CM-2025-283 - 11/7/20251 1/01/201 7 – Public Library License Agreement 1
PolicyMap, Inc .
1315 Walnut Street ● Suite 1500 ● Philadelphia, PA 19107 ●
U.S.A.
Phone 866.923.6277 ● Fax 215.574.5900 ● Email
info@policymap.com
PolicyMap is available through GSA Schedule Contract
GS-35F-071GA for eligible institutions.
Public Library Patron Portal License Agreement
Public Library Subscriber
Public Library
Subscriber
Round Rock Public Library
Type of organization Public Library
Postal Address 200 E. Liberty Avenue
Street Address
City/State/Province Round Rock, TX
Zip/Postal Code 78664
Country USA
Primary Contact for Public Library Subscriber
Name Geeta Halley Address 200 E. Liberty Ave
Title Assistant Director City Round Rock
Telephone 512.218.7018 State/Province TX
Fax Zip/Postal Code
Email ghalley@roundrocktexas.gov Country USA
Billing Contact (if different)
Name Address
Title City
Telephone State/Province
Fax Zip/Postal Code
Email Country
Subscription
Effective Date October 1, 2025
Start Date October 1, 2025
Term October 1, 2025 – September 30, 2028
roundrocklibrary
not
CM-2025-283
1 1/01/201 7 – Public Library License Agreement 2
Signatures
The parties execute this Public Library License Agreement, which consists of this Order Form and any other Order Forms
signed by the parties, and the Terms and Conditions, as of the Effective Date.
PolicyMap PolicyMap, Inc.
PolicyMap is available through GSA Schedule
Contract GS-35F-071GA for eligible
institutions.
Public
Library
Subscriber: City of Round Rock
Signature Signature
Name Maggie McCullough Name
Title CEO Title
Date Date 10/20/2025
Brad Wiseman
Assistant City Manager
11/07/2025
1 1/01/201 7 – Public Library License Agreement 3
PolicyMap, Inc.
Public Library License Agreement
Terms and Conditions
This Public Library License Agreement is made by PolicyMap , Inc (“PolicyMap ”), a Pennsylvania Benefit
Corporation , and the entity identified in the Order Form (“Subscriber”), and consists of one or more Order Forms
signed by the parties, and these Terms and Conditions (collectively, the “Agreement ”).
1 . LICENSE AND PERMITTED USE S
1.1 . This Agreement entered into as of the Effective Date stated on the first Order Form signed by the parties, and
shall govern access to the PolicyMap web site (the “Site”) referenced at the uniform resource locator listed on the
Order Form (“URL”) by the Subscriber and the users authorized by the Subscriber (“Authorized Users”), and use of
the data, mapping tools and other information on the Site (collectively, the “Content,” and together with the Site, the
“Service”). The Service may be added to or modified by PolicyMap during the term of this Agreement.
1.2 . Except as otherwise stated on an Order Form or subsequent Exhibits, Subscriber’s Authorized Users shall
consist of p ublic library staff including f ull- and part-time employees and independent contractors and active library
card holding Patrons affiliated with the subscribed library, both within the physical premises of the library site
(“walk ins”) and remotely within the network of the subscribed library (“remote patrons”).
1.3 . The Service provides Subscriber and its Authorized Users with online access to da ta, tables, charts, reports,
maps, software, tools and other Cont ent that are the property of PolicyMap or its suppliers, and are protected by the
terms of this Agreement , as well as by domestic and foreign contractual and intellectual property laws including but
not limited to copyright, trademark, patent, and trade secret laws. However, Subscriber is not responsible or liable for
the actions or omissions of its Authorized Users.
1.4 . Upon both parties signing this Agreement, PolicyMap grants to Subscriber a non -exclusive, non -transferable,
non -sublicensable, limited license that permits Subscriber and its Authorized Users to access, print and use PolicyMap
only for Subscriber’s use s (the “Permitted Uses”). The Permitted Uses also include the right of Subscriber and its
Authorized Users to make use of PolicyMap as is consistent with the Fair Use p rovisions of the United States
Copyright Act (17 US Code §107 ).
1.5 . Subscriber and its Authorized Users may not do any of the following that PolicyMap specifies as prohibited (each,
a “Prohibited Use”), including but not limited to:
1.5.1. Decompile, reverse engineer, disassemble , or create derivative works from the Service.
1.5.2. Remove or obscure any proprietary notices including, but not limited to, any and all copyright,
trademark and patent designations contained in the Service.
1.5.3. Subscriber may promote the availability of the Service to its patrons through its own website, social
media, printed materials, or other library communications. Subscriber may not resell, redistribute, sublicense,
or otherwise make available the Service ou tside of its authorized user base.
1.5.4. Systematically collect any data or other Content on or from the Site, including using any data
spiders, robots, or sim ilar data gathering, mining or extraction methods.
1 .6 . All trade names, marks, logos, page headers, custom graphics , button icons and domain names (collectively ,
“Trademarks”) of each party remain the Trademarks of such party. Each party grants the other party sufficient rights
to use the other party’s Trademarks solely to implement this Agreement and advertise the business rela tionship
between the parties. Any and all goodwill generated by use of a Trademark owned by a party shall be for the benefit
of that party.
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2. OBLIGATIONS
2.1. PolicyMap will offer reasonable levels of continuing support to assist Subscriber in use of the Service.
PolicyMap will provide a h elp page accessible to all Authorized Users on the the Service . Th e h elp page will provide
access to materials, which may include a training manual, video tutorials and a help blog, as well as access to
PolicyMap ’s help desk via email or telephone.
2.2. PolicyMap will provide appropriate training to Subscriber staff relating to the use of the Service. PolicyMap
will provide regular system and project updates to Subscriber as they become available and will provide additional
training to Subscriber staff made necessary by any updates or modifications to the the Service.
2.3 . Access to the Service shall be controlled by PolicyMap through Internet Protocol (“IP”) addresses or other
methods at PolicyMap ’s sole discretion . Subscriber shall be responsible for providing lists of valid sets of IP
addresses to PolicyMap , and updating such lists if needed . For the avoidance of doubt, Subscriber and/or its
Authorized Users are responsible for establishing and maintaining hardware and Internet access to the Service.
2.4 . Subscriber shall use reasonable efforts to limit the Service access to its Authorized Users. If a party learns
of any Prohibited Uses, it will notify the other party, and the parties will thereafter cooperate to identify and use
reasonable efforts to terminate the Prohibited Use. PolicyMap may suspend access to the Service while diagnosing
and trying to resolve any Prohibited Use, in which case, PolicyMap shall use reasonable efforts to contact the
Subscriber prior to any suspension of access and, if applicable, to restore access promptly following successful
resolution of the matter.
2.5 . The Service contains Terms of Use that notify Authorized Users of the Permitted Uses and Prohibited Uses.
Authorized Users will not be required to click -through the Terms of Use in order to access the Service.
2.6 PolicyMap makes reasonable efforts to remain compliant with Section 508 of the Rehabilitation Act of 1973
(29 U.S.C. §794d), as amended .
3 . REPRESENTATIONS AND WARRANTIES; INDEMNITY
3 .1. Each party represents and warrants to the other party that (a) it is an entity organized under applicable law,
(b) any signature on an Order Form is authorized by the party, and (c) this Agreement shall be binding and enforceable
once both parties have signed this Agreement.
3.2 . PolicyMap represents and warrants that it has the legal right to provide the content and services offered
under this Agreement. This representation does not extend to any content uploaded or provided by Subscriber or its
patrons.
3.3 Each party (the “Indemnitor”) agrees to indemnify and hold harmless the other party (the “Indemnitee”) for
any losses, claims, damages, awards, penalties, or injuries incurred by the Indemnitee (including reasonable
attorney’s fees) that result from a third party’s allegations or claims that the Indemnitor infringed the copyright or
other intellectual property rights of the third party (“Claim”). The Indemnitee shall promptly notify the Indemnitor
in writing of any Claim. The Indemnitor shall have the sole right to defend such Claims at its own expense , while
the Indemnitee shall provide, at the Indemnitor’s exp ense, such assistance in investigating and defending such
Claims as the Indemnitor may reasonably request. An Indemnitee may have its counsel assist counsel for the
Indemnitor in an advisory capacity at the Indemnitee’s sole cost and expense. This indemnity shall survive the
termination of this Agreement.
4 . DISCLAIMER OF WARRANTIES; LIMITATIONS
4.1. SUBSCRIBER AGREES THAT ALL USE OF THE SERVICE IS AT THE SOLE RISK OF SUBSCRIBER
AND/OR ITS AUTHORIZED USERS. THE SERVICE IS PROVIDED ON AN “AS-IS” AND “AS AVAILABLE ”
BASIS. POLICYMAP IS NOT RESPONSIBLE FOR DATA, PRINTING, TYPOGRAPHICAL OR OTHER
ERRORS.
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4.2. NEITHER POLICYMAP NOR ANY OF POLICYMAP’S LICENSORS, SUPPLIERS OR BUSINESS
PARTNERS REPRESENT OR WARRANT THAT ACCESS TO OR USE OF POLICYMAP WILL BE
UNINTERRUPTED OR ERROR -FREE, OR THAT DEFECTS, IF ANY, WILL BE CORRECTED; NOR DOES
POLICYMAP OR ITS LICENSORS, SUPPLIERS OR BUSINESS PARTNERS MAKE ANY
REPRESENTATIONS OR WARRANTIES ABOUT THE ACCURACY, RELIABILITY, CURRENCY, QUALITY,
PERFORMANCE OR SUITABILITY OF POLICYMAP, THE CONTENT OR ANY DATA.
4.3. WITH THE EXCEPTION OF THE EXPRESS WARRANTIES STATED IN THIS AGREEMENT,
ANDTO THE FULLEST EXTENT PERMISSIBLE PURSUANT TO APPLICABLE LAW, POLICYMAP AND
EACH OF POLICYMAP’S LICENSORS, SUPPLIERS AND BUSINESS PARTNERS DISCLAIM ALL
WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY
IMPLIED WARRANTIES OF TITLE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR
NON-INFRINGEMENT.
4.4. IN TH E EVENT OF ANY PROBLEM WITH THE SITE, CONTENT OR OTHER PART OF
POLICYMAP, SUBSCRIBER AGREES THAT ITS SOLE REMEDY IS TO CEASE USING THE SERVICE AND
TERMINATE THIS AGREEMENT .
4.5. UNDER NO CIRCUMSTANCES SHALL POLICYMAP OR ANY OF POLICYMAP’S LICENSORS,
SUPPLIERS, BUSINESS PARTNERS, EMPLOYEES, DIRECTORS, OFFICERS OR AGENTS BE LIABLE FOR
ANY, PUNITIVE, EXEMPLARY, CONSEQUENTIAL, INCIDENTAL, INDIRECT OR SPECIAL DAMAGES OR
ATTORNEYS’ FEES, OR ANY DAMAGES OF ANY KIND OTHER THAN DIRECT DAMAGES ARISING
FROM OR IN CONNECTION WITH POLICYMAP, WHETHER UNDER A THEORY OF BREACH OF
CONTRACT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE, EVEN IF POLICYMAP OR SUCH PARTY
HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
4.6. APPLICABLE LAW MAY NOT ALLOW THE LIMITATIONS OF LIABILITY SET FORTH ABOVE,
SO THESE LIMITATIONS OF LIABILITY MAY NOT APPLY TO SUBSCRIBER .
4.7. THE LIMITATIONS OF LIABILITY SET FORTH IN THIS AGREEMENT ARE INDEPENDENT AND
SHALL SURVIVE ANY FAILURE OF ANY REMEDY (EXCLUSIVE OR OTHERWISE).
5 . TERM, TYPE AND PRICE
5.1. The term of Subscriber’s subscription and start date are stated on the Order Form (the “Term ”); provided
that Subscriber’s subscription shall not be activated unless and until PolicyMap is in receipt of a fully -executed copy
of this Agreement .
5.2 . Unless otherwise set forth on an invoice or an Order Form , a ll fees are due upon receipt of invoice and shall
be paid to PolicyMap , Inc, 1315 Walnut St, Suite 1500, Philadelphia, PA 19107 , Attn: Accounts Payable (or any other
address subsequently specified by PolicyMap) within 45 days of the date of the invoice . A late fee of 1.5% will be
applied to any invoice not paid within 45 days.
5.3. In the event that either party believes that the other party materially has breached any obligations under this
Agreement, or if PolicyMap believes that the Subscriber has exceeded the scope of the license granted by this
Agreement, the non -breaching party shall notify the breaching party in writing. The breaching party shall have ten
(10) calendar days from the receipt of notice to cure the alleged breach and to notify the non -breaching party in writing
that cure has been effected. If the breach is not cured within the ten (1 0) calendar day period, the non -breaching party
shall have the right to term inate this Agreement without further notice. Notwithstanding Section 4.4, if there is a
significant issue with the service or a material breach of the agreement, the Library can notify PolicyMap in writing.
PolicyMap then has 10 calendar days to fix the problem. If the problem isn’t fixed in that tim eframe, the Library can
terminate the contract and receive a pro -rated refund for the unused portion of the term."
6 . GENERAL
6.1 . Neither party shall assign its rights, duties, or obligations under this Agreement to any person or entity, in
whole or in part; provided however that either party may assign no less than all of its rights under this Agreement to
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a successor entity as a result of a merger, acquistion or re -organization. Any permitted assignment shall be effective
upon receipt of written notice by the non -assigning party.
6.2. If any provision of this Agreement is found by any court or other tribunal of competent jurisdiction to be
invalid or unenforceable, the invalidity of such provision shall not affect the other provisions of this Agreement, and
all provisions not affected by such invalidity shall remain in full force and effect. Either party’s failure to exercise or
enforce any right or provision of this Agreement will not be deemed to be a waiver of such right or provision.
6.3. If the Subscriber maintains its principal office in the United States, then t he law of t he State in which
Subscriber’s principal office is located, as well as United States federal law, shall govern this Agreement, without
reference to any conflicts of laws principles. If Subscriber maintains its principal office outside the United States of
America, then the law of the Commonwealth of Pennsylvania, and the federal law of the United States of America,
shall govern this Agreement, without reference to any conflicts of laws principles. The U.N. Convention on Contracts
for the International Sales of Goods shall not apply to this Agreement.
6.4 Any controversy or claim between the parties or arising out of this Agreement , its performance or breach
shall be determined by one disinterested arbitrator in binding arbitration administered by the American Arbitration
Association pursuant to its Commercial Arbitration Rules . The arbitration hearings will be conducted , and all
testimony will be entered, via audio conference and video conference, and there shall be no in -person hearings. The
arbitral award will be final and binding on the parties, and may be entered and enforced in any court of competent
jurisdiction. However, if Subscriber is an institu tion of a State in the United States, and if the laws of the State require
that any dispute be brought in a court of the State, then any dispute will be brought in a court of competent jurisdiction
in that State pursuant to such laws.
6.5 In accordance with Chapter 2271, a government entity may not enter into a contract with a company for goods
and services unless the contract contains written verification from the company that it: (1) does not boycott Israel; and
(2) will not boycott Israel during the term of the c ontract. The signatory executing this Agreement on behalf of
PolicyMap verifies PolicyMap does not boycott Israel and will not boycott Israel during the term of this Agreement.
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Schedule A
Enterprise Patron Portal Subscription Order Details
Enterprise Subscription –
Year 1: $6,210
Year 2: $6,396
Year 3: $6,588
Total (3 years): $19,194 Term include access from October 1, 2025 – September 31, 2028.
Includes:
• All data and functionality available in PolicyMap (see Data Dictionary: https://www.policymap.com/data/directory/),
including premium content, is accessible for library employees who may conduct mediated searches for Library Patrons
• Several datasets licensed from third-party providers will be available for library staff, but due to contractual limitations,
they will not be available on patron-facing tools, including Home Sale Data from Black Knight, Pharmacies and minute
clinics from DataAxle, Grocery Store locations from Nielsen IQ and Surgo Maternal Vulnerability Index (MVI) data
• Download/export data from PolicyMap for use in other tools will be fully accessible for library staff but limited for
patron-facing tool
• Use of the self-service address spreadsheet data loader will be available for library staff but disabled for patrons
Additional PolicyMap Data Services: Price:
Total: $19,194