R-2026-070 - 3/26/2026 RESOLUTION NO. R-2026-070
WHEREAS, the City of Round Rock ("City") has duly sought proposals for the purchase of
trailers, truck beds, vehicle accessories and repair services; and
WHEREAS, Discount Hitch & Truck Accessories has submitted the proposal determined to
provide the best value to the City considering the price and other evaluation factors included in the
request for proposals; and
WHEREAS, the City Council desires to enter into an agreement with Discount Hitch & Truck
Accessories for the purchase of trailers, truck beds, vehicle accessories and repair services, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement
Between the City of Round Rock and Discount Hitch & Truck Accessories for Purchase of Trailers,
Truck Beds, Vehicle Accessories and Repair Services, a copy of same being attached hereto as Exhibit
"A" and incorporated herein.
The City Council hereby finds and declares that written notice of the date,hour,place and subject
of the meeting at which this Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and the subject matter hereof were
discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,
Texas Government Code, as amended.
RESOLVED this 26th day of March, 2026.
CRA RG , Mayor
City o ound k, Texas
A ST:
FRANKLIN, City Clerk
0112.20262
EXHIBIT
A
AGREEMENT BETWEEN THE CITY OF ROUND ROCK
AND DISCOUNT HITCH &TRUCK ACCESSORIES FOR PURCHASE OF
' TRAILERS,TRUCK BEDS, VEHICLE ACCESSORIES AND REPAIR SERVICES
THE STATE OF TEXAS §
§
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
This Agreement ("Agreement") is made and entered into on this the day of
, 2026, by and between the CITY OF ROUND ROCK, TEXAS, a home-rule
municipality whose offices are located at 221 East Main Street, Round Rock, Texas 78664,
referred to herein as the "City," and DISCOUNT HITCH & TRUCK ACCESSORIES, whose
offices are located at 2602 Karbach Street, Houston, Texas 77092, referred to herein as
"Vendor."This Agreement supersedes and replaces any previous agreement between the named
parties,whether oral or written,and whether or not established by custom and practice.
RECITALS:
WHEREAS, City desires to purchase trailers, truck beds, vehicle accessories and repair
services;and
WHEREAS, City has issued its "Request for Proposals" for the provision of said
services; and
WHEREAS, City has determined the proposal submitted by Vendor provides the best
value to the City;and
WHEREAS, the patties desire to enter into this Agreement to set forth in writing their
respective rights,duties,and obligations;
NOW, THEREFORE, in consideration of the mutual promises contained herein and
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged,the parties mutually agree as follows:
1.0 DEFINITIONS
A. Agreement means this binding legal contract between City and Vendor whereby
City is obligated to buy specified services and Vendor is obligated to sell same. The Agreement
includes the following: (a) City's Request for Proposal, designated Solicitation Number 25-031
dated August 2025 ("RFP"); (b)Vendor's Proposal; and(c)any exhibits and/or addenda thereto.
49MU260-698140
t
Any inconsistencies or conflicts in the contract documents shall be resolved by giving preference
in the following order:
(1) This Agreement;
(2) Vendor's Proposal;
(3) City's Request for Proposals,Addenda,exhibits,and attachments.
B. City means the City of Round Rock,Williamson and Travis Counties,Texas.
C. Effective Date means the date set out in the introductory paragraph above.
D. Services mean the specified services, supplies, materials, commodities, or
equipment.
E. Vendor means Discount Hitch & Truck Accessories, or any successors or
assigns.
2.0 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the Effective Date and shall remain in full
force and effect unless and until it expires by operation of the term indicated herein or is
terminated or extended as provided herein.
B. The term of this Agreement shall be for sixty(60)months from the Effective Date
C. City reserves the right to review the relationship at any time and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.0 CONTRACT DOCUMENTS AND EXHIBITS
A. City selected Vendor to supply the Services as outlined in the RFP; any Addenda
to RFP; and the Proposal submitted by Vendor, all as specified in Exhibit "A," incorporated
herein by reference for all purposes. The intent of these documents is to formulate an Agreement
listing the responsibilities of both parties as outlined in the RFP and any Addenda to RFP and as
offered by Vendor in its Proposal.
The Services which are the subject matter of this Agreement are described in Exhibit"A"
which is fully a part of this Agreement as if repeated herein in full.
4.0 DUAL PROVIDERS OF SERVICES
The parties specifically acknowledge and agree that Vendor shall be considered as one of
two (2) providers ("dual providers") of the Goods and Services. Vendor specifically further
acknowledges and agrees that this Agreement is not an exclusive agreement. City may, in its sole
and unfettered discretion, elect to use either of the two (2) providers in whatever order it deems
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most advantageous to City's purposes. City may, in its sole and unfettered discretion, elect to
use any other providers. City is not obligated to use or purchase any estimated annual quantity of
goods,and no guarantee is made of any minimum or maximum purchase.
5.0 ITEMS AWARDED;SCOPE OF WORK
Only if, as, and when needed by City, Goods and Services are awarded to Vendor in
accordance with"Attachment D Cost Proposal of Exhibit"A,"
6.0 COSTS
Vendor specifically acknowledges and agrees that City is not obligated to use any
estimated quantity of services, and City may not expend in excess of$3,000,000.00 for Vendor's
services combined with the dual provider's services for the tern of this Agreement.
7.0 INVOICES
A. All invoices shall include,at a minimum,the following information:
1. Name and address of Vendor;
2. Purchase Order Number;
3. Description and quantity of Services provided; and
4. Delivery dates.
8.0 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
A. Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code,Title 8, Chapter 271, Subchapter
F, Section 271.101 and Section 271.102.
B. Other governmental entities within the State of Texas may be extended the
opportunity to purchase off of the City's proposal, with the consent and agreement of the
successful service provider(s)and the City. Such agreement shall be conclusively inferred for the
Vendor from lack of exception to this clause in the vendor's response. However, all parties
hereby expressly agree that the City is not an agent of, partner to, or representative of those
outside agencies or entities and that the City is not obligated or liable for any action or debts that
may arise out of such independently-negotiated"piggyback"procurements.
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9.0 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the govenung body of City does not appropriate funds sufficient to purchase the Services as
determined by City's budget for the fiscal year in question. City may affect such termination by
giving Vendor a written notice of termination at the end of its then-current fiscal year.
10.0 PROMPT PAYMENT POLICY
in accordance with Chapter 2251, V.T.C.A., Texas Government Code,any payment to be
made by City to Vendor will be made within thirty (30) days of the date City receives the
Services under this Agreement, the dale the performance of the Services under this Agreement
are completed, or the date City receives a correct invoice for the services, whichever is later.
Vendor may charge interest on an overdue payment at the"rate in effect"on September 1 of the
fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by City in the event:
1. There is a bona fide dispute between City and Vendor, a contractor,
subcontractor, or supplier about the Service performed that cause the payment to
be late;or
2. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the Services performed that causes the
payment to be late;or
3. The terns of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal fiends;or
4. The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
11.0 GRATUITIES AND BRIBES
City may,by written notice to Vendor,cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title R of the Texas Penal Code.
12.0 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
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13.0 INSURANCE
Vendor shall meet all City of Round Rock insurance requirements set forth in the RFP
and on the City's websitc at:
liltps:!/www roundrocktexas o�wwp-content/uiiloads/2024/l2.'CORR-Insurance-08-202a.udf
14.0 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Richard Bolton,Superintendent- Fleet Ops
General Services Department
242 Commerce Boulevard
Round Rock, TX 78664
(512)218-5459
rbolton@roundrocktexasjzov
15.0 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.0 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City acquiring the
specified goods elsewhere.
Vendor shall be declared in default of this Agreement if it does any of the following and
tails to cure the issue within thirty(30)days of receipt of written notice:
1. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
2. Becomes insolvent or seeks relief under the bankruptcy laws of the United States,
and is unable to perform its material obligations under the Agreement.
17.0 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause,at any time upon thirty(30)days' written notice to Vendor.
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B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause,upon ten(10)days'written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause,that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. ht the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days atter such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed.The parties agree that Vendor is not entitled to compensation for Services
it would have performed under the remaining term of the Agreement except as provided herein.
18.0 INDEMNIFICATION
Vendor shall defend (at the option of City), indenutify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of,or incident to,concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement,no matter how,or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution)against any third party who may be liable for an indemnified claim.
19.0 COMPLIANCE WITH LAWS, CHARTER,AND ORDINANCES
A. Vendor, its agents,employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws,the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards,bureaus and agencies.
B. hl accordance with Chapter 2271,Texas Government Code,a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1)docs not boycott Israel; and(2)will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Vendor verifies Vendor does not boycott Israel and will not boycott
Israel during the tenll of this Agreement.
C. In accordance with Chapter 2274,Texas Government Code,a governmental entity
may not enter into a contract with a company with at least ten (10) full-time employees for a
value of at least One Hundred "Thousand and No/100 Dollars ($100,000.00) unless the contract
has a provision verifying that it: (1) does not have a practice, policy, guidance, or directive that
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discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the tern of the contract against a firearm entity or firearm trade association.The signatory
executing this Agreement on behalf of Vendor verifies Vendor does not have a practice, policy,
guidance,or directive that discriminates against a firearm entity or firearm trade association, and
it will not discriminate during the term of this Agreement against a firearm entity or firearm trade
association.
D. In accordance with Chapter 2274,Texas Government Code,a governmental entity
may not enter into a contract with a company with at least ten (10) full-time employees for a
value of at least One Hundred Thousand and No!100 Dollars ($100,000.00) unless the contract
has a provision verifying that it: (1)does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement.The signatory executing this Agreement on
behalf of Vendor- verifies Vendor does not boycott energy companies, and it will not boycott
energy companies during the term of this Agreement.
20.0 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
each other with respect to the terms of this Agreement. Neither party shall assign, sublet or
transfer any interest in this Agreement without prior written authorization of the other party.
21.0 NOTICES
A. All notices and other communications in connection with this Agreement shall be
in writing and shall be considered given as follows:
1. When delivered personally to recipient's address as stated in this Agreement;or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
Discount Hitch&Truck Accessories
2602 Karbach Street
Houston,TX 77092
Notice to City:
City Manager Stephanie L. Sandre,City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock,TX 78664 Round Rock,TX 78664
B. Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
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22.0 APPLICABLE LAW, ENFORCEMENT, AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terns or conditions
herein, exclusive venue for sane shall lie in Williamson County,Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.0 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing.
24.0 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14)or any applicable state arbitration statute.
25.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void pro,,ision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
26.0 MISCELLANEOUS PROVISIONS
A. Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
B. Time is of the Essence. The parties agree that, from time to time, certain unique
transactions may have special requirements relative to timing and, accordingly, the parties will
identify those transactions and exercise best efforts to accomplish those transactions within the
stated timeframe. Other timing requirements will be met in a commercially reasonable manner.
Where damage is caused to City due to Vendor's failure to perform in the special timing
requirement circumstances, City may pursue any remedy available without waiver of any of
City's additional legal rights or remedies.
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C. Binding Agreement. This Agreement shalt extend to and be binding upon and
inure to the benefit of the parties' respective heirs, executors, administrators, successors and
assigns.
D. Multiple Counterparts. This Agreement may be executed in multiple
counterparts, any one of which shall be considered an original of this document; and all of
which,when taken together, shall constitute one and the same instrument.
[Signatures on the following page.]
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IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
Discount Hitch&Truck Accessories
By: Wow/
Printed ame: Koji C)wtn
Title: y P 0 O 6LrO4%b"s
Date Signed: 1 12 / 20 1.to
City of Round Rock,Texas
By:
Printed Name:
Title:
Date Signed:
For City,Attest:
By:
Ann Franklin,City Clerk
For City,Approved as to Form:
By: ---------------------
Stephanie L. Sandre,City Attorney
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Exhibit "A"
ROUND ROCK TEXAS
PURCHASING DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.rou nd rocktexas.gov
REQUEST FOR PROPOSAL (RFP)
TRAILERS, TRUCK BEDS, VEHICLE ACCESSORIES,
AND REPAIR SERVICES
SOLICITATION NUMBER 25-031
AUGUST 2025
Exhibit "A"
City of Round Rock
Trailers,Truck Beds,Vehicle Accessories,and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
TRAILERS,TRUCK BEDS,VEHICLE ACCESSORIES,AND REPAIR SERVICES
PART
GENERAL REQUIREMENTS
1. PURPOSE AND BACKGROUND: PURPOSE AND BACKGROUND: The City of Round Rods,hereinafter
"the City,"seeks proposals from firms experienced in trailers,truck beds,and vehicle accessories.
These items will be used to support operations In public works,utilities, parks,fleet,and emergency services
departments.
The City is seeking a Contract with a not-lo-exceed amount of$3,000.000.
2. SOLICITATION PACKET: This solicitation packet is comprised of the following:
Descrlptiif LEll rye tT
1
Part I—General Requirements Page(s)2-4
Part II—Definitions,Standard Terms and Conditions, Page 5
and Insurance Requirements
Part III—Supplemental Terms and Conditions Page(s)6-8
Part IV—Scope of Work Page(s)9-11
Part V—Proposal Preparation Instructions and Evaluation Factors Page(s)12-14
Attachment A-Proposal Submittal Form Separate Attachment
Attachment B—Reference Sheet Separate Attachment
Attachment C—Subcontractor Information Form Separate Attachment
Attachment D—Labor Cost Proposal Sheet Separate Attachment
Attachment E-Catalog Discount Pricing Separate Attachment
Attachment F—Insurance Instructions Separate Attachment
3. SCHEDULE OF EVENTS:It is the City's intention to follow the solicitation timeline below.
Solicitation released August 27,2025
Deadline for submission of questions September 11,2025 @ 5:00 PM,CST
City responses to questions of addendums Approximately September 15,2025 @ 5:00
_ PM,CST
Deadline for submission of responses September 25,2025 @ 3:00 PM,CST
All questions regarding the solicitation shall be submitted through Bonfire in writing by 5:00 PM,CST on the
due date noted above.A copy of all questions submitted and the City's response to the questions shall be
posted on the City's webpage in the form of an addendum at:
https:Hroundrocktexas.bonfirehub.com
Page 2 of 14
Exhibit "A"
City of Round Rock
Trailers, Truck Beds,Vehicle Accessories,and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
The City reserves the right to modify these dates.Notice of date change will be posted to the City's website
httos://roundrocktexas.bonfirehub,co
4. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
h(tps:/Iroundrocktexas.bonfirehub.com for any updates pertaining to the solicitation described herein.Various
updates may include addendums,cancellations,notifications,and any other pertinent information necessary
for the submission of a correct and accurate response. The City will not be held responsible for any further
5. RESPONSE DUE DATE: Appropriately submitted responses are due at or before 3:00 PM,on the due date
noted in PART I,Section 3—Schedule of Events. The Offeror shall respond via the City's electronic bidding
platform, Bonfire:https://roundrocktexas.bonfirehub.com
A. This request for proposal(RFP)does not commit the City to contract for any supply or service.
B. No paper or submittals outside of Bonfire will be accepted by the City.
C. Responses cannot be altered or amended after digital opening.
D. No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
E. The City will not be bound by any oral statement or offer made contrary to the written specifications.
F. Samples and/or copies shall be provided at the Respondent's expense and shall become the property of
the City.
G. Late responses will not be considered.
6. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a contract
award requiring council authorization.The"Certificate of Interested Parties"form must be completed on the
Texas Ethics Commission website, printed,signed,and submitted to the City by the authorized agent of the
Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to
final contract execution.Link to Texas Ethics Commission Webpage:
httt)s://www.ethics.state.tx.us/filinginfo/l 2951
7. EX PARTE COMMUNICATION: Please note that to insure the proper and fair evaluation of an offer,the City
of Round Rock prohibits ex parte communication(e.g.,unsolicited)initiated by the Offeror to the City Official,
Employee, City Consultant, or Evaluation Team member evaluating or considering the offers prior to the time
an award decision has been confirmed. Communication between an Offeror and the City will be initiated by
the appropriate City Official or Employee in order to obtain information or clarification needed to develop a
proper and accurate evaluation of the offer. Ex parte communication may be grounds for disqualifying the
offending Offeror from consideration of award in evaluation or any future bid.
8. OPPORTUNITY TO PROTEST:The Purchasing Manager for the City of Round Rock("City"),in consultation
with the City Attorney, shall have the authority to settle or resolve any dispute concerning the solicitation or
award of a contract.The Purchasing Manager may solicit written responses to the protest from other
interested parties. The aggrieved person must prepare his or her complaint in writing and send it by
electronic mail to the City's Purchasing Department at r est0-rQundrocktexas.gov.
In the event of a timely protest,the City shall not proceed further with the solicitation or award of a contract
unless it is determined that the award must take place without delay,to protect the best interests of the City.
The procedures for notifying the City of an alleged deficiency or filing a protest are listed below. If you fail to
comply with any of these requirements, the Purchasing Office may dismiss your complaint or protest.
A. Prior to Offer DyR Date: If you are a prospective offeror for the award of a contract("Offeror")and you
become aware of the facts regarding what you believe is a deficiency in the solicitation process before the
due dale for receipt of offers in response to a solicitation("Offers"), you must notify the City in wntng of
the alleged deficiency before that date,giving the City an opportunity to resolve the situation prior to the
Offer due dale.
B. After Offer Due Date: If you submit an Offer to the City and you believe that there has been a deficiency
in the solicitation process or the award,you have the opportunity to protest the solicitation process,or the
recommended award as follows:
Page 3 of 14
Exhibit "A"
City of Round Rock
Trailers,Truck Beds,Vehicle Accessories,and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
i. You must file a written notice of your intent to protest within four(4)working days of the date that you
know or should have known of the facts relating to the protest.If you do not file a written notice of
intent within this time, you have waived all rights to protest the solicitation process or the award.
ii. You must file your format written protest within ten(10)working days of the date that you know or
should have known of the facts relating to the protest unless you know of the facts before the Offer
has been closed. If you know of the facts before those dates,you must notify the City as stated in
section(A)above.
iii. You must submit your protest in writing and must include the following information:
a. your name,address,telephone number,and email address.
b. the solicitation number.
c. a specific identification of the statutory or regulatory provision that you are alleging has been
violated.
d. a detailed statement of the factual grounds for your protest,including copies of any relevant
documents.
e. a statement of any issues of law or fact that you contend must be resolved;and
f. a statement of the argument and authority that you offer in support of your protest.
iv. Your protest must be concise and presented logically and factually to help with the City's review.
C. Receipt of Timely Protest:When the City receives a timely and complete written protest,the Purchasing
Manager,with assistance from the City Attorney, shall make one of the following determinations:
L Determine that a violation of rules and statutes has occurred prior to the award of the contract and
inform you and other interested parties of the determination.The City will prepare updated solicitation
documents and will re-solicit.
ii. Determine that no violation of rules or statutes has occurred and inform you and other interested
parties of the decision by letter. The reasons for the determination will be presented in the letter.
iii. Determine that a violation of rules and statutes has occurred after the award of the contract and
inform you and other Interested parties of the determination.However,the awarded contract will not
be canceled.As needed,corrective actions may be taken with purchasing or any other pertinent City
staff.
iv. A determination will usually be made within fifteen(15)business days after receipt of the formal
protest.
v. Any written decisions by the Purchasing Manager shall be the final administrative action for
the City.
All documentation pertaining to a protest will be kept on file at the City and are subject to open records
requests.
Page 4 of 14
Exhibit "A"
City of Round Rock
Trailers, Truck Beds,Vehicle Accessories, and Repair Services
RFP 25.031
Commodity Codes 073-00, 065-00
August 2025
PART II
DEFINITIONS, STANDARD TERMS AND CONDITIONS,
AND INSURANCE REQUIREMENTS
1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the
Respondent agrees that the City's Definitions and Standard Terms and Conditions,in effect at the time of
release of the solicitation, sha'I govern unless specifically provided otherwise in a separate agreement or on
the face of a purchase order. These can be obtained from the City s website at:
https+/www.round rocktexas.govlcity-departments/purchasing/ In addition,the Supplemental Terms and
Cond-tions listed in Section III,shall also be enforced as part of the contract.
2. INSURANCE: The Respondent shall meet or exceed all Insurance requirements set forth in Standard
Insurance Requirements.The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at: htti)s://www.roundrocktexas.gov/city-dei)artments/ourchasing
Page 5 of 14
Exhibit "A"
City of Round Rock
Trailers,Truck Beds,Vehicle Accessories,and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following:
A. The term of the Agreement shall begin from dale of award and shall remain in full force for sixty(60)
months.
B. Upon expiration of the contract term,the Contractor agrees to hold over under the terms and conditions of
this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project up to
120 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent
shall:
A. Be firms,corporations,individuals,or partnerships normally engaged in providing Trailers,Truck Beds,
Vehicle Accessories,and Repair Services as specified herein and have adequate organization,facilities,
equipment,financial capability,and personnel to ensure prompt and efficient service to the City.
B. Be domiciled In or have a home office Inside the United States. Respondents domiciled outside the
United States,or not having a home office inside the United States will not be included for consideration In
this RFP process.
C. For repair services,you must be located within 50 Miles of the Fleet Maintenance Facility.Located at:901
Luther Peterson Place
Round Rock TX,78665
3. SUBCONTRACTORS: If Subcontractors will be used the Respondent is required to complete and submit with
their proposal response Attachment B:Subcontractor Information Form.The Contractor shall be fully
responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible
for the Contractors own acts and omissions.The Contractor shall:
A. Require that all deliverables to be provided by the Subcontractor be provided in strict accordance with the
provisions,specifications,and terms of the Contract.
B. Require that all Subcontractors obtain and maintain,throughout the term of their agreement,primary
insurance in the type and amounts specified for the Contractor,with the City being named as an additional
insured;and
C. Require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor
is required to indemnify the City.
D. Awarded Contractor is required to submit a list of all subcontractors for approval by the City prior to use of
any subcontractors throughout the term of the contract.
4. SAFETY: The City reserves the right to remove any employee from City property for violation of federal,state,
and local health,safety and environmental laws,ordinances,rules,and regulations. The Respondent shall:
A. Ensure that all employees comply with all Occupational Safety and Health Administration(OSHA),State
and City safety and occupational health standards and other applicable federal,state,and local health,
safety,and environmental laws ordinances, rules,and regulations in the performance of these services.
B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause Injury
or damage to any persons or properly within and around the work site. In case of conflict,the most
stringent safety requirement shall govern.
C. Indemnify and hold the City harmless from and against all claims,demands,suits,actions,judgments,
fines,penalties,and liability of every kind arising from the breach of the Contractor's obligations under this
paragraph.
Page 6 of 14
Exhibit "A"
City of Round Rock
Trailers, Truck Beds,Vehicle Accessories, and Repair Services
RFP 25-031
Commodity Codes 073-00, 065-00
August 2025
5. WORKFORCE: Successful Respondent shall:
A. Ensure Respondent's employees perform the services in a timely,professional,and efficient manner.
B. Ensure Respondent's employees,while working on City property,wear a company uniform that clearly
identifies them as the Respondent's employee.
C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verity citizenship or right to work in the United States.
6. PRICING:The Respondent shall determine and submit a fixed cost for the work and shall include all
incidental costs, labor,overhead charges,travel,payroll expenses, freight, equipment acquisition and
maintenance,demurrage,fuel surcharges,delivery charges, costs associated with obtaining permits,
insurance, bonds,and risk management. No separate line-item charges shall be permitted for either
response or Invoice purposes.
7. PRICE INCREASE: Contract prices for Trailers,Truck Beds,Vehicle Accessories, and Repair Services shall
remain firm throughout the initial twelve (12)month term of the contract. A price increase to the agreement
may be considered on the anniversary date of the Contract each year and shall be equal to the consumer
price index for that year, but at no time can the increase be greater than 10%for any single line item unless
otherwise approved by the City.
A. Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage
change in the U.S. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers. The
price adjustment rate will be determined by comparing the percentage difference between the CPI in
effect for the base year six-month average(January through June OR July through December),and each
(January through June OR July through December six month average)thereafter. The percentage
difference between those two CPI issues will be the price adjustment rate. No retroactive contract price
adjustments will be allowed. The Consumer Price Index(CPI)is found at the Bureau of Labor Statistics,
Consumer Price Index website: http://www.bis.gov/cpi
B. Procedure to Request Increase:
I. Email the written price increase request to purchasinq(@roundrocktexas.gov with the rate detail
comparison,a comprehensive calculation,and any supporting documentation to the designated City
Contract Specialist a minimum of 45 days prior to the annual Contract anniversary date.The detailed
written calculation will be verified and confirmed. All written requests for increases must include the
City of Round Rock contract number, solicitation reference information and contact information for the
authorized representative requesting the increase.
ii. Upon receipt of the request,the City reserves the right to either accept the escalation and make
change to the purchase order within 30 days of the request or negotiate with the Vendor or cancel the
agreement or purchase order if an agreement cannot be reached on the value of the increase.
S. ACCEPTANCEIINSPECTION: Acceptance/Inspection should not take more than five(5)working days.The
Contractor will be notified within the time frame if the services delivered are not in full compliance with the
specifications. In the event the services are not performed to the satisfaction of the City the Contractor shall
agree to reperform services to specification at no additional cost to the City.If any agreement or purchase
order Is cancelled for non-acceptance, the needed services may be purchased elsewhere.
9. PERFORMANCE REVIEW: The City reserves the right to review the awarded Contractor's performance
anytime during the contract term.
10. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any
minimum or maximum purchase is made or implied.The City will only order the services/goods needed to
satisfy requirements within budgetary constraints,which may be more or less than indicated.
11. AWARD:The City reserves the right to enter into an Agreement or a Purchase Order with a single award,
split award, primary and secondary award, non-award,or use any combination that best serves the interest
and at the sole discretion of the City. Respondents to the solicitation will be notified when City staff
recommendation of award has been made. The award announcement will be posted to the City's website at
httpsliroundrocktexas.bonfirehub.com once City Council has approved the recommendation of award and the
agreement has been executed.
fage 7 of 14
Exhibit "A"
City of Round Rock
Trailers,Truck Beds,Vehicle Accessories,and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
12. POINT OF CONTACT I DESIGNATED REPRESENTATIVE:
A. Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City,the City shall be provided with a designated and identified point of contact upon award of
the contract to include contact information. The City's designated representative shall be notifed by the
Respondent immediately should the point of contact change.
B. City's designated representative: The City's designated representative shall be:
Marshall Reynolds
General Services Fleet Department
Phone: 512-218-5571
E-mail: mreynoldsnroundrocktexas.ctov
C. Do not contact the Individual listed above with questions or comments during the course of the
sollcltation.
13. INTERLOCAL PURCHASING AGREEMENTS:
A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code.
B. The Contractor may offer the same price and terms and conditions to other eligible agencies that have an
interlocal agreement with the City.
C. The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement.
Page 8 of 14
Exhibit "A"
City of Round Rock
Trailers, Truck Beds, Vehicle Accessories, and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
PART IV
SCOPE OF WORK
1. PURPOSE AND BACKGROUND:The purpose of this contract is to establish a contract with a qualified
vendor(s)to furnish and deliver and repair various types of trailers,truck beds,and vehicle accessories for
use by the City's departments. These items will be used to support operations in public works,utilities,parks,
fleet,and emergency services.
2. SERVICE REQUIREMENTS: Provider to perform maintenance and repair of City of Round Rock trailers and
other tow-behind assets.The work will be performed at the Contractor's facility. The Contractor shall provide
all necessary labor,materials, tools, and equipment needed to complete the maintenance and/or repair tasks.
Some specific examples include, but are not limited to:
A. Inspect and replace damaged electrical wiring and cables as needed.
B. Inspect and repair suspension and brake systems.
C. Repair or replace decking materials.
D. Service and/or repair axles including bearings, and other moving parts.
E. Ensure all repairs are completed to industry standards and safely regulations.
F. Test system functionality and ensure operation in accordance with specification.
3. RESPONSE TIME:Response times shall be as follows:
A. Regular business hours shall be from 7:00 AM to 6:00 PM
B. Non-Emergency Service Calls:Successful Respondent shall respond and provide a written estimate for
non-emergency service calls within two(2)days and begin work within five(5)days of the original
request.
C. The City does anticipate needing emergency work under this contract
4. CONTRACTOR RESPONSIBILITIES:The Contractor shall-
A. Supply trailers,truck beds,and vehicle accessories that are new,unused,and current production models.
Trailers must be delivered fully assembled and ready for immediate use.Truck beds and accessories may
or may not be installed by the vendor. These items must be confirmed with the City's point-of-contact
(POC).
B, Provide product specifications and manufacturers for each type of trailer listed with proposal and a full
specifications sheet with each quote for purchase.
C. Ensure trailers meet or exceed all applicable state and federal regulations.
D. Coordinate with City staff for inspection and delivery scheduling.
E. Provide title, registration,and license plate assistance if requested.
F. Ensure all delivery drivers are property licensed and comply with federal,state and local safety standards.
G. Notify City staff immediately of any delays in delivery or deviations from agreed specifications.
5. TRAILER SPECIFICATIONS: All trailers,truck beds, and accessories must comply with Federal Motor
Vehicle Safety Standards(FMVSS)and Texas Department of Motor Vehicles(TxDMV)standards. Trailer
styles may include but are not limited to:
A. Base Model Utility Trailers: Shall include but not be limited to:
i. Open deck
ii. Single or tandem axle
iii. Various payload capacities
B. Base Model Equipment Trailers Shall include but not be limited to'.
i. Tilt-bed or ramp-style
ii. Designed for the transport of light-to heavy-duty equipment
iii. Options for gooseneck or bumper pull
Page 9 of 14
Exhibit "A"
City of Round Rock
Trailers,Truck Beds,Vehicle Accessories,and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
C. Base Model Dump Trailers shall include but not be limited to:
I. Hydraulic lift
ii. Single or tandem axle
iii. Steel bed and sides
D. Base Model Enclosed Cargo Trailers shall Include but not be limited to:
I. Tandem or single axle
ii. Rear ramp or barn doors
iii. Ventilation and fighting options
E. Base Model Flatbed Trailers shall include but not be limited to:
i. Heavy-duty with stake pockets and tie-downs
ii. Wood or steel deck
iii. Various lengths and weight ratings
F. Base Model Specialty Trailers shall include but not be limited to:
i. Cable spool trailers
I,. Water trailers(with tank and pump system)
iii. Custom trailers upon departmental request
G. Base Model Truck Beds(single wheel and dual wheel)shall include but not be limited to:
I. Flat beds(skirted and non-skirted)
ii. Service bodies(six and eight-oompartment)
iii. Dump bodies up to 6 yards
iv. Stake bodies
v. Crane bodies
vi. Animal control bodies with air conditioning
vii. Bucket Truck Bodies
viii. Other types
H. Features shall include but not be limited to:
I. GVWR,axle ratings,and hitch type must be specified
ii. Electric,Hydraulic,or Air brakes as required
iii. LED lighting and DOT-approved reflectors
iv. Jack stand(s),safety chains,and breakaway kit
v. Weather-resistant wiring harness
vi. Powder-coaled or corrosion-resistant finish
I. Optional Add-Ons(Upon Request):
I. Spare tire and mount
ii. Winches
iii. Ladder racks
iv. Toolboxes
v. Custom branding or decals
J. Accessories to Include but not limited to.
I. Replacement bumpers
ii. Headache racks
iii. Toolboxes
iv. Winches
v. Crains
I. Vises
ii. Side steps
iii. Invertors
iv. Bed covers
v. Bed liners
vi. Lighting as needed
vii. Other accessories as needed
Page 10 of 14
Exhibit "A"
City of Round Rock
Trailers, Truck Beds,Vehicle Accessories,and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
6. DELIVERY:
A. Shall provide delivery.All deliveries shall be delivered to:
Fleet Department
901 Luther Peterson Place
Round Rock,Texas 78665
B. Delivery shall be FOB Destination.
C. Contractor is responsible for all transportation,offloading,and setup of items,
D. Delivery dates shall be coordinated with City personnel.
5. DESIGNATED CONTACT PERSON: In order to maintain consistent standards of quality work performed
across the City,the City shall be provided with a designated and identified crew leader/point of contact upon
award of the contract.
A. The City shall be provided with the designated person's name and telephone number.
B. This contact person shall remain the same throughout the term of the contract or upon termination of the
contract. If a change has been made in the contact person,the City's designated representative shall be
notified by the Contractor immediately at the time of the change. NO substitutions of key personnel shall
be permitted without written approval of the authorized City's designated representative.
C. The designated contact person shall be Identified in the solicitation response and may be required to
attend an oral presentation to the evaluation team prior to award of contract.
D. The City shall also be provided with a secondary designated contact person to communicate with if the
primary contact is unavailable.
6. MAINTAIN COMMUNICATION: Communication Is vital to the City of Round Rock.The City requires timely
communication throughout the entire job process.The City understands that lead times can vary depending
on the size,manufacturer,and difficulty of the required tasks.
7. WARRANTY:Successful respondent shall provide a Manufacturers recommended warranty with each piece
of new equipment.And a minimum of a 12-month warranty on all workmanship and parts, including but not
limited to the manufacturer's warranty,workmanship defects,and installation. All warranty work shall be
completed within 30 working days from notice of defect.
8. CITY RESPONSIBILITIES:The City will-
A. Coordinate delivery with the Contractor for the delivery schedule.
B. Provide access to required areas for delivery.
C. Inspect the item upon delivery.
D. Ensure paperwork is complete and accurate for each item.
Page 1 I of 14
Exhibit "A"
City of Round Rock
Trailers,Truck Beds,Vehicle Accessories, and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
PART V
PROPOSAL PREPARATION INSTRUCTIONS
AND EVALUATION FACTORS
1. PROPOSAL ACCEPTANCE PERIOD: All proposals are valid for a period of one hundred and twenty(120)
calendar days subsequent to the RFP closing date unless a longer acceptance period is offered in the
proposal.
2. PROPOSAL RESPONSE: Responses shall be clear and concise while appropriately responding to the
evaluation criteria listed below in Section 3. In order to do business with the City of Round Rock you must be
registered with the City's Vendor Database. To register,go to:
https:llwww.roundrocktexas.goylcity-departments/finance/purchasln_g
Proposal Submittal Instructions: The Respondent shall include all of the following documents In their
response-
• Attachment A-Proposal Submittal Form
o Attachment B-Reference Sheet
o Attachment C-Subcontractor Form
o Attachment D-Cost Proposal Sheet
o Attachment E-Catalog Discount Pricing
o Acknowledged Addenda(if applicable)
o Segment requirements listed below.
o Catalog offering or document with Link to Catalog
o A statement of your compliance with all applicable rules and regulations of Federal, Stale and Local
governing entities.
o List of Exceptions(if any)-Be advised that exceptions to any portion of the Solicitation may jeopardize
acceptance of the Proposal by the City. Exceptions to this solicitation if any,shall be submitted on a
separate sheet labeled"Exceptions"with the Respondent's proposal.
3. Evaluation CRITERIA:
A. Segment 1 —Repair Services and Warranty
I. Program Approac:Describe your technical plan for accomplishing the required work and the
estimated timeline for delivery or repair.
1) Warranty options
2) Repair capabilities
B. Segment 2—Company Work Experience and Personnel
i. Business Organization: State full name and address of your organization and identify parent
company if you are a subsidiary. Specify the branch office or other subordinate element which will
perform,or assist in performing,work herein. Indicate whether you operate as a partnership,
corporation,or individual. Include the State in which incorporated or licensed to operate.
ii. Project Management Structure:Provide a general explanation and chart which specifies project
leadership and reporting responsibilities;and interface the team with City project management and
team personnel.
iii, Prior Experience. State the number of years the Respondent company has been providing the
services requested in the solicitation. Describe only relevant municipal,governmental,corporate,
and individual experience for the company and personnel who will be actively engaged in the
project.Do not include corporate experience unless personnel assigned to this project actively
participated.Do not include experience prior to 2014.Supply the project title,year,and reference
name,title, present address,and phone number of principal persons for whom prior projects were
accomplished.
Page 12 of 14
Exhibit "A"
City of Round Rock
Trailers, Truck Beds,Vehicle Accessories,and Repair Services
RFP 25-031
Commodity Codes 073-00 065-00
August 2025
iv. Personnel: Include names, qualif,cations,and resumes of all personnel who will be assigned to the
account. State the pr mary work assigned to each person and the percentage of time each person
will devote to this work. Identify key persons by name and title.
v. Contractors'past performance with the City may be evaluated.
C. Segment 3-Catalog Offering
i. A copy of or a link to your current catalog for evaluation
ii. Attachment E-Catalog Discount Pricing
Cl. Segment 4—Labor: Informafon described in the following subsections is required from each Proposer.
A firm fixed price or not-to-exceed Contract is contemplated.
i. Manpower. itemize to show the following for each category of personnel with a separate hourly
rate.
1) Estimated hours for each category of personnel.
2) Rate applied for each category of personnel
4. EVALUATION SCORING: The intent of the City is to award to one Respondent in accordance with the
evaluation cr,teria below. The purpose of this evaluation criteria is to determine which proposal best meets
the requirements and provides the best overall value to the
A. Evaluation Criteria Weights:
• Repair Services and Warranty (Segment 1) 20 pts
• Company Work Experience and Personnel(Segment 2) 20 pts
• Catalog Offering& Discount Pricing (Segment 3) 20 pts
• Labor Cost Proposal(Segment 4) 40 pts
Maximum Weight: 100 pts
B. An evaluation committee will be established to evaluate the proposal. The committee will include
employees of the City and may include other impartial individuals who are not City employees. The
evaluation committee will determine if discussions and,or Best and Final Offers(BAFO)are necessary.
Award of a contract may be made without discussions or BAFO,if in the best interest of the City. The
evaluation committee may determine that discussions are necessary to clarify or verify a written proposal
response. The City may,at its discretion,elect to have respondents provide oral presentations of their
proposal. The City reserves the right to rescore an offer based on provided demonstrations. A request
for a BAFO is at the sole discretion of the City and will be requested in writing. The evaluation committee
will evaluate the finalists and make a recommendation for award.
C. The City reserves the right to reject any or all proposals submitted, or to award to the respondent who in
the City's opinion,offers the best value to the City. The City also reserves the right to cancel the RFP
process and pursue alternate methods for providing the requirements.
D. The City reserves the right to conduct studies and other investigations as necessary to evaluate any
proposal.
E. The City reserves the right to waive any minor technicality,irregularities,or informalities noted
in the submission process. Submission of proposal confers no legal rights upon any
Respondent.
F. The City reserves the right to request further documentation or information and to discuss proposal
response with any Respondent in order to answer questions or to clarify any aspects of the proposal.
G. The City may develop a"short list"of qualified proposal and may determine that the
Respondent(s)should submit a Best and Final Offer(BAFO). Each"short listed"Respondent will be
given a reasonable opportunity for discussion and revision of their proposal.
5. AGREEMENT NEGOTIATIONS AND AWARD PROCESS:
A. A proposal presented In response to this RFP is subject to negotiation concerning any issues deemed
relevant by the City. The City reserves the right to negotiate any issue with any party.Any unsolicited
communication by the Respondent to a City official, undesignated employee,or an evaluation team
Page 11 of 14
Exhibit "A"
City of Round Rock
Trailers,Truck Beds,Vehicle Accessories,and Repair Services
RFP 25-031
Commodity Codes 073-00,065-00
August 2025
member evaluating or considering the offers may be grounds for disqualifying the offending Offeror from
consideration of award.
B. Submission of proposal indicates the Respondent's acceptance of the evaluation process and recognition
that the City may make subjective judgments in evaluating the proposal to determine the best value for
the City.
C. If negotiations are successful, the City and Respondent may enter into an agreement. If negotiations are
unsuccessful,the City may formally end negotiations with that Respondent.
D. The City also reserves the right to reject any or all submittals,or to accept any submittal deemed most
advantageous,or to waive any Irregularities or informalities in the submittal received.
E. An independent signed authorized Contract will be sent to the successful Respondent(s). Execution of a
City of Round Rock contract is required prior to starting work and processing any payments to the
Contractor.
6. POST AWARD MEETING:The City and the Respondent may schedule a post award meeting to discuss, but
not be limited to the following:
A. The method to provide a smooth and orderly transition of services performed from the current Contractor.
B. Provide City contact(s)information for implementation of the Agreement.
C. Identify specific milestones,goals,and strategies to meet objectives.
Page 14 of 14
11
ATTFM4%NT A 4
SOLCITATION SUBMITTAL FORM AND EXECUTION
i
NOTE, RESPONDENTS SHALL COMPLETE,SIGN,AND UPLOAD THIS ATTACHMENT WITH
THEIR SUBMITTAL IN BONFIRE. FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF
THE SUBMITTAL.
By signature hereon,the Respondent certifies that:
All statements, pricing and information prepared and submitted to the City's Bonfire portal in response to
this solicitation are current,complete,and accurate.
He/she has not given,offered to give, nor intends to give at any time hereafter,any economic opportunity, l
future employment,gift,ban gratuity,special discount,trip,favor,or service to a City employee,evaluator,
or evaluating entity in connection with the submitted response. Signing the Execution of Solicitation t
Submittal Form with a false statement shall void the submitted offer or any resulting contracts.
Respondent represents and warrants that the individual signing this Execution of Solicitation Submittal
Form is authorized to sign this document, represent the Respondent and to bind the Respondent under
any contract resulting from this submittal.
RESPONDENT(COMPANY): 1�i�("OUr1� 1'11�C �If VC It
SQ–rle�
SIGNATURE(INKIDIGITAL):
NAME(TYPEDIPRINTED): ✓1
L
TITLE: V� DATE:
_Q;}-1rQ—'ti _�_
STREET: '1-(�02 jatr b ck I
i
CITYISTATEIZIP: v
TELEPHONE&FAX NO.:
(
E-MAIL ADDRESS: �.�_i°n,Ld 1 5 C,dUn ��_�►eS Ga�I 1 Q
FEDERAL TAX IDENTIFICATION NUMBER(FIN): --
;
By submitting a response to this solicitation,the Respondent agrees that the City's Definitions and Standard
Terms and Conditions,in effect at the time of re ease of the solicitation.shall govern unless specifically {
provided otherwise in a separate agreement or on the face of a purchase order. In addition,the i
Supplemental Terms and Conditions listed in Section III,shall also be enforced as part of the contract and
can be obtained from the City's website at:https:ltwww roundrocktexas gov/city-businesses/solicitations/ t
r
I
Exhibit "A"
ATTACHMENT B
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: IFB 25-021
RESPONDENT'S NAME: Kodv Owen DATE: 06/1712025
Provide the name,address,telephone number and E-MAIL of at least three(3)valid Municipal,
Government agencies or firms of comparable size that have utilized services that are similar in type and
capacity within the last two(2)years.City of Round Rock references are not applicable. References may
be checked prior to award. If references cannot be confirmed or if any negative responses are received it
may result in the disqualification of submittal.
1. Company's Name Collin County Texas
Name of Contact David McBumett
Title of Contact Equipment Services-Fleet Manager
E-Mail Address dmcburnelt@co.colKin.lx.us
Present Address 700 Wilmelh Road Suite A
City,State,Zip Code McKinney,Texas 75069
Telephone Number (972)546-3734 Fax Number:(214) 392.6586
2. Company's Name City of Sugar Land
Name of Contact Austyn Mejorado
Title of Contact Fleet supervisor
E-Mail Address amejorado@sugedandtx.gov
Present Address 101A Gillingham Ln.
City,State,Zip Code Sugar Land,Texas 77476
Telephone Number (346)573-7684 Fax Number:( )
3. Company's Name Fort Bend county
Name of Contact Tim Everson
Title of Contact Fleet Manager
E-Mail Address Timothy.eversonQfortbendcountytx.gov
Present Address 301 Jackson St#201
City,Slate,Zip Code Richmond,Texas 77469
Telephone Number �( 832 ) 339-4737 Fax Number:( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
ATTr M 6"
SUBCONTRACTOR INFORMATION FORM
COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE ;
SOLICITATION NUMBER: 25.021
RESPONDENT'S NAME: Kodv Owen DATE: 6.17.2025
i
CIRCLE ONE- NO,I WILL NOT USE SUBCONTRACTORS ON THIS CONTRACT
YES,I INTEND TO USE SUBCONTRACTORS ON THIS CONTRACT YES
If yes complete the information below
1 Subcontractor Name Tri-State Enterprises j
Name of Contact Jose Hernandez Ilt
E-Mail Address Jose@etristate.com
Address 3800 Avenue E East
City, State, Zip Code Arlington,Texas 76011
Telephone Number ( 469 ) 892-0197 Fax Number: ( ) #
Describe work to be Deliver Parts
performed
Percentage of contract 5%
work to be performed
2 Subcontractor Name Keystone Automotive
'r
Name of Contact Will Gay '
Title of Contact Outside Sales
E-Mail Address wagay@LKOCORP.com
Address 351 Lakeside Pkwy
City, State, Zip Code Flower Mound,TX 75028
Telephone Number ( 832 ) 389-1969 Fax Number: ( ) f
Describe work to be Deliver Parts
performed t
Percentage of contract
5%
work to be performed
i
ti
1
i
i
i
I
i
Exhibit "A"
Attachment D- Bid Sheet
Trailers, Truck Beds and Vehicle Accessories
IFB 25-021
City of Round Rock, Texas
The Respondent represents by their signature below that they are submitting a binding offer and are authorize
Respondent to fully comply with the solicitation documents contained in RFP 25-031 Trailers, Truck Beds
Accessories and Repairs. The Respondent acknowledges that they have received and read the entire solici
attachments,and all documents incorporated by reference, and agrees to be bound by the terms therein. The C
contract with a not-to-exceed amount of$3,000.000.
Special Instructions: Be advised that exceptions taken to any portion of the solicitation will jeopardize acceptai
Alternative bids will not be considered and unauthorized modifications to the bid sheet format will result in the rej
The City reserves the right to purchase more or less than the quantities indicated below
i
Section III: Repair Services
Estimated
No. Description Quantity Unit Unit Cost
1 Standard Labor Rate- Repair 320 Hour 175
2 Overtime Labor Rate- Repair 40 Hour 250
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•Price NeSotiaEle'
?NDN-SKIRTED FLATBED-SRW DEM1OM.'ICU ADI NORSTAR AVAIU9lE UPON NE0U67
INDN-SEJITEDFLAMED SRW s 6.025.00 _ 1EDROCR CL 1IOW/CM STM RD/NORAVAILABLE UPON REQUEST
T NON SAIRTLE)FUTSED DAW 6.250 aEDROCA CA&MOND/CM RD/NORSTAR AVAILABLE VRON REQUCSI
9 NON SAiRTLO RAT IED 0RW 6.a00.00 JEOAOCK DIAMOND/CM RD:NORSTM AVAILABLE UPON REQUEST
A NON SKIRT FLATBED DRW 6.775.(p ---- �SEDADCK OIAMDN�CAI RD.'NORSTMAVAl1ABLE VPpN REQUEST
'SKIRMFD TBEO-SAM/ Ra50.00�_ DR'Y1.GMAIT(/CM SN/N AR AVAILABLE VPON EfQUEST___
KIRIsQ FLATBED ORW -. __ 1,725.00 _. OPO4K4 MNITE:OM W.NORSTAA AVAiuI EUKN RF91!ST
s S%IRT[0 HAtb DRW -S l.6SQ00 %EDKKK GMMTE'CM SR�NORS, AVA UBtT VRON RFQVESt
13KIRT[D HATRED•ORW rS 1305.00 AfptOCRGMMIE;CM SX_NORSTM AVAtLABIf UPON ntOVEST
SERVICE SQDY•SRw' -- =77SAB S U,I10.00 —CMG/NDASTM VB/RKl L56t0 -
14RV1 •SRw-TOPU_DS +5.720.00 MCA1G'RKI-5680 _ --
•SERVI Y — 14 11 15 .00 CM CMO iNORSTM UB:RU L56E7w91
'SERVICEBOO, DMV'OPUDS NA 'S 17,155.DO HCMG/ROT5680
5' EDDY pEw .OD 7 7Tc 00;M CMG!NOWM VB;R%I lfODwN --11
SERV1O:BODY DRw TOP UOS _ 22 fIt` ,CM CMG M T60Ow9R
11 sCIMCE IODY DRw T915.00 19.205.00"1 0.166;
Lll'S(WCf BODY DaW TQP U05_ S 2j]AODO iM CMG/ARIK1 liT8A 1E1W4E ._
30"VNDER VIDUNf lOOIBOX y .. "'PAIUNG'NCW0c51NS7N'•" ._
LL'UNOFA MOUNT TOOL 60Y 5.00 'W({GNi SUP AN0 CFRTIFIUTICNTION AVAILABLE UPON REQUEST' -71
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Contact:Nick Toland-Fleet Sales Manager
Email-Nick@discounthitches.com
RANCH A cell-832-S20-0u9
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`No Freight Min on Next Day Delivery' Contact:Kody Oe
HAND• 'Prices Negotiable"ly@discounthitches.com
Cell:W-690-6383
Ask About Other Brands/Styles
product Type Brand Descriptioq Price jCarry Out) Labcr to Install
Front Bu�r Ranch Hand Legend Replacement Bumper with Front Recover 5 1,715.00 S 200.00
Front Bum er Ranch Hand Summit Repalcement Bumper without Receiver 5 ]450.00 5 200.00
Front Bum er Ranch Hand j5port Winch Ready Replacement Bumper wl2h Receiver 5 1,95000 5 200.00
Rear Bumper Ranch Hand Legend Rew Bumper without Lights S 8w,00 S 150.D0
Rear Bumper Ranch Hand Spirt Rear Bumperwith,.ghts 5 825.00 5 150-00
lacement Bumper with Receiver S 1.595.011 S 200-00
From Bumper Steeknh HD Front Rep
Rear Bum er Steekrah HD Rear Replacement Bumper wkhout Lights 5 765.00 S 150_rc
Grille GuardRanchhand Legend Gn Ie Guard 5 620.00 5 150.00
Grille Guard Steelcraft HD Grille Guard 5 735 00 $ 17N7