R-2025-309 - 12/4/2025 RESOLUTION NO. R-2025-309
WHEREAS, the City of Round Rock ("City") desires to purchase Cisco branded products and
related services; and
WHEREAS, the City is a member of the DIR Cooperative Purchasing Program("DIR"); and
WHEREAS, Presidio Networked Solutions Group, LLC is an approved vendor of the DIR;
and
WHEREAS, the City wishes to purchase certain goods and related services from Presidio
Networked Solutions Group, LLC through DIR Contract#CPO-5347, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an
Agreement Between the City of Round Rock and Presidio Networked Solutions Group, LLC for the
Purchase of Cisco Branded Products and Related Services, a copy of said Agreement being attached
hereto as Exhibit"A" and incorporated herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 4th day of December, 2025.
Zi
CRAI MORG ,Mayor
City ot Round ock, Texas
A ST:
ANN FR KLIN, City Clerk
0112.20252;4902-7627-6859
EXHIBIT
A
AGREEMENT BETWEEN THE CITY OF ROUND ROCK
AND PRESIDIO NETWORKED SOLUTIONS GROUP, LLC
FOR THE PURCHASE OF
CISCO BRANDED PRODUCTS AND RELATED SERVICES
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
This Agreement for the purchase of Cisco branded products and related services (the
"Agreement") is made and entered into this the day of , 2025, (the "Effective
Date") by and between the CITY OF ROUND ROCK, TEXAS, a home-rule municipality whose
offices are located at 221 East Main Street, Round Rock, Texas 78664, referred to herein as the
"City,"and PRESIDIO NETWORKED SOLUTIONS GROUP, LLC whose offices are located at
7701 Las Colinas Ridge, STE 600, Irving, TX 75063 referred to herein as"Vendor."
RECITALS:
WHEREAS, City desires to purchase Cisco branded products and related services; and
WHEREAS,City is a member of the DIR Cooperative Purchasing Program(the"Co-op")
and Vendor is an approved Co-op vendor through Co-op Contract #CPO-5347
hgps://dir.texas.gov/contracts/dir-cpo-5347 ; and
WHEREAS, City desires to purchase certain goods and/or services from Vendor through
the Co-op as set forth herein; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW,THEREFORE,in consideration of the mutual promises contained herein and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the parties mutually agree as follows:
1.0 DEFINITIONS
A. Agreement means this binding legal contract between City and Vendor whereby
City agrees to purchase specified goods and/or services and Vendor is obligated to sell same. The
Agreement includes any exhibits, addenda, and/or amendments thereto.
B. City means the City of Round Rock, Williamson and Travis Counties,Texas
C. Effective Date means the date set out in the introductory paragraph above.
D. Goods and Services mean the specified services,supplies,materials,commodities,
or equipment.
E. Vendor means Presidio Networked Solutions Group, LLC or any successors or
assigns.
2.0 EFFECTIVE DATE AND TERM
A. This Agreement shall remain in full force and effect until it expires as indicated
below or is terminated in accordance with Section 14.0.
B. The term of this Agreement shall begin with the Effective Date and end on the 7th
day of January, 2030.
3.0 SCOPE OF WORK
A. The goods and related services which are the subject matter of this Agreement are
described generally herein and referenced in in the attached Exhibit "A," incorporated herein by
reference for all purposes.
B. This Agreement shall evidence the entire understanding and agreement between the
parties and shall supersede any prior proposals, correspondence or discussions.
C. Vendor shall satisfactorily provide all deliverables and services described herein
and referenced in Exhibit "A" within the contract term specified. A change in the Scope of
Services or any term of this Agreement, including bonding requirements, must be negotiated and
agreed to in all relevant details, and must be embodied in a valid Supplemental Agreement as
described herein.
4.0 COSTS
A. In consideration for the Goods and Services to be provided by Vendor, City agrees
to pay Vendor the amounts set forth in Exhibit"A".
B. The City is authorized to pay the Vendor an amount not-to-exceed
$5,000,000.00, for the term of this Agreement.
5.0 INVOICES
All invoices shall include, at a minimum,the following information:
1. Name and address of Vendor;
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2. Purchase Order Number;
3. Description and quantity of items received; and
4. Delivery dates.
6.0 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement if the governing body of City
does not appropriate funds sufficient to purchase the Goods and Services as determined by City's
budget for the fiscal year in question. City may affect such termination by giving the Vendor
written notice of termination.
7.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by City to Vendor will be made within thirty(30) days of the date City receives Goods and
Services under this Agreement,the date the performance of the services under this Agreement are
completed, or the date City receives a correct invoice for the Goods and Services, whichever is
later. Vendor may charge interest on an overdue payment at the rate in effect on September 1 of
the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to payments
made by City in the event:
1. There is a bona fide dispute between City and Vendor, a contractor, subcontractor,
or supplier about the goods delivered or the service performed that cause the
payment to be late; or
2. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
3. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
4. The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
8.0 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise
were offered or given by Vendor or its agents or representatives to any City officer, employee or
elected representative with respect to the performance of this Agreement. In addition,Vendor may
be subject to penalties stated in Title 8 of the Texas Penal Code.
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9.0 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore,tax shall not be
included in Vendor's charges.
10.0 INSURANCE
Vendor shall meet all City insurance requirements set forth in the attached Exhibit
"B,"incorporated herein by reference for all purposes.
11.0 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Ramsey Saad
Chief Information Officer, Information Technology Department
221 E. Main Street.
Round Rock, TX 78664
(512) 671-2768
rsaad(i�roundrocktexas.gov
12.0 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
13.0 DEFAULT
If Vendor abandons or defaults under this Agreement, Vendor shall be declared in default
of this Agreement if it does any of the following and fails to cure the issue within thirty(30) days
of receipt of written notice:
1. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
2. Becomes insolvent or seeks relief under the bankruptcy laws of the United States
and is unable to perform its material obligations under the Agreement.
4
14.0 TERMINATION AND SUSPENSION
A City has the right to terminate this Agreement,in whole or in part,for convenience
and without cause, at any time upon written notice to Vendor,the"Date of Termination."
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause,upon ten(10)days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City,or by mutual agreement to terminate evidenced
in writing by and between the parties.
D In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement and to the extent Cisco allows any such orders for hardware,software
and/or maintenance to be canceled. Within thirty(30)days after the Date of Termination,Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed and/or
orders which are non-cancelable by Cisco under this Agreement up to the date of termination.City
shall then pay Vendor that portion of the charges, if undisputed. The parties agree that Vendor is
not entitled to compensation for services it would have performed under the remaining term of the
Agreement except as provided herein and except to the extent such services are non-cancelable by
Cisco.
15.0 INDEMNIFICATION AND LIMITATION OF LIABILITY
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all third-party suits,
actions,legal proceedings,claims, demands,damages,costs,expenses,reasonable attorney's fees,
and any and all other costs or fees arising out of, or incident to, concerning or resulting from the
gross negligence or more culpable conduct of Vendor, or Vendor's agents, employees or
subcontractors,in the performance of Vendor's obligations under this Agreement..Nothing herein
shall be deemed to limit the rights of City or Vendor(including,but not limited to the right to seek
contribution)against any third party who may be liable for an indemnified claim.Should any Cisco
provided product or service become (or in Vendor's or Cisco's opinion be likely to become) the
subject of any infringement claim, Vendor shall pass-through the applicable third-party remedy
for such infringement claim.The obligations of Vendor in this section are subject to the conditions
that: (i) Vendor is notified promptly of any claim hereunder; (ii) Vendor has sole control of the
defense and settlement or compromise of any claim hereunder; (iii)City reasonably cooperates in
the defense of any claim hereunder, (iv)City refrain from making any admissions about the claim
without Vendor's prior written consent, and(v) City. take all reasonable measures to mitigate the
damages.
5
For any claim or cause of action arising under or related to this Agreement,to the extent permitted
by the Constitution and the laws of the State of Texas,neither party shall be liable to the other for
punitive, special,or consequential damages, even if it is advised of the possibility of such damages.
Vendor's liability for damages in any claim or cause of action arising hereunder shall not exceed
two(2)times the total value of the order giving rise to the claim. Such value includes all amounts
paid and amounts to be paid over the life of the order to Vendor by the City as described in the
order.Notwithstanding the foregoing or anything to the contrary herein, any limitation of Vendor's
liability contained herein or in an order shall not apply to: claims of bodily injury;violation of
intellectual property rights including but not limited to patent,trademark,or copyright
infringement; indemnification requirements under this Agreement; and violation of State or Federal
law including but not limited to disclosures of confidential information and any penalty of any kind
lawfully assessed as a result of such violation.
16.0 COMPLIANCE WITH LAWS,CHARTER,AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws,the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and national
boards,bureaus and agencies.
B. In accordance with Chapter 2271, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and(2)will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Vendor verifies Vendor does not boycott Israel and will not boycott
Israel during the term of this Agreement.
C. In accordance with Chapter 2274,Texas Government Code, a governmental entity
may not enter into a contract with a company with at least ten(10)full-time employees for a value
of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has a
provision verifying that it: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. The signatory
executing this Agreement on behalf of Vendor verifies Vendor does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association, and
it will not discriminate during the term of this Agreement against a firearm entity or firearm trade
association.
D. In accordance with Chapter 2274,Texas Government Code, a governmental entity
may not enter into a contract with a company with at least ten(10)full-time employees for a value
of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has a
provision verifying that it: (1)does not boycott energy companies;and(2)will not boycott energy
companies during the term of this Agreement. The signatory executing this Agreement on behalf
of Vendor verifies Vendor does not boycott energy companies, and it will not boycott energy
companies during the term of this Agreement.
6
17.0 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
each other with respect to the terms of this Agreement.Neither party shall assign, sublet or transfer
any interest in this Agreement without prior written authorization of the other party.
Notwithstanding the foregoing, City agrees that Vendor may assign this Agreement without such
approval to an affiliate or in connection with a merger, acquisition, consolidation, corporate
reorganization, sale of a substantial block of its stock, or the sale of all or substantially all of its
assets.
18.0 NOTICES
A. All notices and other communications in connection with this Agreement shall be
in writing and shall be considered given as follows:
1. When delivered personally to recipient's physical or email address as stated
below; or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated below.
Notice to Vendor:
Vendor: Presidio Networked Solutions Group, LLC
Attn: Brent Blaha
Address: 7701 Las Colinas Ridge, STE 600
Irving, TX 75063
Email: BBlahaCcbpresidio.com
Notice to City:
Stephanie L. Sandre, City Attorney
City Manager
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
B. Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
19.0 APPLICABLE LAW, ENFORCEMENT, AND VENUE
This Agreement shall be enforceable in Round Rock,Texas,and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein,
exclusive venue for same shall lie in Williamson County,Texas.This Agreement shall be governed
by and construed in accordance with the laws and court decisions of the State of Texas.
7
20.0 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City.This Agreement may only be amended or supplemented by mutual agreement of
the parties hereto in writing.
21.0 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement,or a breach thereof shall be decided by any arbitration
proceeding,including without limitation,any proceeding under the Federal Arbitration Act(9 USC
Section 1-14)or any applicable state arbitration statute.
22.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no way
affect the validity or enforceability of any other portion or provision of this Agreement. Any void
provision shall be deemed severed from this Agreement, and the balance of this Agreement shall
be construed and enforced as if this Agreement did not contain the particular portion or provision
held to be void.The parties further agree to amend this Agreement to replace any stricken provision
with a valid provision that comes as close as possible to the intent of the stricken provision. The
provisions of this section shall not prevent this entire Agreement from being void should a
provision which is of the essence of this Agreement be determined void.
23.0 MISCELLANEOUS PROVISIONS
A Standard of Care.Vendor represents that it employs trained,experienced,and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services,responsibilities, and duties shall be performed in a manner according to
generally accepted industry practices.
B. Time is of the Essence. The parties agree that, from time to time, certain unique
transactions may have special requirements relative to timing and, accordingly, the parties will
identify those transactions and exercise best efforts to accomplish those transactions within the
stated timeframe. Other timing requirements will be met in a commercially reasonable manner.
Where damage is caused to City due to Vendor's failure to perform in the special timing
requirement circumstances,City may pursue any remedy available without waiver of any of City's
additional legal rights or remedies.
C Binding Agreement. This Agreement shall extend to and be binding upon and
inure to the benefit of the parties' respective heirs, executors, administrators, successors and
assigns.
A Multiple Counterparts. This Agreement may be executed in multiple
counterparts,any one of which shall be considered an original of this document; and all of which,
when taken together, shall constitute one and the same instrument.
8
IN WITNESS WHEREOF,City and Vendor have executed this Agreement on the dates
indicated.
Presidio Networked Solutions Group,LLC
By:
— 4'�-4
Printed Name: ER I K HAYKo
Title: blKe 71/L CoNT'rarrf & COMP[iAr�lr
Date Signed: 10- r- Z o tl"
City of Round Rock,Texas
By:
Printed Name:
Title:
Date Signed:
For City, Attest:
By:
Ann Franklin, City Clerk
For City,Approved as to Form:
By: -----------------
Stephanie L. Sandre, City Attorney
9
Appendix C Pricing Index
CISCO SYSTEMS, INC.
DIR-CPO-5347
PRODUCTS
Brand Category Product Description DIR Discount
% off MSRP
Cisco Core & Compute Products including but not
limited to, Networking, Wireless and Mobility, Security,
Cisco Core and Compute Collaboration, Data Center, Analytics, Video, IoT, 36%
Meraki, etc. on Cisco's then-current U.S. Global Pricelist
under the Core & Compute Categories.
Cisco Market Products including but not limited to,
Cloud Analytics, Cloud Applications and Services,
Cisco Market Automated Infrastructure, Cloud Security, 10%
Collaboration Tools, etc. on Cisco's then-current U.S.
Global Pricelist under the Market Category.
Cisco Net Products including but not limited to,
Cisco Net custom, limited or restricted offers on Cisco's then- 0%
current U.S. Global Pricelist under the Net Category.
DIR-CPO-5347 Page 1 of 4
Related Services
Brand Category Service Description DIR Discount
°
/° off MSRP
Smart Net Total Care for Government with 1 year term:
Networking Services: Technical support and flexible hardware coverage
Cisco 10%
Smart Net Services provided by the Cisco Technical Assistance Center
(TAC)
Smart Net Total Care for Government with 3 year term:
Networking Services: Technical support and flexible hardware coverage °
Cisco Smart Net Services provided by the Cisco Technical Assistance Center 17/°
(TAC)
Smart Net Total Care for Government with 5 year term:
Networking Services: Technical support and flexible hardware coverage °
Cisco Smart Net Services provided by the Cisco Technical Assistance Center 21 /°
(TAC)
Smart Net Total Care for Education with 1 year term:
Networking Services: Technical support and flexible hardware coverage °
Cisco Smart Net Services provided by the Cisco Technical Assistance Center 25/°
(TAC)
Smart Net Total Care for Education with 3 year term:
Networking Services: Technical support and flexible hardware coverage
Cisco 28/°
Smart Net Services provided by the Cisco Technical Assistance Center
(TAC)
Smart Net Total Care for Education with 5 year term:
Networking Services: Technical support and flexible hardware coverage °
Cisco Smart Net Services provided by the Cisco Technical Assistance Center 30%
(TAC)
DIR-CPO-5347 Page 2 of 4
Other Cisco Technical and Maintenance Services:
Networking Services: All other maintenance support offers not under Smart °
Cisco Value-add Services Net Total Care Service, including Support Services for 10%
on-premise Software
Cisco Services (formerly known as Advanced Services):
Services includes, but not limited to, Surrey/Design,
Networking Services: Implementation, Optimization, Remote, Managed, °
Cisco Value-add Services Technical, Advisory, Network Architectural Design, 0%
Statements of Work(SOWS), Combined Services, and
other Professional or Consulting Services
Cisco Reseller/Partner Services (Limited):
Networking Services: Limited Partner Services, subject to Cisco's written °
Cisco Value-add Services approval, that enable the implementation and/or 0%
technical support of Cisco Offers/Solutions
Networking Services: Training: °
Cisco Value-add Services Various Training Courses Available Related to Cisco 0%
Offers/Solutions
Networking Services: Support: °
Cisco Value-add Services See above under Smart Net Total Care Service&Other 10%
Technical and Maintenance Services
Cisco Services: Maintenance Services—Onsite & Remote Not to °
Cisco Value-add Services Exceed Hourly 0%
Cisco Services: Deployment Services—Onsite & Remote Not to Exceed
Cisco 0%
Value-add Services Hourly
Cisco Services: Advisory Services—Onsite & Remote Not to Exceed °
Cisco Value-add Services Hourly 0%
DIR-CPO-5347 Page 3 of 4
Cisco Services: Architectural Design Services—Onsite & Remote Not °
Cisco Value-add Services to Exceed Hourly 0%
Cisco Services: Statement of Work Services— Onsite & Remote Not to °
Cisco Value-add Services Exceed Hourly 0%
Cisco Services: Training Deployment Services—Onsite & Remote Not °
Cisco Value-add Services to Exceed Hourly 0%
Partner Services:
Cisco Value-add Services Partner Services - Onsite 0%
Partner Services:
Cisco Value-add Services Partner Services - Remote 0%
DIR-CPO-5347 Page 4 of 4
EXHIBIT "B"
11
ROUND ROCK T EX.AS
City of Round Rock
Insurance Requirements
1. INSURANCE: The Vendor("Contractor") shall procure and maintain at its sole cost and expense for
the duration of the agreement or purchase order resulting from a response to the
Solicitation/Specification, insurance against claims for injuries to persons or damages to property
which may arise from or in connection with the performance of the work as a result of the solicitation
by the successful respondent, its agents, representatives, volunteers, employees or subcontractors.
1.1. Certificates of Insurance and endorsements shall be furnished to the City of Round Rock ("City")
and approved by the City before work commences.
1.2. The following standard insurance policies shall be required:
1.2.1. General Liability Policy
1.2.2. Automobile Liability Policy
1.2.3. Worker's Compensation Policy
1.3. The following general requirements are applicable to all policies:
1.3.1. Only insurance companies licensed and admitted to conduct business in the State of
Texas shall be accepted.
1.3.2. Deductibles shall be listed on the Certificate of Insurance and are acceptable only on a
per occurrence basis for property damage only.
1.3.3. Claims made policies shall not be accepted, except for Professional Liability
Insurance.
1.3.4 Reserved.
1.3.5. Policies shall include, but not be limited to, the following minimum limits:
1.3.5.1. Minimum General liability Coverage of 100/300/100.
• $100,000 per accident
• $300,000 policy limits
• $100,000 per person
1.3.5.2. Property Damage Insurance with minimum limits of$100,000 for each
occurrence.
1.3.5.3. Automobile Liability Insurance for all owned, non-owned, and hired vehicles
with minimum limits for Bodily Injury of$100,000.00 each person, and
$300,000.00 for each occurrence, and Property Damage Minimum limits of
$100,000 for each occurrence.
1.3.5.4. Statutory Worker's Compensation Insurance and minimum $100,000.00
Employers Liability Insurance.
Page 1 of 6 DATED:AUGUST 2024
ROUND ROCK TF X/\'-
1.4.
AS1.4. The City shall be entitled, upon request, and without expense to receive copies of
all relevant endorsements thereto. All insurance and bonds shall meet the requirements of the
solicitation specification and the insurance endorsements stated below.
1.5. The Contractor agrees that with respect to the required insurance, all insurance contracts
and certificate(s)of insurance will contain and state, in writing, on the certificate or its
attachment, the following provisions:
1.5.1. Provide for an additional insurance endorsement clause declaring the Contractor's.
insurance as primary.
1.5.2. Name the City and its officers, employees, and elected officials as additional insured's,
(as the interest of each insured may appear)as to all applicable coverage.
1.5.3. Provide thirty days' notice to the City of cancellation, non-renewal, or material changes, or 10 days'
notice in the event of cancellation due to nonpayment of premiums.
1.5.4. Remove all language on the certificate of insurance indicating:
1.5.4.1.That the insurance company or agent/broker shall endeavor to notify the City-,
and,
1.5.4.2. Failure to do so shall impose no obligation of liability of any kind upon the
company, its agents, or representatives.
1.5.5. Provide for notice to the City at the addresses listed below by registered mail:
1.5.6. The Contractor agrees to waive subrogation against the City, its officers, employees,
and elected officials for injuries, including death, property damage, or any other loss
to the extent same may be covered by the proceeds of insurance.
1.5.7. Provide that all provisions of the agreement concerning liability, duty, and standard of
care together with the indemnification provision, shall be underwritten by contractual
liability coverage sufficient to include such obligations within applicable policies.
1.5.8. All copies of the Certificate of Insurance shall reference the project name, solicitation
number or purchase order number for which the insurance is being supplied.
1.5.9. The Contractor shall notify the City in the event of any material change in coverage and shall
give such notices not less than thirty days prior notice to the change, which notice
shall be accomplished by a replacement Certificate of Insurance.
1.5.10. All notices shall be mailed to the City at the following addresses:
Chief Procurement Officer City Attorney
City of Round Rock City of Round Rock
221 East Main 309 East Main
Round Rock,TX 78664 Round Rock,TX 78664
Page 2 of 6 DATED:AUGUST 2024
ROUND ROCK TEXAS
2. WORKERS COMPENSATION INSURANCE
2.1. Texas Labor Code, Section 406.096 requires workers'compensation insurance coverage for all
persons providing services on building or construction projects for a governmental entity.
2.1.1. Certificate of coverage ("certificate") -A copy of a certificate of insurance, a certificate
of authority to self-insure issued by the Texas Workers' Compensation Commission, or
a coverage agreement(TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing
statutory workers'compensation insurance coverage for the person's or entity's
employees providing services on a project, for the duration of the project.
2.1.2. Duration of the project- includes the time from the beginning of the work on the project
until the Contractor's/person's work on the project has been completed and accepted
by the City.
2.2. Persons providing services on the project("subcontractor") in Section 406.096—includes all
persons or entities performing all or part of the services the Contractor has undertaken to
perform on the project, regardless of whether that person contracted directly with the
Contractor and regardless of whether that person has employees. This includes, without
limitation, independent contractors, subcontractors, leasing companies, motor carriers,
owner- operators, employees of any such entity, or employees of any entity, which furnishes
persons to provide services on the project. "Services" include, without limitation, providing,
hauling, or delivering equipment or materials, or providing labor, transportation, or other
services related to a project. "Services"does not include activities unrelated to the project,
such as food/beverage vendors, office supply deliveries, and delivery of portable toilets.
2.3. The Contractor shall provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, that meets the statutory
requirements of Texas Labor Code, Section 401.011(44)for all employees of the Contractor
providing services on the project, for the duration of the project.
2.4. The Contractor must provide a certificate of coverage to the City prior to being
awarded the agreement.
2.5. If the coverage period shown on the Contractor's current certificate of coverage ends
during the duration of the project, the Contractor shall, prior to the end of the coverage
period, file a new certificate of coverage with the City showing that coverage has been
extended.
2.6. The Contractor shall obtain from each person providing services on a project, and provide to
the City:
2.6.1. a certificate of coverage, prior to that person beginning work on the project, so the
City will have on file certificates of coverage showing coverage for all persons
providing services on the project; and
2.6.2. no later than seven (7)calendar days after receipt by the Contractor a new certificate
of coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project.
2.7. The Contractor shall retain all required certificates of coverage for the duration of the
project and for two (2) years thereafter.
2.8. The Contractor shall notify the City in writing by certified mail or personal delivery, within ten
(10) calendar days after the Contractor knew or should have known, or any change that
materially affects the provision of coverage of any person providing services on the project.
2.9. The Contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how a
person may verify coverage and report lack of coverage.
Page 3 of 6 DATED:AUGUST 2024
i
ROUND ROCK TFXA�
2.10. The Contractor shall contractually require each person with whom it contracts to provide
services on a project, to:
2.10.1. provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements, that meets the statutory
requirements of Texas Labor Code, Section 401.011(44)for all its employees
providing services on the project, for the duration of the project.
2.10.2. provide to the Contractor, prior to that person beginning work on the project, a
certificate of coverage showing that coverage is being provided for all employees of
the person providing services on a project, for the duration of the project.
2.10.3. provide the Contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project.
2.10.3.1. obtain from each other person with whom it contracts, and provide to the
Contractor:
2.10.3.1.1. a certificate of coverage, prior to the other person beginning work on
the project; and
2.10.3.1.2.a new certificate of coverage showing extension of coverage,
prior to the end of the coverage period, if the coverage period
shown on the current certificate of coverage ends during the
duration of the project.
2.10.3.2. retain all required certificates of coverage on file for the duration of
the project and for two (2) years thereafter;
2.10.3.3. notify the City in writing by certified mail or personal delivery, within ten
(10) calendar days after the person knew or should have known, of any
change that materially affects the provision of coverage of any person
providing services on the project; and
2.10.3.4. contractually require each person with whom it contracts, to perform as
required by paragraphs (2.1 thru 2.7), with the certificates of coverage to
be provided to the person for whom they are providing services.
2.10.3.5. By signing the solicitation associated with the specification, or providing, or
causing to be provided a certificate of coverage, the Contractor is
representing to the City that all employees of the Contractor who will
provide services on the project will be covered by workers' compensation
coverage for the duration of the project, that the coverage will be based on
proper reporting of classification codes and payroll amounts, and that all
coverage agreements will be filed with the appropriate insurance carrier or,
in the case of a self-insured, with the Commission's Division of Self-
Insurance Regulation. Providing false or misleading information may
subject the Contractor to administrative penalties, criminal penalties, civil
penalties, or other civil actions.
2.10.3.6. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor that entitles the City to declare the agreement
void if the Contractor does not remedy the breach within ten (10) calendar
days after receipt of notice of breach from the City.
Page 4 of 6 DATED:AUGUST 2024
ROUND ROCK TEXAS
(Instructions for completing and submitting a certificate to the City of Round Rock)
Complete the certificate of insurance with the information listed below as required:
A) Certificate of Insurance date
13) Producer (Insurance Agency) Information -complete name, address, telephone information, & email
address.
C) Insured's(Insurance Policy Holder)Information-complete name&address information
D) Insurer(name/names of insurance company) (The City requires all insurance companies to be Authorized to
do business in the State of Texas)
E) NAIC # (National Association of Insurance Commissioners, a #that is assigned by the State to all insurance
companies)
F) Insurer letter represents which insurance company provides which type of coverage from D.
G) General Liability Insurance Policy-must have an (x) in box. Also, "Occurrence"type policy -must have an
(x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval)
H) This section shall be filled in with "Y"for yes under Additional Insured for all coverages, except for Professional
Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation
waived.
1) Automobile Liability Insurance—must be checked for Any Auto, All Owned Autos, Hired Autos
J) Umbrella Coverage—must be checked in this section and by occurrence whenever it is required
bywritten contract and in accordance with the contract value.
K) Worker's Compensation and Employers Liability Insurance - information must be completed in this section
of the certificate of insurance form(if applicable)
L) Builder's Risk Policy—for construction projects as designated by the City of Round Rock.
Professional Liability Coverage—for professional services if required by the City of Round
Rock.
M) Insurance Policy#'s
N) Insurance policy effective dates(always check for current dates)
O) Insurance Policy limits
P) This section is to list projects,dates of projects,or location of project. Endorsements to the insurance policy(ies)
must be provided separately and not in this section. The following endorsements are required by the City of
Round Rock.
(1) Adding the City of Round Rock as an additional insured. The "additional insured" endorsement is not
required for professional liability and workers compensation insurance;and
(2) Waiver of Subrogation
(3) Primary and Non-Contributory
(4) Cancellation Notice
Q) City of Round Rock's name and address information must be listed in this section.
R) Notice of cancellation,non-renewal,or material change to the insurance policy(ies)must be provided to the City
of Round Rock in accordance with a cancellation notice endorsement to the policy and/or per the policy
provisions based on the endorsement adding the City as an additional insured. (Sec. 1811.155,Tex. Ins.Code)
S) The certificate must be signed by the Authorized Agent in this section of the certificate form.
Page 5 of 6 DATED:AUGUST 2024
ROUND ROCK TEXAS
DATE(1rre00lYYYY)
AC")?" CERTIFICATE OF LIABILITY INSURANCE A�
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ias)must have ADDITIONAL INSURED provisions or be endorsed.
It SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
rrooucER CONTACT Jahn Smith
ABC Insurance Agency VHONE 812-230-0000 Ati No
561 South Oak Street B ADE Ess: info(dabcagercy.00m
Tampa,Florida 33333-000 INSURER s AFFORONG COVERAGE NAIC2
1N5URFRA, Insurance Carrier Name 00000
INSURED INSURER 8: Insurance Carrier Name D 00000 E
XYZ Company 943URFRC: Insurance Carrier Nar^e 00000
�+ 1 5630 E.41h Street Ns ER D. Insurance Carrier Nar-e 00000
Houston.Texas 770100000 INSURER E: Insurance Carrier Narre 00000
INSURER F:
COVERAGES CERTFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONSAND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. O
fA
ttPE of INsuRANCE ADDL sue POLICY EFF POLICY EXPLMrts INSO WVD FOLICYMJJMER rwaYYYY MWDwryyrX COMMERCIALGENERAL UAMUTY a- �. M EACH OCCURRENCEG AIMSNADE❑X
O CDR PREM ES EaKtNTtU 100,000
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Y X123456 VJ1512024 02/1572025 pERSONALLADVINIIRY S 1,000,000
GEN LAGGREGATE WIT APPLIES PER: GENERALAGGREGATE 5 2,000,000
POLICYEljE� LOC PRODUCTS-awwOPAGG $ 1,000,000
OTHER S
AIROMOBLELHMLITYI I COMBINED SINGLE LIMIT : 1,000.000
X ANYAUTO BODILY INJURI(P.•u-s-r' I
8 OWNS saIEDULED Y Y X4561239 02/15/2024 021152025 BODILY INJURY(Pr a cc q f
AUTOSONLY AUTOS
HIRED NON-0WNED PROPERTY DAMAGE $
AUTOSONLY AUTOS ONLY Pr as CErti
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X uMa¢LLAUAe X OCCUR EACH OCCURRENCE $
5.000,000
C EXCES9LN8 CLAMS-AIME Y Y 23456789 02/1572024 02/152025 AGGREGATE $ 5,000,000
DEDRETENT UNS
wORKEASCOMPENSAtItM X I PERT OTH-
AND EMPLOYERS•LIAM TY UTE ER
ANYPROPRIETCRPARTNEREXECUTNE ELEACHACCIDENT $ 1,000.000
0 OFFICER-MEMBERExC:UDED? NIA Y A7234567 02/1572015 02/152025
(Mandidwy In lH) EL DISEASE-EA EMPLOYEE S 1,000,000
"yes,a escee:Tae'
DESCRIPTION OF OPERATIONS w— EL DISEASE-POLICY LMR 3 1,000.000
Builders Risk 100%Ins Value
Services E Professional SeL Y Y 845678910 02715/2024 02/152025 Ea.Clam 1,000,000
Aggregate 1,000,000
DESCMPn ON OF OPERATIONS I LOCAnONS I VEHICLES IACORD IOI,Addlbatal Nemarke Sahedu N,may be attached r mare epace a I"Wl dl
Additional description of insurance coverage,locations and vehicles as needed.
R
CERTIFICATE HOLDER CANCELLATIONTE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Round Rock ACCORDANCEWITH THE POLICY PROVISIONS.
Q 221 E.Man St
Round Rode,TX 78664 AurHOlaffnRe> sENTAnvE
Attention:Chief Procurement Officer Authorized Agent Signature a5
C 1988.2015 ACORD CORPORATION.All rights reserved.
ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD
Page 6 of 6 DATED:AUGUST 2024