CM-2015-801 - 5/15/2015Mayor
Alan McGraw
ROUND ROCKTEXAS ERAS Mayor Pro -Tem
ADMINISTRATION DEPARTMENT George White
May 13, 2015
Brian Binkowski
Brandon Flay
Baker-Aicklen & Associates, Inc.
507 West Libertv Avenue
Round Rock. TX 78664
Councilmembers
Craig Morgan
Frank Leffingwell
Will Peckham
John Moman
Kris Whitfield
City Manager
Laurie Hadley
City Attorney
Stephan L. Sheets
Re: Termination Notification of "City of Round Rock Contract for Engineering Services" for the
Heritage Trail West Project dated February 13, 2014
Dear Gentlemen:
This correspondence shall serve as notice that the City of Round Rock, Texas (the "City") hereby
terminates the above -referenced "City of Round Rock Contract for Engineering Services" (the
"Contract"). The Agreement became effective on February 13. 2014.
Pursuant to Article 20 of the Contract, the Contract may be terminated: "(4) By City, for reasons of its
own and not subject to the mutual consent of Engineer, upon not less than thih9y (30) clays' written notice
to engineer. " Once the City terminates the Contract:
.....no fees other than fees dire cad pgvable at the tinte of termination shrill thereafter be
paid to Engineer. In dc•tervnining the valhte of the Engineering .Services performed by
Engineer prior to termination, City shall be the sole judge. Compensation for
Engineering Services at time of termination will be baser/ upon a percentage of the
Engineering Services conhpleiecl at the time. Should C'itt terminate under Subsection (4)
immediately above [termination by City for convenience], than the amount charged
during the thirty -day notice period shall not exceed the annount charger/ during the
preceding thirty (30)
Pursuant to the terms and conditions of the Agreement, this termination notice is being delivered via
written notice deposited by U.S. mail to the most recent names and address provided by Baker-Aicklen &
Associates, Inc. to the City.
The City thanks you for your quality services rendered over the years and wishes you the best in your
future endeavors. Should you have any questions or feel the need to discuss this matter further, please do
not hesitate to contact me at 512-218-5410.
Sit Ierely,
Laurie Hadley
City Manager
CITY OF ROUND ROCK 221 East Main Street, Round Rock, Texas 78664
IP] 512.218.5410 • IF] 512.218.7097 • roundrocktexas.gov
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCILICITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PARD
Project Mgr/Resource: Aileen Dryden
r-Icouncil Action:
ORDINANCE
Agenda Wording
Fxx-J City Manager Approval
Project Name: Termination of ESC for Heritage Trails West Project
ContractorNendor: Baker-Alcklen & Associates, Inc.
a RESOLUTION
(.:iiVIA woraing
:onsider executing a termination letter to Baker-Aicklen & Associates, Inc. for Engineering Services related to the Heritage Trail:
Vest Project.
Attorne Approval..
Attorney
Date
Jotes/Comments /
Irint letter on City letterhead before signature and delivery to Baker-Aicklen & Associates, Inc.
0:lwdox\SCClnts10123\15021MISC100334679.XLS Updated 6/3108