Contract - Halff Associates, Inc. - 8/14/2025 'ROUND ROCK TEXAS
CITY OF ROUND ROCK
CONTRACT FOR ENGINEERING SERVICES
FIRM: HALFF ASSOCIATES,INC. ("Engineer")
ADDRESS: 1201 N. Bowser, Richardson, TX 75081
PROJECT: Deep Wood Drive Extension
THE STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
THIS CONTRACT FOR ENGINEERING SERVICES ("Contract") is made and entered into on
this the J `day of tt t.a51.,sk , 2025 by and between the CITY OF ROUND ROCK, a Texas home-
rule municipal corporation,whose offices are located at 221 East Main Street, Round Rock,Texas 78664-
5299,(hereinafter referred to as"City"),and Engineer,and such Contract is for the purpose of contracting
for professional engineering services.
RECITALS:
WHEREAS, V.T.C.A., Government Code §2254.002(2)(A)(vii) under Subchapter A entitled
"Professional Services Procurement Act" provides for the procurement by municipalities of services of
professional engineers; and
WHEREAS, City and Engineer desire to contract for such professional engineering services; and
WHEREAS, City and Engineer wish to document their agreement concerning the requirements
and respective obligations of the parties;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and valuable
considerations, and the covenants and agreements hereinafter contained to be kept and performed by the
respective parties hereto, it is agreed as follows:
Engineering Services Contract Rev.02/22
0199.202520;4898-7240-4822 4879-8103-9872;00192831
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CONTRACT DOCUMENTS
The Contract Documents consist of this Contract and any exhibits attached hereto(which exhibits
are hereby incorporated into and made a part of this Contract)and all Supplemental Contracts(as defined
herein in Article 13)which are subsequently issued. These form the entire contract, and all are as fully a
part of this Contract as if attached to this Contract or repeated herein.
ARTICLE 1
CITY SERVICES
City shall perform or provide services as identified in Exhibit A entitled"City Services."
ARTICLE 2
ENGINEERING SERVICES
Engineer shall perform Engineering Services as identified in Exhibit B entitled "Engineering
Services."
Engineer shall perform the Engineering Services in accordance with the Work Schedule as
identified in Exhibit C entitled"Work Schedule."Such Work Schedule shall contain a complete schedule
so that the Engineering Services under this Contract may be accomplished within the specified time and
at the specified cost.The Work Schedule shall provide specific work sequences and defmite review times
by City and Engineer of all Engineering Services. Should the review times or Engineering Services take
longer than shown on the Work Schedule, through no fault of Engineer, Engineer may submit a timely
written request for additional time,which shall be subject to the approval of the City Manager.
ARTICLE 3
CONTRACT TERM
(1) Term. The Engineer is expected to complete the Engineering Services described herein in
accordance with the above described Work Schedule. If Engineer does not perform the Engineering
Services in accordance with the Work Schedule,then City shall have the right to terminate this Contract
as set forth below in Article 20. So long as the City elects not to terminate this Contract, it shall continue
from day to day until such time as the Engineering Services are completed. Any Engineering Services
performed or costs incurred after the date of termination shall not be eligible for reimbursement.Engineer
shall notify City in writing as soon as possible if he/she/it determines, or reasonably anticipates, that the
Engineering Services will not be completed in accordance with the Work Schedule.
(2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance,
and agrees to undertake all necessary efforts to expedite the performance of Engineering Services required
herein so that construction of the project will be commenced and completed as scheduled. In this regard,
and subject to adjustments in the Work Schedule as provided in Article 2 herein, Engineer shall proceed
with sufficient qualified personnel and consultants necessary to fully and timely accomplish all
Engineering Services required under this Contract in a professional manner.
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(3) Notice to Proceed. After execution of this Contract, Engineer shall not proceed with
Engineering Services until authorized in writing by City to proceed as provided in Article 7.
ARTICLE 4
COMPENSATION
City shall pay and Engineer agrees to accept the amount shown below as full compensation for the
Engineering Services performed and to be performed under this Contract.
The amount payable under this Contract,without modification of the Contract as provided herein,
is the sum of Eight Hundred Thirty-One Thousand Two Hundred Twenty-Two and 77/100 Dollars
($831,222.77) as shown in Exhibit D. The lump sum amount payable shall be revised equitably only by
written Supplemental Contract in the event of a change in Engineering Services as authorized by City.
Engineer shall prepare and submit to City monthly progress reports in sufficient detail to support
the progress of the Engineering Services and to support invoices requesting monthly payment. Any
preferred format of City for such monthly progress reports shall be identified in Exhibit B. Satisfactory
progress of Engineering Services shall be an absolute condition of payment.
The fee herein referenced may be adjusted for additional Engineering Services requested and
performed only if approved by written Supplemental Contract.
ARTICLE 5
METHOD OF PAYMENT
Payments to Engineer shall be made while Engineering Services are in progress. Engineer shall
prepare and submit to City, not more frequently than once per month, a progress report as referenced in
Article 4 above. Such progress report shall state the percentage of completion of Engineering Services
accomplished during that billing period and to date.Simultaneous with submission of such progress report,
Engineer shall prepare and submit one (1) original and one (1) copy of a certified invoice in a form
acceptable to City. This submittal shall also include a progress assessment report in a form acceptable to
City.
Progress payments shall be made in proportion to the percentage of completion of Engineering
Services identified in Exhibit D. Progress payments shall be made by City based upon Engineering
Services actually provided and performed.Upon timely receipt and approval of each statement,City shall
make a good faith effort to pay the amount which is due and payable within thirty(30)days.City reserves
the right to withhold payment pending verification of satisfactory Engineering Services performed.
Engineer has the responsibility to submit proof to City, adequate and sufficient in its determination, that
tasks were completed.
The certified statements shall show the total amount earned to the date of submission and shall
show the amount due and payable as of the date of the current statement. Final payment does not relieve
Engineer of the responsibility of correcting any errors and/or omissions resulting from his/her/its
negligence.
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ARTICLE 6
PROMPT PAYMENT POLICY
In accordance with Chapter 2251,V.T.C.A.,Texas Government Code,payment to Engineer will
be made within thirty(30) days of the day on which the performance of services was complete, or within
thirty (30) days of the day on which City receives a correct invoice for services, whichever is later.
Engineer may charge a late fee (fee shall not be greater than that which is permitted by Texas law) for
payments not made in accordance with this prompt payment policy; however, this policy does not apply
in the event:
A. There is a bona fide dispute between City and Engineer concerning the supplies,materials,
or equipment delivered or the services performed that causes the payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from making a
timely payment with federal funds; or
C. There is a bona fide dispute between Engineer and a subcontractor or between a
subcontractor and its supplier concerning supplies,materials,or equipment delivered or the
Engineering Services performed which causes the payment to be late; or
D. The invoice is not mailed to City in strict accordance with instructions, if any, on the
purchase order, or this Contract or other such contractual agreement.
City shall document to Engineer the issues related to disputed invoices within ten (10) calendar
days of receipt of such invoice. Any non-disputed invoices shall be considered correct and payable per
the terms of Chapter 2251,V.T.C.A., Texas Government Code.
ARTICLE 7
NOTICE TO PROCEED
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued a written
Notice to Proceed regarding such task. The City shall not be responsible for work performed or costs
incurred by Engineer related to any task for which a Notice to Proceed has not been issued.
ARTICLE 8
PROJECT TEAM
City's Designated Representative for purposes of this Contract is as follows:
Greg Ciaccio
Project Manager
3400 Sunrise Road
Round Rock,TX 78665
Telephone Number(737)343-2431
Fax Number N/A
Email Address gciaccionaroundrocktexas.gov
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City's Designated Representative shall be authorized to act on City's behalf with respect to this
Contract. City or City's Designated Representative shall render decisions in a timely manner pertaining
to documents submitted by Engineer in order to avoid unreasonable delay in the orderly and sequential
progress of Engineering Services.
Engineer's Designated Representative for purposes of this Contract is as follows:
Eric Ratzman,PE LGPP
Vice President
1201 N. Bowser
Richardson,TX 75081
Telephone Number(512)608-3159
Fax Number N/A
Email Address eratzman@halff.com
ARTICLE 9
PROGRESS EVALUATION
Engineer shall, from time to time during the progress of the Engineering Services, confer with
City at City's election. Engineer shall prepare and present such information as may be pertinent and
necessary, or as may be requested by City, in order for City to evaluate features of the Engineering
Services.At the request of City or Engineer,conferences shall be provided at Engineer's office,the offices
of City, or at other locations designated by City. When requested by City, such conferences shall also
include evaluation of the Engineering Services.
Should City determine that the progress in Engineering Services does not satisfy the Work
Schedule, then City shall review the Work Schedule with Engineer to determine corrective action
required.
Engineer shall promptly advise City in writing of events which have or may have a significant
impact upon the progress of the Engineering Services, including but not limited to the following:
(1) Problems, delays, adverse conditions which may materially affect the ability to meet the
objectives of the Work Schedule, or preclude the attainment of project Engineering Services
units by established time periods; and such disclosure shall be accompanied by statement of
actions taken or contemplated,and City assistance needed to resolve the situation,if any;and
(2) Favorable developments or events which enable meeting the Work Schedule goals sooner
than anticipated.
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ARTICLE 10
SUSPENSION
Should City desire to suspend the Engineering Services, but not to terminate this Contract, then
such suspension may be effected by City giving Engineer thirty (30) calendar days' verbal notification
followed by written confirmation to that effect. Such thirty-day notice may be waived in writing by
agreement and signature of both parties.The Engineering Services may be reinstated and resumed in full
force and effect within sixty(60) days of receipt of written notice from City to resume the Engineering
Services. Such sixty-day notice may be waived in writing by agreement and signature of both parties. If
this Contract is suspended for more than thirty(30) days, Engineer shall have the option of terminating
this Contract.
If City suspends the Engineering Services,the contract period as determined in Article 3, and the
Work Schedule, shall be extended for a time period equal to the suspension period.
City assumes no liability for Engineering Services performed or costs incurred prior to the date
authorized by City for Engineer to begin Engineering Services, and/or during periods when Engineering
Services is suspended, and/or subsequent to the contract completion date.
ARTICLE 11
ADDITIONAL ENGINEERING SERVICES
If Engineer forms a reasonable opinion that any work he/she/it has been directed to perform is
beyond the scope of this Contract and as such constitutes extra work,he/she/it shall promptly notify City
in writing. In the event City finds that such work does constitute extra work and exceeds the maximum
amount payable, City shall so advise Engineer and a written Supplemental Contract will be executed
between the parties as provided in Article 13. Engineer shall not perform any proposed additional work
nor incur any additional costs prior to the execution,by both parties, of a written Supplemental Contract.
City shall not be responsible for actions by Engineer nor for any costs incurred by Engineer relating to
additional work not directly associated with the performance of the Engineering Services authorized in
this Contract or any amendments thereto.
ARTICLE 12
CHANGES IN ENGINEERING SERVICES
If City deems it necessary to request changes to previously satisfactorily completed Engineering
Services or parts thereof which involve changes to the original Engineering Services or character of
Engineering Services under this Contract, then Engineer shall make such revisions as requested and as
directed by City. Such revisions shall be considered as additional Engineering Services and paid for as
specified under Article 11.
Engineer shall make revisions to Engineering Services authorized hereunder as are necessary to
correct errors appearing therein,when required to do so by City.No additional compensation shall be due
for such Engineering Services.
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ARTICLE 13
SUPPLEMENTAL CONTRACTS
The terms of this Contract may be modified by written Supplemental Contract if City determines
that there has been a significant change in (1) the scope, complexity or character of the Engineering
Services, or(2)the duration of the Engineering Services. Any such Supplemental Contract must be duly
authorized by the City. Engineer shall not proceed until the Supplemental Contract has been executed.
Additional compensation,if appropriate, shall be identified as provided in Article 4.
It is understood and agreed by and between both parties that Engineer shall make no claim for
extra work done or materials furnished until the City authorizes full execution of the written Supplemental
Contract and authorization to proceed. City reserves the right to withhold payment pending verification
of satisfactory Engineering Services performed.
ARTICLE 14
USE OF DOCUMENTS
All documents, including but not limited to drawings, specifications and data or programs stored
electronically, (hereinafter referred to as "Instruments of Service") prepared by Engineer and its
subcontractors are related exclusively to the services described in this Contract and are intended to be used
with respect to this Project. However, it is expressly understood and agreed by and between the parties
hereto that all of Engineer's designs under this Contract(including but not limited to tracings, drawings,
estimates, specifications, investigations, studies and other documents,completed or partially completed),
shall be the property of City to be thereafter used in any lawful manner as City elects. Any such subsequent
use made of documents by City shall be at City's sole risk and without liability to Engineer, and, to the
extent permitted by law,City shall hold harmless Engineer from all claims,damages,losses and expenses,
resulting therefrom.Any modification of the plans will be evidenced on the plans and be signed and sealed
by a licensed professional prior to re-use of modified plans.
By execution of this Contract and in confirmation of the fee for services to be paid under this
Contract, Engineer hereby conveys, transfers and assigns to City all rights under the Federal Copyright
Act of 1976 (or any successor copyright statute), as amended, all common law copyrights and all other
intellectual property rights acknowledged by law in the Project designs and work product developed under
this Contract.Copies may be retained by Engineer. Engineer shall be liable to City for any loss or damage
to any such documents while they are in the possession of or while being worked upon by Engineer or
anyone connected with Engineer, including agents, employees, Engineers or subcontractors. All
documents so lost or damaged shall be replaced or restored by Engineer without cost to City.
Upon execution of this Contract,Engineer grants to City permission to reproduce Engineer's work
and documents for purposes of constructing, using and maintaining the Project,provided that City shall
comply with its obligations, including prompt payment of all sums when due, under this Contract.
Engineer shall obtain similar permission from Engineer's subcontractors consistent with this Contract. If
and upon the date Engineer is adjudged in default of this Contract, City is permitted to authorize other
similarly credentialed design professionals to reproduce and, where permitted by law, to make changes,
corrections or additions to the work and documents for the purposes of completing,using and maintaining
the Project.
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City shall not assign, delegate, sublicense, pledge or otherwise transfer any permission granted
herein to another party without the prior written contract of Engineer. However, City shall be permitted
to authorize the contractor, subcontractors and material or equipment suppliers to reproduce applicable
portions of the Instruments of Service appropriate to and for use in their execution of the Work.
Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar
purposes in connection with the Project is permitted. Any unauthorized use of the Instruments of Service
shall be at City's sole risk and without liability to Engineer and its Engineers.
Prior to Engineer providing to City any Instruments of Service in electronic form or City providing
to Engineer any electronic data for incorporation into the Instruments of Service, City and Engineer shall
by separate written contract set forth the specific conditions governing the format of such Instruments of
Service or electronic data,including any special limitations not otherwise provided in this Contract. Any
electronic files are provided by Engineer for the convenience of City, and use of them is at City's sole
risk. In the case of any defects in electronic files or any discrepancies between them and any hardcopy of
the same documents prepared by Engineer,the hardcopy shall prevail. Only printed copies of documents
conveyed by Engineer shall be relied upon.
Engineer shall have no liability for changes made to the drawings by other engineers subsequent
to the completion of the Project. Any such change shall be sealed by the engineer making that change and
shall be appropriately marked to reflect what was changed or modified.
ARTICLE 15
PERSONNEL,EQUIPMENT AND MATERIAL
Engineer shall furnish and maintain, at its own expense, quarters for the performance of all
Engineering Services, and adequate and sufficient personnel and equipment to perform the Engineering
Services as required.All employees of Engineer shall have such knowledge and experience as will enable
them to perform the duties assigned to them. Any employee of Engineer who, in the opinion of City, is
incompetent or whose conduct becomes detrimental to the Engineering Services shall immediately be
removed from association with the project when so instructed by City.Engineer certifies that it presently
has adequate qualified personnel in its employment for performance of the Engineering Services required
under this Contract,or will obtain such personnel from sources other than City.Engineer may not change
the Project Manager without prior written consent of City.
ARTICLE 16
SUBCONTRACTING
Engineer shall not assign, subcontract or transfer any portion of the Engineering Services under
this Contract without prior written approval from City. All subcontracts shall include the provisions
required in this Contract and shall be approved as to form, in writing, by City prior to Engineering
Services being performed under the subcontract. No subcontract shall relieve Engineer of any
responsibilities under this Contract.
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ARTICLE 17
EVALUATION OF ENGINEERING SERVICES
City, or any authorized representatives of it, shall have the right at all reasonable times to review
or otherwise evaluate the Engineering Services performed or being performed hereunder and the premises
on which it is being performed. If any review or evaluation is made on the premises of Engineer or a
subcontractor, then Engineer shall provide and require its subcontractors to provide all reasonable
facilities and assistance for the safety and convenience of City or other representatives in the performance
of their duties.
ARTICLE 18
SUBMISSION OF REPORTS
All applicable study reports shall be submitted in preliminary form for approval by City before
any final report is issued. City's comments on Engineer's preliminary reports shall be addressed in any
final report.
ARTICLE 19
VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT
Violation of contract terms or breach of contract by Engineer shall be grounds for termination of
this Contract, and any increased costs arising from Engineer's default,breach of contract, or violation of
contract terms shall be paid by Engineer.
ARTICLE 20
TERMINATION
This Contract may be terminated as set forth below.
(1) By mutual agreement and consent, in writing, of both parties.
(2) By City, by notice in writing to Engineer, as a consequence of failure by Engineer to
perform the Engineering Services set forth herein in a satisfactory manner.
(3) By either party, upon the failure of the other party to fulfill its obligations as set forth
herein.
(4) By City, for reasons of its own and not subject to the mutual consent of Engineer, upon
not less than thirty(30) days' written notice to Engineer.
(5) By satisfactory completion of all Engineering Services and obligations described herein.
Should City terminate this Contract as herein provided, no fees other than fees due and payable
at the time of termination shall thereafter be paid to Engineer. In determining the value of the Engineering
Services performed by Engineer prior to termination, City shall be the sole judge. Compensation for
Engineering Services at termination will be based on a percentage of the Engineering Services completed
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at that time.Should City terminate this Contract under Subsection(4)immediately above,then the amount
charged during the thirty-day notice period shall not exceed the amount charged during the preceding
thirty(30)days.
If Engineer defaults in the performance of this Contract or if City terminates this Contract for
fault on the part of Engineer, then City shall give consideration to the actual costs incurred by Engineer
in performing the Engineering Services to the date of default, the amount of Engineering Services
required which was satisfactorily completed to date of default, the value of the Engineering Services
which are usable to City,the reasonable and necessary cost to City of employing another firm to complete
the Engineering Services required and the time required to do so,and other factors which affect the value
to City of the Engineering Services performed at the time of default.
The termination of this Contract and payment of an amount in settlement as prescribed above
shall extinguish all rights, duties, and obligations of City and Engineer under this Contract, except the
obligations set forth herein in Article 21 entitled "Compliance with Laws." If the termination of this
Contract is due to the failure of Engineer to fulfill his/her/its contractual obligations,then City may take
over the project and prosecute the Engineering Services to completion. In such case, Engineer shall be
liable to City for any additional and reasonable costs incurred by City.
Engineer shall be responsible for the settlement of all contractual and administrative issues arising
out of any procurements made by Engineer in support of the Engineering Services under this Contract.
ARTICLE 21
COMPLIANCE WITH LAWS
(1) Compliance. Engineer shall comply with all applicable state,federal and local laws,statutes,
codes,ordinances,rules and regulations,and the orders and decrees of any court,or administrative bodies
or tribunals in any manner affecting the performance of this Contract, including without limitation,
minimum/maximum salary and wage statutes and regulations, and licensing laws and regulations.
Engineer shall furnish City with satisfactory proof of his/her/its compliance.
Engineer shall further obtain all permits and licenses required in the performance of the
Engineering Services contracted for herein.
(2) As required by Chapter 2271, Government Code, Engineer hereby verifies that it does not
boycott Israel and will not boycott Israel through the term of this Agreement. For purposes of this
verification, "boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial
relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-
controlled territory,but does not include an action made for ordinary business purposes.
(3) In accordance with 2274,Texas Government Code,a governmental entity may not enter into
a contract with a company with at least ten(10) full-time employees for value of at least One Hundred
Thousand and No/100 Dollars($100,000.00)unless the contract has a provision in the contract verifying
that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm
entity or firearm trade association; and(2)will not discriminate during the term of the contract against a
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•
firearm entity or firearm trade association. The signatory executing this Contract on behalf of the
Engineer verifies Engineer does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association, and it will not discriminate during the term of this
Contract against any firearm entity or firearm trade association.
(4) In accordance with 2274,Texas Government Code,a governmental entity may not enter into
a contract with a company with at least ten(10) full-time employees for a value of at least One Hundred
Thousand and No/100 Dollars($100,000.00)unless the contract has a provision in the contract verifying
that it: (1)does not boycott energy companies;and(2)will not boycott energy companies during the term
of this Contract. The signatory executing this Contract on behalf of Engineer verifies Engineer does not
boycott energy companies, and it will not boycott energy companies during the term of this Contract.
(5) Taxes. Engineer will pay all taxes,if any,required by law arising by virtue of the Engineering
Services performed hereunder. City is qualified for exemption pursuant to the provisions of Section
151.309 of the Texas Limited Sales,Excise, and Use Tax Act.
ARTICLE 22
INDEMNIFICATION
Engineer shall save and hold City harmless from all liability for damage to the extent that the
damage is caused by or results from an act of negligence, intentional tort, intellectual property
infringement, or failure to pay a subcontractor or supplier committed by Engineer, Engineer's agent, or
another entity over which Engineer exercises control. Engineer shall also save and hold City harmless
from any and all expenses,including but not limited to reasonable attorneys' fees which may be incurred
by City in litigation or otherwise defending claims or liabilities which may be imposed on City to the
extent resulting from such negligent activities by Engineer, its agents,or employees.
ARTICLE 23
ENGINEER'S RESPONSIBILITIES
Engineer shall be responsible for the accuracy of his/her/its Engineering Services and shall
promptly make necessary revisions or corrections to its work product resulting from errors,omissions,or
negligent acts, and same shall be done without compensation. City shall determine Engineer's
responsibilities for all questions arising from design errors and/or omissions. Engineer shall not be
relieved of responsibility for subsequent correction of any such errors or omissions in its work product,
or for clarification of any ambiguities until after the construction phase of the project has been completed.
ARTICLE 24
ENGINEER'S SEAL
The responsible engineer shall sign,seal and date all appropriate engineering submissions to City
in accordance with the Texas Engineering Practice Act and the rules of the State Board of Registration
for Professional Engineers.
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ARTICLE 25
NON-COLLUSION,FINANCIAL INTEREST PROHIBITED
(1) Non-collusion. Engineer warrants that he/she/it has not employed or retained any company
or persons,other than a bona fide employee working solely for Engineer,to solicit or secure this Contract,
and that he/she/it has not paid or agreed to pay any company or engineer any fee,commission,percentage,
brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making
of this Contract. For breach or violation of this warranty, City reserves and shall have the right to annul
this Contract without liability or,in its discretion and at its sole election,to deduct from the contract price
or compensation,or to otherwise recover,the full amount of such fee,commission,percentage,brokerage
fee,gift or contingent fee.
(2) Financial Interest Prohibited. Engineer covenants and represents that Engineer,his/her/its
officers, employees, agents, consultants and subcontractors will have no fmancial interest, direct or
indirect, in the purchase or sale of any product, materials or equipment that will be recommended or
required for the construction of the project.
ARTICLE 26
INSURANCE
(1) Insurance. Engineer, at Engineer's sole cost, shall purchase and maintain during the entire
term while this Contract is in effect professional liability insurance coverage in the minimum amount of
One Million Dollars per claim from a company authorized to do insurance business in Texas and otherwise
acceptable to City.Engineer shall also notify City,within twenty-four(24)hours of receipt,of any notices
of expiration, cancellation,non-renewal,or material change in coverage it receives from its insurer.
(2) Subconsultant Insurance. Without limiting any of the other obligations or liabilities of
Engineer, Engineer shall require each subconsultant performing work under this Contract to maintain
during the term of this Contract, at the subconsultant's own expense, the same stipulated minimum
insurance required in Article 26,Section(1)above,including the required provisions and additional policy
conditions as shown below in Article 26, Section(3).
Engineer shall obtain and monitor the certificates of insurance from each subconsultant in order to
assure compliance with the insurance requirements. Engineer must retain the certificates of insurance for
the duration of this Contract, and shall have the responsibility of enforcing these insurance requirements
among its subconsultants. City shall be entitled, upon request and without expense, to receive copies of
these certificates of insurance.
(3) Insurance Policy Endorsements. Each insurance policy shall include the following
conditions by endorsement to the policy:
(a) Engineer shall notify City thirty(30)days prior to the expiration,cancellation,non-renewal
in coverage, and such notice thereof shall be given to City by certified mail to:
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City Manager, City of Round Rock
221 East Main Street
Round Rock, Texas 78664
(b) The policy clause "Other Insurance" shall not apply to any insurance coverage currently
held by City,to any such future coverage,or to City's Self-Insured Retentions of whatever
nature.
(4) Cost of Insurance. The cost of all insurance required herein to be secured and maintained by
Engineer shall be borne solely by Engineer, with certificates of insurance evidencing such minimum
coverage in force to be filed with City. Such Certificates of Insurance are evidenced as Exhibit E herein
entitled"Certificates of Insurance."
ARTICLE 27
COPYRIGHTS
City shall have the royalty-free, nonexclusive and irrevocable right to reproduce, publish or
otherwise use, and to authorize others to use, any reports developed by Engineer for governmental
purposes.
ARTICLE 28
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon and inure to the benefit of the parties hereto,their successors,
lawful assigns, and legal representatives. Engineer may not assign, sublet or transfer any interest in this
Contract,in whole or in part,by operation of law or otherwise,without obtaining the prior written consent
of City.
ARTICLE 29
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for any reason be
held to be invalid, illegal or unenforceable in any respect, then such invalidity, illegality or
unenforceability shall not affect any other provision thereof and this Contract shall be construed as if
such invalid, illegal or unenforceable provision had never been contained herein.
ARTICLE 30
PRIOR AGREEMENTS SUPERSEDED
This Contract constitutes the sole agreement of the parties hereto, and supersedes any prior
understandings or written or oral contracts between the parties respecting the subject matter defined
herein. This Contract may only be amended or supplemented by mutual agreement of the parties hereto
in writing.
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ARTICLE 31
ENGINEER'S ACCOUNTING RECORDS
Records pertaining to the project, and records of accounts between City and Engineer, shall be
kept on a generally recognized accounting basis and shall be available to City or its authorized
representatives at mutually convenient times. The City reserves the right to review all records it deems
relevant which are related to this Contract.
ARTICLE 32
NOTICES
All notices to either party by the other required under this Contract shall be personally delivered
or mailed to such party at the following respective addresses:
City:
City of Round Rock
Attention: City Manager
221 East Main Street
Round Rock, TX 78664
and to:
Stephanie L. Sandre
City Attorney
309 East Main Street
Round Rock, TX 78664
Engineer:
Eric Ratzman, PE LGPP
Vice President
1201 N. Bowser
Richardson, TX 75081
ARTICLE 33
GENERAL PROVISIONS
(1) Time is of the Essence. The Services shall be performed expeditiously as is prudent
considering the ordinary professional skill and care of a competent engineer. Engineer understands and
agrees that time is of the essence and that any failure of Engineer to complete the Engineering Services
for each phase of this Contract within the agreed Work Schedule may constitute a material breach of this
Contract. Engineer shall be fully responsible for his/her/its delays or for failures to use his/her/its
reasonable efforts in accordance with the terms of this Contract and the Engineer's standard of
performance as defined herein. Where damage is caused to City due to Engineer's negligent failure to
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perform City may accordingly withhold, to the extent of such damage, Engineer's payments hereunder
without waiver of any of City's additional legal rights or remedies.Any determination to withhold or set
off shall be made in good faith and with written notice to Engineer provided, however, Engineer shall
have fourteen(14)calendar days from receipt of the notice to submit a plan for cure reasonably acceptable
to City.
(2) Force Majeure. Neither City nor Engineer shall be deemed in violation of this Contract if
prevented from performing any of their obligations hereunder by reasons for which they are not
responsible or circumstances beyond their control. However, notice of such impediment or delay in
performance must be timely given,and all reasonable efforts undertaken to mitigate its effects.
(3) Enforcement and Venue. This Contract shall be enforceable in Round Rock, Williamson
County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or
all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas.
This Contract shall be governed by and construed in accordance with the laws and court decisions of the
State of Texas.
(4) Standard of Performance. The standard of care for all professional engineering,consulting
and related services performed or furnished by Engineer and its employees under this Contract will be
the care and skill ordinarily used by members of Engineer's profession practicing under the same or
similar circumstances at the same time and in the same locality. Excepting Articles 25 and 34 herein,
Engineer makes no warranties, express or implied, under this Contract or otherwise, in connection with
the Engineering Services.
(5) Opinion of Probable Cost. Any opinions of probable project cost or probable construction
cost provided by Engineer are made on the basis of information available to Engineer and on the basis of
Engineer's experience and qualifications and represents its judgment as an experienced and qualified
professional engineer. However, since Engineer has no control over the cost of labor, materials,
equipment or services furnished by others, or over the contractor(s') methods of determining prices, or
over competitive bidding or market conditions,Engineer does not guarantee that proposals,bids or actual
project or construction cost will not vary from opinions of probable cost Engineer prepares.
(6) Opinions and Determinations. Where the terms of this Contract provide for action to be
based upon opinion,judgment, approval, review, or determination of either party hereto, such terms are
not intended to be and shall never be construed as permitting such opinion,judgment, approval,review,
or determination to be arbitrary,capricious, or unreasonable.
ARTICLE 34
SIGNATORY WARRANTY
The undersigned signatory for Engineer hereby represents and warrants that the signatory is an
officer of the organization for which he/she has executed this Contract and that he/she has full and
complete authority to enter into this Contract on behalf of the firm. The above-stated representations and
warranties are made for the purpose of inducing City to enter into this Contract.
15
IN WITNESS WHEREOF,the City of Round Rock has caused this Contract to be signed in its
corporate name by its duly authorized City Manager or Mayor, as has Engineer, signing by and through
its duly authorized representative(s), thereby binding the parties hereto, their successors, assigns and
representatives for the faithful and full performance of the terms and provisions hereof.
[signature page follows]
16
HALFF ASSOCIATES, INC.
By: g-c2
02w-
Signature of Principal
Printed Name: Eric J. Ratzman
17
CITY OF ROUND ROCK, TEXAS APPROVED AS TO FORM:
By:
Craig Morgan, ayor Stephanie L. Sandre, City Attorney
ATTEST:
By: �`''�LX
Ann F nklin, City Clerk
18
LIST OF EXHIBITS ATTACHED
(1)Exhibit A City Services
(2)Exhibit B Engineering Services
(3)Exhibit C Work Schedule
(4)Exhibit D Fee Schedule
(5)Exhibit E Certificates of Insurance
19
EXHIBIT A
CITY SERVICES
DEEP WOOD DRIVE EXTENSION
SCHEMATIC PHASE
FROM RM 620 TO SAM BASS RD.
The City will furnish to the Engineer the following information and/or perform the
following tasks:
• Provide a tax exemption form for the purchase of taxable goods and services.
• Post and pay for notices in local publications.
• Post and maintain project information on City website, as appropriate. Provide
Engineer a project specific email address which citizens can use to direct
inquires.
• Review Engineer 's plan and submittals, and cost estimates.
• Assist the Engineer in obtaining property rights-of-entry (ROE) for ground
surveys and environmental investigations.
• Support project development with external stakeholders such other agencies and
property owners.
• Assist the Engineer, as needed, in obtaining data and information from the State,
County, and/or other franchise utility companies.
• Coordinate and communicate project items and progress to other city
departments, as appropriate.
• Provide available utility records.
• Provide as-builts or record drawings, if available.
• Provide traffic data, if available.
• Acquire right-of-way parcels.
Exhibit A
Deep Wood Dr. Extension—Schematic Phase Page 1 of 1
EXHIBIT B
ENGINEERING SERVICES
DEEP WOOD DRIVE EXTENSION
SCHEMATIC PHASE
FROM RM 620 TO SAM BASS RD.
For the scope of services for this contract, the Engineer shall provide professional services
for preliminary schematic design and initial environmental due diligence. Engineer will
provide services described in further detail as follows:
Task 1. PROJECT MANAGEMENT
1. Project Administration
• The Project Manager shall communicate with the city project manager.
• Keep records of project correspondence and make such records available to
the city as needed.
2. Monthly Progress and Invoice
• Create and submit monthly invoices with standard city invoice format/forms.
• Prepare monthly progress reports (over 12 months) for submission with the
invoices to provide a written account of the progress made to date on the
project. Progress reports will include tasks completed, tasks/objectives that are
planned for the upcoming periods, lists or descriptions of items or decisions
needed from City. Subconsultant progress will be incorporated into the monthly
progress report.
3. Progress/coordination meetings and agenda preparation
• Attend a kickoff meeting and coordination/progress meetings with City and
stakeholders, as necessary to communicate development of the project and
design issues.
• Prepare agenda and sign-in sheets for external coordination/progress
meetings.
• Prepare meeting minutes for review via email within three (3) business days of
the external coordination/progress meeting.
• Conduct internal coordination meetings as required to advance the
development of the project.
4. Sub-consultant Management
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 1 of 25
• Define scope, roles, and deliverables for each subconsultant.
• Prepare and execute contracts with sub-consultants.
• Manage contracts, including terms and budgets.
• Set up communication protocols and regular updates.
• Review and incorporation of sub-consultant invoices.
5. Project Schedule
• Prepare project schedule indicating tasks, subtasks, critical dates, milestones,
and deliverables.
• Update the project schedule for any changes. Submit to City as requested.
6. Pursue Right of Entries (ROE)
• Support survey and geotechnical sub consultants for ROE and coordinate with
the city on status and non-responsive owners. This task involves coordination
with property owners who respond with specific requests for owner specific
agreements, insurance requirements, review of those agreements by our legal
department and coordination with the city for its review if owners insist on City
signatures of their agreements.
7. Quality Assurance and Quality Control
• Provide continuous QA/QC throughout the duration of the scheduled services
included herein to appraise both technical and business performance and
provide direction for project activities.
Task 2. Field Surveying
Project Site:
• Topographic Survey Limits outlined in Red below.
• Boundary Survey Limits are ostensible properties affected by the proposed
alignment (estimated 12 properties).
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 2 of 25
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1. Topographic Survey Progress Meetings/Reports (Estimated 6 months).
• Inland will submit monthly progress status reports to the Engineer. Progress
reports will include: deliverable table, tasks completed, tasks/objectives that are
planned for the upcoming periods, lists or descriptions of items or decisions
needed from the City and its representatives. Inland's progress will be
incorporated into the monthly progress report.
• Inland will prepare correspondence, invoices, and progress reports on a
monthly basis in accordance with current City requirements.
• Inland will attend up to 3 Monthly Progress Meetings with Engineer to discuss
schedule and progress.
2. Right-of-Entry (ROE) Letters
• Inland will research current owners ostensibly affected by the project site per
the Williamson County Appraisal District records (estimates 16 owners).
• Inland will create an Ownership List of the researched parcels to include name,
mailing address, site address, legal address of parcel, vesting deed (if
available).
• Inland will prepare and mail right-of-entry (ROE) letters per the City's standard
for the project team including geotechnical and environmental. Inland will send
a second follow-up letter to non-responsive property owners.
• Inland will coordinate and track received ROE letters and the responsiveness of
the owners.
• Inland will notify City on non-responsive property owners.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 3 of 25
3. Topographic Survey
• Inland will establish survey control monuments for this project. A minimum of
six (6) benchmarks on the perimeter or within the project site will be set.
• The coordinate values will be reconciled to NAD 83 Texas State Plane
Coordinates, Central Zone 4203, US Survey feet and NAVD 88 for vertical
control datums. These values will be derived from GPS SmartNet VRS
observations at each point that include geographic positions of northing, easting
and orthometric heights.
• Inland will run spirit levels between control points.
• Inland will locate the nearest City Control Monument and reference any
difference between published coordinate values and the project coordinate
values.
• Locating SUE markings is not part of this project.
• Inland will collect spot elevations within the project site including edges of back
of curbs, driveways, visible utilities, drainage structures, centerline of roads, any
other hard surfaced improvements within the defined area, grade breaks,
flowlines of watercourses, and other significant features relevant to the project.
Inland will extend the project site to the edge of pavement/back of curb along
public roadways.
• The collected data will include spot elevations and break lines sufficient to
generate and/or merge to a 1 foot contour interval DTM for the project.
• Inland will collect building/structure corners within the project site.
• Inland will locate trees 8 inch in diameter and up (per City of Round Rock Tree
Ordinance).
• Inland will obtain invert elevations and pipe sizes for manholes (storm water and
wastewater) within the project site (estimated 18 manholes).
• Inland will obtain top of nut elevations on water valves within the project site.
• Inland will obtain the elevation of the 'sag' of the high-tension electric lines
running across the subject area (estimated 8 Sag locations).
• This task does not include locating SUE Level A Test Holes.
• This task does not include locating Geotech Bore Holes.
• Deliverables will include a MicroStation Open Roads Designer (ORD) or
AutoCAD Civil3D file with break-lines and associated XML file. A DTM file
processed to 1.0 foot contours will be provided and the associated spot point
data in ASCII format. A list of benchmarks and project control coordinates will
be included.
4. Boundary Survey
• Half Associates will perform a boundary verification survey of the subject
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 4 of 25
tract(s), which we will utilize in preparation of surveying and engineering
deliverables for the project.
• Halff will perform sufficient survey field boundary surveying for the project site
to locate the record boundaries.
• Halff will perform sufficient boundary analysis of the gathered field work to depict
the reconstructed boundaries.
• The survey will be conducted in substantial accordance with TSPS Category 1-
B, Condition II requirements. This does not include the preparation of a separate
survey map suitable for title insurance purposes or for addressing Schedule B
items.
• We will rely on a title commitment you provide regarding the existence of
recorded easements, restrictions, and other matters of record affecting the
subject property.
• The property corners of the subject tract will be recovered and flagged.
• This proposal does not include research efforts normally performed by a title
company.
• Halff will plot easements that are shown on subdivision plats and easements
that are listed within vesting deeds within the project area.
• Deliverables will be a MicroStation Open Roads Designer (ORD) or AutoCAD
Civil3D that was reviewed by a Registered Professional Land Surveyor
prepared in accordance with the rules and regulations of the Texas Board of
Professional Engineers and Land Surveyors showing the results of the survey.
5. Parcel Survey
• Halff will prepare metes & bounds descriptions and accompanying parcel
exhibits for twelve (12) acquisition parcels and five (5) easement parcels.
Parcels requiring additional field work to support, including off-site parcels, will
require a supplemental adjustment be made to the scope and fees.
• Individual descriptions/exhibits shall be in PDF format, and shall be sealed,
signed and dated by a Registered Professional Land Surveyor.
• Halff shall verify and utilize existing control provided by client. The values will
be relative to NAD 83 Texas State Plane Coordinates, Central Zone 4203
(scaled to surface values).
• Halff will find or set property corners monumenting the boundary of proposed
acquisition parcels in accordance with the rules and regulations of the Texas
Board of Professional Engineers and Land Surveyors.
• Deliverables will be one (1) metes and bounds description and one (1) sketch
per parcel, both signed and sealed by a Registered Professional Land Surveyor
prepared in accordance with the rules and regulations of the Texas Board of
Professional Engineers and Land Surveyors in PDF format.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 5 of 25
Assumptions:
• Sufficient boundary monumentation needed to control the survey is
recoverable, and in good condition.
• Boundary field work will be gathered at one time (not multiple visits, as
ROEs are obtained).
• There are no encroachments, overlaps, gores or other issues affecting the
boundary lines.
• There are no complex issues involving the survey contained in the title
commitments, which have not been provided to us as of this date.
• Half will perform research of adequate thoroughness to support the
determination of the location of intended boundaries of the land parcel
surveyed and will obtain deeds of record for adjoining properties based
upon current tax maps.
• Any subsequent right-of-way takes (recorded or contemplated), partitions,
boundary agreements or other similar matters that may affect the
boundaries of the subject tract that may not be reflected in the vesting
deed(s) or title commitment(s).
• The client will provide any permission necessary for access on adjoining
properties to gather topographic or boundary information that may be
required.
Exclusions
The following items are excluded from this scope:
• Research efforts normally performed by a title company.
• Changes made to parcel geometry after preparation of descriptions/exhibits.
• Return trips to reset damaged control points or property corners.
• Establishing additional, or revisions to, parcels due to change(s) of ownership
or to proposed right-of-way alignment.
• Field monumentation of easement parcel corners.
• Right-of-way map sheets are not included.
6. Control Map
• Inland will produce a `Control Map' showing the location of Primary Control
Points set within the project site.
• The Control Map will list the Grid and Surface coordinate values, elevation,
descriptions, and station/offset related to the final alignment.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 6 of 25
Task 3. Geotechnical Engineering
Geotechnical Engineering Services: (to be provided by Beyond Engineering and
Testing, hereafter referred to as geotechnical engineer)
The intent of this study is to provide the engineer with specific information about the
geology and subsurface soil conditions at the proposed site. The geotechnical
engineer will provide a representative in the field during subsurface investigation to log
subsurface materials while drilling and to direct the drill crew during all field activities.
Exploratory Boreholes:
Based on review of geological maps and our review of available geotechnical data, the
site lies within an area characterized geologically by Alluvium underlain by the
Limestone of Edwards Formation (Ked). Geotechnical drilling and sampling will be
conducted in accordance with the latest edition of TxDOT's Geotechnical Manual and
applicable sections of City of Round Rock Transportation Criteria Manual (TCM).
The following is a summary of the field exploration activities:
• Coordinate field activities with Engineer or the designated City representative.
• Perform site clearing and staking borings in field.
• Call Texas811 to initiate underground utility "clearance".
• Drill five (5) bridge boreholes (B-1 through B-5) to a depth of 70 feet along the
proposed bridge alignment as shown in attached Figure 1.
• Drill two (2) retaining wall boreholes (RW-1 and RW-2)to a depth of 30 feet near
each end of the bridge as shown in attached Figure 1.
• Drill two (2) pavement boreholes (P-1 and P-2) to a depth of 15 feet along the
proposed roadway alignment as shown in attached Figure 1.
• Perform one (1) pavement core (C-1) at Sam Bass Road as shown in attached
Figure 1.
• We will drill the boreholes using an AN rig and truck-mounted drill rig with
continuous flight augers drilling and rock coring when limestone rock is
encountered.
• Cohesive soil samples will be obtained using thin wall Shelby tubes, and
cohesionless soils will be sampled using split-barrel samplers.
• We will wrap or bag all recovered soil samples. All samples will be labeled and
stored in core boxes.
• We will return all samples to the laboratory where the engineer will review them
and select representative samples for testing. Upon completion of testing, we
will store the samples for 60 days, upon which they will be discarded unless
otherwise requested.
• We will make short-term observations for groundwater during the drilling
operations. If groundwater is encountered, the boreholes will be left open
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 7 of 25
(though covered) to allow for end-of-day measurements.
• Backfill boreholes with bentonite chips upon completion and repair asphalt
pavement section, where required.
Laboratory Testing:
We will perform the following tests on representative soil and bedrock samples intended
to characterize the soil physical properties.
• Atterberg Limits Tests (liquid limit, plastic limit and plasticity index);
• Grain Size Analysis (sieve analysis and wash #200);
• Moisture Contents and Unit Weight;
• Unconfined compressive strength (soil/rock);
• Standard Proctor Test;
• California Bearing Ratio (CBR) Test;
• CU Triaxial Compression Test;
• CD Direct Shear Test;
• 1 Dimensional consolidation test; and
• Sulfate and Chloride content.
Geotechnical Report:
A geotechnical engineer will coordinate the field activities and assign laboratory testing.
The Geotechnical Report_will be stamped by a Professional Engineer registered in the
State of Texas, and will contain the following:
• A site plan indicating borehole locations;
• Boring logs with laboratory test results, sample depths, sample methods, SPT
blow counts, material descriptions, groundwater observations, and other
pertinent observations;
• Presentation of all field tests with relevant parameters/results;
• Presentation of all laboratory test results;
• A discussion of site topography;
• A discussion of the geological setting as well as subsurface soil and
groundwater conditions at the site;
• Discussion of corrosion potential of soils relative to concrete and steel;
• Pavement design recommendations including both flexible pavement and rigid
pavement options with lime treated subgrade in accordance with Pavement
Design Section of City of Round Rock TCM;
• Flexible pavement design recommendations for potential extensions or
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 8 of 25
widening of Sam Bass Road;
• Pavement core photos to assess the existing pavement section of Sam Bass
Road;
• Retaining wall design analyses including bearing capacity, global stability,
overturning and sliding. Settlement and lateral earth pressure will also be
provided;
• Drilled shaft recommendations including side friction, end bearing capacity,
lateral load design parameters and settlement;
• Construction recommendations and fill material specifications; and
• Electronic copy of the final report.
Exclusions:
The following services are excluded from the geotechnical engineer's scope:
• Private utility locating.
• All environmental services or other issues related hazardous materials, if
encountered.
• Any additional boreholes not defined above.
• Land or elevation surveys.
• Obtaining any required permits related to site clearing or tree removal.
Assumptions:
• Required by Others:
➢ Schematic of existing underground structures, pipelines and other known
structures that can interfere with boreholes.
➢ Project design criteria, loadings and drawings.
➢ Proposed site layout.
• The geotechnical engineer requires engineer to provide a schematic of existing
underground structures, if there are such documents_
• All meetings are assumed to be via conference calls; therefore, no travel is
anticipated for attending project meetings.
• City will provide any other completed studies, reports, plans, plats, existing site
topographic information, or data that may be of assistance or necessary for
geotechnical engineer to perform under this scope. Geotechnical engineer has
the right to rely on information contained in documents provided by the City or
Engineer.
• City will be responsible for permit fee if required (none are anticipated) for
borings located within TxDOT ROW.
• Geotechnical engineer will perform its services in a manner consistent with the
standard of care and skill ordinarily exercised by members of the profession
practicing under similar conditions in the geographic vicinity and at the time the
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 9 of 25
services will be performed.
• Engineering services, meetings and consultation, as well as special
administrative task outside of the scope specifically addressed in the proposal
above, are considered a separate item to be charged at the appropriate
professional staff rate.
Subcontractors:
• Geotechnical engineer anticipates utilizing subcontractors to complete the site
clearance and traffic control.
Task 4. Subsurface Utility Engineering (SUE)
Services will be performed in a manner consistent with that degree of skill and care
ordinarily exercised by members of the same profession currently practicing under similar
circumstances and in accordance with ASCE/UESI/CI 38-22 "Standard Guideline for
Investigating and Documenting Existing Utilities."
1. Quality Level C and D SUE Investigation/Deliverables
Quality Level D (QL-D) Records Research
• Half will perform a SUE QL-D investigation for all utilities within the project limits
• Half will perform additional utility record research as needed to successfully
complete the project.
• We anticipate mapping buried communication, electric, natural gas, water,
sanitary sewer and providing the identification of owners.
Quality Level C (QL-C) Appurtenance Survey
• QL-C investigation of utility appurtenances to be performed and provided to
Half by others.
• Half will perform survey of QL-B utility designating marks.
• Based on Engineer of Record (EOR) review of the QL-C/D and if approved by
the City .
2. Quality Level B (QL-B) Utility Designation
• Up to one (1) day of QL-B at locations specified by the EOR if approved by the
City.
• Halff will designate electronically detectible subsurface utilities and note
electronic depths using geophysical prospecting equipment and mark the
locations with paint and/or pin flags.
• Because of limited record information and the possibility of undetectable utilities,
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 10 of 25
Half cannot guarantee that all utilities will be found and marked on the project.
Traffic Control:
• Halff will provide standard temporary work zone traffic control consisting of
cones and free-standing signage for this project in accordance with the
TMUTCD.
Deliverables:
• Findings from the QL-D Utility Investigation by Half and QL-C
appurtenance survey by others, will be provided electronically in 2D CADD
format.
• Received records, utility contacts, PDFs, KMZ, and project photos/notes.
• Utility Investigation Report in accordance with ASCE/UESI/CI 38-22 and 75-22.
Exclusions:
• Quality Level A (Utility Locating).
• QL-B of irrigation lines, asbestos concrete and/or pvc lines, and pvc lines
without tracer wire or access.
• Engineered Traffic Control Plans.
• ROW Permitting.
Task 5. Roadway Schematic (30%, 70%, and 100% Submittals)
1. Design Summary Report
• Submit a Design Summary Form in accordance with the latest version of City of
Round Rock Design and Construction Standards and following the guidelines
provided by Public Right-of-Way Accessibility Guidelines (PROWAG), and
TxDOT Roadway Design Manual (if needed).
2. Site Visits
• Conduct one initial site visits to determine field conditions/constraints for the
proposed alignments and three follow up visits during alignment development.
• Survey Review/Incorporate.
• Review the collected field surveying data, provide feedback, incorporate the
obtained data into the Civil 3D.
3. Develop Schematic Roll Plot
• Prepare a schematic of Deep Wood Drive, from just south of the RM 620
intersection, north across Brushy Creek, following previously dedicated ROW,
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 11 of 25
where available. The roadway is anticipated to be a 4-lane facility as shown in
the Transportation Master Plan. Include a layout of the Sam Bass Road
intersection and roadway from approximately Meadows Drive to Westside Lane.
Sam Bass is anticipated to be a 3-lane facility as shown in the Transportation
Master Plan, with a potential roundabout intersection with Deep Wood Drive.
Coordination with Williamson County for their planned trailhead parking lot on
the west side of the intersection is included in this task. The goal will be to avoid
or minimize impacts to this parking lot since it is going to construction soon.
Some acquisition to widen Sam Bass Road towards the parking lot may be
needed to accommodate a turn lane and/or roundabout approach lane.
• Prepare a roll plot at a 1"=100' scale illustrating two tie-in alternatives at the
Sam Bass Road intersection:
➢ Alt 1: Maintains the alignment within the existing ROW at the tie-in to Sam
Bass Road, incorporating left-turn lanes.
> Alt 2: Introduces a roundabout at the tie-in to Sam Bass Road.
• In addition to these alignments, the Deep Wood Drive approach south of the
RM 620 intersection will be reconfigured to accommodate the extension of Deep
Wood Drive and the anticipated traffic operation of this intersection. It is
desirable to keep a dedicated right turn from northbound to eastbound to
accommodate a right-turn the overlap signal/phase. The roll plot will serve as a
preliminary schematic submittal and will include selected design criteria such as
existing and proposed sections, roadway alignment plans, roadway profiles,
proposed bridge and retaining wall structures, property boundaries and
information, ROW and easement locations, preliminary pavement section
design, tie-in locations of the existing Brushy Creek trail to the proposed
roadway alignment(to both the west and east sides of the roadway, on the north
side of Brushy Creek only), and identification of known utilities.
4. Prepare cross sections
• Prepare roadway cross sections for Sam Bass Rd. and Deep Wood Dr., for the
selected alternative. The sections will only be used to determine wall and ROW
limits, they will not be printed onto sheets or annotated as a deliverable.
5. Quantities and Opinion of Construction Cost Estimate (for 2 Alternatives)
• Prepare quantities and construction cost estimates for each of the two project
alternatives. This task involves calculating approximate quantities for
construction line items. Certain items—such as mobilization, bond and
insurance, traffic control plan (TCP), stormwater pollution prevention plan
(SW3P), and marking and striping—will be considered as lump sum units for
this phase, although they can be detailed in later stages. All items will be based
on standard TxDOT line items (or City of Round Rock items when TxDOT items
do not exist), reflecting current pricing and project-specific factors. These
estimates will be used to assess the feasibility and budget impact of each
alternative, aiding in comparative analysis in the technical memorandum.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 12 of 25
6. Technical Memorandum
Develop a Technical Memorandum organized into the following sections:
• Findings: Summarize all key findings from the preliminary engineering and
survey work, including existing site conditions, geotechnical assessments, and
environmental considerations.
• Discussion of Alternatives: Provide an overview of each project alternative,
describing the design approach, alignment, materials, and any unique
considerations for each option.
• Evaluation of Alternatives: Evaluate each alternative based on existing site
conditions, geometrical constraints, safety, accessibility, stormwater impact,
construction cost, and anticipated construction duration, offering a balanced
comparison across these critical factors.
• Recommendations: Based on the evaluation, provide a recommended
alternative and outline necessary actions for subsequent project phases, such
as permitting requirements, environmental clearances, and additional studies.
• Review and address all comments provided by City on the Technical
Memorandum and roll plots, incorporating feedback and making revisions as
needed to align with project objectives.
Deliverables:
• Schematic design level roll plot of the proposed improvements.
• KMZ file of the selected alternative.
• Cost estimate of the selected alternative.
• Technical memorandum.
Exclusions:
• Full design/PS&E.
• Tying sidewalk into the trail on the south side of Brushy Creek or connecting to
the Oaklands neighborhood
• Traffic Control Plans or Sequencing.
• Submittal to or coordination with TxDOT.
• Bidding and Construction Phase Services.
Task 6. Preliminary Drainage and Floodplain Analysis
1. Schematic Roadway Drainage System
• Preliminary trunk sizing for on-site drainage system utilizing peak rational
method flows at regular intervals.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 13 of 25
• Identify adjacent local drainage patterns that will be conveyed to and through
the proposed ROW.
• Identify potential drainage system outfalls and associated drainage easements.
• Prepare cost estimate for schematic storm drain system.
2. Water Quality Analysis Needs
• Preliminary calculations for water quality measures to achieve treatment of
runoff in accordance with Texas Commission on Environmental Quality (TCEQ)
requirements for development within the Edwards Aquifer Recharge Zone.
Determine preliminary total suspended solids (TSS) removal load required for
the project.
• Identify potential size and locations for permanent Best Management Practices
(BMPs) to achieve TSS removal required by TCEQ.
• Meet with city staff to discuss the findings of water quality analysis and obtain
guidance from the city regarding preferred options (one meeting budgeted).
• Prepare water quality analysis documentation for the Preliminary Drainage
Report and revise with City review comments (one review iteration is budgeted).
3. Floodplain Analysis
• Conduct a hydraulic analysis for the proposed bridge structure within the limits
of the Brushy Creek floodplain. The floodplain analysis will use the latest
hydrologic and hydraulic (H&H) models available from Williamson County that
utilize Atlas 14 rainfall data. Engineer shall include analysis of the existing 2-,
10-, 25-, 100-, and 500-year storm events. The Williamson County Atlas 14
study currently does not include the ultimate 100-year storm event, 500-year
storm event will be studied as an alternative to the City required 100-year
ultimate storm event.
• The hydraulic analysis shall consist of modeling one (1) iteration for the crossing
of the selected roadway alternative. The analysis may identify additional
improvements necessary to the channel section to mitigate any increase in
water surface elevation (WSEL) due to the proposed crossing.
• Prepare a Brushy Creek Floodplain Analysis report. A draft and a final report
will be prepared to document the floodplain analysis. The H&H models and
associated GIS data will be submitted along with the final floodplain analysis
report.
• FEMA coordination is excluded from this scope of work. Since the proposed
road will cross a FEMA regulated stream, FEMA CLOMR and LOMR are
anticipated but will be conducted for the PS&E and after project construction
respectively.
4. Detention Needs Analysis
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 14 of 25
• Perform a detention needs analysis for the proposed project utilizing the best
available Atlas 14 H&H models available from Williamson County. Detention
volume will be estimated for the 100-year storm events. The Williamson County
Atlas 14 study currently does not include the ultimate 100-year storm event,
500-year storm event will be studied as an alternative to the City required 100-
year ultimate storm event.
• It is anticipated that detention will not be required for the proposed project based
on time frequencies of the proposed improvements relative to the overall basin
timing for the stream. The engineer will determine if the proposed project can
participate in the City's RSMP program in lieu of onsite detention facilities by
performing a timing analysis and identifying adverse impacts. Since detention
is not anticipated, determination of detention volumes and identifying potential
locations or additional ROW for detention facilities is excluded.
• Meet with City Floodplain Administrator and Transportation staff to discuss the
findings of the detention analysis and obtain guidance from the city (one
meeting budgeted).
• Prepare documentation for detention needs analysis to include in draft and final
floodplain analysis reports.
Task 7. Structural Engineering (Aguirre & Fields)
The proposed structural engineering effort shall include options analysis, schematic
design, and preliminary plan and elevation limits for bridges.
1. Structural Project Management
• Project Administration
➢ Internal coordination (8 months, 2 hours/month)
> City coordination (8 months, 1 hour/month)
• Monthly Progress and Invoice
> Monthly progress reports and invoicing (8 months, 2 hours/invoice)
2. Data Collection
• Site Visit by structural engineer
> Evaluation of existing conditions for proposed structures
3. Bridge Schematic and Preliminary Bridge Layouts
• Schematic Design and Preliminary Bridge Layouts
➢ Brushy Creek impact investigation, options analysis, preliminary plan and
elevation limits of bridges, preliminary schematic bridge design, and retaining
wall limit investigation
• Cost Estimate
> Area calculations and unit cost determination
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 15 of 25
Task 8. Environmental
The environmental scope of work includes 1) cultural resources services, 2) a waters
of the United States (WOTUS) delineation and jurisdictional assessment, 3) a
threatened and endangered species and habitat (T&E) assessment, 4) a karst feature
survey and geologic assessment (GA), Williamson County Regional Habitat
Conservation Plan (RHCP) Enrollment, 5) services to be provided by subconsultant
SWCA Environmental Consultants, and 6) direct costs:
1. Cultural Resources Services
• Because the project would be developed by the City of Round Rock (City), a
political sub-entity of the State of Texas, it would fall under purview of the
Antiquities Code of Texas (Title 9, Chapter 191 of the Texas Natural Resources
Code), which requires the Texas Historical Commission (THC)to review actions
that have the potential to impact archeological historic properties within the
public domain. Although not anticipated, the project may require authorization
pursuant to Section 404 of the Clean Water Act, which is considered a federal
action requiring compliance with Section 106 of the National Historic
Preservation Act (Section 106).
i. Desktop Review
> Half will perform a desktop review of the Texas Archeological Sites Atlas
maintained by the THC to determine whether any archeological historic
properties eligible for listing on the NRHP, SALs or cemeteries are
documented within or adjacent to the project's Area of Potential Effect (APE),
which consists of areas with proposed ground disturbance. Background
research will also include a review of local soil, geologic and predictive
modeling data to evaluate the potential for buried archeological deposits as it
pertains to the horizontal and vertical footprint of the APE. Historic maps will
be reviewed to identify any potential above-ground historic structures within
or adjacent to the project area and characterize historic land use.
➢ The results of the desktop review will be summarized in a report that
concludes with recommendations pertaining to the project's potential to impact
archeological and historic resources and if additional Section 106 and ACT
coordination is required (e.g., cultural resources field surveys and coordination
with the U.S. Army Corps of Engineers (USACE) and THC) is warranted.
ii. Texas Antiquities Permit Application
➢ Presuming an archeological field survey is warranted, Half will prepare a
scope of work that outlines the methodology developed for an archeological
resources survey of the project area and adjacent properties. The scope of
work will accompany a Texas Antiquities Permit Application submitted for
review and approval by the THC.
iii. Archeological Resources Survey
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 16 of 25
➢ Upon issuance of the Antiquities Permit number by THC, Halff will conduct an
archeological resources survey that conforms to the THC-approved Survey
Standards for Texas. The survey will be conducted by cultural resources
professionals who meet the U.S. Secretary of the Interior's Professional
Qualification Standards for Archeology. The archeological survey will include
pedestrian reconnaissance and shovel testing within the proposed
construction footprint. The investigation will be performed under purview of the
ACT and Section 106.
iv. Archeological Survey Report
➢ At the conclusion of the field survey, Halff will prepare and submit a draft report
that provides the results of the investigation and recommendations regarding
any additional ACT and Section 106 requirements. Following a period of City
review and comment, the draft report will be submitted for review by the THC.
After addressing any agency comments, Halff will submit a final report to the
City and THC.
v. Curation
> Pursuant to 13 Texas Administrative Code 26.17, and after acceptance of the
final report by the THC, the field records, report, and photographs will be
submitted for permanent curation at the Center for Archaeological Studies
located at Texas State University in San Marcos, Texas.
Exclusions:
• This scope excludes a historical resources survey and architectural
assessment.
• The scope of work for cultural resources services does not include evaluation
of NRHP and State Antiquities Landmark eligibility for any sites documented in
the APE.
• This scope and fee for cultural resources services does not include the
documentation or removal of human burials encountered during the
archeological survey.
2. Waters of the United States Delineation and Jurisdictional Assessment
• The project area contains floodplains and aquatic resources (e.g., Brushy
Creek)which may be regulated as a WOTUS by the USACE under Section 404
of the Clean Water Act(Section 404). To facilitate avoidance of these resources,
Halff will perform an on-the-ground delineation of aquatic resources (e.g.,
streams, creeks, wetlands, ponds, etc.) within the project limits in accordance
with the USACE "Wetland Delineation Manual, Technical report Y-87-1" and the
"Regional Supplement to the Corps of Engineers Wetland Delineation Manual:
Great Plans Region (Version 2.0)." Under this task, Halff will:
➢ Conduct GPS survey with sub-meter accuracy per USACE guidelines to
delineate the lateral extent of aquatic features in the project area. Complete
necessary wetland data forms and take on-site photography for representative
site features.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 17 of 25
➢ Prepare a report describing the methodology and results of the investigation
that will satisfy the jurisdictional determination requirement for future USAGE
permits, if necessary. Geographic Information System (GIS) shapefiles of the
field data collected will be made available with the report upon request.
Exclusions:
• This scope of work does not include preparation a USACE Section 404
Nationwide Permit Pre-Construction Notification Application, Individual Permit
Application, or a mitigation plan. Because the proposed project is partially
located within Karst Zone 1, any impacts to WOTUS will require a PCN, per
NWP Regional Condition 4(b).
3. Threatened and Endangered Species and Habitat Assessment
• To demonstrate compliance with the Endangered Species Act (ESA), Half
proposes to conduct a T&E assessment by performing a literature review of
state and federally listed threatened and endangered species for Williamson
County, Texas and evaluating the project area for suitable habitat for identified
species. The investigation will include a search request from the Texas Natural
Diversity Database (TXNDD). TXNDD is a record of occurrences for rare plant
and animal resources that is based upon the best available information to Texas
Parks and Wildlife Department (TPWD). Half will obtain official species
information from United States Fish and Wildlife Service (US Fish & Wildlife)
Information for Planning and Consultation (IPaC). The TXNDD and IPaC data
are to support determinations of potential species occurrence for the project
area and provide specific information where available. Since an absence in the
TXNDD data does not equate to an absence of a species within the project area,
general observations during field visits will also be utilized. Under this task, Halff
will:
➢ Determine whether preferred habitat or designated critical habitat for any state
and federally listed species is present within the project area. Determine
whether any state and federally listed species are likely to be present within
the project area. Determine whether development within the project area may
affect or have the potential to affect state or federally listed species.
➢ Prepare draft and final T&E assessment reports for state and federally listed
species potentially occurring within the project area.
➢ Williamson County Regional Habitat Conservation Plan (RHCP) Enrollment
for Karst Invertebrates. Half will draft a Williamson County RHCP participation
application for potential impacts to Bone Cave harvestman (Texella reyesi)
habitat within eligible portions of the project area. More specifically, RHCP
participation is typically required to address potential impacts to potentially
suitable habitat directly impacted by project activities occupied caves and
within areas designated as Karst Zone 1 and Karst Zone 2.
Exclusions:
• The scope of work for this task does not include threatened or endangered
species surveys or Section 7 (informal or formal) consultation with the USFWS
under the Endangered Species Act.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 18 of 25
4. Karst Feature Survey and Geologic Assessment
• Karst Feature Survey
The proposed project is located within Karst Zone 1 which includes areas
known to contain endangered karst invertebrate species. A surface karst
feature survey will be conducted in accordance with United States Fish and
Wildlife Service, Section 10(a)(1)(A) Scientific Permit Requirements for
Conducting Presence/Absence Surveys for Endangered Karst Invertebrates in
Central Texas to evaluate the potential for federally listed karst invertebrate
habitat within the proposed project area.
For purposes of this scope of work, we do not anticipate finding features that
require excavation beyond minor, hand reconnaissance excavating. If
excavation reveals the presence of a feature that contains potential habitat for
karst invertebrates, then karst fauna surveys are likely necessary to identify
which, if any, listed karst invertebrates may occupy the features. Current
USFWS karst invertebrate survey protocols require 14 separate visits to
features to determine presence or probable absence of listed karst
invertebrates. Currently, we assume that neither backhoe excavation nor biotic
surveys will be requiredUnder this task, Halff will:
➢ Conduct the karst feature survey in conjunction with the GA by a Texas
licensed professional geologist.
➢ Prepare a karst feature survey report that will be submitted to the Engineer,
which will include a map with the location of any karst features present
within the proposed project area.
• Geologic Assessment
The proposed project limits are located within the Edwards Aquifer Recharge
Zone. According to the Edwards Aquifer rules (Title 30 Texas Administrative
Code (TAC) Chapter 213), a GA must be performed to comply with Texas
Commission on Environmental Quality (TCEQ) Edwards Aquifer Protection
Program rules for preparation of a Water Pollution Abatement Plan (WPAP).
Under this task, Halff will conduct a GA by a Texas licensed professional
geologist to complete the following tasks:
➢ Conduct field reconnaissance of the project area to locate, identify, and
document geologic and manmade features. GPS coordinates with sub-
meter accuracy will be collected for any identified features.
➢ Assess the sensitivity of the geologic features identified and determine
whether development within the project area may affect or have the
potential to affect any identified features.
➢ Prepare Geologic Assessment Report and TCEQ Form 0585.
• RHCP enrollment is typically required to address potential impacts to potentially
suitable habitat directly impacted by project activities occupied caves and within
areas designated as Karst Zone 1 and Karst Zone 2. Halff will draft an RHCP
participation application presuming the T&E habitat assessment (under Task
4.3) indicates a potential for the project to impact federally listed karst
invertebrate species.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 19 of 25
5. Halffs subconsultant, SWCA, will provide USFWS permitted biologists for advisory
and field support for RHCP enrollment and compliance with 10(a)(1)(A) Scientific
Permit requirements.
6. Direct expenses for environmental work including travel for subject matter experts,
GIS Base Mapping, Texas Archeological Research Lab Fees, Archeological Records
Curation. These costs will be billed on a lump sum basis.
Exclusions
• The scope of work for this task does not include karst feature excavation, cave
mapping, ground penetrating radar(GPR), infiltrometer tests, geophysical studies, or
tracer studies; karst feature biota surveys following USFWS protocols; identification,
design, installation, or management of BMPs.
Task 9. Utility Coordination
1. The Engineer shall assist conduct up to five (5) utility coordination meetings with
external utility owners, or as required, to facilitate early utility conflict identification and
resolution within the existing right of way.
2. The Engineer will review utility permits for conflicts with the schematic. The task
budgets for four new permits and three rounds of review per permit.
3. The Engineer shall develop and maintain a working schematic level standard Utility
Conflict Matrix (UCM) showing each utility conflict, with location, size, and
recommended SUE quality level needed to further review and resolve conflicts during
the PS&E phase.
4. The Engineer shall develop one draft and one final Utility Conflict Exhibit depicting
the utility conflict locations within the project limits.
5. The Engineer shall conduct preliminary utility easement research to investigate any
potential property interest held by utility owners impacted by the project
improvements.
Deliverables:
• Final Utility Conflict Matrix along with Final Utility Conflict Exhibit. The Utility
Conflict Exhibit will be on 11x17 sheets and include callouts to indicate the
conflict ID#, utility owner, type of line (water, sewer, high pressure gas, etc.).
Task 10. Traffic Engineering
Half will prepare a traffic evaluation for the proposed extension of Deep Wood Drive
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 20 of 25
from RM 620 to Sam Bass Road in Round Rock. The evaluation will present projected
traffic volumes on the extension and at several study intersections noted in the scope
below and will provide recommendations for geometrics and lane assignments along
the extension and at the intersections with RM 620 and Sam Bass Road.
Data Collection
1. Check the latest aerial and street level imagery to identify the existing roadway
conditions in the immediate area of the project site.
2. Conduct weekday 24-hour turning movement traffic counts at the following
intersections (counts may be performed by a subconsultant to the Engineer):
• Sam Bass Road / Creek Bend Road.
• Sam Bass Road / Meadows Drive.
• Sam Bass Road / Chisholm Trail Road.
• RM 620 / Chisholm Trail Road.
• RM 620 / Lake Creek Drive.
• RM 620 / Deep Woods Drive.
• RM 620 / Oaklands Drive.
3. Acquire the following information from the City:
• Conceptual alignment plan showing the proposed roadway extension
alignment.
• Projected construction schedule.
• Plans for future roadway improvements in the study area.
• Planned or proposed developments in the study area.
• Crash data in the study area.
• Projected traffic growth rates in the study area.
• Traffic signal timing plans for the signalized study intersections.
4. Acquire the current Travel Demand Model for the study area from CAMPO.
5. Identify existing weekday AM and PM peak hour volumes at the study intersections
listed in Task 10.1 from the traffic count data collected in Task 10.1.
6. Develop weekday AM and PM peak hour volumes at the study intersections,
assuming the Deep Woods Drive extension is in place between RM 620 and Sam
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 21 of 25
Bass Road.
7. Develop weekday AM and PM peak hour volumes at the study intersections for the
roadway extension opening day and design year (opening +20) scenarios, both with
and without the roadway extension in place.
8. Conduct weekday AM and PM peak hour intersection level-of-service (LOS) analyses
at the study intersections for following analysis scenarios:
• Existing conditions.
• Opening year No-Build conditions.
• Opening year Build conditions.
• Design year No Build conditions.
• Design year Build conditions.
9. Conduct weekday AM and PM peak hour roadway link LOS analyses along the Deep
Woods Drive extension for the following analysis scenarios:
• Opening year Build conditions.
• Design year Build conditions.
10. Evaluate up to two geometric alternatives for the intersection of Sam Bass Road with
the proposed Deep Wood Drive extension.
11. Evaluate up to two geometric alternatives for the intersection of RM 620 with the
proposed Deep Wood Drive extension.
12. Identify other mitigation measures, as necessary, to accommodate projected traffic in
the study area associated with the proposed Deep Wood Drive extension.
Traffic Evaluation Report
13. Prepare a preliminary draft report that documents the data collection, analyses and
recommendations. Submit a PDF version of the report with a "DRAFT" stamp via
electronic mail (e-mail) to the City for review and comment.
14. Coordinate with City staff to address any comments and obtain approval of the traffic
evaluation report. Upon completion and approval of the report, prepare a final signed
/ sealed PDF version and submit via e-mail to the City for their records.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 22 of 25
Exclusions:
The services stipulated below are explicitly excluded from the scope of this contract. In the
event additional services are required, an addendum to this contract will be required
before work can proceed. Additional services include but are not limited to the following:
• Conduct any additional traffic counts for the project, other than those specifically
identified in Task 10.1.
• Conduct any operational / LOS analyses of driveways, street intersections, or
other roadways in the study area, other than those specifically identified in Task
10.2.
• Provide any services related to permits.
• Conduct any revisions to the traffic evaluation report caused by major changes
to the overall project plan, such as the construction schedule.
• Attend more than three (3) conference calls for the project as identified in Task
10.4.
• Attend any City of Round Rock meetings, including Committee, Planning and
Zoning Commission, or City Council meetings.
• Respond to more than one round of review comments from the City.
Deliverables:
• Draft & Final Traffic Analysis Report.
Task 11. Public Involvement
1. Provide project graphics in support of one (1) open house. Consultant will provide
one (1) presentation board of the schematic:
• Updated schematic layout (selected among 2 proposed alignments).
Deliverables:
• Exhibits for Open House and responses to up to 50 comments.
2. Assist we preparation of the open house meeting, attend, and prepare responses to
the comments and questions received.
3. Coordination with certain properties from whom ROW acquisition is anticipated.
Engineer will conduct three (3) meetings with affected property owners (MAPOs)
anticipated to be:
i. Faith Missionary Baptist Church (affected parcel on Sam Bass Rd)
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 23 of 25
ii. T&G on Brushy Creek (primary parcel in middle of the project)
iii. ROBJACS, LLC (significantly affected, if a roundabout is used)
Coordination with Williamson County regarding the parcel on which they are planning the
trailhead will be covered in the Roadway Schematic Task 5, not Task 11. Other affected
properties have less significant impacts, so meetings with them will be deferred until the
PS&E stage of the project.
4. Support services for Public Involvement (CD&P)
i. PREPARE FOR AND CONDUCT ONE (1) PUBLIC OPEN HOUSE
CD&P will plan logistics, facilitate, and document up to 1 public meeting. It is
anticipated that the public meeting will be held in-person. Tasks may include
announcing the meetings by distributing meeting information and coordinating
with attendees; and conducting the public meeting. Following the meeting,
CD&P will provide a meeting summary and comment response matrix.
Deliverables:
• Provide meeting plan noting logistics and deadlines for in-person public
meeting (up to 1)
• Prepare meeting announcements and conduct outreach to promote
participation (up to 1 round of post card mailers or letters to property
owners, social content, email announcement, phone calls, flyers, and an
advertisement developed by CD&P with placement coordinated through
the City)
• Develop and produce public meeting comment form, sign in sheets,
name tags
• In-person meeting facilitation
• Provide documentation for the public meeting, with comment matrix to
be completed by Halff and the City
ii. STAKEHOLDER COMMUNICATIONS AND DATABASE MANAGEMENT
CD&P will create a stakeholder list. CD&P will assist the City with responses
to questions and comments from stakeholders in a timely manner and
maintain a communication log of all outreach efforts.
Deliverables:
• Stakeholder database and communications log in Excel format
• Communications and responses to two (2) stakeholders
iii. PUBLIC INVOLVEMENT ADMINISTRATION
CD&P will participate in project status and coordination meetings with the
County and the Engineering team in person, by phone, or via written update.
Invoicing and progress reporting will be provided monthly. For budgeting
purposes, a 6-month schedule is assumed.
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 24 of 25
Deliverables:
• Attendance in coordination meetings and updates (up to 6)
• CD&P monthly invoicing and status reports (up to 6)
The Engineer will perform the services to be provided under this agreement out of the
Engineer's office listed below:
Office Location
Half Associates, Inc.
13620 Briarwick Dr. Suite 100,
Austin, TX 78729
Sub-Consultants:
Aguirre & Fields, LP CD&P
Beyond Engineering & Testing, LLC
CD&P
Inland Geodetics
SWCA Environmental Consultants
Exhibit B
Deep Wood Drive Extension—Schematic Phase Page 25 of 25
EXHIBIT C
WORK SCHEDULE
DEEP WOOD DRIVE EXTENSION
SCHEMATIC PHASE
FROM RM 620 TO SAM BASS RD.
A 12-month schedule is proposed, beginning July 2025 with completion in July 2026.
A detailed critical path schedule is attached.
Exhibit C
Deep Wood Dr.Extension—Schematic Phase Page 1 of 1
ID Task Name Duration Start Finish July I August 1__SSPtem L--_Od4ber1_ November I December f January I February I March I_ April I May I June I July
1 NTP 1 day Tue 7/1/25 Tue 7/1/25 F
2 Project Administration 13.3 mons Tue 7/1/25 Tue 7/7/26 t
3 Surveying 3 mons Wed 7/2/25 Tue 9/23/25 ' i
4 Traffic Counts/Analysis 2 mons Wed 7/2/25 Tue 8/26/25
5 Geotechnical Study 2.5 mons Wed 7/2/25 Tue 9/9/25 T
6 SUE 2 mons Wed 8/27/25Tue 10/21/25 IlliMIMIIIIIIII
7 Environmental Study 11 mons Wed 7/2/25 Tue 5/5/26
8 Initial Alignments 2 mods Wed 9/24/25Tue 11/18/25 OirnMigN
9 Review of Initial Alignments by City 2 wks Wed 11/19/2Tue 12/2/25
10 30%Schematic Development 2.5 mons Wed 12/3/25Tue 2/10/26
11 30%Schematic Review by City 2 wks Wed 2/11/2ETue 2/24/26
12 Utility Coordination 4 mons Wed 2/18/2ETue 6/9/26 (h
13 70%Schematic Development 2.5 mons Wed 2/25/2ETue 5/5/26
14 70%Schematic Review by City 2 wks Wed 5/6/26 Tue 5/19/26
15 100%Schematic Development 1 mon Wed 5/20/26Tue 6/16/26
16 100%Schematic Review by City 1 wk Wed 6/17/26Tue 6/23/26 rili,
17 Public Involvement 1 mon Wed 5/6/26 Tue 6/2/26 -- -.
188 Final Submittals 2 wks Wed 6/24/2E Tue 7/7/26
Task - Project Summary I -' Manual Task li Start-only E Deadline i
Project:Projectt Split Inactive Task Duration-only fari Finish-only ] Progress
Date:Thu 5/15/25 Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Manual Progress
Summary 11 Inactive Summary Manual Summary , I External Milestone
Page 1
EXHIBIT D
FEE SCHEDULE
DEEP WOOD DRIVE EXTENSION
SCHEMATIC PHASE
FROM RM 620 TO SAM BASS RD.
Fees to be billed on a lump sum basis monthly as a percentage of work
completed to date.
TASK 1 - Project Administration $ 79,954.00
TASK 2 - Field Surveying $ 244,055.00
TASK 3 - Geotechnical Study $ 107,152.77
TASK 4 - Subsurface Utility Engineering $ 12,240.00
TASK 5 - Roadway Schematic $ 98,682.00
TASK 6 - Preliminary Drainage and Floodplain Analysis $ 59,832.00
TASK 7 - Structural Engineering $ 49,768.00
TASK 8 - Environmental Study $ 55,538.00
TASK 9 - Utility coordination $ 46,464.00
TASK 10 - Traffic Engineering $ 45,740.00
TASK 11 - Public Involvement $ 31,797.00
TOTAL FEE $ 831,222.77
Exhibit D
Deep Wood Dr.Extension—Schematic Phase
Cry at Ban.Be. EXHIBR D
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