the EXPRESS incurs because
of failure of payment, including attorney's fees.
If the EXPRESS fails to make available the services to be provided to THE CITY OF ROUND ROCK in this
Agreement, THE CITY OF ROUND ROCK shall be entitled to a refund of advertising costs on a pro rata
basis. Such fraction shall be multiplied by the payment required to be made by THE CITY OF ROUND ROCK
herein and the sum resulting therefore shall be the sole remedy available to THE CITY OF ROUND ROCK
TERMS AND CONDITIONS
The term of this Agreement will commence upon the proper execution of this signed Letter of
Agreement and shall conclude on September 30, 2025. The term will include the EXPRESS' 2025 baseball
season.
If this Agreement is in full force and effect and THE CITY OF ROUND ROCK is not otherwise in default of
its obligations under this Agreement, upon THE CITY OF ROUND ROCK's receipt of a renewal agreement,
EXPRESS shall negotiate such agreement exclusively with THE CITY OF ROUND ROCK for a period of
thirty (30) days (the "Exclusivity Period"). If the parties have not executed a final, definitive agreement
with respect thereto by the end of the Exclusivity Period, EXPRESS may sell the sponsor benefits
itemized herein to another party.
Additional items or elements not outlined or described in this Agreement will be reviewed and approved
by representative of THE CITY OF ROUND ROCK and the EXPRESS and shall come as an addendum of
this Agreement or under the terms of a separate agreement.
It is mutually understood that no agreement or promise has been made in reference to this Agreement
that is not stated herein or attached hereto and that there is no verbal understanding of any kind that
can in any way affect the terms of this contract. In consideration of the acceptance of this advertising
order, recognizing advance expenditures, and because of the necessity of reserving space for the
entirety of the baseball season, it is hereby understood that no part of this contract can be
countermanded or cancelled.
In the event the Coronavirus (COVID-19) pandemic causes the cancellation of part of a season, the
sponsorship fee for such season shall be prorated. In the event that the COVID-19 pandemic causes the
cancellation of an entire season, the term of this Agreement shall be automatically extended for one
additional season. Any such extension shall be implemented in a manner consistent with the terms
described herein, including without limitation the fee escalator provisions thereof, if applicable, and any
such extension or proration shall be effective without the need for any amendment to this Agreement
or other attachment hereto.
Should EXPRESS operations or capacity to conduct business be limited via national, state or local
ROUND ROCK EXPRESS.
authorities due to the COVID-19 pandemic, EXPRESS will work with THE CITY OF ROUND ROCK to
reasonably reassess this Agreement with as much advanced notice as possible.
With the authority to approve such matters, we, the below signed, agree to the terms and conditions set
forth in the preceding Agreement by and between aforementioned parties.
Notwithstanding any other provision of this Agreement:
1. This Agreement and the rights, exclusivities and protections granted by (PDL Club) to (Rights holder)
hereunder shall, at the request of MLB Professional Development Leagues, LLC ("MLB PDL"), be
subject to its review and written approval, and shall in all respects be subordinate to, and shall not
pre~ent the issuance, entering into, or amendment of, any of the following, each as may be issued,
entered into or amended from time to time (collectively, the "POL Documents"): (i) any present or
future agreements or arrangements entered into by, or on behalf of MLB POL and/or any of its
respective present or future affiliates, assigns or successors (collectively, the "POL Entities") that are
specifically related to or generally applicable to the player development league system including the
POL Clubs, including, without limitation, the player development license agreement entered into
between (POL Club) and MLB PDL; and (ii) the present and future mandates, rules, regulations,
policies, practices, bulletins, by-laws, directives or guidelines issued or adopted by, or on behalf of,
MLB PDL, any other POL Entity and/or the Commissioner of Baseball that are specifically related to
or generally applicable to the player development league system or one or more of the POL Clubs.
The issuance, entering into, amendment, or implementation of any of the POL Documents shall be at
no cost or liability to any POL Entity or to any individual or entity related thereto[, except for the
reduction in fees payable to (POL Club) and specifically referenced in [Paragraph] [Section]_
hereof].
2. The territory within which (Rightsholder) is granted rights hereunder is limited to, and nothing herein
shall be construed as conferring on (Rightsholder) rights in areas outside of, the Marketing Territory
of {PDL Club), as established and amended from time to time pursuant to the POL Documents.
3. No rights, exclusivities or obligations involving Interactive Media are conferred by this Agreement,
except as specifically approved in writing by the applicable POL Entity. For purposes of this
provision, "Interactive Media" shall mean (i) the Internet or any other on-line system or computer
network; (ii) any interactive wireless service, including, without limitation, any interactive microwave
or cellular service; (iii) any interactive satellite service; (iv) any interactive broadcast television,
broadcast radio or cable television service; and (v) any other medium of interactive communication
now known or hereafter devised.
4. In addition to any other rights or remedies to which (POL Club) may be entitled at law or in equity,
(PDL Club) shall have the right, at no cost or liability to it or any other PDL Club, Major League
Baseball Club or any POL Entity, to terminate this Agreement at any time (Rightsholder) breaches its
obligations under Paragraph 1, 2 or 3 above. The right to terminate shall be exercisable by delivering
written notice to (Rightsholder) within 30 days after the (POL Club) obtains actual knowledge that
such breach has occurred and the effective date of such termination shall be no more than 30 days
after the date such notice is given, as specified by (POL Club) in such notice.
ROUND ROCK EXPRESS.
FOR SPONSOR NAME:
Broaks Bennett
City Manager
THE CITY OF ROUND ROCK
221 E Main St
Round Rock, TX 78664
512-218-5401
bbennett@roundrocktexas.gov
Date
FOR EXPRESS:
Chris Almendarez
President
ROUND ROCK EXPRESS BASEBALL EXPRESS
3400 E. Palm Valley Blvd.
Round Rock, TX 78665
(512)238-2214)
chris@rrexpress.com
Date:
ROUND ROCK EXPRESS.
________________________________________________________________Chris Almendarez
03/14/202503/28/2025