CM-2026-056 - 2/20/2026 LEASE AND SERVICE AGREEMENT
THIS LEASE AND SERVICE AGREEMENT ("Agreement") is made and
entered into effect as of Fi ,y 20 , 202k by and between Safe Haven
Baby Boxes, Inc., an Indiana nonprofit corporation, ("SHBB") and the City of Round
Rock, Texas, a home rule municipality ("Provider").
RECITALS
WHEREAS, SHBB is a nonprofit educational organization that provides
information and services related to child welfare, safe haven laws, initiation and
implementation of newborn safety devices ("Safety Device") (as that term is defined
under Indiana law), and awareness related to preventing child abandonment; and
WHEREAS, Texas Family Code 262.302, et al (the "Safe Haven Laws"),
provides certain protections to local fire departments that install a newborn safety
device (the "Safety Device"); and
WHEREAS, Provider desires to install a Safety Device on Provider's premises
pursuant to the Safe Haven Laws; and
WHEREAS, SHBB is agreeable to placing a Safety Device to the Provider's
premises and undertaking certain services in relation thereto; and
WHEREAS, Provider has consulted its legal, financial and insurance related
advisors and has confirmed that its location and operation is acceptable under the
laws and regulations of its jurisdiction for the placement of a Safety Device.
NOW, THEREFORE, for and in consideration of the mutual terms and
premises contained herein and for other good and valuable consideration, the parties
agree as follows:
Section 1. Installation. SHBB shall provide to Provider one (1) Safety Device
for installation by Provider on the premises located at Fire Station No. 10 (4830 E.
Old Settlers Boulevard, Round Rock, TX 78665). Delivery of the Safety Device shall
be at the expense of the Provider. SHBB has the option at any time to oversee the
installation of the Safety Device and advise as to installation on the appropriate
placement to maximize awareness and implementation of its educational objectives
as set forth in this Agreement. SHBB and Provider agree to cooperate with respect
to the appropriate third-party contractors for the placement of the Safety Device and
to ensure that such third-party has the appropriate skill and knowledge for
constructing improvements to Provider's facility. Provider is to pay for all installation
costs and expenses for labor and/or materials. Provider is responsible for compliance
with all applicable federal, state, and municipal or local laws, rules, and regulations
and all laws, rules, and regulations pertaining to permitting requirements for the
installation of the Safety Device. Provider agrees to abide by the policies and
procedures for installation as outlined in Exhibit "A" (the "Policies and Procedures")
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SHBB Lease and Service Agreement
fi-20L6 -05(0
of this Agreement, which is hereby made a substantive part of this Agreement by
reference.
Section 2. Services by SHBB. SHBB shall provide annual services related to
the performance of this Agreement. Such services shall include: (1) providing
educational materials to Provider and policies and procedures relating to the
maintenance of the Safety Device to Provider; (2) operating a toll-free phone number
for the general public to utilize in emergency situations involving abandoned children
or issues related thereto; (3) educating emergency services personnel related to the
use of the Safety Device; (4) providing educational information to the general public
regarding the location and awareness of the Safety Device at the Provider's facility
as well as other educational resources related to child welfare advocacy and safe
haven law awareness; (5) provide at minimum annual inspection and maintenance
on the Safety Device; and (6) Will exclusively repair or replace parts if/when the
Safety Device is malfunctioning at expense of Provider as set forth under Section 4 of
this Agreement and as otherwise provided in this Agreement (collectively the
"Services").
Section 3. Lease and Service Term. The term of this Agreement shall be for
five (5) years ("Term") and shall renew for successive five (5) year terms upon the
mutual agreement of terms, fees, and conditions or unless terminated in accordance
with Section 9, below or as otherwise agreed to by the parties
Section 4. Consideration. In consideration for leasing the Safety Device and
providing the Services described under Sections 1 and 2 above, Provider agrees to pay
SHBB an initial fee of Sixteen Thousand and 00/100 Dollars ($16,000.00), unless
otherwise agreed to by the Parties under Section 3 of this Agreement. Provider shall
pay a renewal fee of Six Hundred and 00/100 Dollars ($600.00) for each successive
Term under this agreement, due within thirty(30) days of the start of each successive
Term. Additionally, Provider shall pay an annual fee of Six Hundred and 00/100
Dollars ($600.00) and other associated expenses as determined from time to time by
SHBB on January 1 of every year that this Agreement is in force. The foregoing fees
and expenses include but are not limited to the services and expenses listed in the
Services, Fees, and Expenses Schedule attached hereto as Exhibit "B".
Section 5. Obligations of Provider. In addition to any and all other obligations
of the Provider set forth herein, Provider agrees to follow all policies and procedures
provided by SHBB which may change from time to time. SHBB shall provide thirty
(30) days' prior Notice to Provider. Such policies and procedures are included as
Exhibit A to this Agreement and, by way of Provider's signature hereto, shall evidence
Provider's acknowledgement and receipt of the Policies and Procedures. Provider
agrees to maintain the Safety Device in good working order, the costs of which are to
be borne by Provider. Provider agrees to not change, add to, subtract from, alter,
rebrand, or otherwise modify the Safety Device and accompanying signage as set
forth in Exhibit A in any manner whatsoever without the prior written approval of
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SHBB Lease and Service Agreement
SHBB. Provider agrees to use best efforts to prevent any third parties from adding
to, subtracting from, altering, rebranding, or otherwise modifying the Safety Device
and accompanying materials/signage as set forth in Exhibit A in any manner
whatsoever without prior written approval by SHBB. Provider agrees to immediately
notify SHBB of any modification to the Safety Device. Provider agrees to accept
complete liability for any and all unapproved modifications to the Safety Device and
any and all unapproved modifications to accompanying parts of the Safety Device,
including required signage/materials. Provider agrees to accept complete liability for
modifications to the Safety Device which are the result of• its own actions, omissions,
and/or failure to use best efforts to maintain the Safety Device in good working order
or best efforts to prevent any modifications to the Safety Device by a third party.
Provider shall refer to the Safety Device as a "Safe Haven Baby Box". Further,
Provider shall procure and maintain a twenty-four (24) hour alarm monitoring of the
Safety Device at all times and shall confirm with SHBB that such service is
acceptable. Should alarm monitoring service be disconnected for any reason,
Provider shall immediately notify SHBB and shall secure the Safety Device by
locking its exterior door and removing all signage and materials related to its use and
functionality. SHBB may, but is not required to, inspect the Safety Device at any
time, including, but not limited to: to ensure that it is in good working order, to ensure
proper branding and signage is being displayed, and to conduct tests related to its
functionality and monitoring and alarm systems.
IT IS IMPERATIVE THAT ANY MALFUNCTION IDENTIFIED WITH RESPECT
TO THE SAFETY DEVICE OR ANY DISCONNECTION IN THE SAFETY DEVICE
MONITORING SYSTEM RESULT IN THE IMMEDIATE SECURING AND
LOCKING OF THE SAFETY DEVICE SO THAT IT MAY NOT BE USED BY THE
PUBLIC DURING THIS TIME PERIOD. FAILURE TO DO SO MAY RESULT IN A
THREAT OF BODILY HARM OR DEATH TO AN INFANT PLACED IN THE
SAFETY DEVICE DURING ANY PERIOD OF TIME IN WHICH THE SAFETY
DEVICE IS MALFUNCTIONING OR NOT.
Section 6. Representations and Warranties.
A. Representations & Warranties of Provider. Provider represents and
warrants that the undersigned is a duly acting and authorized agent
of Provider who is empowered to execute this Agreement with full
authority of Provider. Further, Provider has undertaken a
reasonable investigation into the laws and regulations governing the
jurisdiction with which it intends to place the Safety Device and has
confirmed that such placement and administration of the Safety
Device does not violate any provision of any law, ordinance,
governmental regulation, court order or other similar governmental
controls.
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SHBB Lease and Service Agreement
B. Representations & Warranties of SHBB. SHBB represents and
warrants that the undersigned is a duly acting and authorized agent
of SHBB who is empowered to execute this Agreement with full
authority of SHBB. Further, SHBB has full ownership of the Safety
Device.
SHBB REPRESENTS THAT THE SAFETY DEVICE IS NOT A
MEDICAL DEVICE AND HAS CONFIRMED SUCH WITH THE
FOOD AND DRUG ADMINISTRATION. SHBB REPRESENTS
THAT THE SAFETY DEVICE IS NOT INTENDED AS A
CONSUMER PRODUCT AND THUS IS NOT REGISTERED WITH
THE CONSUMER PRODUCT SAFETY COMMISSION. SHBB
FURTHER REPRESENTS THAT THE SAFETY DEVICE IS NOT
REGISTERED WITH THE FEDERAL TRADE COMMISSION
AND/OR THE FEDERAL COMMUNICATIONS COMMISSION.
SHBB REPRESENTS THAT THE SAFETY DEVICE IS NOT
TESTED BY NATIONALLY RECOGNIZED TESTING
LABORATORIES PROGRAM.
Section 7. Insurance. Provider agrees to procure and maintain in full force and
effect at all times during the Term of this Agreement and any renewals thereof, at its
own cost and expense, a policy or policies of comprehensive commercial general
liability insurance on an occurrence basis, in the amount of $1,000,000 per
occurrence/$2,000,000 aggregate and a $2,000,000 limit umbrella coverage related to
the Safety Device's placement and operation in or about Provider's facility against all
loss, damage or liability for personal injury or death of any person or loss or damage
to property occurring in upon or about the Safety Device during the Term of this
Agreement and all extensions thereof. This insurance policy shall not be a separate
policy solely because of this Agreement but, rather, will be part of the Provider's
master general liability and umbrella policies. SHBB's liability as to the Safety
Device in relation to the Provider under this Agreement is covered under Provider's
master general liability and umbrella policies.
Section 8. Indemnification. Provider agrees to defend and indemnify, protect
and hold harmless SHBB, its officers, directors, employees, volunteers, independent
contractors, agents and all other persons and related entities thereof, to the fullest
extent permitted by law, against any loss, claim at law or equity, cause of action,
expenses, damages or any other liability (collectively, "Claim") arising in relation to
and to the extent of the indemnifying Provider's gross negligence or willful or wanton
misconduct, whether acts or omissions, in the installment, placement, removal, use,
and maintenance of the Safety Device in, on, or about Provider's facility or premises.
Section 9. Termination. Provider may terminate this Agreement upon sixty
(60) days prior written notice from Provider to SHBB. SHBB may terminate this
Agreement for any reason specified under Section 10, below. At the point of
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SHBB Lease and Service Agreement
termination of this Agreement, Provider shall secure and lock the Safety Device and
remove all signage provided by SHBB. Provider shall place new visible signage
denoting that the Safety Device is not functional and that any person desiring to
utilize the Safety Device should instead contact emergency services. If Provider
removes the Safety Device, then it shall make arrangements with SHBB for its
conveyance or retrieval to SHBB. SHBB shall not be obligated to remove the Safety
Device; however, at any time after this Agreement has terminated, SHBB may, at its
sole discretion, notify Provider that it intends to remove and recover the Safety
Device. Under such circumstances, Provider agrees to cooperate with SHBB in the
retrieval of the Safety Device, the expenses of which shall be borne by SHBB, so long
as expenses do not exceed $500 and unless the termination of this Agreement was
under Section 10, below,in which case the costs hereunder shall be borne by Provider.
Section 10. Remedies.
A. Option to Cure. Any uncured breach of this Agreement by Provider shall
give SHBB the option of immediately terminating this Agreement and
retrieving the Safety Device from Provider's facility at Provider's own cost
and expense. If Provider is notified by SHBB that the Safety Device is not
properly functional or lacks monitoring required by this Agreement, then
SHBB may order the Safety Device secured and locked until further
inspection. Provider shall have thirty (30) days to cure any lack of
monitoring or improper functioning of the Safety Device, such time may be
extended by any delay attributable to SHBB. If Provider does not cure any
lack of monitoring or improper functioning of the Safety Device within the
initial thirty (30) day period upon SHBB's review and report, Provider may
have an additional thirty (30) days to cure any breach. If Provider fails to
cure any breach of this Agreement after two attempts to cure as set forth
above, SHBB may terminate this Agreement if it concludes in its sole
discretion that Provider has not upheld its obligations under this
Agreement. Any breach of this Agreement by Provider which has not been
cured by Provider within thirty (30) days after notice received from SHBB
shall give SHBB the option of terminating this Agreement and retrieving
the Safety Device from Provider's facility at Provider's own cost and
expense.
B. Attorneys'fees. Attorneys'fees, costs and expenses, shall be awarded to the
prevailing party for any dispute relating to or arising from this Agreement.
Section 11. Ownership of Safety Device. Provider agrees and acknowledges
that ownership of the Safety Device remains with SHBB and this Agreement is
merely a services and lease agreement. Provider shall not sell or otherwise transfer
the Safety Device during or after the term of this Agreement without the specific
written consent of SHBB.
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SHBB Lease and Service Agreement
Section 12. Disclaimer and Limitation of Warranties.
A. SHBB has a policy of testing the Safety Device at its principal office prior
to delivery of Safety Device to Provider in order to ensure it is functioning
properly. SHBB also has a policy of testing the Safety Device once it is
installed on the Premises to ensure it is functioning properly. SHBB's
testing of the Safety Device is strictly limited to ensuring it functions
properly and is further limited by the limitations and disclaimers on all
warranties, express or implied, set forth in this Agreement regarding
disclaimer and limitation of warranties.
B. SHBB IS ONLY THE ASSEMBLER OF THE SAFETY DEVICE AND
MAKES NO REPRESENTATIONS OR WARRANTIES WHATSOEVER
OF ANY KIND, DIRECTLY OR INDIRECTLY, EXPRESS OR IMPLIED,
AS TO THE SUITABILITY, DURABILITY, FITNESS FOR USE,
MERCHANTABILITY, CONDITION, QUALITY, PERFORMANCE OR
NON-INFRINGEMENT OF THE SAFETY DEVICE. WITH RESPECT TO
SAFETY DEVICE, PROVIDER ACCEPTS IT "AS IS." THE SAFETY
DEVICE SHALL BE SUBJECT TO ANY WARRANTIES PROVIDED TO
PROVIDER BY THE SAFETY DEVICE MANUFACTURER AND/OR
AVAILABLE BY THE SAFETY DEVICE'S COMPOSITE PARTS.
C. DUE DILLIGENCE BY PROVIDER. IF PROVIDER HAS NOT
INSPECTED DEVICE AND CHOOSES TO, PROVIDER AGREES AND
ACKNOWLEDGES THAT PROVIDER HAS THIRTY (30) DAYS FROM
THE AGREED-UPON INSTALLATION DATE TO INSPECT THE
SAFETY DEVICE AND ADVISE SHBB OF ANY OPERATIONAL
DEFECTS, OTHERWISE ON THE THIRTY-FIRST (31sT) DAY
PROVIDER AGREES AND ACKNOWLEDGES THAT PROVIDER HAS
WAIVED SAID OPPORTUNITY TO PERFORM ITS OWN DUE
DILLIGENCE AS TO ANY APPARENT OR LATENT DEFECT(S) OR
FAULT(S).
D. IN ALL CIRCUMSTANCES, PROVIDER AGREES AND
ACKNOWLEDGES THAT PROVIDER ACCEPTS, TAKES, AND/OR
OTHERWISE LEASES THE SAFTEY DEVICE CONTEMPLATED BY
THIS AGREEMENT ON AN "AS-IS" AND "WITH ALL FAULTS" BASIS.
E. SHBB neither assumes nor authorizes any other person associated or
related by legal right, corporate entity, governmental entity, or any other
entity associated or related by legal right to assume for it, or any other
liability in connection with the use, maintenance, operation, or installation
of the Safety Device nor this lease of the Safety Device. There are no
warranties which extend beyond the terms of this Agreement, unless
otherwise stated or provided for herein or by law via preemption. These
warranties shall not apply to the Safety Device or improvements,
restoration, repair, servicing, remodel, modifications, and/or any other
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SHBB Lease and Service Agreement
construction work on the Safety Device, related to the Safety Device, or any
other part thereof which has been subject to accident, negligence,
alteration, abuse or misuse. SHBB makes no warranty whatsoever with
respect to accessories or parts not supplied by it.
Section 13. Miscellaneous.
A. Notice. Notice is effective when made in writing and sent to the parties'
addresses or by email. Notice will be considered given as of the date of
mailing.
SHBB Notice shall be given to:
Safe Haven Baby Boxes
Attn: Monica Kelsey
P.O. Box 185
Woodburn, IN 46797
Provider Notice shall be given to:
Attn: City Manager
City of Round Rock
221 East Main Street
Round Rock, TX 78664
B. Assignability_ This Agreement is binding and benefits the successors and
assignees of the Provider, which includes any entity with which the
Provider may merge or consolidate, or to which it may transfer
substantially all of its assets or equity interests. Provider shall not transfer
or assign this Agreement, however, without the specific written consent of
SHBB, which consent shall not be unreasonably withheld.
C. Governing Law/Jurisdiction. The validity, interpretation, construction, and
performance of this Agreement shall be governed by the laws of Texas and
Texas Courts. Each Party waives, to the fullest extent it may legally and
effectively do so, any objection which it may now or subsequently have to
the laying of venue of any claim or dispute at law or equity arising out of or
relating to this Agreement or the transactions contemplated by it in any
Texas court in the, State of Texas, United States of America. Each party
waives, to the fullest extent permitted by law, the defense of an
inconvenient forum to the maintenance of such action or proceeding in any
such court. Each party agrees and acknowledges that any term not defined
herein shall be construed to have its every-day, contextual meaning as
defined in the latest editions of the Merriam Webster Dictionary, and if a
legal term, Black's Law Dictionary; and should any term, condition, or
provision of this Agreement be deemed vague, ambiguous, or confusing, it
shall not be construed in favor of either party.
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SHBB Lease and Service Agreement
D. Integration_ This Agreement along with the attached exhibits is the final
written expression of the parties' agreement with respect to such terms
included and may not be contradicted by evidence of any prior agreement.
E. No Oral Modification. No change, modification, extension, termination, or
waiver of this Agreement, or any of the provisions contained, will be valid
unless made in writing and signed by duly authorized representatives of
the parties.
F. Waivers. No waiver of any of the provisions of this Agreement shall be valid
and enforceable unless such waiver is in writing and signed by the Parties
to be charged, and, unless otherwise stated, no such waiver shall constitute
a waiver of any other provision or a continuing waiver.
G. Severability. In the event that one or more of the provisions of this
Agreement shall become invalid, illegal, or unenforceable in any respect,
the validity, legality, and enforceability of the remaining provisions
contained shall not be affected as a whole.
H. Time of the Essence. The Parties expressly recognize that in the
performance of their respective obligations under this Agreement and that
each Party is relying on timely performance by the other Party and will
schedule operations and incur obligations to third parties in reliance upon
timely performances by the other Party.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be
executed and be effective on the date first above written.
-SHBB" 1 H2s-J 2r
By: (J
Monica Kelsey, Founder/ CEO
Safe Haven Baby Boxes, Inc.
"PROVID
By:
Brooks Bennett, City Manager
City of Round Rock, Texas
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SHBB Lease and Service Agreement
EXHIBIT A
SAFE HAVEN BABY BOXES, INC.
POLICIES AND PROCEDURES
I. Purpose:
A. Safe Haven Baby Boxes, Inc.'s product is the Baby Box. A Baby Box is a
newborn safety device provided for under the Texas Safe Haven Law, and
legally permits a parent in crisis to safely, securely, and anonymously
surrender his or her newborn. A Baby Box is installed in an exterior wall of
a designated fire station or hospital. It has an exterior door that
automatically locks upon placement of a newborn inside the Baby Box and
an interior door which allows a medical staff member to secure the
surrendered newborn from inside the designated building.
II. Policies:
A. A Provider is a hospital or site, such as fire; police; or EMS stations, staffed
by an emergency services provider on a twenty-four (24) hour, seven (7) day
a week basis and provides a legal location and maintenance for a Safe
Haven Baby Box where a newborn may be dropped off by a person who
wishes to relinquish custody under the Safe Haven Law of the applicable
jurisdiction.
B. The Baby Box is designed with three independent alarms and is activated:
1. When the door is accessed from the outside.
2. When the newborn is placed in the box and activates the motion sensor.
3. When electrical failure occurs to the Baby Box.
III. Generic procedures when the Baby Box is Activated:
A. Emergency Personnel, including, Firefighters, Police Officers, EMT's, and
Paramedics must perform the act of retrieving a newborn and taking said
newborn into custody when he or she is voluntarily placed in a Box and the
parent does not express an intent to return for the newborn.
B. Emergency Personnel who take custody of a newborn shall perform any act
necessary to protect the child's health and safety.
C. Emergency Personnel must respond every time an alarm is activated at the
Baby Box to verify whether a newborn has been dropped off.
D. Emergency personnel may access the Baby Box on the inside of the
Provider's building. An alarm is activated to signal 911 when the door is
opened, and the newborn may be inside the bassinet.
E. Newborns will be evaluated by medical personnel at the location and
immediately transported to the closest hospital for further evaluation. The
evaluation at the hospital may include screenings and examinations by
physicians as determined by hospital policy and procedure.
F. EMS transporting newborn to hospital will notify the hospital personnel
that this was a Safe Haven Baby Box newborn surrendered under the
current Safe Haven Law.
G. The hospital supervisor will notify the appropriate state agency and have a
social services consult order placed.
IV.Additional Procedures for designated Providers:
A. All Baby Boxes must be leased from Safe Haven Baby Boxes, Inc. and may
not be re-sold. All Baby Boxes shall remain the property of Safe Haven Baby
Boxes, Inc. throughout each and every Term of any Agreement between
Provider and Safe Haven Baby Boxes, Inc.
B. To support the education of, and to avoid confusion in the market, the Baby
Box may not be rebranded or called anything but a "Safe Haven Baby Box",
a "Baby Box", or referred to as a "Box".
C. Each Provider will maintain uniform signage purchased from Safe Haven
Baby Boxes, Inc. at its own expense. Any additional signage must have
prior approval from Safe Haven Baby Boxes, Inc.
D. The Baby Box will be delivered in accordance the following:
Initial fee has been paid to Safe Haven Baby Boxes.
ii Provider location is able to agree to install, test, train personnel, and
schedule the unveiling/ blessing within sixty (60) days of receipt of the
Baby Box.
iii Provider understands delivery of the Baby Box will be scheduled
approximately 8 weeks after payment is received and with mutual
agreement of the installation and unveiling/blessing dates.
E. The Baby Box will not be announced to the public or otherwise discussed
with third parties or go "live" prior to the official unveiling/blessing of the
Baby Box. The unveiling/blessing date must be agreed upon between only
the Provider and SHBB prior to "going live".
F. The "Go-Live" date will be determined after the following:
Installation is completed and the alarm system is ready for testing.
ii Seven consecutive days of successful alarm testing is completed. The first
day of testing must be completed with the appropriate SHBB personnel
present either over the phone or via video streaming.
iii Training of staff is completed via online certification and in-person by
SHBB.
iv Final Inspection is completed via video conference or pictures sent
electronically.
G. Each Provider must maintain security monitoring at its own expense and
may not turn off security monitoring without giving Safe Haven Baby
Boxes, Inc. sixty (60) days' notice.
If a Provider has the service discontinued without Safe Haven Baby
Boxes, Inc.'s knowledge, the location is subject to liability.
H. Pending notice or drop of security monitoring, Safe Haven Baby Boxes,
Inc. will uninstall the non-conforming location. Each Provider will provide
safe haven registry information and a copy of parents' rights located in the
orange bag inside the Baby Box. The bag is to be placed on the medical
bassinet and leaning against the outside door so that it will fall out when
the door is opened.
Each Provider must test the security/alarm system on the Baby Box at least
once a week. Provider must keep a log or record of tests and submit the log
or record to Safe Haven Baby Boxes, Inc. quarterly and upon the demand
of Safe Haven Baby Boxes, Inc. The log or record shall list at least the name
of the persons testing the Baby Box, the date tested, and the result of the
test. A scanned copy of the alarm logs shall be sent to
logs@safehavenbabyboxes.com
J. Provider will ensure that no video monitoring will occur around the part of
the building containing or facing the Baby Box.
K. Provider must perform daily checks of the Baby Box to ensure:
The presence of a clean fitted bassinet sheet and a blanket
ii The bassinet sensor has the green light only illuminated
iii Heater fan is operating
iv Alarm system is powered on and ready
L. Provider must ensure a climate-controlled environment inside the Baby
Box maintains a reasonable temperature for a newborn.
M. Each Provider is responsible for training personnel on the use, features,
and procedures of the Baby Box. Provider can contact Safe Haven Baby
Boxes, Inc. for group training services.
N. After retrieving a newborn from the Baby Box, the Provider must verify
that the door to the Baby Box is secured and closed.
O. After retrieving a newborn from the Baby Box, the Provider must reset the
alarm system after deactivation.
P. All safe surrenders are required to be reported to Safe Haven Baby Boxes,
Inc. by phone at 888-742-2133 #700 and to the Texas Department of
Family Services (DFS) within two (2) hours of the surrender.
Q. In the event that the Agreement with Safe Haven Baby Boxes, Inc. is
terminated for whatever reason, Provider is responsible for all costs and
expenses of removing respective Baby Boxes at Provider location(s).
R. Provider is to use best efforts to secure the integrity and good working
function of the Baby Box at all times, including upon removal of any Baby
Box, if necessary. Damage to Provider's leased Baby Box(es)is compensable
to Safe Haven Baby Boxes, Inc. by Provider. Provider is to reimburse Safe
Haven Baby Boxes, Inc. for any and all damage to the Baby Box during the
pendency of the Agreement and any termination or expiration of it. Any
such reimbursements are to be sent within thirty(30) days to the name and
address listed in the Notice provision of the Agreement.
V. Documentation (Documents & Forms):
A. Documents
1. Weekly Safe Haven Baby Box alarm system checks
2. All Safe Surrenders by date and time
By signing below, the undersigned agrees to the terms and conditions set forth in
Exhibit A.
Provider:
Signature:
Printed Name: er00kJ &Me ff
Date: March 6 zoz 2
EXHIBIT B
SAVE HAVEN BABY BOXES INC.
SERVICES, FEES,AND EXPENSES SCHEDULE
Initial Fee: $16,000.00
1. "Pre-installation" Services:
a. Assistance with device location placement
b. Administrative resources
c. Consultation on programs
d. Assistance with raising funds to support the cost of the box (optional)
2. Installation Services:
a. Inspection of installation via pictures sent electronically
b. Training to all emergency personnel via online certification modules
3. Post Installation Services:
a. Marketing of the box to include the location finder at SHBB.org
b. 24/7 hotline available to the community
c. Advertising of the box
d. Efforts to support raising awareness on a local, state, and national level supporting the box in each
community.
Annual Fee: $600
1. Annual Fee Services
a. Recertification of the box by an authorized SHBB technician
b. Maintenance of box from expected use
c. Unlimited repairs and parts replacement due to malfunction (excluding negligence or vandalism).
d. Annual review training for all emergency personnel via online certification modules
Term Renewal: $600.00
1. For the renewal of the Lease and Service Agreement at the end of each term.
OTHER COSTS TO CONSIDER NOT INCLUDED IN INITIAL FEE:(Estimated at$5,000-$7,500)
*Fees vary based on location and/or services donated by local community members. The below items are estimates and
not a guarantee of cost.
1. Delivery: Minimum $600.00. Cost based on location and transportation from Woodburn, IN. You can
pick the device up at our Woodburn IN manufacturing facility to waive the delivery charge. (Must be pre-
scheduled)
2. Installation: Labor and materials—$2,000-$3,500(Location may be able to get this donated)
3. Electrical and Alarm: hook up to internal alarm system (Internal alarm must go to 911 dispatch for use with
the baby box)—$1,200
4. Annual Alarm Service:Annual fee for monitoring^'$300 annually paid by location to Alarm Company
5. Permits or other requirements prior to construction. (varies)
6. Internal Camera (optional) $500.00. Box comes pre-installed with the Amazon Blink'"^ camera and requires
a third-party membership to activate. Location must have a Wi-Fi connection. *Alternatives may apply.
Please contact SHBB for more information.
SHBB Lease and Service Agreement Exhibit B t 2025 Safe Haven Baby Boxes