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R-2025-264 - 10/9/2025
RESOLUTION NO. R-2025-264 WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering Services ("Contract") with Plummer and Associates, Inc. for the BCRWWS East WWTP Tertiary Filters Preliminary Engineering Report (PER) Project, and WHEREAS, Plummer and Associates, Inc. has submitted Supplemental Contract No. 4 to the Contract to modify the provisions for the scope of services and to increase the compensation, and WHEREAS, the City Council desires to enter into said Supplemental Contract No. 4 with Plummer and Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Contract No. 4 to the Contract with Plummer and Associates, Inc., a copy of same being attached hereto as Exhibit"A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 9th day of October, 2025. CRAI MOR AN,Mayor City f Roun ock, Texas A ST. AN FRANKLIN, City Clerk 0112.20252:4917-1268-6188 EXHIBIT A STATE OF TEXAS § COUNTY OF WILLIAMSON § SUPPLEMENTAL CONTRACT NO. 4 TO CONTRACT FOR ENGINEERING SERVICES FIRM: PLUMMER AND ASSOCIATES, INC. ("Engineer") ADDRESS: 8911 N Capital of TX Hwy, Building 1, Suite 1250,Austin, TX 78759 PROJECT: BCRWWS East WWTP Tertiary Filters Preliminary Engineering Report(PER) This Supplemental Contract No. 4 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Plummer and Associates, Inc., hereinafter called the "Engineer." WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract,"on the 8th day of September, 2022 for the BCRWWS East WWTP Tertiary Filters Preliminary Engineering Report(PER) Project in the amount of$506,672.00; and WHEREAS,the City and Engineer executed Supplemental Contract No. 1 on September 14,2023 to amend the scope of services and to increase the compensation by $788,073.00 to a total of $1,294,745.00; and WHEREAS,the City and Engineer executed Supplemental Contract No. 2 on January 19, 2024 to amend the scope of services and to increase the compensation by $40,463.50 to a total of $1,335,208.50; and WHEREAS, the City and Engineer executed Supplemental Contract No. 3 on July 25, 2024 to amend the scope of services and to increase the compensation by $561,302.00 to a total of $1,896,510.50; and WHEREAS,it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by $137,569.00 to a total of$2,034,079.50; NOW THEREFORE,premises considered,the City and the Engineer agree that said Contract is amended as follows: I. Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the attached Addendum To Exhibit A. Supplemental Contract Rev.06/16 0199.202236;4921-7395-4151 84275 1 II. Article 2,Engineering Services and Exhibit B.Engineering Services shall be amended as set forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum to Exhibit C. III. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $137,569.00 the maximum amount payable under the Contract for a total of$2,034,079.50, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF,the City and the Engineer have executed this Supplemental Contract in duplicate. [signature pages follow] Supplemental Contract Rev.06/16 0199.202236;4921-7395-4151 84275 2 PLUMMER AND ASSOCIATES,INC. Digitally signed by Stephen J.Coonan,P.E. DN:C=US,E=scoonan@plummer.com, Stephen J. Coonan, P .O=Plummer,CN='Stephen J.Coonan,P.E.' Reason:I have reviewed this document By: Date:2025.09.10 19:33:12-05'00' Date Supplemental Contract Rev.06/16 0199.202236;4921-7395-4151 84275 3 ADDENDUM TO EXHIBIT A CITY SERVICES CITY OF ROUND ROCK BRUSHY CREEK REGIONAL WASTEWATER SYSTEM EAST PLANT—TERTIARY FILTERS CONSTRUCTION PHASE SERVICES SUPPLEMENTAL Per the scope of work documented in Exhibit B-Engineering Service,the City of Round Rock (CITY) responsibilities will include the following: • Continue to provide Plummer&Associates with requested information as needed, including, but not limited to as-built plans and specifications, previous Geotechnical reports, previous studies, record drawings, operational data, etc. • Provide Plummer with access to the CITY's facilities as needed to complete the work. • Review materials submitted by Plummer related to the project and provide comments back as requested. • Arrange for and coordinate regular meetings of the Project Partners for the review of information provided and to receive comments. • Manage material testing contractor UES Professional Solutions and provide any results back to Engineer in a timely manner. • Pay all State and local fees associated with the Tertiary Filters Project. • Provide assistance to the on-site personnel provided by consultants under this project as needed. • Obtain appropriate signatures on paperwork,including those from co-permittees as needed. 1 ADDENDUM TO EXHIBIT B ENGINEERING SERVICES This Exhibit is part of the Agreement between Plummer Associates, Inc.(Plummer) (the"Engineer")and the City of Round Rock(the "Owner") for the project generally described as: Brushy Creek Regional Wastewater Treatment System East Plant(BCE)Tertiary Filters Construction Phase Services INTRODUCTION Due to the revised baseline schedule sent by the Contractor in July 2025,the construction duration has extended beyond the originally anticipated completion in July 2025.This supplemental provides additional engineering support services to continue construction administration through January 2026. This scope covers continued support and coordination with the City, Contractor, and stakeholders during the construction phase, excluding services already budgeted under post-construction and integration tasks.The original scope covered 150 submittals (current total to date is 189) and 50 RFIs (current total to date is 58). Budgeted hours and fees for Post-Construction Services (e.g., startup, record drawings, O&M manual development)and SCADA Integration are not impacted and will be funded by the existing authorization. 1 ENGINEERING SERVICES DURING CONSTRUCTION 1.1 CONSTRUCTION PROGRESS MEETINGS Engineer will attend and facilitate up to five (5) additional monthly 1-hour construction progress meetings between August and December 2025. It is assumed that the Project Manager, one engineer,and one engineer-in-training may attend each construction progress meeting from the Engineer's team.The Engineer will facilitate, prepare agenda,and distribute meeting minutes for all progress meetings. Progress meeting agendas will include RFI and submittal logs.The Contractor is responsible for providing schedule updates, 3-week lookahead schedule, review progress since the last meeting.The Contractor will also inform whether each activity is on time, ahead of schedule, or behind schedule with respect to the construction schedule. 1.2 SITE VISITS Engineer will conduct up to five(5)additional monthly site visits to observe construction progress, review conformance with design intent, and identify any quality or coordination issues. Each visit will include a brief field report with photos and observations. Special attention will be given to yard piping installations, canopy erection, equipment placement, electrical installations, and tertiary filters startup readiness. 1 1.3 DOCUMENT REVIEW Engineer will provide ongoing review and response for the following additional items anticipated due to the extended construction: • Review of up to fifty-five(55)additional submittals and resubmittals • Response to up to twenty-five(25)additional Requests for Information(RFIs) • Evaluation of up to five(5)additional substitution requests Reviews will be conducted for conformance with the contract documents and alignment with the design intent. Reviews exceeding the quantities listed above will be considered additional services. 1.4 CHANGE ORDERS The Engineer will provide technical review and documentation for: • Up to three(3)additional contractor-initiated change order proposals • Up to ten (10)additional clarifications or field orders This scope includes evaluating the merit and technical basis of proposed changes, preparing supporting documentation,and assisting with coordination and implementation.The Engineer will work closely with the City to maintain project continuity and effectively address field-driven modifications. Requests exceeding these quantities will be considered additional services. 1.5 REJECTION OF WORK: Engineer will support the City and Construction Manager in documenting and addressing any required rejections of non-conforming work.This includes engineering review of field issues, coordination with Contractor, and preparation of supporting documentation. 2 PROJECT MANAGEMENT AND QUALITY CONTROL The Engineer will maintain oversight and coordination responsibilities throughout the extended construction period. Activities will include: • Updating action items,and track construction progress. • Issuing monthly progress updates summarizing task completion,outstanding issues,and budget status. • Facilitating coordination among design,construction,and quality control teams to ensure timely resolution of technical issues and submittal reviews. ASSUMPTIONS: I. CONTRACTOR REQUESTS Investigations, analyses, studies, or design for substitutions of equipment or materials, corrections of defective or deficient work of the contractor or other deviations from the construction contract documents requested by the contractor and approved by the City are additional services. 2 II. ADDITIONAL ENGINEERING REVIEWS The fee is based on the Submittal Reviews, RFIs,and CMRs listed above. If additional reviews are necessary, due to incomplete submittals, or multiple review iterations, and if the RFIs and requested changes are beyond the estimated amounts, such that the combined budgeted fee for these items is exceeded, this will be considered an additional service.The substitution of materials or equipment or design modifications requested by the City are an additional service. III. QUALITY ASSURANCE TASKS FOR SERVICES NOT LISTED Engineer will NOT provide Quality Assurance tasks associated with geotechnical,special inspections and additional survey services. 3 ADDENDUM TO EXHIBIT C Work Schedule Attached Behind This Page Exhibit C-Project Schedule Brushy Creek WWTP Tertiary Filter i 23-Jul-25 10:44 info .,' _.-T-.`s 1 „ I --)L-,: I ., „ I „ I i I • I • I e I • 'I . i I"�, ( ., il ,� I ., i-1 t • 1 • 1 -I[ I T ^ l• k b=-2r8.{7iiNA�DtLS[. I e_Rhl�;raat __ 2272aasmg4A - 23JaF28;gamily Camels 328235ep24A 26Dec.25 28Op28Caacker SotaesIM2046 M310 Contract Day TnackaS Substantial 32823Sp24A 28Deo-25 caaeawyTrmkr 91aalnW-Z/OvBRI'(11)7Z8 M320 NTP 023-Sp24A • • M520 Repave Bypass --__- • _... ........ • --.-- -_. -..--. -..--. -. ...... -... 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A4290 Punch List 20 29-0eo25 23ry Ja26 1 ._._. _- ' I ; • 2999 FlnelCompbtbn 0 23Jarv26' r i a Reel ConWlls Actual Work Critical Remaining Work , Summary Paps 2 of 2 TASK filter All Activities ® Remaining Work • •Milestone ©Oracle Corporation ADDENDUM TO EXHIBIT D Fee Schedule Attached Behind This Page ',ys Exhibit D-Fee Schedule Project Number:0982-011-01 PLUM M E R Date: 8/13/2025 l CONSTRUCTION PHASE SERVICES-SUPPLEMENTAL Version: 1 Project Project Sr.Electrical Plummer Manager Engineer EIT CAD Engineer Labor Plummer Fee KFA Fee FNI Fee Subs Total Total (hrs) (hrs) (hrs) (hrs) (hrs) (hrs) ($) ($) ($) $ ($) CONSTRUCTION ADMIN.SERVICES 159 149 139 0 75 522.00 1 Engineering Services During Construction 105 105 115 0 75 400 $ 85,200 $ 7,820 $ 14,430 $ 24,475 $ 109,675 1.1 Construction Meetings 15 15 15 5 50 $ 10,100 $ 3,910 $ 4,301 $ 14,401 1.3 Site Visits 5 5 5 5 20 $ 4,450 $ 3,810 $ 4,191 $ 8,641 1.4 Quality Assurance 5 5 5 5 20 $ 4,450 $ - $ 4,450 1.5 Document Review 0 $ - $ - $ - 1.5.1 Submittal Review 30 30 40 20 120 $ 24,950 $ - $ 24,950 1.5.2 Substitutions Review 5 5 5 5 20 $ 4,450 $ - $ 4,450 1.5.3 RFI Review 25 25 25 25 100 $ 22,250 $ - $ 22,250 1.6 Change Orders&Rejection of Work 20 20 20 10 70 $ 14,550 $ - $ 14,550 1.7 Substantial and Final Completion Review 0 $ - $ 100 $ 110 $ 110 3 Project Management and Quality Control 54 44 24 0 0 122 $ 24,110 $ 3,440 $ - $ 3,784 $ 27,894 3.1 Project Management Activities 30 20 50 $ 10,550 $ 1,520 $ 1,672 $ 12,222 3.3 QC Reviews 0 $ - $ - $ - 3.4 Coordination with Pre-Procured Equipment Vendor 0 $ - $ - $ - 3.5 Meetings with City Management 24 24 24 72 $ 13,560 $ 1,920 $ 2,112 $ 15,672 TOTAL CONSTRUCTION 159 149 139 0 75 522 $ 109,310 $ 11,260 $ 14,430 $ 28,259 $ 137,569 Previously Authorized Fee $ 1,896,511 Updated Contract Total $ 2,034,080 1 of 1 https://apaienv.sharepoint.com/sites/0982-011-01-Internal/Shared Documents/Internal/01 Contracts/1-1 Client/Construction Admin Amendment/Construction Admin Supplemental Worksheet_Plummer 8/13/2025 FREESE Innovative approaches ri NI H ` Practical results Z n a O S Outstanding service 801 Cherry Street,Suite 2800 + Fort Worth,Texas 76102 + 817-735-7300 + FAX 817-735-7491 www.freese.com August 8, 2025 Plummer, Inc. 8911 N Capital of TX Hwy Bldg 1—Suite 1350 Austin,Texas, 78759 Re: Brushy Creek East Regional WWTP Expansion—Filters Project Additional Construction Services Dear Perran Hutton, Freese and Nichols, Inc. (FNI) is pleased to submit this proposal for providing additional construction services due to the construction duration increasing by 5 months to Plummer, Inc. (CLIENT)for the Brushy Creek East Regional WWTP Expansion—Filters project. PROJECT UNDERSTANDING Our understanding is that Plummer will be the Prime to the Brushy Creek Regional Wastewater System Partners(Owner). FNI will be a sub-consultant to Plummer on this project. Our understanding of the scope of work for FNI under this proposal is detailed in Exhibit B.1. ARTICLE I -COMPENSATION FNI proposes to provide Basic Services as described herein for the lump sum fee of Fourteen Thousand Four Hundred Thirty Dollars ($14,430). TASK FEE Basic Services Total $14,430 We appreciate this opportunity to submit this proposal. If additional information or clarification is desired, please do not hesitate to contact us. If you agree with the services described above and wish for us to proceed with this assignment, please initiate contract proceedings. Sincerely, FREESE AND NICHOLS, INC. Vimal Nair, PE Principal/Vice President Attachments: EXHIBIT"B.1"- Scope of Services • • . , •••-"iire- ...„„„irrApilovii.r.r , , , ..... , i Apiirr t * .-.--- - .-,,,, 1 • '''.4-•!?1,-f- :"..110,..1.&'' w . Forest Bluff ..- .. .,-/l 141;61 .,#*': -"- 440 . - , . 4 : "I sveal 1 0 • 0. . -. • ,,,a,‘ .0, ' -•-4, ,- k *. , ,• . r- It9 PE13 •••• • ‘e t 1-401 ,...• , 4 -' ' - • ,*tr, •.:. lk, r:t ‘ •-• - -... 11 / ,--•'-' . ..k 93\10 irs‘ , . 1 ...,- .jrilli - _S :c;1169 , ,i e ,'44V i '- ••44-A.# .. •"0, , - ,. ,•- Pis. s' ...1 ...-- . i Illif. j,;-, ..j..70.0.0•Alk A i4( , , . , .4.0")::: t4r 11-‘,....... , • -,- • rgillirtiq''*... -1 '• . 0* •.:* .. ,A • .., " 4114::\ t d. ' • . , - . , - 197 . 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Omit ..4 . • , r• , Ill C let - all ' - • V' .. , '' l''' ' ''' :4-'..`' .. -4-..' -411 -;•-;;:fg'4,111+ r . „ V .. .41 „... • , , , , e- • 4. -....- Noi _-............ . .. .4 I # 4 1 t 'i Ai i f Cb SVI Pelt'?. t ' ‘' Date:1 2/2024 BCRWWS Tertiary Filter Project ROUND ROCK TEXAS