R-2025-128 - 5/22/2025 RESOLUTION NO. R-2025-128
WHEREAS, the City of Round Rock ("City") desires to purchase heating, ventilation, and air
conditioning ("HAVC")job contracting services; and
WHEREAS, Chapter 271, Subchapter F of the Texas Local Government Code allows for local
governments to participate in cooperative purchasing programs with other local governments; and
WHEREAS, the Interlocal Purchasing System ("TIPS") is a cooperative purchasing program
administered by the Region 8 Education Service Center for the purpose of procuring goods and
services for its members; and
WHEREAS, the City is a member of TIPS; and
WHEREAS, Mechanical & Process Systems,LLC is an approved vendor of TIPS; and
WHEREAS, the City desires to purchase said goods and services from Mechanical & Process
Systems, LLC through TIPS Contract No. 241001, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an
Agreement with Mechanical & Process Systems, LLC for the Purchase of HVAC Job Contracting
Services, a copy of said Agreement being attached hereto as Exhibit"A" and incorporated herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
0112.20252:4914-1699-0529
r �
RESOLVED this 22nd day of May, 2025.
CRAIG MO AN, ayor
City of Rou d Roc Texas
ATTEST:
z//.� /A4f
of
N IN, City Clerk
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EXHIBIT
«A»
AGREEMENT BETWEEN THE CITY OF ROUND ROCK
AND MECHANICAL&PROCESS SYSTEMS, LLC
FOR THE PURCHASE OF
HVAC JOB CONTRACTING SERVICES
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
This Agreement for the purchase of heating,ventilation, and air conditioning("HVAC")
job contracting services (the "Agreement") is made and entered into this the day
of , 2025, (the "Effective Date") by and between the CITY OF ROUND ROCK,
TEXAS, a home-rule municipality whose offices are located at 221 East Main Street, Round
Rock, Texas 78664, referred to herein as the "City," and MECHANICAL & PROCESS
SYSTEMS, LLC, whose offices are located at 1804 Central Commerce Court, Round Rock,
Texas 78664,referred to herein as"Vendor."
RECITALS:
WHEREAS,City desires to purchase HVAC job contracting services;and
WHEREAS, City is a member of The Interlocal Purchasing System ("TIPS"), and
Vendor is an approved TIPS vendor through TIPS Contract#241001 ("TIPS Contract"),attached
hereto as Exhibit"A"and incorporated herein by reference for all purposes; and
WHEREAS,City desires to purchase certain goods and/or services from Vendor through
the TIPS Contract as set forth herein; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights,duties,and obligations;
NOW, THEREFORE, in consideration of the mutual promises contained herein and
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties mutually agree as follows:
1.0 DEFINITIONS
A. Agreement means this binding legal contract between City and Vendor whereby
City agrees to purchase specified goods and/or services and Vendor is obligated to sell same. The
Agreement includes any exhibits,addenda, and/or amendments thereto.
4924-2424-4023/ss2
B. City means the City of Round Rock, Williamson and Travis Counties,Texas.
C. Effective Date means the date set out in the introductory paragraph above.
D. Goods and Services mean the specified services, supplies, materials_
commodities, or equipment.
E. Vendor means Mechanical&Process Systems, Inc.,or any successors or assigns.
2.0 EFFECTIVE DATE AND TERM
A. This Agreement shall remain in full force and effect until it expires as indicated
below or is terminated in accordance with Section 14.0.
B. The term of this Agreement shall begin with the Effective Date and end on the
31"day of January 2027.
3.0 SCOPE OF WORK
A. The goods and related services which are the subject matter of this Agreement are
described generally herein and referenced in in the attached Exhibit "A,"incorporated herein by
reference for all purposes.
B. This Agreement shall evidence the entire understanding and agreement between
the parties and shall supersede any prior proposals,correspondence,or discussions.
C. Vendor shall satisfactorily provide all deliverables and services described herein
and referenced in Exhibit "A" within the contract term specified. A change in the Scope of
Services or any term of this Agreement, including bonding requirements,must be negotiated and
agreed to in all relevant details, and must be embodied in a valid Supplemental Agreement as
described herein.
4.0 COSTS
A. In consideration for the Goods and Services to be provided by Vendor, City
agrees to pay Vendor the amounts set forth in Exhibit"A."
B. The City is authorized to pay the Vendor an amount not-to-exceed$2,000,000.00
for the term of this Agreement.
5.0 INVOICES
All invoices shall include, at a minimum,the following information:
1. Name and address of Vendor;
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2. Purchase Order Number;
3. Description and quantity of items received; and
4. Delivery dates.
6.0 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement if the governing body of City
does not appropriate funds sufficient to purchase the Goods and Services as determined by City's
budget for the fiscal year in question. City may affect such termination by giving the Vendor
written notice of termination.
7.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251,V.T.C.A.,Texas Government Code, any payment to be
made by City to Vendor will be made within thirty(30)days of the date City receives Goods and
Services under this Agreement, the date the performance of the services under this Agreement
are completed,or the date City receives a correct invoice for the Goods and Services, whichever
is later, Vendor may charge interest on an overdue payment at the rate in effect on September 1
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by City in the event:
1, There is a bona fide dispute between City and Vendor, a contractor,
subcontractor, or supplier about the goods delivered or the service performed that
cause the payment to be late;or
2. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late;or
3. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds;or
4. The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
8.0 GRATUITIES AND BRIBES
City may,by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
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9.0 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
10.0 INSURANCE
Vendor shall meet all City insurance requirements set forth on the City's website at:
http://www.toundrocktexas.eov/wT-contcnt/pploads/2014.12/corn insurance 07 201 12 0f.
11.0 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement;
Eric Dady,Facility Maintenance Manager
General Services Department
212 Commerce Boulevard
Round Rock,TX 78664
(512)688-0350
clad 'r undrocl�texas�.oy
12.0 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made,then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
13.0 DEFAULT
If Vendor abandons or defaults under this Agreement,Vendor shall be declared in default
of this Agreement if it does any of the following and fails to cure the issue within thirty (30)days
of receipt of written notice:
1. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement; or
2. Becomes insolvent or seeks relief under the bankruptcy laws of the United States
and is unable to perform its material obligations under the Agreement.
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14.0 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon written notice to Vendor, the "Date of
Termination."
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause,upon ten(10)days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shalt apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after the Date of Termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement up to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
15.0 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement,no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including but not limited to the right to seek
contribution)against any third party who may be liable for an indemnified claim.
16.0 COMPLIANCE WITH LAWS, CHARTER, AND ORDINANCES
A. Vendor, its agents,employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws,the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state, and
national boards,bureaus, and agencies.
B. In accordance with Chapter 2271,Texas Government Code,a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1)does not boycott Israel; and (2)will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Vendor verifies Vendor does not boycott Israel and will not boycott
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Israel during the term of this Agreement.
C. In accordance with Chapter 2274,Texas Government Code, a governmental entity
may not enter into a contract with a company with at least ten (10) full-time employees for a
value of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract
has a provision verifying that it: (l) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. The signatory
executing this Agreement on behalf of Vendor verifies Vendor does not have a practice, policy,
guidance,or directive that discriminates against a firearm entity or firearm trade association, and
it will not discriminate during the term of this Agreement against a firearm entity or firearm trade
association.
D. In accordance with Chapter 2274,Texas Government Code, a governmental entity
may not enter into a contract with a company with at least ten (10) full-time employees for a
value of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract
has a provision verifying that it: (1)does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement. The signatory executing this Agreement on
behalf of Vendor verifies Vendor does not boycott energy companies, and it will not boycott
energy companies during the term of this Agreement.
17.0 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
each other with respect to the terms of this Agreement. Neither party shall assign, sublet or
transfer any interest in this Agreement without prior written authorization of the other party.
18.0 NOTICES
A. All notices and other communications in connection with this Agreement shall be
in writing and shall be considered given as follows:
1. When delivered personally to recipient's physical or email address as stated
below; or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated below.
Notice to Vendor:
Mechanical &Process Systems,LLC
184 Central Commerce Court
Round Rock,Texas 78664
c•
Notice to City:
City Manager Stephanie L. Sandre,City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock,TX 76664 Round Rock,TX 78664
B. Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
19.0 APPLICABLE LAW, ENFORCEMENT,AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein,exclusive venue for same shall lie in Williamson County, Texas, This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
20.0 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing.
21.0 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement, or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 USC Section 1-14)or any applicable state arbitration statute.
22.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
23.0 MISCELLANEOUS PROVISIONS
A. Standard of Care. Vendor represents that it employs trained, experienced, and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities, and duties shall be performed in a manner according to
generally accepted industry practices.
B. Time is of the Essence. The parties agree that, from time to time, certain unique
transactions may have special requirements relative to timing and, accordingly, the parties will
identify those transactions and exercise best efforts to accomplish those transactions within the
stated timeframe. Other timing requirements will be met in a commercially reasonable manner.
Where damage is caused to City due to Vendor's failure to perform in the special timing
requirement circumstances, City may pursue any remedy available without waiver of any of
City's additional legal rights or remedies.
C. Binding Agreement. This Agreement shall extend to and be binding upon and
inure to the benefit of the parties' respective heirs, executors, administrators, successors and
assigns.
D. Multiple Counterparts. This Agreement may be executed in multiple
counterparts, any one of which shall be considered an original of this document; and all of
which,when taken together,shall constitute one and the same instrument.
[Signatures on the following page.]
s
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
Mechanical& Process Systems,LLC
By: -- 1 A-A V .)-t —
PrintedName: _�Iwk" IA%Ar___
Title;
Date Signed: _-04111-A-L-3,22
City of Round Rock,Texas
By:
Craig Morgan,Mayor
Date Signed:
For City,Attest:
By:
Ann Franklin,City Clerk
For City,Approved as to Form:
By:
Stephanie L. Sandre,City Attorney
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EXHIBIT"A"
10
TIP'S VENDOR AGREEMENT
TIPS RCSP 241601 Job Order Contracting(JOC)
The following Vendor Agreement("Agreement") creates a legal agreement between The Interlocal Purchasing System ("TIPS"), a
govm ent purchasing cooperative and Department of Texas Region 8 Education Service Center and MSERT ENTITY NAME):
Mechanical & Process Systems
(ENTER ENTITY NAME)
its owners, agents, subsidiaries, and affiliates (together, "Vendor") (individually, "Party", and collectively the "Parties") and this
agreement shall exclusively govern the contractual relationship("Agreement")between the Parties.
TIPS,a governmental entity and a national purchasing cooperative seeks to provide a valuable and necessary solution to public entities
and qualifying non-profits by performing the public procurement solicitation process and awarding compliant contracts to qualified
vendors. Then,where the law of a customer's jurisdiction allows,instead of public entities and qualifying non-profits expending time,
money,and resources on the extensive public procurement process,the use of TIPS allows public entities to quickly select and purchase
their preferred products or services from qualified,competitively evaluated vendors through cooperative purchasing.
1. Purpose. The purpose of this Agreement is to identify the terms and conditions of the relationship between TIPS and Vendor. Public
entities and qualifying non-profits that property join or utilize TIPS ("TIPS Members") may elect to "piggyback" off of TIPS'
procurements and agreements wham the laws of their jurisdiction allow. TIPS Members are not contractual parties to this Agreement
although terms and conditions of this Agreement may ensure benefits to TIPS Members.
1. Authority. The Parties agree that the signatories below are individual authorized to enter into this Agreement on behalf of their entity
and that they are acting under due and proper authority under applicable law.
3. DeWdons.
a THIS Pricing:The specific pricing,coefficients,mark-ups,discounts,and other pricing terms and incentives which
Vendor submitted and TIPS approved for each respective TIPS Contract awarded to Vendor and all permissible,
subsequent pricing updates submitted by Vendor and accepted by TIPS,if any.
4. Entire Agreement. This Agreement resulted from TIPS posting a`"TIPS Solicitation"(RFP, RCSP, RFQ, or other) and Vendor
submitting a proposal in response to that posted TIPS Solicitation for evaluation and award. The Parties agree that this Agreement
consists of the provisions set forth herein and: (1)The TIPS solicitation document resulting in this Agreement;(2)Any addenda or
clarifications issued in relation to the TIPS solicitation;(3)All solicitation information provided to Vendor by TIPS through the TIPS
cBid System;(3)Vendor's entire proposal response to the TIPS solicitation including all accepted required attachments,acknowledged
notices and certifications,accepted negotiated terms,pricing,accepted responses to questions,and accepted written clarifications of
Vendor's proposal,and, any properly included attachments to this Agreement. All documentation and information listed is hereby
incorporated by reference as if set forth herein verbatim. In the event of conflict between the terms herein and one of the incorporated
documents the terms and conditions herein shall control.
5. Vendor's Specific Warranties,Terms,and License Agreements. Because TIPS serves public entities and non-profits throughout
the nation all of which are subject to specific laws and policies of their jurisdiction, as a matter of standard practice,TIPS does not
typically accept a Vendor's specific"Sale Terms"(warranties,license agreements,master agreements,terms and conditions,etc.)on
behalf of all TIPS Members. TIPS may permit Vendor to attach those to this Agreement to display to interested customers what terms
may apply to their Supplemental Agreement with Vendor(if submitted by Vendor for that purpose), However,unless this term of the
Agreement is negotiated and modified to state otherwise,those specific Sale Terms are not accepted by TIPS on behalf of all TIPS
Members and each Member may choose whether to accept,negotiate,or reject those specific Sale Terms,which must be reflected in a
separate agreement between Vendor and the Member in order to be effective.
6. Vendor Identity and Contact Information. It is Vendor's sole responsibility to ensure that all identifying vendor information(Warne,
EIN,d/b/a's,etc.)and contact information is updated and current at all times within the TIPS eBid System and the TIPS Vendor Portal.
It is Vendor's sole responsibility to confirm that all e-correspondence issued from tips-usa.com,ionwavemet,and tipsconstruction.com
to Vendor's contacts are received and arc not blocked by firewall or other technology security. Failure to permit receipt of
correspondence from these domains and failure to keep vendor identity and contact information current at all times during the life of
TIPS Vendor Agreement 10C Page 1
the contract may cause loss of TIPS Sales, accumulating TIPS fees, missed rebid opportunities, lapse of TIPS Contmct(s), and
unnecessary collection or legal actions against Vendor. It is no defense to any of the foregoing or any breach of this Agreement that
Vendor was not receiving TIPS'electronic communications issued by TIPS to Vendor's listed contacts.
7. Initiation of TIPS Sales. When a public entity initiates a purchase with Vendor,if the Member inquires verbally or in writing whether
Vendor holds a TIPS Contract,it is the duty of the Vendor to verify whether the Member is seeking a TIPS purchase. Once verified,
Vendor must include the TIPS Contract Number on all purchase communications and sales documents exchanged with the TIPS
Member.
8. TIPS Sales and Supplemental Agreements. If awarded,when making a sale under this awarded contract,the terms of the specific
TIPS order,including but not limited to:shipping,freight,insurance,delivery,fees,bonding,cost,delivery expectations and location,
returns,refunds,terms,conditions,cancellations,defects,order assistance,etc.,shall be controlled by the purchase agreement(Purchase
Order,Contract,AIA Contract, Invoice,etc.) ("Supplemental Agreement" as used herein) entered into between the TIPS Member
Customer and Vendor only. TIPS is not a party to any Supplemental Agreement, All Supplemental Agreements shall include Vendor's
Name,as known to TIPS,and TIPS Contract Name and Number. Vendor accepts and understands that TIPS is not a legal party to
TIPS Sales and Vendor is solely responsible for identifying fraud,mistakes,unacceptable terms,or misrepresentations for the specific
order prior to accepting.Vendor agrees that any order issued from a customer to Vendor,even when processed through TIPS,constitutes
a legal contract between the customer and Vendor only.When Vendor accepts or fulfills an order,even when processed through TIPS,
Vendor is representing that Vendor has carefully reviewed the order for legality,authenticity,and accuracy and TIPS shall not be liable
or responsible for the same. In the event of a conflict between the terms of this TIPS Vendor Agreement and those contained in any
Supplemental Agreement, the provisions set forth herein shall control unless otherwise agreed to and authorized by the Parties in
writing within the Supplemental Agreement. The Supplemental Agreement shall dictate the scope of services,the project delivery
expectations,the scheduling of projects and milestones,the support requirements,and all other terms applicable to the specific sale(s)
between the Vendor and the TIPS Member.
9. Right of Refusal. Vendor has the right not to sell to a TIPS Member under the awarded agreement at Vendor's discretion unless
otherwise required by law.
10. Reporting TIPS Sales. If awarded on this TIPS Contract, for the duration of the contract, Vendor shall provide a RS Means or
Xactimate line-item estimates to TIPS for each anticipated TIPS project or sale.TIPS Vendor shall never charge a TIPS Member a
line-item charge or specific fee for providing an RS Means or Xactimate quote or estimate through the TIPS Program.When a TIPS
Member Customer seeks a quote or proposal for a TIPS sale,Vendor shall always supply a line-item estimate to TIPS for review and
approval. If awarded,Vendor trust report all TIPS Sales to TIPS. If a TIPS sale is initiated by Vendor receiving a TIPS Member's
purchase order from TIPS directly, Vendor may consider that specific TIPS Sale reported. Otherwise, with the exception of TIPS
Automated Vendors,who have signed an exclusive agreement with TIPS regarding reporting,all TIPS Sales must be reported to TIPS
by either:(1)Emailing the line item quote and purchase order or similar purchase document(with Vendor's Name,as known to TIPS,
the TIPS Contract Name and Number included,and authonzcd signatures on behalf of both the TIPS Member and Vendor)to TIPS at
!WaDo;a.teos ywawm with"Confurnation Only"in the subject line of the email within three business days of Vendor's acceptance of
the order,or;(2)Within 3 business days of the order being accepted by Vendor,Vendor must login to the TIPS Vendor Portal and
successfully self-report all necessary sale information within the Vendor Portal and confirm that it shows up accurately on your current
Vendor Portal.statement No other method of reporting is acceptable unless agreed to by the Parties in writing. Failure to report all
sales pursuant to this provision may result in immediate cancellation of Vendor's TIPS Contract(s)for cause at TIPS' sole discretion.
Please refer to the TIPS&XQyahag fA0's for more information about reporting sales and if you have further questions,contact the
Accounting Team at a ccounting;a no uta win
11. TIPS Admint tration Fees. The collection of administrative fees by TIPS,a government entity,for performance of these procurement
services is required pursuant to Teras Government Code Section 791.011 et.seq. The administration fee("TIPS Administration Fee")
is the amount legally owed by Vendor to TIPS for TIPS Sales made by Vendor. The TIPS Administration Fee amount is typically a
set percentage of the amount paid by the TIPS Member for each TIPS Sale,less shipping cost,bond cost,and taxes if applicable and
identifiable,which is legally due to TIPS,but the exact TIPS Administration Fee for this Contract is published in the corresponding
solicitation and is incorporated herein by reference. TIPS Administration Fees are due to TIPS immediately upon Vendor's receipt of
payment,including partial payment,for a TIPS Sale. The TIPS Administration Fee is assessed on the amount paid by the TIPS Member,
not on the Vendor's cost or on the amount for which the Vendor sold the item to a dealer or Authorized Reseller. Upon receipt of
payment for a TIPS Sale,including partial payment(which renders TIPS Administration Fees immediately due),Vendor shall issue to
TIPS the corresponding TIPS Administration Fee payment as soon as possible but not later than thirty-one calendar days following
Vendor's receipt of payment Vendor shall pay TIPS via check unless otherwise agreed to by the Parties in writing. Vendor shall
include clear documentation with the issued payment dictating to which sale(s)the amount should be applied. Vendor may create a
payment report within their TEPS Vendor Portal which is the preferred documentation dictating to which TIPS Sale(s) the amount
TIPS Vendor Agreement JOC Page 2
should be applied. Failure to pay all TIPS Administration Fees pursuant to this provision may result in immediate cancellation of
Vendor's TIPS Contracl(s)for cause at TIPS'sole discretion as well as the initiation of collection and legal actions by TIPS against
Vendor to the extent permitted by law. Any overpayment of participation fees to TIPS by Vendor will be refunded to the Vendor
within ninety(90)days of receipt of notification if TIPS receives written notification of the overpayment not later than the expiration
of six(6)months from the date of overpayment and TIPS determines that the amount was Dot legally due to TIPS pursuant to this
agreement and applicable law. Any notification of overpayment received by TIPS after the expiration of six(6)months from the date
that TIPS received the payment will render the overpayment non-refundable. Region 8 ESC and TIPS reserve the right to extend the
six(6)month deadline if approved by the Region 8 FSC Board of Directors. TIPS reserves all rights under the law to collect TIPS
Administration Fees due to TIPS pursuant to this Agreement.
12. Term of the Agreement.If awarded,the resulting Agreement with TIPS is for approximately two years with an option for renewal
for an additional two consecutive one-year terms. The first renewal year shall he automatic unless Vendor notifies TIPS of its objection
to the first one-year renewal. The second one-year renewal shall only be effective if offered by TIPS at its sole discretion. If TIPS
offers the second renewal option,the Vendor will be notified via email issued to Vendor's then-listed Primary Contact. The renewal
option shall be deemed accepted by Vendor unless Vendor notifies TIPS of its objection to the renewal option in writing and confirms
receipt by TIPS.
Actual Effective Date: Agreement is effective upon signature by authorized representatives of both Parties. The Effective Date does
not affect the"Term Calculation Start Date."
Term Calculation Start Date: To keep the contract terra consistent for all vendors awarded under a single TIPS contract,Vendor shall
calculate the foregoing term as starting on the fast day of the month that"Award Notifications" ate anticipated as published in the
Solicitation,regardless of the actual Effective Date.
Example of Term Calculation Start Date: If the anticipated"Award Date"published in the Solicitation is May 22,2023,but extended
negotiations delay award until June 27,2023 (Actual Effective Date),the Terra Calculation Start Date shall be May 31,2023 in this
example.
Contract Expiration Date: To keep the contract term consistent for all vendors awarded under a single TIPS contract, the term
expiration date shall be two-years from the Term Calculation Start Date.
Example of Contract Expiration Date: if the anticipated"Award Date"published in the Solicitation is May 22,2023,but extended
negotiations delay award until June 27,2023(Actual Effective Data),the Term Calculation Start Date shall be May 31,2023 and the
Contract Expiration Date of the resulting initial"three-year"term,(which is subject to an extension(s))will be May 31, 2026 in this
example.
Option(s)for Renewal: Any option(s)for renewal shall begin on the Contract Expiration Date,or the date of the expiration of the prior
renewal term where applicable,and continue for the duration specified for the renewal option herein.
Example of Option(s)for Renewal: In this example,if TIPS offers the second one-year renewal and the Contract Expiration Date is
May 31,2026,then the one-year renewal is effective from May 31,2026 to May 31,2027.
TIPS may offer to extend Vendor Agreements to the fullest extent the TIPS Solicitation resulting in this Agreement permits.
13. TIPS Pricing. Vendor agrees and understands that for each TIPS Contract that it is awarded,Vendor submitted,agreed to,and received
TIPS'approval for pricing,coefficients,mark-ups,discounts,and other pricing terms and incentives which make up Vendor's TIPS
Pricing for that TIPS Contract("TIPS Pricing"). Vendor confirms that Vendor will not add the TIPS Administration Fee as a charge
or line-item in a TIPS Sale.Vendor hereby certifies that Vendor shall only offer goods and services through this TIPS Contract if those
goods and services fall within the scope of the TIPS Contract and are priced according to Vendor's TIPS Pricing.TIPS reserves the
right to review Vendor's proposals and quotes line-item by line-item to determine compliance. However,Vendor contractually agrees
that all TIPS quotes and proposals shall be within the original terms of the Vendor's TIPS Pricing(scope, coefficients,percentage
markups,and other pricing terms and incentives originally proposed by Vendor)such that TIPS may approve Vendor's quotes and
proposals without additional vetting at TIPS discretion.
14. Indemnification of TIPS. VENDOR A_GRIW TO WDEMNIFY, ROLD UARMLBSS, AND DsFJNR Tfd'S, TIPS MESOFR& TIPS
o_FFiaws TIPS EMPLOYSSS TIPS DatecrQg&AND TIPS TRUSTIES$(I= "TIPS INDSNfrQT! RS") FROM AND AGAINST ALL
CLAIMS AND SUITS By THIRA-PARTIES FOR DAMAGES,INJURIMS rQ M-SONS(INCLUDWG DL NI,FROP$RTY DAMAGES LOSSES,
T[PS Vendor Agreement JOC Page 3
EXPENSU EEM INCLUDING COURT COSTS ATTORNEY'S FEES.AND EXPERT FENS ARBIVG OUT OF OR RELATING TO VENDOR'S
PERFORMANCE UNDER TILS AGREEMENT (INCLUDING THE PERFORMANCE OF VEN)OR'S 0 WICE&% EMPLOYEES, AGENTS,
AUTHORiZSD RESELLERS,svocoNTRA.CTORS,LICENSEES,OR 03TEE91,REGARDLESS OF I"NATURE OF THE CAUSE OF,&CTION.
INCLUDING WITHOUT LIMITATION CAUSES OF ACTION BASED UPON COMMQN,CONSTITUTIONAL,OR STATUTORY LAW OR BASXD,IN,
WHOLE OR IN PART UPQ1V ALLF&ATIONS OF NEGLIGENT OR INTENTIONAL ACTS OR OMISSIONS ON THIt PART OF VENDOR. ITS
oMcEgS,gwiOYEES AGENTS AUTHORIZED RESELLERS SUBCONTRACTORS LiCENSEM OR INVITEES. NO LEWTATION OF
LLA U ITY FOR DAMAGES FOR PERSONAL INJURY OR PROPERTY DAMAGE ARE PERMITTER OR AGREED TO
BY TIPS APART FROM THIS INDEMNIFICATION PROVISION REOUHUNG MDEMNQrICATION OF TIIB TIPS INDEMINITEES'
ATTORNEY'S FEES AS EBT WRTH ABOVE.RECOVERY OP ATTORN$YB' ES BY THE PREVAII I1VG PARTY 13 AUTHO ED ONLY IF
.r__....._.
AUTAORIUD BY TEX.EDUC.CODE 6 44.032(F).
15. Indemnification and Assumption of Rbk - Vendor Data. VENDOR AGREES TMT�T IS voLUNTARILY PRoyTDIIYG DATA
(U4CL&MUI4G B jJ,QT LIMITED TO;VENDOR UTORMATION VENDOR DOCUMENTATION VENDOR'S PROPOS VENDOR PRICING
SVAMTr7'TSD OR PROVIDED TO TIPS TIPS CONTRACT DOCUMENTS, TIPS CORRESPONDRNCB VENDOR LOGOS AND IMAGES,
VENDOR'S CONTACT INFORMATION VRMOR'S BROCHURES AND COMMERCIAL INFORMATION._VENDOR'S FINANCIAL
INFORMATION VZMWR'S CERTIFICATION&ANDANY OTHER VENDOR INFORMATION OR DOCUMENTATION.INCLUDING WITHOUT
LMTATTON SOFTWARE AND SOURCE CODE UMIZBD BY VENDOR,SUBMIITTIM 12 TIPS BY VENDOR AND 11CS AcarmS)(`VENDOR
DATA")TO TIPS. FOR TBE SAKE OF CLAWIY,AND WITHOUT LDQ11NG THX BREADTH OF THE INDEMNITY OBLIGAnONS IN
SE ON 14 ABOVg,VISNDOR Amus TO PROTECT UVDEMNFFY ANDnow TM TIPS INDEMNTTEE:J g&&UL S FROM AND AGAINST
ANY AND ALL LOSSES,CLAUM,&ACTIONS,DEMANIIS.ALLCGATIONS,SUnS,JUDGMENTS,COSTS,EXF'ENSYS,FEES,INCLUDING COUR
COST& ATTORNEY'S FEES, AND WERT MU AND ALL OTHER LIABILITY OF ANY NATURE WHATSOEVER ARISING OUT OF OR
RELATING TO:(I)ANY UNAUTHORIMD,NEGLIGENT OR WRONGFUL USE QF,OR MER DATA BREACH INMENT AND VIRUSES OR
OTHER CORRUPTING AGSKM INVOLVING,VENDOR'S DATA,PRICUVG,AND INFORMATION,COMPUTERS,OR OTHER 116RDWARb OR
SOFTWARE SYSTEMS AND;(I1)ALLEGATIQNS OR CLAIMS THAT ANY VENDOR DATA INFRINGES 0 11E INTELLECTUAL PROPERTY
RIGHT$OF A TWRD-PARTYQR VBNDOR.
16. Intellectual Property Indemnification by Veador. Procedures Related to Indemnification. in the event that an indemnity
obligation arises, Vendor shall pay all amounts Set forth in Section 14 and 15 above(including any settlements)and—if it has accepted
its indemnity obligation without qualification control the legal defense to such claim or cause of action,including without limitation
attorney selection, strategy,discovery, trial, appeal, and settlement, and TIPS shall, at Vendor's cost and expense(with respect to
reasonable out of pocket costs and expenses incurred by TIPS which shall be reimbursed to TIPS by Vendor),provide all commercially
reasonable assistance requested by Vendor. In controlling any defense, Vendor shall ensure that all assertions of governmental
immunity and all applicable pleas and defenses shall be promptly asserted.
17. Indemnity for Underlying Sales and Supplemental Agreements. Vendor shall be solely responsible for any customer claims or any
disputes arising out of TIPS Sales or any Supplemental Agreement as if sold in the open-market. The Parties agree that TIPS shall not
be liable for any claims arising out of Vendor's TIPS Sales or Supplemental Agreements,including but not limited to:allegations of
product defect or insufficiency,allegations of service defect or insufficiency,allegations regarding delivery defect or insufficiency,
allegations of fraud or misrepresentation,allegations regarding pricing or amounts owed for TTPS sales,and/or allegations regarding
payment, over-payment, under-payment, or non-payment for TIPS Sales. Payment/Drafting, overpayment/over-drafting, under-
payment/under-drafting,or non-payment for TIPS Sales between customer and Vendor and inspections,rejections,or acceptance of
such purchases shall be the exclusive respective obligations of Vendor/Customer,and disputes shall be handled in accordance with the
terms of the underlying Supplemental Agreement(s)entered into between Vendor and Customer.Vendor aclmowledges that TIPS is
not a dealer,subcontractor,agent,or reseller of Vendor's goods and services and shall not be responsible for any claims arising out of
alleged insufficiencies or defects in Vendor's goods and services,should any arise.
18. Confidentiality of Vendor Data. Vendor understands and agrees that by signing this Agreement,all Vendor Data is hereby released
to TIPS,TIPS Members,and TIPS third-party administrators to effectuate Vendor's TIPS Contract except as provided for herein. The
Parties agree that Vendor Data is accessible by all TIPS Members as if submitted directly to that TIPS Member Customer for purchase
consideration. If Vendor otherwise considers any portion of Vendor's Data to be confidential and not subject to public disclosure
pursuant to Chapter 552 Texas Gov't Code(the"Public Information Act")or other law(s)and orders,Vendor must have identified the
claimed confidential materials through proper execution of the Confidentiality Claim Form which is required to be submitted as part
of Vendoi s proposal resulting in this Agreement and incorporated by reference. The Confidentiality Claim Form included in Vendor's
proposal and incorporated herein by reference is the sole indicator of whether Vendor considers any Vendor Data confidential in the
event TIPS receives a Public Information Request. If TIPS receives a request,any responsive documentation not deemed confidential
by you in this manner will be automatically released.For Vendor Data deemed confidential by you in this manner,TIPS will follow
procedures of controlling statute(s)regarding any claim of confidentiality and shall not be liable for any release of information required
by law, including Attorney General determination and opinion. in the event that TIPS receives a written request for information
TIPS Vendor Agreement JOC Page 4
pursuant to the Public Information Act that affects Vendor's interest in any information or data furnished to TIPS by Vendor,and TIPS
requests an opinion from the Attorney General,Vendor may,at its own option and expense,prepare continents and submit information
directly to the Attorney General stating why the requested information is exempt from disclosure pursuant to the requirements of the
Public Information Act. Vendor is solely responsible for submitting the memorandum brief and information to the Attorney General
within the time period prescribed by the Public Information Act.Notwithstanding any other information providod in this solicitation
or Vendor designation of certain Vendor Data as confidential or proprietary,Vendor's acceptance of this TIPS Vendor Agreement
constitutes Vendor's consent to the disclosure of Vendor's Data,including any information deemed confidential or proprietary,to TIPS
Members or as ordered by a Court or government agency,including without limitation the Texas Attorney General. Vendor agron
that TIPS shall not be responsible or liable for any use or distribution of information or documentation by TIPS Members or as required
by law.
19. Vendor's Subcontractors. TIPS recognizes that many vendors operate in the open market through the use of subcontractors. For that
reason, TIPS permits Vendor to utilize subcontractors as authorized and permitted by the TIPS Member Customer. However, all
purchase documents must include:(1)Vendor's Name,as known to TIPS,and;(2)Vendor's TIPS Contract Name and Number under
which it is making the TIPS Sale. Vendor must report the sale pursuant to the terms herein and Vendor agrees that it is legally
responsible for all reporting and fee payment as described herein for TIPS Sales even when subcontractors are utilized. The TIPS
Administration Fee is assessed on the amount paid by the TIPS Member to Vendor. The Parties intend that Vendor shall be responsible
and for actions of subcontractors during a TIPS Sale. Vendor agrees that it is voluntarily authorizing subcontractors and in doing so,
Vendor agrees that it is doing so at its own risk and agrees to protect,indemnify,and hold TIPS harmless in accordance with Sections
14-17 above related to subcontractor TIPS Sales made pursuant to this Agreement or purporting to be trade pursuant to this Agreement
that may be asserted against Vendor whether rightfully brought or otherwise. The Parties further agree that it is no defense to Vendor's
breach of this Agreement that a subcontractor caused Vendor of breach this Agreement.
20. Circumvention of TIPS Sales. When a public entity initiates a purchase with Vendor,if the Member inquires verbally or in writing
whether Vendor holds a TIPS Contract, it is the duty of the Vendor to verify whether the Member is seeking a TIPS purchase. Any
request for quote,customer communication,or customer purchase initiated through or referencing a TIPS Contract shall be completed
through TIPS pursuant to this Agreement. Any encouragement or participation by Vendor in circumventing a TIPS sale being
completed may result in immediate termination of Vendor's TIPS Contract(s) for cause as well as preclusion from future TIPS
opportunities at TIPS sole discretion.
21. State of Te:aa Franchise Taz. By signature hereon,Vendor hereby certifies that Vendor is not currently delinquent in the payment
of any franchise taxes owed to the State of Texas under Chapter 171 of the Texas Tax Code.
22. Termination.
A) Termination for Convenience.TIPS may,by written notice to Vendor,terminate this Agreement for convenience,
in whole or in part,at any time by giving thirty(30)days' written notice to Vendor of such termination, and
specifying the effective date thereof.
B) Termination for Cause.if Vendor fails to materially perform pursuant to the terms of this Agreement,TIPS shall
provide written notice to Vendor specifying the default.If Vendor does not cure such default within thirty(30)
days,TIPS may terminate this Agreement,in whole or in part,for cause.If TIPS terminates this Agreement for
cause,and it is later determined that the termination for cause was wrongful,the termination shall automatically
be converted to and treated as a termination for convenience.
C) Vendor's Termination.If TIPS fails to materially perform pursuant to the terms of this Agreement,Vendor shall
provide written notice to TIPS specifying the default ("Notice of Default").If TIPS does not cure such default
within thirty(30)days,Vendor may terminate this Agreement,in whole or in part,for cause.If Vendor terminates
this Agreement for cause,and it is later determined that the termination for cause was wrongful,the termination
shall automatically be converted to and treated as a termination for convenience.
D) Upon termination,all TIPS Sale orders previously accepted by Vendor shall be fulfilled and Vendor shall be
paid for all TIPS Sales executed pursuant to the applicable terms. All TIPS Sale orders presented to Vendor but
not fulfilled by Vendor,prior to the actual termination of this agreement shall be honored at the option of the
TIPS Member. TIPS shall submit to Vendor an invoice for any outstanding TIPS Administration Fees and
approved expenses and Vendor shall pay such fees and expenses within 30 calendar days of receipt of such valid
TIPS Vendor Agreement JOC Page 5
TIPS invoice. Vendor acknowledges and agrees that continued participation in TIPS is subject to TIPS' sole
discretion and that any Vendor may be removed from the TIPS program at any time with or without cause This
termination clause does not affect TIPS Sales Supplemental Agreements pursuant to this term regarding
termination and the Survival Clause term.
E) Vendor hereby waives any and all claims for damages,including,but not limited,to consequential damages or
lost profits,that might arise from TIPS'act of terminating this Agreement.
23. Survival Clause. It is the intent of the Parties that this Agreement and procurement method applies to any TIPS Sale made during the
life of this Agreement even if made on or neer the Contract Expiration Date as defined herein. Thus,all TIPS Sales,including but not
limited to:leases,service agreements,license agreements,open purchase orders,warranties,and contracts,even if they extend months
or years past the TIPS Contract Expiration Date,sball survive the expiration or termination of this Agreement subject to the terms and
conditions of the Supplemental Agreement between Customer and Vendor or unless otherwise specified herein.
24. Audit Rights. Due to transparency statutes and public accountability requirements of TIPS and TIPS Members,Vendor shall at their
sole expense,maintain documentarion of all TIPS Sales for a period of three years from the time of the TIPS Sate.In order to ensure
and confirm compliance with this agreotmt,TIPS shall have authority to conduct audits of Vendor's TIPS Pricing or TIPS Sales with
thirty-days'notice unless the audit is ordered by a Court Order or by a Government Agency with authority to do so without said notice.
Notwithstanding the foregoing,in the event that TIPS is made aware of any pricing being offered to eligible entities that is materially
inconsistent with Vendor's TIPS Pricing,TIPS shall have the ability to conduct the audit internally or may engage a third-party auditing
firm to investigate any possible non-compliant conduct or may terminate the Agreement according to the terms of this Agreerrrent.In
the event of an audit,the requested materials shall he reasonably provided in the time,format,and at the location acceptable to TIPS
TffS agrees not to perform a random audit the TIPS transaction documentation more than once per calendar year,but reserves the right
to audit for just cause or as required by any governmental agency or court with regulatory authority over TIPS or the TIPS Member
These audit rights shall survive termination of this Agreement for a period of one(1)year from the eff x6ve date of termination.
25. Conflicts of Interest. The Parties confirm that they have not offered,given,or accepted,nor intend to give at any time hereafter any
economic opportunity,future employment,gift,loan,gratuity,special discount,trip,favor,service to the other in connection with this
Agreement. Vendor affirms that,to the best of Vendor's imowledge,this Agreement has been arrival at independently,and is awarded
without collusion with anyone to obtain information or gain any favoritism that would in any way limit competition or give an unfair
advantage over other vendors in the award of this Agreement Vendor agrees that it bas disclosed any necessary affiliations with
Region 8 Education Service Center and the TIPS Department, if any, through the Conflict of Interest attachment provided in the
solicitation resulting in this Agreement
26. Volume of TIPS Sales. Nothing in this Agreement or any TIPS communication may be construed as a guarantee that TIPS or TIPS
Members will submit any TIPS orders to Vendor at any time.
27. Compliance with the Law.The Parties agree to comply hilly with all applicable federal,state,and local statutes,ordinances,rules,
and regulations applicable to their entity in connection with the programs contemplated under this Agreement.
28. Severability. If any term(s)or provision(s)of this Agreement are held by a court of competent;jurisdiction to be invalid, void,or
unenforceable, then such term(s)or provision(s)shall be deemed restated to reflect the original intention of the Parties as nearly as
possible in accordance with applicable law and the remainder of this Agreement,and the remainder of the provisions of this Agreement
shall remain in full force and effect and shall in no way be affected,impaired or invalidated,unless such holding causes the obligations
of the Parties hereto to be impossible to perform or shall render the terms of this Agreement to be inconsistent with the intent of the
Parties hereto.
29. Force Majeure. If by reason of Force Majeure,either party hereto shall be rendered unable wholly or in part to carry out its obligations
under this Agreement through no fault of its own then such party shall give notice and full particulars of Force Majeure in writing to
the other party within a reasonable time after occurrence of the event or cause relied upon.Upon delivering such notice,the obligation
of the affected party, so far as it is affected by such Force Majeure as described, shall be suspended during the continuance of the
inability then claimed but for no longer period,and such party shall endeavor to remove or overcome such inability with all reasonable
dispatch. In the event that Vendor's obligations are suspended by reason of Force Majeure,all TIPS Sales accepted prior to the Force
Majeure event shall be the legal responsibility of Vendor and the terms of the TIPS Sale Supplemental Agreement shall control
Vendor's failure to fulfill for a Force Majeure event.
TIPS Vendor Agreement!OC F'agc 6
30. Immunity. Vendor agrees that nothing in this Agreement shall be construed as a waiver of sovereign or government immunity;nor
constitute or be construed as a waiver of any of the privileges,rights,defenses,remedies,or immunities available to Region 8 Education
Service Center or its TIPS Department. The failure to enforce,or any delay in the enforcement of, any privileges,rights,defenses,
remedies, or immunities available to Region 8 Education Service Center or its TIPS Department under this Agreement or under
applicable law shall not constitute a waiver of such privileges,rights,defenses,remedies,or immunities or be considered as a basis for
estoppel.
31. Insurance Requirements. Vendor agrees to maintain the following minimum insurance requirements for the duration of this
Agreement. All policies held by Vendor to adhere to this term shall be written by a carver with a financial size category of VII and at
least a rating of"A-"by A.M. Best Key Rating Guide. The coverages and limits are to be considered minimum requirements and in
no way limit the liability of the Vendor(s). Any immunity available to TIPS or TIPS Members shall not be used as a defense by the
contractor's insurance policy.Only deductibles applicable to property damage are acceptable,unless proof of retention funds to cover
said deductibles is provided."Claims made"policies will not be accepted.Vendor's required minimum coverage shall not be suspended,
voided, cancelled,non-renewed or reduced in coverage or in limits unless replaced by a policy that provides the minimum required
coverage except after thirty(30)days prior written notice by certified mail,return receipt requested has been given to TIPS or the TIPS
Member if a project or pending delivery of an order is ongoing.Upon request,certified copies of all insurance policies shall be furnished
to the TIPS or the TIPS Member. Vendor agrees that when Vendor or its subcontractors are liable for any damages or claims,Vendor's
policy,shall be primary over any other valid and collectible insurance carried by the Member or TIPS.
General Liability: 51,000,000 each Occur ce/Aggregate
Automobile Liability: $300,000 Includes owned,hired&non-owned
Workers'Compensation: Statutory limits for the jurisdiction in which the Vendor perforans under this Agreement. If Vendor performs
in multiple jurisdictions,Vendor shall maintain the statutory limits for the jurisdiction with the greatest dollar
policy limit requirement,
Umbrella Liability: $1,000,000 each Occurrence/Aggregate
32. Waiver. No waiver of any single breach or multiple breaches of any provision of this Agreement shall be construed to be a waiver of
any breach of any other provision.No delay in acting regarding any breach of any provision shall be construed to be a waiver of such
breach.
33. Binding Agreement. This Agreement shall be binding and inure to the benefit of the Parties hereto and their respective heirs,legal
successors,and assigns.
34. Headings. The paragraph headings contained in this Agreement are included solely for convenience of reference and shall not in any
way affect the meaning or interpretation of any of the provisions of this Agreement.
35. Choice of Law and Venue. This Agreement shall be governed by,construed,and enforced in accordance with the laws of the State
of Texas. Any proceeding,claim,action,or alternative dispute resolution arising out of or relating to this Agreement or involving TIPS
shall be brought in a State Court of competent jurisdiction in Camp County,Texas,or if Federal Court is legally required,a Federal
Court of competent jurisdiction in the Eastern District of Texas,and each of the Parties irrevocably whmits to the exclusive jurisdic6nn
of said court in any such proceeding,waives any objection it may now or hereafter have to venue or to convenience of forum,agrees
that all claims in respect of the proceeding shall be heard and determined only in any such court,and agrees not to bring any proceeding
arising out of or relating to this procurement process or any contract resulting from or and contemplated transaction in any other court.
The Parties agree that either or both of them may file a copy of this paragraph with any court as written evidence of the knowing,
voluntary and freely bargained for agreement between the Parties irrevocably to waive any objections to venue or to convenience of
forum.
36. Relationship of the Parties. Nothing contained in this Agreement shall be construed to make one Party an agent of the other Party
not shall either party have any authority to bind the other in any respect,unless expressly authorized by the other party in writing. The
Parries are independent contractors and nothing in this Agreement creates a relationship of employment,trust,agency or partnership
between them.
37. Assignment. No assignment of this Agreement or of any duty or obligation of performance hereunder,shall be made in whole or in
part by a Party hereto without the prior written consent of the other Party. Written consent of TIPS shall not be unreasonably withheld.
TIPS Vendor Agreement JOC Pap 7
38. Minimum Condition and Warranty Requirements for TIPS Sala. All goods quoted or sold through a TIPS Sale shall be new
unless clearly stated otherwise in writing. All new goods and services shall include the applicable manufacturers minimum standard
warranty unless otherwise agreed to in the Supplemental Agreement,
39. Minimum Customer Support Requirements for TIPS Saks. Vendor shall provide timely and commercially reasonable support for
TIPS Sales or as agreed to in the applicable Supplemental Agreement.
40. Minimum Shipping Requirements for TIPS Sales. Vendor shall ship, deliver, or provide ordered goods and services within a
commercially reasonable time after acceptance of the order. If a delay in delivery is anticipated,Vendor shall notify the TIPS Member
as to why delivery is delayed and provide an updated estimated time for completion. The TIPS Member may cancel the order if the
delay is not commercially acceptable or not consistent with the Supplemental Agreement applicable to the order.
41. Minimum Vendor License Requirements. Vendor shall maintain,in current status,all federal,state,and local licenses,bonds and
permits required for the operation of the business conducted by Vendor.Vendor shall remain fully informed of and in compliance with
all ordinances and regulations pertaining to the lawful provision of goods or services under the TIPS Agreement. TIPS and TIPS
Members reserve the right to stop work and/or cancel a TIPS Sale or terminate this or any TIPS Sale'upplemented Agreement involving
Vendor if Vendor's License(s) required to perform under this Agreement or under the specific TIPS Sale have expired, lapsed,are
suspended or terminated subject to a 30-day cure period unless prohibited by applicable statue or regulation.
41. Minimum Vendor Legal Requirements. Vendor shall remain aware of and comply with this Agreement and all local, state, and
federal laws governing the sate of products/services offered by Vendor under this contract. Such applicable taws, ordinances, and
policies must be complied with even if not specified herein.
43. Minimum Site Requirements for TIPS Sales(when applicable to TIPSSale).
Cleanup:When performing work on site at a TIPS Member's property,Vendor shall clean up and remove all debris and rubbish resulting
from their work as required or directed by the TIPS Member or as agreed by the parties.Upon completion of work,the premises shall be
left in good repair and an orderly,neat,clean and unobstructed condition.
Preparation: Vendor shall not begin a project for which a TIPS Member has not prepared the site,unless Vendor does the preparation
work at no cost,or until TIPS Member includes the cost of site preparation in the TIPS Sale Site preparation includes,but is not limited
to:moving furniture,installing wiring for networks or power,and similar pre-installation requirements.
Registered Sex Offender Restrictions: For work to be performed at schools, Vendor agrees that no employee of Vendor or a
subcontractor who has been adjudicated to be a registered sex offender will perform work at any time when students are,or reasonably
expected to be,present unless otherwise agreed by the TIPS Member.Vendor agrees that a violation of this condition shall be considered
a material breach and may result in the cancellation of the TIPS Sale at the TIPS Member's discretion. Vendor must identify any
additional costs associated with compliance of this term. If no costs are specified, compliance wiih this term will be provided at no
additional charge.
Safety Measure: Vendor shall take all reasonable precautions for the safety of employees on the worksite,and shall erect and properly
maintain all necessary safeguards for protection of workers and the public. Vendor shall post warning signs against all hazards created
by the operation and work in progress.Proper precautions shall be taken pursuant to state law and standard practices to protect workers,
general public and existing structures from injury or damage.
Smoking: Persons working under Agreement shall adhere to the TIPS Member's or local smoking statutes, codes, ordinances, and
policies.
44. Wage Rates: TIPS Member Customers often have to designate either Davis Bacon Act wage rates or similar wage rates for thea
construction contracts. The RS Means Unit Price Book accounts for local wage rates and the contractor must comply with RS Means
and any additional wage rate requirements of the TIPS Member Customer.
45. Engineering and Architectural Services: It is impermissible in Texas and some other jurisdictions for engineering and architectural
services(A&E)to be procured or provided through an interlocal cooperative contract such as this one. The TIPS Member Customer,
if required by law,must engage independent A&E providers according to the laws of their jurisdiction.
TIPS Vendor Agreement JOC Page 8
46. Payment for TIPS Sales. TIPS Members may make payments for TIPS Sales directly to Vendor,or as otherwise agreed to in the
applicable Supplemental Agreement after receipt of the invoice and in compliance with applicable payment statutes. Regardless of
how payment is issued or received for a TIPS Sale, Vendor is responsible for all reporting and TIPS Administration Fee payment
requirements as stated herein.
47. Marketing. Vendor agrees to allow TIPS to use their name and logo within the TIPS website, database, marketing materials, and
advertisements unless Vendor negotiates this term to include a specific acceptable-use directive. Any use of TIPS'name and logo or
any form of publicity,inclusive of press release,regarding this Agreement by Vendor must have prior approval from TIPS which will
not be unreasonably withheld. Request may be made by email to tipsialLj24 ,!Yom. For marketing efforts directed to TIPS Members,
Vendor must request and execute a separate Joint Marketing Disclaimer,at mark halLaia tip -uma kgn,before TTPS can release contact
information for TIPS Member entities for the purpose of marketing your TIPS contracts) Vendor must adhere to strict Marketing
Requirements once a disclaimer is executed.The Joint Marketing Disclaimer is a supplemental agreement specific to joint marketing
efforts and has no effect on the terms of the TIPS Vendor Agreement.Vendor agrees that any images,photos,writing,audio,clip art,
music,or any other intellectual property("Property")or Vendor Data utilized,provided,or approved by Vendor during the course of
the joint marketing efforts are either the exclusive property of Vendor,or Vendor has all necessary rights,license,and permissions to
utilize said Property in the joint marketing efforts. Vendor agrees that they shall indemnify and hold harmless TIPS and its employees,
officers,agents,representatives,contractors,assignees,designees,and TIPS Members from any and all claims,damages,and judgments
involving infringement of patent, copyright, trade secrets,trade or services marks,and any other intellectual or intangible property
rights and/or claims arising from the Vendor's (including Vendor's officers', employees', agents', Authorized Resellers',
subcontractors',licemees',or invitees')unauthorized use or distribution of Vendor Data and Property.
49. Tax Exempt Status of TIPS Members. Most TIPS Members are tax exempt entities and the laws and regulations applicable to the
specific TIPS Member customer shall control.
49. Automatic Renewal Limitation for TIPS Sales. No TIPS Sale may incorporate an automatic renewal clause that exceeds month to
month terms with which the TIPS Member must comply. All renewal terms incorporated into a TIPS Sale Supplemental Agreement
shall only be valid and enforceable when Vendor received written confirmation of acceptance of the renewal term from the TIPS
Member for the specific renewal term. The purpose of this clause is to avoid a TIPS Member inadvertently renewing an Agreement
during a period in which the governing body of the TIPS Member has not properly appropriated and budgeted the funds to satisfy the
Agreement renewal. Any TIPS Sale Supplemental Agreement containing an"Automatic Renewal" clause that conflicts with these
terms is rendered void and unenforceable.
50. Choice of Law Limitation for TIPS Sales. Vendor agrees that if any "Choice of Law" provision is included in any TIPS Sale
agreement/contract between Vendor and a TIPS Member,that clause must provide that the"Choice of Law" applicable to the TIPS
Sale agreement/contract between Vendor and TEPS Member shall be the state where the TIPS Member operates unless the TIPS
Member expressly agrees otherwise.Any TIPS Sale Supplemental Agreement containing a"Choice of taw"clause that conflicts with
these terms is rendered void and unenforceable.
51. Venue Limitation for TIPS Sales. Vendor agrees that if any"Venue" provision is included in any TIPS Sale Agreement/contract
between Vendor and a TIPS Member,that clause must provide that the"Venue"for any litigation or alternative dispute resolution shall
be in the state and county where the TIPS Member operates unless the TIPS Member expressly agrees otherwise. Any TIPS We
Supplemental Agreement containing a"Venue"clause that conflicts with these terms is rendered void and unenforceable.
52. Indemnity Limitation for TIPS Sales. Texas and other jurisdictions restrict the ability of governmental entities to indemnify others.
Vendor agrees that if any"Indemnity"provision which requires the TIPS Member to indemnify Vendor is included in any TIPS sales
agreement/contract between Vendor and a TIPS Member, that clause must either be stricken or qualified by including that such
indemnity is only permitted,"to the extent permitted by the laws and constitution of[TIPS Member's State]"unless the TIPS Member
expressly agrees otherwise. Any TIPS Sale Supplemental Agreement containing an"Indemnity"clause that conflicts with these tetras
is rendered void and unenforceable.
53. Arbitration Limitation for TIPS Saps. Vendor agrees that if any "Arbitration" provision is included in any TIPS Sale
agreement/contract between Vendor and a TIPS Member, that clause may not require that the arbitration is mandatory or binding.
Vendor agrees that if any"Arbitration"provision is included in any TIPS Sale agreement/contract between Vendor and a TIPS Member,
that clause provides for only voluntary and non-binding arbitration unless the TIPS Member expressly agrees otherwise. Any TIPS
Sale Supplemental Agreement containing a"Arbitration"clause that conflicts with these terms is rendered void and unenforceable.
In Witness Whereof,the parties hereto,each acting under due and proper authority,have signed this Agreement.
TIPS Vendor Agreement JOC Page 9
TIPS VENDOR AGREEMENT SIGNATURE FORM
TIPS 241401 Job Order Contracting(JOC)
Vendor Name: Mechanical and Process Systems
1804 Central Commerce Court
Vendor Address:
City:
Round Rock State: Texas Zip Code: 78664
Vendor Authorized Signatory Name: Harry Huf
Vice President
Vendor Authorized Signatory Title:
512-691-9259
Vendor Authorized Signatory Phone:
Vendor Authorized Signatory Email: harry@mpsltd.us
Vendor Authorized Signature: _Date:
(The following is for TIPS completion only)
Dr. Fitts
TIPS Authorized Signatory Name:
Executive Director
TIPS Authorized Signatory Title:
TIPS Authorized Signature: Date: 04/04/2025
TIPS Vendor Agreement Sigaat ae Form Page 1
A
WV"
241001 Addendum 1
Mechanical & Process Systems, LLC
Mechanical & Process Systems, LLC
Supplier Response
Event Information
Number. 241001 Addendum 1
Title: ,lob Order Contracting
Type: Request for Proposal
Issue Date: 10/3/2024
Deadline: 11/15/2024 03:00 PM (CT)
Notes: This is a solicitation issued by The Interlocal Purchasing System(TIPS),a department of
Texas Region 8 Education service Center. It is an Indefinite Delivery, Indefinite Quantity
("IDIQ')solicitation. It will result in contracts that provide,through adoption/'plggybsck'
an Indefinite quantity of supplies/services,during a fixed period of time,to TIPS public
entity and qualifying non-profit"TIPS Members"throughout the nation. Thus,there is no
specific project or scope of work to review. Rather this solicitation Is issued as a
prospective award for utilization when any TIPS Member needs the goods or services
offered during the IMe of the agreement.
IF YOU CURRENTLY HOLO TIPS CONTRACT 211001 JOB ORDER CONTRACTING
O THIS S
CO CT t1NIJ=SS Y031 HO ANOTHER CURRENT TIPS CONTRA T THAT COVER8
ALL OF YOUR JOC OFFERINGS THIS AWARDED CONTRACT WILL RE"CE YOUR
UEIRNG TIPS CONTRACT 211001.
IF YOU H9W AN01HER IRS CQNBACI OTHER THM 231091 WHICH CQVERS ALL 0F
Page 1 of 31 pages Vendor.Mechanical&Process Systems,LLC 241001 Addendum 1
YOUR JOC OFFERINGS(SUCH AS A TRADES.L660R AND MATEMS 9QNTRACT)AND
YOU ARE SAMFIED YWTEH lT.THERE IS NO NEED TO RESPQND TO TH)S SOLICrTA710N
UNL M YOU PREFER TO HQLD BOTH COUNTS.
Contact Information
Address: Region 8 Education Service Center
4845 US Highway 271 North
Pittsburg, TX 75686
Phone: +1 (866)839-8477
Email: bids@tips-usa.com
Page 2 of 31 pages Vendor.Mechanical 8 Process Systems,LLC 241001 Addendum 1
Mechanical & Process Systems, LLC Information
Contact: joel
Address: 1804 Central Commerce Court
Round Rods, TX 78664
Phone: (512)691-9259
Email: joel aQmpsltd.us
Web Address: mpsltd.us
By submitting your response,you certify that you are authorized to represent and bind your company.
Brent Austin brant@mpsltd.us
Signature Email
Submitted at 11/15/2024 02:51:45 PM(CT)
_Requested Attachments
241001 llete.endor Agreement JOC
Vendor Agreement com
P Pd
The Vendor Agreement must be downloaded from the"Attachments' section of the IonWave eBid System, reviewed,
Vendor Name placed In the line provided at the top, and uploaded to this location. If Vendor has proposed deviations
to the Vendor Agreement,Vendor may assert so in the Attribute Questions and those shall be addressed during
evaluation.
Vendor Agreement Signature Form [Untitled].pdf
The Vendor Agreement Signature Form must be downloaded from the'Attachments"section of the IonWave eBid
System, reviewed, property completed, and uploaded to this location. If Vendor has proposed deviations to the Vendor
Agreement,Vendor may leave the signature line of this page blank and assert so in the Attribute Questions and those
shall be addressed during evaluation.
(3) Required Customer Reference Letters Recommendation letters_1.pdf
Vendor is required to upload three Customer Reference Letters from three separate customers as described herein.
Vendor will be scored on the aggregate Reference Letters received from customers as described in the solicitation.
Vendor must provide three current letters(issued within the 12-months preceding the date on which the solicitation
was posted)from its customers verifying Vendor's customer service and reputation as described herein. (Ex. if the
solicitation/bid posted on February 4, 2024, the letters must be dated on or after February 1, 2023). The letters must
be Issued from customers who have received goods or services from the Vendor or its current corporate officials, on
entity/company letterhead, must specify its customer experience with Vendor and must be signed by an authorized
representative of the customer. TIPS Reference Forms from past bids will no longer be accepted.
Required Bonding Capacity Letter Bonding Letter.pdf
Vendor is required to upload a Bonding Capacity Letter from its surety,as described herein,at this location. Please
see the attachment entitled "Instructions and Sample—Required Bonding Capacity Letter'for complete Instructions.
Vendor will be scored on the aggregate bonding capacity displayed in the accepted letter. Vendor must provide a
current letter(issued on or after the first day of the month preceding the date on which the solicitation was posted)
from its surety verifying Vendor's bonding capacity as described herein. (Ex. if the solicitation/bid posted on February
4, 2022, the letter must be dated on or after January 1 2022. The letter must be Issued from Vendor's Surety
companies,on surety company letterhead, must specify the maximum bonding capacity of the Vendor,and must be
signed by an authorized representative of the surety company.The issuing surety must be authorized to do business
in the State of Texas and must be listed on the Department of the Treasury's Listing of Approved Sureties
(Department Circular 570).
Required Confidentiality Clalm Form [Unetted].pdf
The Required Confidentiality Claim Form must be downloaded from the"Attachments"section of the IonWave eBid
System, reviewed, properly completed, and uploaded to this location.This is the only way for Vendor to assert
confidentiality of any information submitted.
Page 3 of 31 pages Vendor.Mechanical 9 Process Systems,LLC 241001 Addendum 1
Current Form W-9 W9 2024.pdf
Vendor must upload their current IRS Tax Form W-9. The legal name,EIN, and d/b/a's listed should match the
Information provided herein exactly. This form will be utilized by TIPS to property identify your entity.
Optional Xactimate Response Attachment No response
<p style="text-align:justify;">Opdonal Additional Xactimate Pricing Form-This pricing method is optional and CANNOT
be used instead of the required RS Means Pricing. RS Means Pricing is required but Vendor may submit this pricing
option in addition to the required RS Means Pricing and the two pricing scores will be averaged. If desired, the
Optional Additional Xactimate Pricing Form may be downloaded from the“Attachments” section of the
IonWave eBid System, reviewed,property completed, and uploaded at this location. <!p>
Vendor Logo (Supplemental Vendor Information Only) No response
Optlonal. If Vendor desires that their logo be displayed on their public TIPS profile for TIPS and TIPS Member viewing,
Vendor may upload that logo at this location. These supplemental documents shall not be considered part of the TIPS
Contract. Rather,they are Vendor Supplemental Information for marketing and Informational purposes only.
Certificates & Licenses (Supplemental Vendor Information Only) License copy_l.pdf
Optional. If Vendor would like to display any applicable certificates or licenses(including HUB certificates)for TIPS and
TIPS Member Customer consideration, Vendor may upload those at this location. These supplemental documents
shall not be considered part of the TIPS Contract. Rather,they are Vendor Supplemental Information for marketing
and informational purposes only.
Vendor's Warranties, Terms, and Conditions (Supplemental Vendor No response
Information Only)
Optional. If Vendor would like to display any standard warranties, terms, or conditions which are often applicable to
their offerings for TIPS and TIPS Member Customer consideration,Vendor may upload those at this location. These
supplemental documents shall not be considered part of the TIPS Contract. Rather,they are Vendor Supplemental
Informetion for marketing and informational purposes only.
Supplemental Vendor Information (Supplemental Vendor Information No response
Only)
Optional. If Vendor would like to display or include any brochures, promotional documents, marketing materials, or
other Vendor Information for TIPS and TIPS Member Customer consideration,Vendor may upload those at this
location. These supplemental documents shall not be considered part of the TIPS Contract. Rather, they are Vendor
Supplemental Information for marketing and informational purposes only.
Disclosure of lobbying Activitles -Standard Form - LLL No response
Do not upload this form unless Vendor has reportable lobbying activities. There are Attributes entitled, -2 CFR Part
200 or Federal Provision-Byrd Anti-Lobbying Amendment—Continued." Properly respond to those Attributes and
only upload this form if applicable/instructed. If upload is required based on your response to those Attributes,the
Disclosure of Lobbying Activities—Standard Form -LLL must be downloaded from the'Attachments"section of the
IonWave eBid System, reviewed, properly completed, and uploaded to this location.
Conflict of Interest Questionnaire -Form CIQ No response
Do not upload this form unless you have a reportable conflict with TIPS. There is an Attribute entitled"Conflict of
interest Questionnaire Requirement'immediately followed by an Attribute entitled"Conflict of Interest Questionnaire
Requirement—Form CIQ—Continued."Property respond to those Attributes and only upload this form if
applicablefinstructed. If upload is required based on your response to those Attributes, the Conflict of Interest
Questionnaire—Form CIQ must be downloaded from the'Attachments"section of the lonWave eBid System,
reviewed, properly completed, and uploaded at this location.
Response Attachments
DBE 2.25.pdf
DBE
HUB 9.28.pdf
HUB
Page 4 of 31 pages Vendor:Mechanical d Process Systems,LLC 241001 Addendum 1
MBE 2.28.pdf
MBE
SBE 5.27.pdf
SBE
Bid Attributes
1 Disadvantaged/Minority/Women Business&Federal HUBZone
Some participating public entities are required to seek Dlsadvantaged/Minority/Women Business& Federal
HUBZone("D/M/WBE/Federal HUBZone')vendors. Does Vendor certify that their entity is a D/M/WBE/Federal
HUBZone vendor?
If you respond "Yes,"you must upload current certification proof in the appropriate"Response Attachments"
location.
FY—Es
2 Historically Underutilized Business (HUB)
Some participating public entities are required to seek Historically Underutilized Business(HUB)vendors as defined
by the Texas Comptroller of Public Accounts Statewide HUB Program. Does Vendor certify that their entity is a HUB
vendor?
If you respond"Yes,"you must upload current certification proof in the appropriate"Response Attachments"
location.
Yes
8 National Coverage
Can the Vendor provide its proposed goods and services to all 50 US States?
No
4 States Served
If Vendor answered"No'to the question entitled"National Coverage'please list all states where vendor can
provide the goods and services proposed directly below. Your response may dictate which potential TIPS Member
customers consider purchasing your offerings.
TEXAS
5 Description of Vendor Entity and Vendor's Goods&Services
If awarded, this description of Vendor and Vendor's goods and services will appear on the TIPS website for
customer/public viewing.
mechanical HVAC and plumbing contractor
6 Primary Contact Name
Please identify the individual who will be primarily responsible for all TIPS matters and inquiries for the duration of
the contract.
Joel Miller
7 Primary Contact Title
Primary Contact Title
Service Manager
Page 5 of 31 pages Vendor.Mechanical&Process Systems,LLC 241001 Addendum 1
8 Primary Contact Email
Please enter a valid email address that will definitely reach the Primary Contact.
Joel@mpsitd.us
9 Primary Contact Phone
Numbers only, no symbols or spaces (Ex. 8668398477). The system will auto-populate your entry with commas
once submitted which is appropriate and expected (Ex. 8,668,398,477).
Please provide the accurate and current phone number where the individual who will be primarily responsible for all
TIPS matters and inquiries for the duration of the contract can be reached directly.
5122846664
1 Primary Contact Fax
0 Numbers only, no symbols or spaces (Ex. 8668398477). The system will auto-populate your entry with commas
once submitted which is appropriate and expected(Ex.8,668,398,477).
No res onse
1 Primary Contact Mobile
Numbers only, no symbols or spaces (Ex. 8668398477).The system will auto-populate your entry with commas
once submitted which Is appropriate and expected (Ex.8,668,398,477).
No response
1 Secondary Contact Name
2 Please Identify the individual who will be secondarily responsible for all TIPS matters and inquiries for the duration
of the contract.
Brent Austin
Secondary Contact Title
3 Secondary Contact Title
Service Sales Manager
4 Secondary Contact Email
Please enter a valid email address that will definitely reach the Secondary Contact.
Brent@mpsltd.us
5 Secondary Contact Phone
Numbers only, no symbols or spaces (Ex. 8668398477). The system will auto-populate your entry with commas
once submitted which is appropriate and expected (Ex.8,668,398,477).
Please provide the accurate and current phone number where the individual who will be secondarily responsible
for all TIPS matters and inquiries for the duration of the contract can be reached directly.
7373821664
9 Secondary Contact Fax
6 Numbers only, no symbols or spaces (Ex. 8668398477). The system will auto-populate your entry with commas
once submitted which Is appropriate and expected (Ex.8,668,398,477).
No response]
Page 6 of 31 pages Vendor.Mechanical&Process Systems,LLC 241001 Addendum 1
1 Secondary Contact Mobile
Numbers only, no symbols or spaces (Ex. 8668398477). The system will auto-populate your entry with commas
once submitted which is appropriate and expected(Ex. 8,668,398.477).
No response
1 Administration Fee Contact Name
8 Please identify the individual who will be responsible for all payment,accounting,and other matters related to
Vendoes TIPS Administration Fee due to TIPS for the duration of the contract
Catherine Mendez
1 Administration Fee Contact Email
9 Please enter a valid email address that will definitely reach the Administration Fee Contact.
lacc,ounting@mpsltd.us
2 Administration Fee Contact Phone
0 Numbers only, no symbols or spaces (Ex. 8668398477).The system will auto-populate your entry with commas
once submitted which is appropriate and expected (Ex.8,668,398,477).
5126919259
2 Purchase Order and Sales Contact Name
Please Identify the individual who will be responsible for receiving and processing purchase orders and sales under
the TIPS Contract.
Kasey Gunderson
2 Purchase Order and Sales Contact Email
2 Please enter a valid email address that will definitely reach the Purchase Order and Sales Contact.
lease 5m sltd.usv
2 Purchase Order and Sates Contact Phone
3 Numbers only, no symbols or spaces (Ex. 8668398477). The system will auto-populate your entry with commas
once submitted which is appropriate and expected (Ex.8,668,398,477).
5129710747
2 Company Website
4 Company Website(Format-www.company.com)
https:llmpsltd.us/
2 Entity D/B/A's and Assumed Names
S You must confirm that you are responding to this solicitation under your legal entity name. Go now to your Supplier
Profile in this eBid System and confirm that your profile reflects your"Legal Name"as it Is listed on your W9.
In this question,please identify all of your entity's assumed names and D/B/A's. Please note that you will be
identified publicly by the Legal Name under which you respond to this solicitation unless you organize otherwise with
TIPS after award.
No response
2 Primary Address
6 Primary Address
1804 Central Commerce ct.
Page 7 of 31 pages Vendor Mechanical 6 Process Systems,LLC 241001 Addendum 1
2 Primary Address City
T Primary Address City
Round Rock
8 Primary Address Stage
Primary Address State (2 Digit Abbreviation)
Texas
22 Primary Address Zip
Primary Address Zip
78664
33 Search Words Identifying Vendor
Please list all search words and phrases to be Included in the TIPS database related to your entity. Do not list
words which are not associated with the bid category/scope(See bid title for general scope). This will help users
find you through the TIPS website search function. You may include product names, manufacturers,specialized
services, and other words associated with the scope of this solicitation.
Commercial mechanical contractor Industrial HVAC contractor Mechanical plumbing services HVAC-R Mechanical
contractor HVAC contractor Plumbing contractor Heating and cooling services Ventilation system installation
Certified mechanical contractor Licensed HVAC contractor
3 Certification of Vendor Residency(Required by the State of Texas)
1 Does Vendor's parent company or majority owner:
(A)have its principal place of business in Texas; or(B)employ at least 500 persons in Texas?
Texas Education Code Section 44.031 requires that this Information be considered in evaluation for certain
contracts. However,Vendor response does not affect points, scoring, or potential award.
Yes
3 Vendors Principal Place of Business(City)
2 In what city is Vendor's principal place of business located?
Round Rock
3 Vendors Principal Place of Business(State)
3 In what state is Vendor's principal place of business located?
Texas
3 Vendors Years In Business
4 How many years has the business submitting this proposal been operating in its current capacity and field of work?
19
Page 8 of 31 pages Vendor.Mechanical B Process Systems,LLC 241001 Addendum 1
3 Certification Regarding Entire TIPS Agreement
5 Vendor agrees that, if awarded, Vendor's final TIPS Contract will consist of the provisions set forth in the finalized
TIPS Vendor Agreement, Vendor's responses to these attribute questions, and: (1)The TIPS solicitation document
resulting in this Agreement; (2)Any addenda or clarifications issued in relation to the TIPS solicitation; (3) All
solicitation information provided to Vendor by TIPS through the TIPS eBid System; (3) Vendor's entire proposal
response to the TIPS solicitation including all accepted required attachments, acknowledged notices and
certifications,accepted negotiated terms, accepted pricing, accepted responses to questions, and accepted written
clarifications of Vendor's proposal, and; any property included attachments to the TIPS Contract.
Does Vendor agree?
Yes,Vendor agrees
3 REQUIRED-Vendor's Regular Hours RS Means Coefficient
6 What is Vendor's Regular Hours RS Means Coefficient?
The RS Means Price Book is a unit price book adjusted for different geographic areas by using the City Cost Index
for each location. You may visit https7/twww.rsn)eans.com for more information.
You must review the TIPS RS Means JOC Pricing Explanation& Rubric under the"Attachments'tab prior to
responding herein.
To propose the RS Means Price Book pricing exactly,Vendor would insert a 1.0 as their Regular Hours RS Means
Coefficient below, to propose a 5%discount off of the RS Means Price Book Vendor would insert a .95 as their
Regular Hours RS Means Coefficient below. To see the full scoring rubric and use TIPS scoring calculator, please
view the TIPS RS Means JOC Pricing Explanation& Rubric under the"Attachments"tab.
insert Vendor's Regular Hours RS Means Coeffident below.
1.2
3 REQUIRED•Vendor's After-Hours RS Means Coefficient
7 What is Vendor's After-Hours RS Means Coefficient?
The RS Means Price Book is a unit price book adjusted for different geographic areas by using the City Cost Index
for each location. You may visit https:/twww.rsmeans.com for more information.
You must review the TIPS RS Means JOC Pricing Explanation&Rubric under the"Attachments"tab prior to
responding herein.
The most common After-Hours RS Means Coefficient is"time-and-a-hall'of the standard RS Means Unit Price
Book. For example, if Vendors Regular Hours Coefficient above is .95,Vendor would assert an After-Hours RS
Means Coefficlent of 1.45 for"time-and-a-half" pricing.To see the full scoring rubric and use TIPS scoring
calculator, please view the TIPS RS Means JOC Pricing Explanation&Rubric under the "Attachments"tab.
Insert Vendor's After-Hours RS Means Coefficient below.
1.45
Page 9 or 31 pages Vendor.Mechanical&Process Systerru,LLC 241001 Addendum I
3 REQUIRED -Vendors Percentage Markup of Items not Pre-Priced within the RS Means Price Book
8 Here,Vendor must enter a percentage, not a coefficient
If Vendor sells items which cannot be found in the RS Means Price Book,at what Percentage Markup does Vendor
agree to sell those Non Pre-Priced Items? This is a maximum Percentage Markup and Vendor may always offer
customers a lesser markup.
Example: In this example,Vendor is selling a project to a TIPS Member school district and some of the contract
pricing for special materials cannot be verified because It cannot be found in the RS Means Price book. Vendor
may sell those specialty items to the Member this percentage markup from cost. In this example, if one of the
specialty items cost Vendor$100 from the manufacturer and Vendor proposed a Percentage Markup of 30% here,
then Vendor could sell the item to the TIPS Customer for$130.00 or less in this example.
Vendor must provide TIPS with manufacturer documentation reflecting the cost of any non pre-priced item at the
time of the TIPS sale so that TIPS can verify that the proposed percentage markup is being honored.
What is Vendor's Percentage Markup of items not Pre-Priced within the RS Means Price Book?
35%
3 Volume and Additional Discounts
9 Does Vendor ever expect and intend to offer additional,greater,or volume discounts to TIPS Members?
Point(s)may be assigned for your response in the category of"Pricing'during scoring and evaluation.
No
4 TIPS Pricing and Line Item Estimate Pricing Requirements
4 This Is a requirement of the TIPS Contract and Is on-negotiable.
Vendor must respond to the required pricing attributes above seeking RS Means coefficients and a percentage
markup.
If awarded on this TIPS Contract, for the duration of the contract, Vendor agrees to provide a RS Means line-item
estimate to TIPS for each anticipated TIPS project or sale. Or,in limited circumstances in contracts where Xactimate
pricing is also expressly permitted and Vendor also submits Xactimate pricing, Vendor may instead provide an
Xactimate line-item estimate to TIPS. However,Vendor agrees that when a TIPS Member Customer seeks a quote
for a TIPS sale,Vendor will always supply a line-item estimate to TIPS for review and approval.
YES
Page 10 of 31 pages Vendor:Mechanical&Process Systems,LLC 241001 Addendum 1
4 EXCEPTIONS &DEVIATIONS TO TIPS STANDARD TERMS AND CONDITIONS
Vendor agrees that, if awarded, Vendor's final TIPS Contract will consist of the provisions set forth in the finalized
TIPS Vendor Agreement,Vendor's responses to these attribute questions, and: (1)The TIPS solicitation document
resulting in this Agreement; (2) Any addenda or clarifications issued In relation to the TIPS solicitation; (3)All
solicitation information provided to Vendor by TIPS through the TIPS eBid System; (3) Vendor's entire proposal
response to the TIPS solicitation including all accepted required attachments, acknowledged notices and
certifications,accepted negotiated terms,accepted pricing, accepted responses to questions,and accepted written
clarifications of Vendor's proposal, and; any properly included attachments to the TIPS Contract. In the event of
conflict between the terms of the finalized Vendor Agreement and one of the Incorporated documents the terms and
conditions which are In the best interest of governmental/qualifying non-profit TIPS Members shall control at TIPS
sole discretion.
If Vendor responds, "No, Vendor does not agree" to this Attribute, after this solicitation legally closes and TIPS
begins evaluating Vendor's file, TIPS will provide Vendor with a draft Word Document version of the Vendor
Agreement and will be instructed to include all requested negotiations as redline edits for TIPS consideration. This
is the only proper way to submit proposed deviations for TIPS consideration. TIPS reserves the right to accept,
decline,or modify Vendor's requested negotiated terms. For this reason, answering "No, Vendor does not agree"
may ultimately delay or prevent award.
Does Vendor agree with TIPS standard terms and conditions as presented in the TIPS solicitation document (RFP,
RCSP, RFa,or other)and the TIPS Vendor Agreement document?
Yes,Vendor agrees
4 TIPS Sales Reporting Requirements
2 This Is a requirement of the TIPS Contract and is non-negotiable.
By submitting this proposal, Vendor certifies that Vendor will properly report all TIPS sales. With the exception of
TIPS Automated Vendors,who have signed an exclusive agreement with TIPS regarding reporting, all TIPS Sales
must be reported to TIPS by either:
(1) Emailing the purchase order or similar purchase document (with Vendor's Name, as known to TIPS, and the
TIPS Contract Name and Number included)to TIPS at tipspo@tips-usa.com with"Confirmation Only" in the subject
line of the email within three business days of Vendor's acceptance of the order, or;
(2)Within 3 business days of the order being accepted by Vendor, Vendor must login to the TIPS Vendor Portal and
successfully self-report all necessary sale information within the Vendor Portal and confirm that it shows up
accurately on your current Vendor Portal statement.
No other method of reporting is acceptable unless agreed to by the Parties in writing. Failure to report all sales
pursuant to this provision may result in immediate cancellation of Vendor's TIPS Contract(s)for cause at TIPS' sole
discretion.
4 TIPS Administration Fee Requirement and Acknowledgment
3 This is a requirement of the TIPS Contract and is non-negotiable.
The collection of fees by TIPS, a government entity, for performance of these procurement services is required
pursuant to Texas Government Code Section 791.011 et. seq. The TIPS Administration Fee is the amount legally
owed by Vendor to TIPS for TIPS Sales made by Vendor. The TIPS Administration Fee amount is typically a set
percentage of each TIPS Sale legally due to TIPS, but the exact TIPS Administration Fee for this Contract is
published in the corresponding RFP or RCSP document. TIPS Administration Fees are due to TIPS immediately
upon Vendor's receipt of payment, including partial payment,for a TIPS Sale.
By submitting a proposal, Vendor agrees that it has read, understands, and agrees to the published TIPS
Administration Fee amount, calculation, and payment requirements. By submitting a proposal Vendor further
confirms that all TIPS Pricing includes the TIPS Administration Fee and Vendor will not show adding the TIPS
Administration Fee as a charge or line-item In any TIPS Sale.
Page 11 of 31 pages Vendor.Mtechanlcal&Process Systems,LLC 241001 Addendum 1
4 TIPS Member Access to Vendor Proposal &Documentation
4 This is a requirement of the TIPS Contract and Is non-negotiable.
Notwithstanding any other information provided in this solicitation or Vendor designation of certain documentation
as confidential or proprietary, Vendor's submission of this proposal constitutes Vendor's express consent to the
disclosure of Vendor's comprehensive proposal, including any Information deemed confidential or proprietary, to
TIPS Members. The proposing Vendor agrees that TIPS shall not be responsible or liable for any use or
distribution of information or documentation to TIPS Members or by TIPS Members. By submitting this proposal,
Vendor certifies the foregoing.
4 Non-Collusive Bidding Certificate
5 This Is a requirement of the TIPS Contract and is non-negotlable.
By submission of this proposal, the Vendor certifies that:
1) This proposal has been independently arrived at without collusion with any other entity, bidder, or with any
competitor;
2)This proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids,
or proposals for this project,to any other bidder, competitor or potential competitor:
3) No attempt has been or will be made to induce any other person, partnership or corporation to modify, submit, or
not to submit a bid or proposal; and
4)The person signing this bid or proposal certifies that they are duly authorized to execute this proposal/contract
on behalf of Vendor and they have fully informed themselves regarding the accuracy of the statements contained in
this certification, and under the penalties being applicable to the bidder as well as to the person signing in its
behalf;
4 Antitrust Certification Statements (Tex. Government Code§2155.005)
6 This Is a requirement of the TIPS Contract and is non-negotiable.
By submission of this bid or proposal, Vendor certifies under penalty of perjury of the laws of the State of Texas that:
(1) I am duly authorized to execute this proposallcontract on my own behalf or on behalf of the company,
corporation,firm, partnership or individual(Vendor)Identified herein;
(2) In connection with this proposal, neither I nor any representative of Vendor has violated any provision of the
Texas Free Enterprise and Antitrust Act, Tex.Bus.&Comm.Code Chapter 15;
(3) In connection with this proposal, neither I nor any representative of the Vendor has violated any federal antitrust
law;
(4) Neither I nor any representative of Vendor has directly or indirectly communicated any of the contents of this bid
to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the
same line of business as the Company.
4 Limitation on Out-of-State Litigation -Texas Business and Commerce Code§272
7 This Is a requirement of the TIPS Contract and is non-negotiable.
Texas Business and Commerce Code § 272 prohibits a construction contract, or an agreement collateral to or
affecting the construction contract, from containing a provision making the contract or agreement, or any conflict
arising under the contract or agreement, subject to another state's law, litigation In the courts of another state,or
arbitration in another state. If included In Texas construction contracts, such provisions are voidable by a party
obligated by the contract or agreement to perform the work.
By submission of this proposal, Vendor acknowledges this law and M Vendor enters into a construction contract
with a Texas TIPS Member under this procurement,Vendor certifies compliance.
Page 12 of 31 payer Vendor.Mechanlcal&Process Systems,LLC 241001 Addendum 1
4 Required Confidentiality Claim Form
t3 This is a requirement of the TIPS Contract and is non-negotiable.
TIPS provides the required TIPS Confidentiality Claim Form in the"Attachments"section of this solicitation. Vendor
must execute this form by either signing and waiving any confidentiality claim, or designating portions of Vendors
proposal confidential. If Vendor considers any portion of Vendor's proposal to be confidential and not subject to
public disclosure pursuant to Chapter 552 Texas Gov't Code or other law(s) and orders, Vendor must have
identified the claimed confidential materials through proper execution of the Confidentiality Claim Form.
If TIPS receives a public information act or similar request, any responsive documentation not deemed confidential
by you in this manner will be automatically released. For Vendor documents deemed confidential by you in this
manner, TIPS will follow procedures of controlling statute(s)regarding any claim of confidentiality and shall not be
liable for any release of information required by law,including Attorney General determination and opinion.
Notwithstanding any other Vendor designation of Vendor's proposal as confidential or proprietary, Vendor's
submission of this proposal constitutes Vendor's agreement that proper execution of the required TIPS
Confidentiality Claim Form is the only way to assert any portion of Vendor's proposal as confidential.
4 Non-Discrimination Statement and Certification
9 This Is a requirement of the TIPS Contract and Is non-negotiable.
In accordance with Federal civil rights law, all U.S. Departments, including but not limited to the USDA, USDE, FEMA,
are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including
gender expression), sexual orientation,disability,age, marital status, family/parental status, income derived from a
public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or
activity conducted or funded by federal funds (not all bases apply to all programs).
Vendor certifies that Vendor will comply with applicable Non-Discrlmination and Equal Opportunity provisions set
forth In TIPS Member Customers' policies and other regulations at the local, state, and federal levels of
governments.
®Yes, I certify
5 Limitation of Vendor Indemnification and Similar Clauses
Q This is a requirement of the TIPS Contract and is non-negotiable.
TIPS, a department of Region 8 Education Service Center, a political subdivision, and local government entity of the
State of Texas, is prohibited from indemnifying third-parties (pursuant to the Article 3, Section 52 of the Texas
Constitution) except as otherwise specifically provided for by law or as ordered by a court of competent
jurisdiction. Article 3, Section 52 of the Texas Constitution states that "no debt shall be created by or on behalf of
the State ... " and the Texas Attorney General has opined that a contractually imposed obligation of indemnity
creates a "debt" in the constitutional sense. Tex. Att'y Gen. Op. No. MW-475 (1982). Thus, contract clauses which
require TIPS to Indemnify Vendor, pay liquidated damages, pay attorney's fees, waive Vendors liability, or waive any
applicable statute of limitations must be deleted or qualified with "to the extent permitted by the Constitution and
Laws of the State of Texas."
Does Vendor agree?
�Yes, I Agree
Page 13 of 31 pages Vendor.Mechan{cml&Process Systems,LLC 241001 Addendum 1
5 Alternative Dispute Resolution Limitations
This Is a requirement of the TIPS Contract and is non-negotiable.
TIPS, a department of Region 8 Education Service Center,a political subdivision,and local government entity of the
State of Texas, does not agree to binding arbitration as a remedy to dispute and no such provision shall be
permitted In this Agreement with TIPS. Vendor agrees that any claim arising out of or related to this Agreement,
except those specifically and expressly waived or negotiated within this Agreement, may be subject to non-binding
mediation at the request of either party to be conducted by a mutually agreed upon mediator as prerequisite to the
filing of any lawsuit arising out of or related to this Agreement. Mediation shall be held in either Camp or Titus
County, Texas. Agreements reached in mediation will be subject to the approval by the Region 8 ESC's Board of
Directors, authorized signature of the Parties if approved by the Board of Directors, and, once approved by the
Board of Directors and properly signed, shall thereafter be enforceable as provided by the laws of the State of
Texas.
Does Vendor agree?
Yes,Vendor agrees
5No Waiver of TIPS Immunity
This Is a requirement of the TIPS Contract and is non-negotiable.
Vendor agrees that nothing in this Agreement shall be construed as a waiver of sovereign or government immunity;
nor constitute or be construed as a waiver of any of the privileges, rights, defenses, remedies, or immunities
available to Region 8 Education Service Center or its TIPS Department. The failure to enforce, or any delay In the
enforcement,of any privileges, rights, defenses, remedies, or immunities available to Region 8 Education Service
Center or its TIPS Department under this Agreement or under applicable law shall not constitute a waiver of such
privileges, rights, defenses,remedies,or immunities or be considered as a basis for estoppel.
Does Vendor agree?
®Yes,Vendor agrees
5Payment Terms and Funding Out Clause
This is a requirement of the TIPS Contract and Is non-negotiable.
Vendor agrees that TIPS and TIPS Members shalt not be liable for interest or late-payment fees on past-due
balances at a rate higher than permitted by the laws or regulations of the jurisdiction of the TIPS Member.
Funding-Out Clause: Vendor agrees to abide by the applicable laws and regulations, including but not limited to
Texas Local Government Code § 271.903, or any other statutory or regulatory limitation of the jurisdiction of any
TIPS Member, which requires that contracts approved by TIPS or a TIPS Member are subject to the budgeting and
appropriation of currently available funds by the entity or its governing body.
Does Vendor agree?
®Yes, Vendor agrees
5 Certification Regarding Prohibition of Certain Terrorist Organizations(Tex.Gov. Coda 2270)
4 Vendor certifies that Vendor is not a company identified on the Texas Comptroller's list of companies known to have
contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist
Organization by the U.S.Secretary of State.
Does Vendor certify?
Yes,Vendor certifies
Page 14 of 31 pages Vendor.Mechanical 6 Process Systems,LLC 241001 Addendum 1
5 Certification Regarding Prohibition of Boycotting Israel(Tex. Gov.Code 2271)
5 If (a) Vendor is not a sole proprietorship, (b) Vendor has ten (10) or more full-time employees; and (c) this
Agreement or any agreement with a TIPS Member under this procurement has value of $100,000 or more, the
following certification shall apply; otherwise, this certification is not required. Vendor certifies,where applicable, that
neither the Vendor, nor any affiliate, subsidiary, or parent company of Vendor, if any, boycotts Israel, and Vendor
agrees that Vendor and Vendor Companies will not boycott Israel during the term of this Agreement. For purposes
of this Agreement, the term "boycott' shall mean and include refusing to deal with,terminating business activities
with, or otherwise taking any action that is Intended to penalize, inflict economic harm on, or limit commercial
relations with Israel, or with a person or entity doing business In Israel or in an Israeli-controlled territory but does
not include an action made for ordinary business purposes.
When applicable, does Vendor certify?
Yes,Vendor certifies
5 Certification Regarding Prohibition of Contracts with Certain Foreign-Owned Companies(Tex. Gov,
6 Code 2274)
Certain public entities are prohibited from entering into a contract or other agreement relating to critical
infrastructure that would grant Vendor direct or remote access to or control of critical infrastructure In this state,
excluding access specifically allowed by a customer for product warranty and support purposes.
Vendor certifies that neither it nor its parent company nor any affiliate of Vendor or its parent company, is (1)owned
by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are
citizens of China, Iran, North Korea, Russia, or a designated country; (2) a company or other entity, including
governmental entity, that Is owned or controlled by citizens of or Is directly controlled by the government of China,
Iran, North Korea, Russia,or a designated country; or(3) headquartered in China, Iran, North Korea, Russia, or a
designated country.
For purposes of this certification, "critical infrastructure" means 'a communication infrastructure system,
cybersecurity system,electric grid, hazardous waste treatment system,or water treatment facility."Vendor certifies
that Vendor will not grant direct or remote access to or control of critical Infrastructure, except for product warranty
and support purposes, to prohibited individuals, companies, or entities, including governmental entities, owned,
controlled, or headquartered in China, Iran, North Korea, Russia, or a designated country, as determined by the
Governor.
When applicable, does Vendor certify?
[Yes,Vendor certifies
Page 15 of 31 pages Vendor Mechenlcal&Process Systems,LLC 241001 Addendum 1
5 Certification Regarding Prohibition of Discrimination Against Firearm and Ammunition Industries (Tex.
Gov.Code 2274)
If (a) Vendor is not a sole proprietorship; (b) Vendor has at least ten (10) full-time employees; and (c) this
Agreement or any Supplemental Agreement with certain public entities have a value of at least $100,000 that is
paid wholly or partly from public funds; (d)the Agreement is not excepted under Tex. Gov. Code 2274 and (e)the
purchasing public entity has determined that Vendor is not a sole-source provider or the purchasing public entity
has not received any bids from a company that is able to provide this written verification, the following certification
shall apply; otherwise, this certification is not required.
Vendor certifies that Vendor, or association, corporation, partnership,joint venture, limited partnership, limited
liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary
parent company, or affiliate of these entities or associations, that exists to make a profit, does not have a practice,
policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not
discriminate during the term of this contract against a firearm entity or firearm trade association.
For purposes of this Agreement, "discriminate against a firearm entity or firearm trade association"shall mean, with
respect to the entity or association, to: '(1)refuse to engage in the trade of any goads or services with the entity or
association based solely on Its status as a firearm entity or firearm trade association; (2)refrain from continuing an
existing business relationship with the entity or association based solely on its status as a firearm entity or firearm
trade association; or(3)terminate an existing business relationship with the entity or association based solely on its
status as a firearm entity or firearm trade association."
"Discrimination against a firearm entity or firearm trade association"does not include: '(1)the established policies
of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms,or firearm
accessories; and (2) a company's refusal to engage in the trade of any goods or services, decision to refrain from
continuing an existing business relationship, or decision to terminate an existing business relationship to comply
with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional
business reason that is specific to the customer or potential customer and not based solely on an entity's or
association's status as a firearm entity or firearm trade association."
When applicable,does Vendor certify?
Yes,Vendor certifies
5 Certification Regarding Termination of Contract for Non-Compliance (Tex. Gov. Code 552.374)
8 If Vendor is not a governmental body and (a)this Agreement or any Supplemental Agreement with a public entity
has a stated expenditure of at least$1 million in public funds for the purchase of goods or services by certain public
entities; or(b)this Agreement or any Supplemental Agreement results in the expenditure of at least$1 million in
public funds for the purchase of goods or services by certain public entities in their fiscal year, the following
certification shall apply; otherwise,this certification is not required.
As required by Tex. Gov. Code 552.374,the following statement is included in the RFP and the Agreement(unless
the Agreement Is (1) related to the purchase or underwriting of a public security; (2) Is or may be used as collateral
on a loan; or(3) proceeds from which are used to pay debt service of a public security of loan): "The requirements
of Subchapter J, Chapter 552, Govemment Code, may apply to this solicitation and Agreement and the Vendor
agrees that this Agreement and any applicable Supplemental Agreement can be terminated if Vendor knowingly or
intentionally fails to comply with a requirement of that subchapter."
Pursuant to Chapter 552 of the Texas Government Code, Vendor certifies that Vendor shall: (1) preserve all
contracting information related to this Agreement as provided by the records retention requirements applicable to
TIPS or the purchasing TIPS Member for the duration of the Agreement; (2) promptly provide to TIPS or the
purchasing TIPS Member any contracting information related to the Agreement that Is in the custody or possession
of Vendor on request of TIPS or the purchasing TIPS Member; and (3)on completion of the Agreement, either(a)
provide at no cost to TIPS or the purchasing TIPS Member all contracting information related to the Agreement that
Is in the custody or possession of Vendor, or(b) preserve the contracting information related to the Agreement as
provided by the records retention requirements applicable to TIPS or the purchasing TIPS Member.
When applicable, does Vendor certify?
Yes,Vendor certifies
Page 16 of 31 pages Vendor Mechanical b Process Systems,LLC 241001 Addendum 1
5 Certification Regarding Prohibition of Boycotting Certain Energy Companies(Tex. Gov.Code 2274)
9 If(a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this
Agreement or any Supplemental Agreement with certain public entities has a value of$100,000 or more that Is to
be paid wholly or partly from public funds, the following certification shall apply; otherwise, this certification Is not
required.
Vendor certifies that Vendor,or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate
of these entitles or business associations, if any, do not boycott energy companies and will not boycott energy
companies during the term of the Agreement or any applicable Supplemental Agreement.
For purposes of this certification the term "company' shall mean an organization, association, corporation,
partnership,joint venture, limited partnership, limited liability partnership, or limited liability company, that exists to
make a profit.
The term "boycott energy company" shall mean "without an ordinary business purpose, refusing to deal with,
terminating business activities with, or otherwise taking any action intended to penalize, inflict economic harm on,or
limit commercial relations with a company because the company (a) engages in the exploration, production,
utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet
environmental standards beyond applicable federal and state law, or(b)does business with a company described
by paragraph (a)." (See Tex. Gov. Code 809.001).
When applicable, does Vendor certify?
Yes,Vendor certif}es�
6 Felony Conviction Notice-Texas Education Code 44.034
0 Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a), states, "a person or
business entity that enters into a contract with a school district must give advance notice to the district if the person
or an owner or operator of the business entity has been convicted of a felony. The notice must Include a general
description of the conduct resulting in the conviction of a felony.'
Subsection (b)states, "a school district may terminate a contract with a person or business entity if the district
determines that the person or business entity failed to give notice as required by Subsection (a)or misrepresented
the conduct resulting In the conviction. The district must compensate the person or business entity for services
performed before the termination of the contract."
Subsection (c)states, "This section does not apply to a publicly held corporation.
Vendor certifies one of the following:
A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable, or;
B. My firm is not owned nor operated by anyone who has been convicted of a felony, or;
C. My firm is owned or operated by the following individual(s)who has/have been convicted of a felony.
If Vendor responds with Option(C),Vendor is required to provide information in the next attribute.
B. My firm is not owned nor operated by felon.
Page 17 of 31 pages Vendor.Mechanical&Process Systems,LLC 241001 Addendum 1
6 Felony Conviction Notice -Texas Education Code 44,034-Continued
If Vendor selected Option(C)in the previous attribute,Vendor must provide the following information herein:
1, Name of Felon(s)
2. The Felon(s)title/role in Vendor's entity, and
3. Details of Felon(s)Conviction(s).
No response
6 Conflict of Interest Questionnaire Requirement
2 Vendor agrees that it has looked up, read, and understood the current version of Texas Local Government Code
Chapter 176 which generally requires disclosures of conflicts of interests by Vendor hereunder if Vendor:
(1)has an employment or other business relationship with a local government officer of our local governmental
entity,or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of our local governmental entity, or a family member of the officer, one or
more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section
176.003(a-1); or
(3) has a family relationship with a local government officer of our local governmental entity.
(4)Any other financial, commercial, or familial relationship with our local government that may warrant reporting
under this statute.
Does Vendor certify that it has NO reportable conflict of interest?
Yes,Vendor certifies-VENDOR HAS NO CONFLICT
6 Conflict of Interest Questionnaire Requirement-Form CIO-Continued
3 If you responded'No,Vendor does not certify-VENDOR HAS CONFLICT"to the Conflict of interest Questionnaire
question above, you are required by law to fully execute and upload the form attachment entitled "Conflict of
Interest Questionnaire- Form CIQ." If you accurately claimed no conflict above, you may disregard the form
attachment entitled "Conflict of Interest Questionnaire-Form CIQ."
Have you uploaded this form applicable?
No
6 upload of Current W-9 Required
4 Vendors are required by TIPS to upload a current,accurate W-9 Internal Revenue Service(IRS)Tax Form for your
entity. This form will be utilized by TIPS to properly identify your entity.
You must confirm that you are responding to this solicitation under your legal entity name. Go now to your Supplier
Profile In this eBid System and confirm that your profile reflects your"Legal Name"as it is listed on your W9.
6 Regulatory Good Standing Certification
5 Does Vendor certify that Its entity is in good standing will all government entities and agencies,whether local, state,
or federal,that regulate any aspect of Vendor's field of work or business operations?
If Vendor selects"No",Vendor must provide explanation on the following attribute question.
Yes,Vendor certifies
Page 18 of 31 pages Vendor:Mechanical d Process Systems,LLC 241001 Addendum 1
6 Regulatory Good Standing Certification-Explanation -Continued
6 If Vendor responded to the prior attribute that"No", Vendor is not in good standing, Vendor must provide an
explanation of that lack of good standing here for TiPS consideration.
1. No-response
6 Instructions Only-Certification Regarding Debarment,Suspension, ineligibility and Voluntary Exclusion
T Instructions for Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
1. By answering yes to the next Attribute question below, the vendor and prospective lower tier participant is
providing the certification set out herein in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If It is later determined that the prospective lower tier participant knowingly rendered
an erroneous certification in addition to other remedies available to the federal government, the department or
agency with which this transaction originated may pursue available remedies, including suspension and /or
debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal
is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
4. The terms 'covered transaction," "debarred," 'suspended,' 'ineligible," "lower tier covered transaction,"
.participants,""person,""primary covered transaction,""principal,' 'proposal"and 'voluntarily excluded," as used in
this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive
Order 12549.You may contact the person to which this proposal is submitted for assistance in obtaining a copy of
those regulations,
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled
'Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction"without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency
by which it determines the eligibility of its principals. Each participant may, but is not required to, check the
Nonprocurement List.
B. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible or voluntarily excluded from participation in this transaction, in addition to other remedies available to the
federal government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
Page 19 of 31 pages Vendor.Mechanical 8 Process Systems,LLC 241001 Addendum t
6 Suspension or Debarment Certification
8 Read the instructions in the attribute above and then answer the following accurately.
Vendor certifies that neither it nor Its principals are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or
agency.
Does Vendor certify?
Yes,Vendor certifies
6 Vendor Certification of Criminal History -Texas Education Code Chapter 22
9 Texas Education Code Chapter 22 requires entities that contract with school districts to provide services to obtain
criminal history record information regarding covered employees. Contractors must certify to the district that they
have complied. Covered employees with disqualifying criminal histories are prohibited from serving at a school
district pursuant to this law.
DEFINITIONS
Covered employees: Employees of a contractor or subcontractor who have or will have continuing duties related
to the service to be performed at the District and have or will have direct contact with students. The District will be
the final arbiter of what constitutes direct contact with students.
Disqualifying criminal history: Any conviction or other criminal history information designated by the District,or
one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled In a public school:(a)
a felony offense under Title 5, Texas Penal Code; (b)an offense for which a defendant is required to register as a
sex offender under Chapter 62, Texas Code of Criminal Procedure; or(c) an equivalent offense under federal law
or the laws of another state.
Vendor certifies:
NONE(Section A): None of the employees of Vendor and any subcontractors are covered employees, as defined
above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure
that the employees of Vendor and any subcontractor will not become covered employees. Contractor will maintain
these precautions or conditions throughout the time the contracted services are provided under this procurement.
Q$
SOME (Section 8): Some or all of the employees of Vendor and any subcontractor are covered employees. If this
box is checked, I further certify that: (1) Vendor has obtained all required criminal history record information
regarding its covered employees. None of the covered employees has a disqualifying criminal history; (2)If Vendor
receives information that a covered employee subsequently has a reported criminal history,Vendor will immediately
remove the covered employee from contract duties and notify the purchasing entity In writing within 3 business
days; (3) Upon request, Vendor will provide the purchasing entity with the name and any other requested
information of covered employees so that the purchasing entity may obtain criminal history record information on
the covered employees; (4) If the purchasing entity objects to the assignment of a covered employee on the basis
of the covered employee's criminal history record information, Vendor agrees to discontinue using that covered
employee to provide services at the purchasing entity.
Which option does Vendor certify?
Yes, I certify-NONESection A
Page 20 of 31 pages Vendor.Mechanical b Process Systems,LLC 241001 Addendum 1
T Certification Regarding"Choice of Law" Terms with TIPS Members
0 Vendor agrees that if any"Choice of Law" provision is included in any sales agreement/contract between Vendor
and a TIPS Member, that clause must provide that the"Choice of Law"applicable to the sales agreement/contract
between Vendor and TIPS Member shall be the state where the TIPS Member operates unless the TIPS Member
expressly agrees otherwise. Any TIPS Sale Supplemental Agreement containing a "Choice of Law" clause that
conflicts with these terms is rendered void and unenforceable.
If Vendor disagrees, after this solicitation legally closes and TIPS begins evaluating Vandor's file, TIPS will provide
Vendor with a draft Word Document version of the Vendor Agreement and will be Instructed to include all requested
negotiations as redline edits for TIPS consideration.
Does Vendor agree?
Yes,Vendor agrees
T Certification Regarding "Venue"Terms with TIPS Members
Vendor agrees that if any"Venue" provision is included In any sales agreement/contract between Vendor and a
TIPS Member,that clause must provide that the"Venue"for any litigation or altemative dispute resolution is shall be
in the state and county where the TIPS Member operates unless the TIPS Member expressly agrees otherwise. Any
TIPS Sale Supplemental Agreement containing a"Venue"clause that conflicts with these terms is rendered void and
unenforceable.
If Vendor disagrees, after this solicitation legally closes and TIPS begins evaluating Vendor's file, TIPS will provide
Vendor with a draft Word Document version of the Vendor Agreement and will be instructed to include all requested
negotiations as redline edits for TIPS consideration.
Does Vendor agree?
Yes,Vendor agrees]
T Certification Regarding"Automatic Renewal" Terms with TIPS Members
2 Vendor agrees that no TIPS Sale may incorporate an "Automatic Renewal" clause that exceeds month to month
terms with which the TIPS Member must comply. All renewal terms incorporated into a TIPS Sale Supplemental
Agreement shall only be valid and enforceable when Vendor received written confirmation of acceptance of the
renewal term from the TIPS Member for the specific renewal term. The purpose of this clause Is to avoid a TIPS
Member inadvertently renewing a Supplemental Agreement during a period in which the governing body of the TIPS
Member has not property appropriated and budgeted the funds to satisfy the Agreement renewal, Any TIPS Sale
Supplemental Agreement containing an"Automatic Renewal"clause that conflicts with these terms is rendered void
and unenforceable.
If Vendor disagrees, after this solicitation legally closes and TIPS begins evaluating Vendor's file, TIPS will provide
Vendor with a draft Word Document version of the Vendor Agreement and will be instructed to include all requested
negotiations as redline edits for TIPS consideration.
Does Vendor agree?
Yes,Vendor agrees
Page 21 of 31 pages Vendor Mechanical&Process Systems,LLC 241001 Addendum 1
7 Certification Regarding "Indemnity"Tensa with TIPS Members
3 Texas and other jurisdictions restrict the ability of governmental entities to indemnify others. Vendor agrees that if
any "Indemnity" provision which requires the TIPS Member to indemnify Vendor is included in any sales
agreementicontract between Vendor and a TIPS Member, that clause must either be stricken or qualified by
including that such indemnity is only permitted, "to the extent permitted by the laws and constitution of(TIPS
Member's State]" unless the TIPS Member expressly agrees otherwise. Any TIPS Sale Supplemental Agreement
containing an"Indemnity"clause that conflicts with these terms is rendered void and unenforceable.
If Vendor disagrees, after this solicitation legally closes and TIPS begins evaluating Vendors file. TIPS will provide '
Vendor with a draft Word Document version of the Vendor Agreement and will be instructed to include all requested
negotiations as redline edits for TIPS consideration.
Does Vendor agree?
Yes,Vendor a rees ;
7 Certification Regarding "Arbitration"Terms with TIPS Members
4 Vendor agrees that if any"Arbitration"provision is included in any TIPS Sale agreement/contract between Vendor
and a TIPS Member, that clause may not require that the arbitration is mandatory or binding. Vendor agrees that if
any"Arbitration' provision is included In any TIPS Sale agreementicontract between Vendor and a TIPS Member,
that clause provides for only voluntary and non-binding arbitration unless the TIPS Member expressly agrees
otherwise. Any TIPS Sale Supplemental Agreement containing a"Arbitration"clause that conflicts with these terms
is rendered void and unenforceable.
If Vendor disagrees, after this solicitation legally closes and TIPS begins evaluating Vendors file,TIPS will provide
Vendor with a draft Word Document version of the Vendor Agreement and will be instructed to include all requested
negotiations as redline edits for TIPS consideration.
Does Vendor agree?
Yes,Vendor agrees
7 2 CFR PART 200 AND FEDERAL CONTRACT PROVISIONS EXPLANATION
5 TIPS and TIPS Members will sometimes seek to make purchases with federal funds. In accordance with 2 C.F.R.
Part 200 of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(sometimes referred to as"EDGAR'),Vendor's response to the following questions labeled "2 CFR Part 200 or
Federal Provision"will indicate Vendor's willingness and ability to comply with certain requirements which may be
applicable to TIPS purchases paid for with federal funds, If accepted by Vendor.
Your responses to the following questions labeled"2 CFR Part 200 or Federal Provision" will dictate whether TIPS
can list this awarded contract as viable to be considered for a federal fund purchase. Failure to certify all
rea irime_n. abet "SFR Part 100 of Fads ra.Provis[on"_will M"p thlitygUrsyn r!'tns_ s Ilstad.of not
viable for the receipt of federal funds. However. It will not arevent award.
If you do enter into a TIPS Sale when you are accepting federal funds, the contract between you and the TIPS
Member will likely require these same certifications.
Page 22 of 31 pages Vendor.Mechanical&Process Systems,LLC 241001 Addendum 1
7 2 CFR Part 200 or Federal Provision -Prohibition of Cost Plus
6 Contracts paid with federal funds which exceed the simplified acquisition threshold currently set at$250,000 (2 CFR
200.320), which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the
Defense Acquisition Council and the Defense Acquisition Regulations Council (Councils)as authorized by 41 U.S.C.
1908, may not utilize a cost plus percentage of cost and percentage of cost method of contract pricing. Pursuant to
the above,when federal funds are expended by ESC Region 8 and TIPS Members for a TIPS Sale resulting from
this procurement process which exceeds the simplified acquisition threshold, Vendor shall not utilize a cost plus a
percentage of cost and percentage of cost method of contract pricing for that expenditure. If Vendor falls to certify
and proposes a Cost Plus Markup Method of pricing anywhere in their proposal, Vendor will not be listed as
federally/EDGAR compliant for TIPS purposes.
Does Vendor certify?
Yes,Vendor agrees.
7 2 CFR Part 200 or Federal Provision-Vendor Willingness to Accept Federal Funds
7 This certification is not required by federal law. However, TIPS Members are public entities and qualifying non-
profits which often receive federal funding and grants (ESSER, CARES Act, EDGAR, etc.) Accepting such funds
often requires additional required certifications and responsibilities for Vendor. The following attribute
questions include these required certifications. Your response to this questions, the following certifications, and
other factors will determine whether your contract award will be deemed as eligible for federal fund expenditures by
TIPS Members.
If awarded, is Vendor willing to accept payment for goods and services offered under this contract paid for by a
TIPS Member with federal funds?
Yes
7 2 CFR Part 200 or Federal Provision -Contracts
8 Contracts for more than the simplified acquisition threshold currently set at$250,000 (2 CFR§200.320),which is
the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council(Councils)as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal
remedies in instances where contractors violate or breach contract terms,and provide for such sanctions and
penalties as appropriate.
Notice: Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region
8 and TIPS Members reserve all rights and privileges under the applicable laws and regulations with respect to this
procurement in the event of breach of contract by either party.
Does vendor agree?
Yes,Vendor agrees
Page 23 or 31 pages Vendor.Mechanical&Process Systems,LLC 241001 Addendum 1
7 2 CFR Part 200 or Federal Provision-Termination
9 Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be
effected and the basis for settlement.(All contracts in excess of$10,000)
Pursuant to the above,when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and
TIPS Members reserve the right to terminate any agreement in excess of$10,000 resulting from this procurement
process for cause after giving the vendor an appropriate opportunity and up to 30 days, to cure the causal breach
of terms and conditions. ESC Region 8 and TIPS Members reserve the right to terminate any agreement In excess
of$10,000 resulting from this procurement process for convenience with 30 days notice in writing to the awarded
vendor. The Vendor would be compensated for work performed and goods procured as of the termination date if for
convenience of the ESC Region 8 and TIPS Members. Any award under this procurement process Is not exclusive
and the ESC Region 8 and TIPS reserves the right to purchase goods and services from other vendors when it is in
the best interest of the ESC Region 8 and TIPS.
Does vendor agree?
Yes,Vendor a rees
8 2 CFR Part 200 or Federal Provision-Clean Air Act
0 Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
amended—Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the
non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act(42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-
13B7). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency(EPA).
Pursuant to the Clean Air Act,et al above, when federal funds are expended by ESC Region 8 and TIPS Members,
ESC Region 8 and TIPS Members require that the proposer certify that during the term of an award by the ESC
Region 8 and TIPS Members resulting from this procurement process the vendor agrees to comply with all of the
above regulations, including all of the terms listed and referenced therein.
Does vendor agree?
Yes,Vendor agrees
9 2 CFR Part 200 or Federal Provision-Byrd Anti-Lobbying Amendment
Byrd Anti-Lobbying Amendment(31 U.S.C. 1352}—Contractors that apply or bid for an award exceeding $100,000
must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence an officer or
employee of any agency,a member of Congress, officer or employee of Congress,or an employee of a member of
Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.
Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any
Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and
TIPS Members require the proposer certify that during the term and during the life of any contract with ESC Region
8 and TIPS Members resulting from this procurement process the vendor certifies that it is In compliance with all
applicable provisions of the Byrd Ant'+-Lobbying Amendment(31 U.S.C.1352).
Does Vendor agree?
Yes,Vendor a rees
Page 24 of 31 pages Vendor.Mechanical S Process Systems,LLC 241001 Addendum 1
8 2 CFR Part 200 or Federal Provision-Byrd Anti-Lobbying Amendment-Continued
2 Applicable to Grants, Subgrants,Cooperative Agreements, and Contracts Exceeding $100,000 in Federal Funds
Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by
the Byrd Anti-Lobbying Amendment(31 U.S.C. 1352). This certification is a material representation of fact upon
which reliance was placed when this transaction was made or entered into.Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such
failure.
The undersigned certifies,to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal
contract, the making of a Federal grant, the making of a Federal loan,the entering into a cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of
congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "disclosure Form to Report Lobbying,"
In accordance with its instructions.
(3)The undersigned shalt require that the language of this certification be included in the award documents for all
covered subawards exceeding $100,000 In Federal funds at all appropriate tiers and that all subrecipients shall
certify and disclose accordingly.
Does Vendor certify that it has NOT lobbied as described herein?
Yes,Vendor certifies- NO Reportable Lobb ing
8 2 CFR Part 200 or Federal Provision-Byrd Anti-Lobbying Amendment-Continued
3 If you answered "No, Vendor does not certify - Lobbying to Report" to the above attribute question, you must
download, read, execute, and upload the attachment entitled "Disclosure of Lobbying Activities- Standard Form -
LLL", as instructed, to report the lobbying activities you performed or paid others to perform.
8 2 CFR Part 200 or Federal Provision-Federal Rule
4 Compliance with all applicable standards,orders, or requirements issued under section 306 of the Clean Air Act(42
U.S.C. 1857(h)), section 508 of the Clean Water Act(33 U.S.C. 1368), Executive Order 11738, and Environmental
Protection Agency regulations (40 CFR part 15). (Contracts, subcontracts, and subgrants of amounts in excess of
$100,000)
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and
TIPS Members requires the proposer certify that in performance of the contracts, subcontracts, and subgrants of
amounts in excess of $250,000, the vendor will be In compliance with all applicable standards, orders, or
requirements issued under section 306 of the Clean Air Act(42 U.S.C. 1857(h)), section 508 of the Clean Water Act
(33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15).
Does vendor certify compliance?
Yes,Vendor certifies
Page 25 of 31 pages Vendor:Mechanical E Process Systems,LLC 241001 Addendum 1
8 2 CFR Part 200 or Federal Provision -Procurement of Recovered Materials
5 A non-Federal entity that Is a state agency or agency of a political subdivision of a state and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and
Recovery Act. The requirements of Section 6002 include: (1) procuring only items designated In guidelines of the
Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered
materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the
item exceeds$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; (2)
procuring solid waste management services In a manner that maximizes energy and resource recovery; and
establishing an affirmative procurement program for procurement of recovered materials identified in the EPA
guidelines.
Does vendor certify that it is in compliance with these provisions?
Yes,Vendor certifies
82 CFR Part 200 or Federal Provision-Rights to Inventions
If the Federal award meets the definition of"funding agreement" under 37 CFR §401.2 (a)and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance of experimental, developmental, or research work under that
"funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, 'Rights
to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants,Contracts and
Cooperative Agreements,"and any implementing regulations issued by the awarding agency.
Pursuant to the above, when the foregoing applies to ESC Region 8 and TIPS Members, Vendor certifies that
during the term of an award resulting from this procurement process, Vendor agrees to comply with all applicable
requirements as referenced in the Federal rule above.
Does vendor certify?
Yes,Vendor certifies
Page 26 of 31 pages Vendor.Mechanical 6 Process Systems,LLC 241001 Addendum 1
8 2 CFR Part 200 or Federal: Provision-Domestic Preferences for Procurements and Compliance with
Buy America Provisions
As appropriate and to the extent consistent with law, TIPS Member Customers,to the greatest extent practicable
under a Federal award, may provide a preference for the purchase, acquisition, or use of goods, products, or
materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other
manufactured products). Vendor agrees that the requirements of this section will be included in all subawards
including all contracts and purchase orders for work or products under this award, to the greatest extent practicable
under a Federal award. For purposes of 2 CFR Part 200.322, "Produced in the United States'means, for iron and
steel products, that all manufacturing processes, from the initial melting stag through the application of coatings,
occurred in the United States. Moreover,for purposes of 2 CFR Part 200.322, "Manufactured products" means
items and construction materials composed in whole or in part of non-ferrous metals such as aluminum, plastics and
polymer-based products such as polyvinyl chloride pipe, aggregates such as concrete,glass, including optical fiber,
and lumber.
Vendor certifies that it is in compliance with all applicable provisions of the Buy America Act. Purchases made in
accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open
competition. For purposes of 2 CFR Part 200.322,
"Produced in the United States"means,for iron and steel products,that all manufacturing processes,from the initial
melting stage through the application of coatings, occurred in the United States.
'Manufactured products" means items and construction materials composed in whole or in part of non-ferrous
metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe;aggregates such as
concrete; glass, Including optical fiber; and lumber.
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifies
that to the greatest extent practicable Vendor will provide a preference for the purchase, acquisition, or use of
goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel,
cement, and other manufactured products).
Does Vendor Certify?
Yes,Vendor certifies
8 2 CFR Part 200 or Federal Provision -Ban on Foreign Telecommunications
8 ESC 8 and TIPS Members are prohibited from obligating or expending Federal financial assistance, to include loan
or grant funds, to: (1) procure or obtain, (2)extend or renew a contract to procure or obtain, or (3) enter into a
contract(or extend or renew a contract) to procure or obtain, equipment, services, or systems that use'covered
telecommunications"equipment or services as a substantial or essential component of any system, or as critical
technology as part of any system. "Covered telecommunications" equipment is telecommunications equipment
produced by Huawel Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities), and
physical security surveillance of critical infrastructure and other national security purposes, and video surveillance
and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hlkvislon Digital
Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities) for the
purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure,and
other national security purposes detailed In 2 CFR§200.216.
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifies
that Vendor will not purchase equipment, services, or systems that use"covered telecommunications", as defined
by 2 CFR §200,216 equipment or services as a substantial or essential component of any system, or as critical
technology as part of any system.
Does vendor certify?
Yes,Vendor certifies
Page 27 of 31 pages Vendor:Mechanical&Prooess Systems,LLC 241001 Addendum 1
8 2 CFR Part 200 or Federal Provision -Contract Cost& Price
9 For contracts more than the simplified acquisition threshold currently set at$250,000, a TIPS Member may, in very
rare circumstances, be required to negotiate profit as a separate element of the price pursuant to 2 C.F.R
200.324(b). Under those circumstances, Vendor agrees to provide information and negotiate with the TIPS Member
regarding profit as a separate element of the price. However, Vendor certifies that the total price charged by the
Vendor shall not exceed the Vendor's TIPS pricing and pricing terms proposed.
Does Vendor certify?
Yes,Vendorcer"es
9 2 CFR Part 200 or Federal Provision-Equal Employment Opportunity
0 Except as otherwise provided under 41 CFR Part 60, ail contracts that meet the definition of lederafty assisted construction contract'
In 41 CFR Pert 60-1.3 must include the equal opportunity clause provided under 41 CFR 130-1.4(b),in accordance with Executive
Order 112413,"Equal Employment Opportunity(30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p, 339),as amended by
Executive Order 11375,'Amending Executive Order 11246 Relating to Equal Employment Opportunity,-and Implementing regulations at
41 CFR part 60, " ce of Federal Contract Compliance Programs,Equal Employment Opportuntty,Department of Labor."
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members on any federally
assisted construction contract, the equal
opportunity clause is incorporated by reference here.
Does Vendor Certify?
Yes,Vendor certifies
9 2 CFR Part 200 or Federal Provision-Davis Bacon Act Compliance
Texas Statute requires compliance with Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by
Federal program legislation, all prime construction contracts in excess of$2,000 awarded by non-Federal entities must
include a provision for compliance with the Davis-Bacon Act(40 U.S.C. 3141-3144, and 3146- 3148) as
supplemented by Department of Labor regulations(29 CFR Part 5, "Labor Standards Provisions Applicable to
Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute,contractors
must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition,contractors must be required to pay wages not less
than once a week. The non-Federal entity must place a copy of the current prevailing wage determination Issued by
the Department of Labor In each solicitation. The decision to award a contractor subcontract must be conditioned
upon the acceptance of the wage determination.The non-Federal entity must report all suspected or reported
violations to the Federal awarding agency. The contracts must also include a provision for compliance with the
Copeland"Anti-Kickback"Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part
3, `Contractors and Subcontractors on Public Building or Public Work Financed In Whole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from
inducing,by any means, any person employed In the construction, completion, or repair of public work, to give up
any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all
suspected or reported violations to the Federal awarding agency.
Pursuant to state and federal requirements,Vendor certifies that it will be in compliance with all applicable Davis-Bacon
Act provisions tftwhen applicable.
Does Vendor certify?
Yes,Vendor certifies
Page 28 of 31 pages Vendor.Mechanical d Process Systems,LLC 241001 Addendum 1
9 2 CFR Part 200 or Federal Provision-Contract Work Hours and Safety Standards
2 Where applicable, all contracts awarded by ESC 8 and TIPS Members M excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704,as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor
must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40
hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week.
The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must
be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.
These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open
market,or contracts for transportation or transmission of Intelligence.
Pursuant to the above, when federal funds are expended by ESC Region B and TIPS Members,Vendor certifies that
during the term of an award for all contracts resulting from this procurement process,Vendor will be in compliance
with all applicable provisions of the Contract Work Hours and Safety Standards Act.
Does Vendor certify?
Yes,Vendor certifies
9 2 CFR Part 200 or Federal Provision-FEMA Fund Certification&Certification of Access to Records
9
If and when Vendor accepts a TIPS purchase paid for In full or part with FEMA funds, Vendor certifies that:
(1) Vendor agrees to provide the TIPS Member, the FEMA Administrator, the Comptroller General of the United
States, or any of their authorized representatives access to and rights to reproduce any books, documents,
papers, and records of the Contractor which are directly pertinent to this contract, or any contract resulting from
this procurement, for the purposes of making audits, examinations, excerpts, and transcriptions. This right also
Includes timely and reasonable access to Vendor's personnel for the purpose of Interview and discussion relating
to such documents. Vendor agrees to provide the FEMA Administrator or an authorized representatives access to
construction or other work sites pertaining to the work being completed under the contract. Vendor acknowledges
and agrees that no language In this contract or the contract with the TIPS Member is intended to prohibit audits or
internal reviews by the FEMA Administrator or the Comptroller General of the United States.
(2)The Vendor shall not use the Department of Homeland Security's seal(s), logos, crests, or reproductions of flags
or likenesses of DHS agency officials without specific FEMA pre-approval.
(3)The Vendor will comply with all applicable Federal law, regulations, executive orders, FEMA policies, procedures,
and directives.
(4) The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the
non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract.
(5) The Vendor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements)
applies to the Vendor's actions pertaining to this contract.
Does Vendor certify?
Yes,Vendor certifies
9 2 CFR Part 200 or Federal Provision-Certification of Compliance with the Energy Policy and
4 Conservation Act
When appropriate and to the extent consistent with the law,Vendor certifies that It will comply with the Energy Policy
and Conservation Act(42 U.S.C. 6321 et seq; 49 C.F.R. Part 18) and any state mandatory standards and policies
relattng to energy efficiency which are contained in applicable state energy conservation plans issued in compliance
with the Act.
Does Vendor certify?
Yes,Vendor certifies
Pegs 29 of 31 pages Vendor:Mechanical 8 Process Systems,LLC 241001 Addendum 1
9 2 CFR Part 200 or Federal Provision -Certification of Compliance with Never Contract with the Enemy
S Where applicable, all contracts awarded by ESC 8 and TIPS Members in excess of$50,000.00,within the period of
performance, and which are performed outside of the United States, including U.S. territories, are subject to the
regulations implementing Never Contract with the Enemy in 2 CFR part 183. Per 2 CFR part 183, in the situation
specified, ESC 8 and TIPS Members shall terminate any contract or agreement resulting from this procurement
which violates the Never Contract with the Enemy regulation in 2 CFR part 183, including if Vendor is actively
opposing the United States or coalition forces involved in a contingency operation In which members of the the
Armed Forces are actively engaged in hostilities. Vendor certifies that it is neither an excluded entity under the
System for Award Management(SAM)nor Federal Awardee Performance and Integrity Information System (FAPIIS)
for any contract terminated due to!Never Contract with the Enemy as a Termination for Material Failure to Comply.
Does Vendor certify?
Yes,Vendor certifies
992 CFR Part 200 or Federal Provision -Certification of Compliance with EPA Regulations
For contracts resulting from this procurement, in excess of$100,000.00 and paid for with federal funds, Vendor
certifies that Vendor will comply with all applicable standards, orders, regulations, and/or requirements issued
pursuant to the Clean Air Act of 1970, as amended (42 U,S.C. 1857(h)), Section 508 of the Clean Water Act, as
amended(33 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation,40 CFR Part
15.
Does Vendor certify?
Yes,Vendor certifies
92 CFR Part 200 or Federal Provision-Record Retention Requirements
For contracts resulting from this procurement, paid for by ESC 8 or TIPS Members with federal funds,Vendor
certifies that Vendor will comply with the record retention requirements detailed in 2 CFR §200.334.Vendor certifies
that Vendor will retain all records as required by 2 CFR§200.334 for a period of three years after final expenditure or
financial reports,as applicable,and all other pending matters are dosed.
Does Vendor certify?
Yes,Vendor certifies
9 2 CFR Part 200 or Federal Provision-Subcontracting and Affirmative Steps/for Small and Minority
8 Businesses,Women's Business Enterprises, and Labor Surplus Area Firms.
Do you ever anticipate the possibility of subcontracting any of your work under this award if you are successful?
If you respond`Yes", you must respond to the following attribute question accurately. If you respond"No", you may
skip the following attribute question.
YES
Page 30 of 31 pages Vendor.Mechanical&Process Systems,LLC 241001 Addendum 1
9 2 CFR Part 200 or Federal Provision-N"Yes" Response to Above Attribute-Continued-
9 Subcontracting and Affirmative Steps for Small and Minority Businesses,Women's Business
Enterprises, and Labor Surplus Area Firms.
Only respond to this question if you responded "Yes"to the attribute question directly above. Skip this
question if you responded "No"to the attribute question directly above.
Does Vendor certify that it will follow the following affirmative steps? Federal Regulation 2 CFR §200.321
Contracting with small and minority businesses,women's business enterprises, and labor surplus area firms. (a)The
non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business
enterprises, and labor surplus area firms are used when possible.
(b)Affirmative steps must include:
(1)Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(2)Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are
potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum
participation by small and minority businesses, and women's business enterprises;
(4)Establishing delivery schedules, where the requirement permits, which encourage participation by small and
minority businesses, and women's business enterprises;
(5)Using the services and assistance, as appropriate, of such organizations as the Small Business Administration
and the Minority Business Development Agency of the Department of Commerce ;and
(6)Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs(1)
through (5)of this section.
Does Vendor certify?
Yes,Vendor certifies
1 ACKNOWLEDGMENT&BINDING CORPORATE AUTHORITY
0 By submitting this proposal, the individual(s)submitting on behalf of the Vendor certify that they are authorized by
Vendor to complete and submit this proposal on behalf of Vendor and that this proposal was duly submitted on
behalf of Vendor by authority of its governing body, if any, and within the scope of its corporate powers.
Vendor further certifies that it has read,examined, and understands all portions of this solicitation including but not
limited to all attribute questions, attachments, solicitation documents, bid notes, and the Vendor Agreement(s).
Vendor certifies that, if necessary, Vendor has consulted with counsel in understanding all portions of this
solicitation.
Page 31 of 31 pages Vendor.Mechanical b Process Systems,LLC 241001 Addendum 1