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5 MARRIOTT GROUP SALES AGREEMENT DESCRIPTION OF GROUP AND EVENT The following represents an agreement between Austin Marriott North,2600 La Frontera Boulevard,Round Rock,TX, 78681,(512)733-6767 and City Of Round Rock. ORGANIZATION: City of Round Rock CONTACT: Name: Cindi Sheffield Job Title: Administrative Support Assistant Office of the Chief Street Address: 203 Commerce Blvd. City, State,Postal Code: Round Rock,TX 78664 Country/Region: USA Phone Number: 0:(512)218-5591 C:(512)529-0356 E-mail Address: csheffield@roundrocktexas.gov NAME OF EVENT: Firefighter Ball—2027 Awards Banquet REFERENCE#: M-W52SX65 OFFICIAL PROGRAM DATES: Friday,02/19/2027-Saturday,02/20/2027 GUEST ROOM COMMITMENT/GROUP ROOM RATES The Hotel agrees to provide a courtesy room block for the below guest rooms. Included in room rate. -Wireless Internet Access -Complimentary Parking Attendees Date Day King Total Rooms 02/19/2027 Fri 10 10 Start Date End Date Room Type Single 02/19/2027 02/19/2027 King $110.00 Hotel's room rates are subject to applicable state and local taxes(currently 15%)in effect at the time of check-out. COMMISSION The group room rates listed above are net non-commissionable.City of Round Rock will advise its designated agency of these rates and address any resulting agency compensation issues directly with the management of the appropriate agency. METHOD OF RESERVATIONS Reservations for the Event will be made by the individual directly on ResLink,the customized event booking platform provided by the Hotel. Additionally,reservations can also be made at(800)228-9290. GUARANTEED RESERVATIONS All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card or by City of Round Rock. Hotel will not hold any reservations unless secured by one of the above methods. Page 1 of 7 Version 1.0 MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION CM;MD-155 CUT-OFF DATE Reservations by attendees must be received on or before Friday,February 19,2027,(the"Cut-Off Date"). At the Cut-Off Date,Hotel will review the reservation pick up for the Event,release the unreserved rooms for general sale,and determine whether or not it can accept reservations based on a space-and rate-available basis at the City of Round Rock group rate after this date. BILLING ARRANGEMENTS The following billing arrangements apply:Individual to pay all charges(cash-paying guests may be asked to leave a cash or credit card deposit to guarantee payment).An advance payment of $500.00 will be required in order to hold arrangements on a definite basis.This advance payment is due upon execution of this agreement and will be credited toward Group's Master Account. PAYMENT BY CREDIT CARD OR COMPANY CHECK If City of Round Rock wishes to pay any portion of its obligation by credit card or company check,the credit card information must be entered into our secure online website. Prior to the execution of this agreement City of Round Rock shall provide hotel with credit card authorization information. A Credit Card Information Request e-mail will be sent to the e-mail address provided by City of Round Rock. City of Round Rock agrees that the Hotel may charge to this credit card any payment as required under this Group Sales Agreement. FUNCTION INFORMATION AGENDA/EVENT AGENDA Based on the requirements outlined by City of Round Rock,the Hotel has reserved the function space set forth on the below Function Information Agenda/Event Agenda. Date Day Start Time End Time Function Type Event Space People Rental Related Events 02/19/2027 Fri 3:00 PM 5:30 PM Set Up Special 15 3:00PM—Set Up 4:00PM—Reception $16,000.00+ &Appetizers Reception& Registration, 02/19/2027 Fri 4:00 PM 10:00 PM Appetizers Special 240 Food&Beverage Photobooth,High Minimum to Tops Waive Room Rental Fees. 6:30 PM -Dinner 02/19/2027 Fri 5:30 PM 10:00 PM General Session Rounds of 8 240 Buffet All meeting rooms,food and beverage,and related services are subject to applicable taxes(currently 8.25%)and service charge(currently 25%)in effect on the date(s)of the Event.The Hotel reserves the right to adjust function space in direct proportion to any changes in the number of attendees. The estimated charges provided are subject to change based on the final count and any modifications requested by the client. Any increase or decrease in guest count or changes to services,items,or event details may result in an adjustment to the fmal balance due. Page 2 of 7 Version 1.0 MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION Estimate of Charges for Food&Service Fees • antih' Item ["uil Price Total Price Food Dinner Buffet.La Frontera Ballroom 240 Dinner Buffet(2)Entrees $69.00 S16,560.00 Reception&Appetizers $2.000.00 $2.000.00 Subtotal Food $18.560.00 Service Charge 12.5% $2,320.00 Service Charge Adntin Fee 12.5% $2,320.00 Saks Tax 8.25% $1^..53h-30 TAX EXEMPT Service Charge Tax 8.25% $382.80 TAX EXEMPT Grand Total: 14.00 $23200.00 Estimate of Charges for Audio-Visual&Service Fees • ni ty Rem Unit Price Total Price Audio Visual Fuetiglitel Banquet,La Frontera Ballroom 2 7.53t13'&4.5k Short Throw Presentation Package $1.015.00 $2,030.00 1 SDI Distribution Mini Converter $75.00 $75.00 3 SDIJHMDI 3G Bi-Directional Micro Converter $25.00 S75.00 2 100 Ft HDlSDI Video Cable $25.00 $50.00 1 25 Ft.HD/SDI Video Cable $25.00 $25.00 2 Digital Wireless Microphone System QLXD $175.00 $350.00 1 12 Channel Audio Mixer $200.00 S200.00 1 Audio Laptop Sound Port $80.00 $80.00 2 Powered Column Array&Sub Speaker(s) S200.00 $400.00 3 Drapery-10"Wide by 16"Tall Black Velour $175.00 S525.00 4 LED Par Light(s) $85.00 $340.00 1 Technician- Set Up&Recovery $826.00 $826.00 Subtotal Audio Visual S4.976.00 Subtotal Nontaxable Audio Visual $0.00 Service Charge 12.5% $622.02 Service Charge Adman Fee 12.5% S622.02 Sales Tax 8.25% $41044 TAX EXEMPT Service Charge Tax 8.25% t102-65 TAX EXEMPT Grand Total: $6av,733.23 $6,220.01 DAMAGE TO FUNCTION SPACE City of Round Rock agrees to pay for any damage to the function space that occurs while City of Round Rock is using it. City of Round Rock will not be responsible,however,for ordinary wear and tear or for damage that it can show was caused by persons other than City of Round Rock and its attendees. MINIMUM BANOUET FOOD AND BEVERAGE REVENUE REQUIREMENT City of Round Rock agrees to a minimum banquet food and beverage revenue of$16,000.00,exclusive of tax and service charge(the"Minimum Banquet Food and Beverage Revenue"). Hotel will confirm the food and beverage prices thirty(30) business days prior to City of Round Rock's arrival date.City of Round Rock shall provide Hotel with fifteen(15)business days prior to the first scheduled function advance notice of the date(s),time(s),and number of covers with respect to each function it wishes to schedule for the Event. Page 3 of 7 Version 1.0 MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION CURRENT CATERING MINIMUM RATES Hotel's 2026 minimum catering rates are as follows: Dinner Buffet(2)Entrees: $69.00 per person These catering rates do not include any applicable Texas tax(currently 8.25%)and a taxable service charge(currently 25%) in effect on the date(s)of the Event. All food and beverage served in the Hotel must be purchased from the Hotel. CANCELLATION In the event of a group cancellation occurring 0 to 30 business days prior to arrival,liquidated damages in the amount of one hundred percent(100%)of the Minimum Banquet Food and Beverage Revenue will be due,plus applicable taxes. In the event of a group cancellation occurring 31 business days to 120 days prior to arrival,liquidated damages in the amount of ninety percent(90%)of the Banquet Food and Beverage Revenue will be due,plus applicable taxes. In the event of a group cancellation occurring 121 to 224 days prior to arrival,liquidated damages in the amount of eighty percent(80%)of the Minimum Banquet Food and Beverage Revenue will be due,plus applicable taxes. IMPOSSIBILITY The performance of this Agreement is subject to termination without liability upon the occurrence of any circumstance beyond the control of either party—such as acts of God,war,acts of terrorism,government regulations,disaster,strikes,civil disorder,or curtailment of transportation facilities—to the extent that such circumstance makes it illegal or impossible for the Hotel to provide,or for groups in general to use,the Hotel facilities. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical-but in no event longer than ten(10)days-after learning of such basis. COMPLIANCE WITH LAW This Agreement is subject to all applicable federal,state,and local laws,including health and safety codes,alcoholic beverage control laws,disability laws,federal anti-terrorism laws and regulations,and the like.Hotel and City of Round Rock agree to cooperate with each other to ensure compliance with such laws. CHANGES.ADDITIONS.STIPULATIONS.OR LINING OUT Any changes,additions,stipulations or deletions including corrective lining out by either Hotel or City of Round Rock will not be considered agreed to or binding on the other unless such modifications have been initialed or otherwise approved in writing by the other. DISPUTE RESOLUTION In the event of dispute resolution,the non-prevailing party will pay the other's costs and attorney's fees. LIQUOR LICENSE City of Round Rock understands that Hotel's liquor license requires that beverages only be dispensed by Hotel employees or bartenders. Alcoholic beverage service may be denied to those guests who appear to be intoxicated or are underage. COMPLIANCE WITH EQUAL OPPORTUNITY LAWS This section describes Marriott's obligations as a U.S.federal contractor. It does not apply to customers that are not part of the U.S.federal government or using funds from the U.S.federal government for this contract. Marriott shall comply with all applicable laws,statutes,rules,ordinances,codes,orders and regulations of all federal,state, local and other governmental and regulatory authorities and of all insurance bodies applicable to the Hotel premises in performing its obligations under this Agreement. Marriott(referred to as"contractor"in this section)shall comply with Executive Order 11246,as amended,Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans' Readjustment Assistance Act, as amended, which are administered by the United States Department of Labor ("DOL"), Office of Federal Contract Compliance Programs ("OFCCP"). The equal employment opportunity clauses of the implementing regulations, including but not limited to 41 C.F.R. §§ 60.1-4,60-300.5(a),and 60-741.5(a),are hereby incorporated by reference,with all relevant rules, regulations and orders pertaining thereto. This contractor and subcontractor shall abide by the requirements of 41 Page 4 of 7 Version 1.0 MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION C.F.R. §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities,and prohibit discrimination against all individuals based on their race,color,religion,sex,sexual orientation,gender identity,or national origin. Moreover,these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity,national origin,protected veteran status or disability. Marriott also shall comply with Executive Order 13496 and with all relevant rules,regulations and orders pertaining thereto, to the extent applicable. The employee notice clause and all other provisions of 29 C.F.R.Part 471,Appendix A to Subpart A,are hereby incorporated by reference. To the extent applicable,Marriott shall include the provisions of this section in every subcontract or purchase order so that such provisions shall be binding upon each contractor,subcontractor or vendor performing services or providing materials relating to this Agreement and the services provided pursuant to the terms hereof. PRIVACY Marriott International,Inc.("Marriott")is committed to complying with obligations applicable to Marriott under applicable privacy and data protection laws,including to the extent applicable EU data protection laws. Hotel shall comply with the then-current Marriott Group Global Privacy Statement (the "Privacy Statement," currently available at http://www.marriott.com/about/privacy.mi)with respect to any personal data received under this Agreement. Without limiting the foregoing obligation,Hotel has implemented measures designed to: (1)provide notice to individuals about its collection and use of their personal data,including through the Privacy Statement;(2)use such personal data only for legitimate business purposes;(3)provide means by which individuals may request to review,correct,update,suppress, restrict or delete or port their personal data, consistent with applicable law; (4)require any service providers with whom personal data is shared to protect the confidentiality and security of such data; and (5) use technical and organizational measures to protect personal data within its organization against unauthorized or unlawful access, acquisition, use, disclosure,loss,or alteration. City of Round Rock will obtain all necessary rights and permissions prior to providing any personal data to Hotel,including all rights and permissions required for Hotel,Hotel affiliates,and service providers to use and transfer the personal data to locations both within and outside the point of collection(including to the United States)in accordance with Hotel's privacy statement and applicable law. Notwithstanding any other provision,Hotel may use an individual's own personal data to the extent directed by,consented to or requested by such individual. IN-HOUSE EQUIPMENT Hotel will provide,at no charge,a reasonable amount of meeting equipment(for example,chairs,tables,etc.). These complimentary arrangements do not include special setups or extraordinary formats that would deplete Hotel's present in-house equipment to the point of requiring rental of an additional supply to accommodate City of Round Rock's needs. If such special setups or extraordinary formats are requested,Hotel will present City of Round Rock two(2)alternatives:(1) charging City of Round Rock the rental cost for additional equipment,or(2)changing the extraordinary setup to a standard format,avoiding the additional cost. UNATTENDED ITEMS/ADDITIONAL SECURITY The Hotel cannot ensure the security of items left unattended in function rooms. Special arrangements may be made with the Hotel for securing a limited number of valuable items. If City of Round Rock requires additional security with respect to such items or for any other reason,the Hotel will assist in making these arrangements. All security personnel to be utilized during the Event are subject to Hotel approval. USE OF OUTSIDE VENDORS If City of Round Rock wishes to hire outside vendors to provide any goods or services at Hotel during the Event, City of Round Rock must notify Hotel of the specific goods or services to be provided and provide sufficient advance notice to the Hotel so that the Hotel can(i)determine,in Hotel's sole discretion,whether such vendor must provide Hotel,in form and amount reasonably satisfactory to Hotel,an indemnification agreement and proof of adequate insurance,and(ii)approve, using reasonable judgment,the selection of the outside vendor and the goods or services to be provided by such outside vendor to City of Round Rock,taking into consideration:(a)whether Hotel offers such goods and services;(b)the risk level posed by certain activities;and(c)the safety and well-being of guests at Hotel. PERFORMANCE LICENSES Page 5 of 7 Version 1.0 MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION City of Round Rock will be solely responsible for obtaining any necessary licenses or permission to perform,broadcast, transmit,or display any copyrighted works(including without limitation,music,audio,or video recordings,art,etc.)that City of Round Rock may use or request to be used at the Hotel. MARRIOTT BONVOY EVENTS Marriott Bonvoy Events provides Points to eligible Marriott Bonvoy Members who book and hold qualifying meetings and events at Participating Properties. Approximately ten(10)business days after the conclusion of the Event(provided that the Event is not cancelled and City of Round Rock has otherwise complied with the material terms and conditions of this Agreement),the Hotel will award Points to the Member and relevant account identified below. Marriott Bonvoy Events is not available in certain circumstances,including(1)for any government employee or official booking a government event(U.S.government event or non-U.S.government event);(2)for any employee of a state-owned or state-controlled entity("SOE")booking an event on behalf of the SOE;or(3)for any other planner or intermediary when booking an event on behalf of a non-U.S.governmental entity or SOE.Hotels in the Asia Pacific region are restricted from awarding Points to any intermediary booking an event on behalf of any governmental entity or SOE. GROUP MUST CHECK ONE OPTION BELOW: The Contact(as identified on page 1 of this Agreement or the Authorized Signer of this Agreement)is eligible to receive Points. Member Name Marriott Bonvoy Membership Number OR XThe Contact(as identified on page 1 of this Agreement or the Authorized Signer of this Agreement)declines or is not eligible to receive Points and hereby waives the right to receive Points in connection with the Event. The individual identified above to receive Points may not be changed without such individual's prior written consent.The number of Points to be awarded shall be determined pursuant to the Marriott Bonvoy Terms and Conditions(the"Terms and Conditions"),as in effect at the time of award.All Marriott Bonvoy Terms and Conditions apply.The Terms and Conditions are available on-line at https://www.marriott.com/loyalty/terms/default.mi and may be changed at the sole discretion of Marriott International,Inc.at any time and without notice.Capitalized terms used in this section have the meanings given to them in the Terms and Conditions. *Electronic selection—This may be done in Microsoft Word by double-clicking on the above unfilled box,choosing a blackened box,and then clicking"Insert."Alternatively,one can use the commands"Insert"and"Symbol,"choose the blackened box,and then click"Insert." HIGH RISK ACTIVITIES Hotel has committed to providing the room nights and function space,as applicable,set forth in this Agreement based on information about the event that City of Round Rock has given to the Hotel.City of Round Rock agrees that it has presented all material information required in order for Hotel to provide the rooms and facilities set forth in this Agreement.Should Hotel,in its sole reasonable discretion,determine at any time that the Event will include a high-risk activity that was previously undisclosed to the Hotel(including by way of example,and not by limitation,biological agents,pyrotechnics, etc.),Hotel may terminate this Agreement immediately and without liability,upon written notice to City of Round Rock. ACCEPTANCE When presented by the Hotel to City of Round Rock,this document is an invitation by the Hotel to City of Round Rock to make an offer.Upon signature by City of Round Rock,this document will be an offer by City of Round Rock.Only upon signature of this document by all parties will this document constitute a binding agreement. Unless the Hotel otherwise notifies City of Round Rock at any time prior to City of Round Rock's execution of this document,the outlined format and dates will be held by the Hotel for City of Round Rock on a first-option basis until.If City of Round Rock cannot make a commitment prior to that date,this invitation to offer will revert to a second-option basis or,at the Hotel's option,the arrangements will be released,in which case neither party will have any further obligations. Page 6 of 7 Version 1.0 MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION Upon signature by both parties,City of Round Rock and the Hotel shall have agreed to and executed this Agreement by their authorized representatives as of the dates indicated below. SIGNATURES Approved and authorized by City of Round Rock: Name: (Print) Erüükc Benny ff Title: (Print) ALL,J f' Oct Signature: , Date: 20 Approved and authorized by Hotel: Name: (Print) Desiree Knapp Title: (Print) Sales&Catering Manager Signature: Z7Q4. . . 72 1 a"1j,(Y Date: 05/26/2026 t�6` Page 7 of 7 Version 1.0 MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION