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R-2025-300 - 11/20/2025 RESOLUTION NO. R-2025-300 WHEREAS, the City of Round Rock("City") desires to purchase a Skeeter Rescue Side Brush Truck; and WHEREAS, Chapter 271, Subchapter F of the Texas Local Government Code allows for local governments to participate in cooperative purchasing programs with other local governments; and WHEREAS, the Buy Board Cooperative Purchasing Program ("Buy Board") is a cooperative purchasing program administered by the Texas Association of School Boards for the purpose of procuring goods and services for its members; and WHEREAS, the City is a member of Buy Board; and WHEREAS, Siddons-Martin Emergency Group, LLC is an approved vendor of the Buy Board; and WHEREAS, the City wishes to issue a purchase order to Siddons-Martin Emergency Group, LLC to purchase said goods through Buy Board Contract No. 746-24,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS, That the City Manager is hereby authorized and directed to issue a purchase order to Siddons- Martin Emergency Group, LLC for the purchase of a Skeeter Rescue Side Brush Truck. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. 0112.20252;4899-7955-2375 RESOLVED this 20th day of November, 2025. 1 /0/ CRAIG NYORGAY, Mayor City of Round Rorck, Texas ATTEST: (I. ANN FRANKLIN, City Clerk 2 Siddons Martin Emergency Group, LLC 3500 Shelby Lane Denton, TX 76207 GDN P115891 TXDOT MVD No.A115890 October 1, 2025 ' Brandon Lincoln, Apparatus Committee Round Rock Fire Department 203 Commerce Boulevard Round Rock, TX 78664 Proposal For: One (1) Skeeter Rescue Side Brush Truck Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to Round Rock Fire Department. Unit will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB Round Rock Fire Department and training on operation and use of the apparatus. Description Amount Bid 7986: One (1) Skeeter Rescue (Unit Price - $276,035.00) Delivery within 20-28 months of order date QUOTE # - SMEG-0006214-1 Vehicle Price $276,035.00 Bid 7986: UNIT TOTAL $276,035.00 SUB TOTAL $276,035.00 BuyBoard 746-24 (FIRE) $1,500.00 TOTAL $277,535.00 Price guaranteed until 11/16/2025 Additional: This quote is valid for Skeeter Emergency Vehicles Bid 7986. Due to global supply chain constraints, any delivery date contained herein is a good faith estimate as of the date of this order/contract, and merely an approximation based on current information. Delivery updates will be made available, and a final firm delivery date will be provided as soon as possible. Taxes:Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Proposal 2023 Round Rock Rescue Page 1 of 2 October 24, 2023 Side Late Fee: A late fee of.033%of the sale price will be charged per day for overdue payments beginning ten (10) days after the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost of the apparatus. Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee.The following charge schedule based on costs incurred may be applied: (A) 10%of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20%of the Purchase Price after completion of the approval drawings; (C) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons-Martin to conduct such sale. Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered binding and accepted by the Customer.The terms and acceptance of this proposal will be governed by the laws of the state of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC. Sincerely, Travis Walden I, , the authorized representative of Round Rock Fire Department, agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Signature & Date Proposal 2023 Round Rock Rescue Page 2 of 2 October 24, 2023 Side OUND ROCK TEXAS PURCHASE ORDER R �u.c.U. a.r.•w.. DATE: 10/27/2023 VENDOR NAME: Siddons-Martin Emergency Group VENDOR CONTACT Travis Walden NAME: PURCHASE ORDER 20250001 VENDOR NUMBER: 55618 VENDORTELEPHONE NUMBER: NUMBER: Siddons Martin Emergency Group,LLC 3500 Shelby 1901 Luther Peterson Place VENDOR ADDRESS: Lane VENDOR EMAIL SHIP TO/DELIVER TO: traVlS.Wdder aSlddOfS r artlf.COfT Round Rock TX 78665 Denton,TX 76207 ADDRESS: - - ---- GDN P115891 TXDOT MVD No.A115890 LINE# COMMODITY DESCRIPTION QTY UOM UNIT PRICE EXTENDED PRICE CODE 1 072-30 Skeeter Rescue Side Brush Truck 1 Each $ 277,535 00 $277,535.00 TOTAL ORDER AMOUNT $277,535.00 AiL L�eeu.¢� 10/27/2023 10/27/2023 David Carter(Oct 7,2023 15:21 CDT) PREPARED BY DATE DEPARTMENT APPROVER DATE 1 10/27/2023 Susan Morgan(Oct 27,2023 15:29 CDT) PROJECTS APPROVER DATE *This Purchase Order is conditional on the availability of funds and the approval of the Round Rock City Council. The Purchase Order is subject to cancellation without penalty to the City of Round Rock is contingent on the availability of said funding Page 1 of 1 Paper PO 25-0001 Siddons Martin Final Audit Report 2023-10-27 Created: 2023-10-27(Central Daylight Time) By: Amanda Crowell(acrowell@roundrocktexas.gov) Status: Signed Transaction ID: CBJCHBCAABAAZfMbOzO3lvlg2oJY13Nbwn30JnOL7R_w "Paper PO 25-0001 Siddons Martin" History Document created by Amanda Crowell (acrowell@roundrocktexas.gov) 2023-10-27-3:17:12 PM CDT Document emailed to Amanda Crowell (acrowell@roundrocktexas.gov)for signature 2023-10-27-3:18:42 PM CDT (-So Document e-signed by Amanda Crowell (acrowell@roundrocktexas.gov) Signature Date:2023-10-27-3:18:47 PM CDT-Time Source:server L± Document emailed to David Carter(dcarter@roundrocktexas.gov)for signature 2023-10-27-3:18:49 PM CDT Email viewed by David Carter(dcarter@roundrocktexas.gov) 2023-10-27-3:20:14 PM CDT dp Document e-signed by David Carter(dcarter@roundrocktexas.gov) Signature Date:2023-10-27-3:21:43 PM CDT-Time Source:server Document emailed to Susan Morgan (smorgan@roundrocktexas.gov)for signature 2023-10-27-3:21:44 PM CDT Email viewed by Susan Morgan (smorgan@roundrocktexas.gov) 2023-10-27-3:28:34 PM CDT d© Document e-signed by Susan Morgan (smorgan@roundrocktexas.gov) Signature Date:2023-10-27-3:29:34 PM CDT-Time Source:server Agreement completed. 2023-10-27-3:29:34 PM CDT Powered by Adobe j Acrobat Sign