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CM-2025-134 - 5/16/2025 Round Rock ISD Memorandum of Understanding Sheltering and Mass Care Facilities This Memorandum of Understanding("MOU") is made and entered into between the Round Rock ISD ("District") and the City of Round Rock, Texas ("City"), to establish shelter site locations and terms of use in the event of an evacuation of the students and staff of the District. The District will make every effort to notify the City of evacuation possibilities with as much notice as possible. Contact information between the two parties shall be maintained in a separate appendix and is considered confidential information and is not subject to public disclosure,except as required by law. The City agrees to open Round Rock Sports Center located at 2400 Chisholm Trail Rd, Round Rock, TX 78681 to provide shelter and assistance to students and staff evacuated during emergency situations when the students and staff have a need to be sheltered.The parties agree that Round Rock Sports Center has a capacity to accommodate approximately up to 5000 people. The City understands that it will be responsible for opening the Round Rock Sports Center and developing procedures for making the building accessible, including restrooms and an area with phone and internet connection for District administrative personnel. Furthermore,the District will provide supervision for all students and staff during the time that the facility is used as an emergency shelter site. The District agrees that it shall exercise reasonable care in the conduct of its activities in said facilities and further agrees to replace or reimburse the City for any items, materials, equipment or supplies that may be used by the District in the conduct of its sheltering activities in said facilities. The District will be responsible for replacing, restoring or repairing damage occasioned by the use of any building, facilities or equipment belonging to the City. The District will reimburse the City for any bona fide expenditure of personnel required to maintain the facility, including overtime costs, upon production of receipts or time sheets. The District will not pay any operational or administrative fees to the City. The District shall provide any and all releases of information to the press and media. Requests for interviews or information submitted to the City or Round Rock Sports Center staff shall be directed to the Chief of Public Affairs and Communications or the Superintendent of Schools for the District. The District will make every effort to recognize the hospitality of the City in any press or media releases pertaining to the relocation and sheltering of students and staff. The District shall save and hold harmless the City and its officers and employees from all claims and liabilities resulting from the conduct of the District staff, administration, or students during any shelter event at the Round Rock Sports Center. Nothing in this MOU is intended to conflict with current laws or regulations of the United States of America, the State of Texas or any local government. If a term of this MOU is inconsistent with such authority, then that term shall be invalid, but the remaining terms and conditions of this MOU shall remain in full force and effect. This MOU shall become effective on August 1, 2025, and may be modified upon the mutual written consent of the parties. The terms of this MOU, as modified from time to time with the consent of both parties, shall automatically renew every twelve (12) months from the effective date unless written notice of one party's desire not to renew and to terminate the MOU is given within sixty (60) days of the commencement of the next twelve (12) month renewal. In addition, either party, upon sixty (60) days' written notice to the other party, may terminate this MOU at any time. AND NOW, this ('441 i-s of 2025, the parties hereby acknowledge the foregoing as the terms and conditions of t it understanding and are duly authorized to execute this Memorandum of Understanding. /(riee /1316 Dr. Hafedh Azaiez Brooks Bennett Superintendent of Schools City Manager Round Rock ISD City of Round Rock Date: Le I 3 I a-C- Date: °L//6 /ZdZS"