R-2026-157 - 6/11/2026 RESOLUTION NO. R-2026-157
WHEREAS, the City of Round Rock ("City") has duly sought proposals for the purchase of
vehicle wrap services; and
WHEREAS,Mesquite Signs,LLC(dba"Sigma Grafix")has submitted the proposal determined
to provide the best value to the City considering the price and other evaluation factors included in the
request for proposals; and
WHEREAS,the City Council desires to enter into an agreement with Mesquite Signs,LLC(dba
"Sigma Grafix") for the purchase of vehicle wrap services, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement
Between the City of Round Rock and Mesquite Signs, LLC (dba "Sigma Grafix") for Purchase of
Vehicle Wrap Services, a copy of same being attached hereto as Exhibit"A" and incorporated herein.
The City Council hereby finds and declares that written notice of the date,hour,place and subject
of the meeting at which this Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and the subject matter hereof were
discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,
Texas Government Code, as amended.
RESOLVED this 11th day of June, 2026.
9AZ
CRAIG ORG , Mayor
City of Round k,Texas
ATTEST:
- ( �w-,
A149 FRANKLIN, City Clerk
0112.20262
EXHIBIT
A
AGREEMENT BETWEEN THE CITY OF ROUND ROCK
AND MESQUITE SIGNS,LLC(DBA "SIGMA GRAFIX")
FOR PURCHASE OF
VEHICLE WRAP SERVICES
THE STATE OF TEXAS
CITY OF ROUND ROCK KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
This Agreement ("Agreement") is made and entered into on this the day of
' 2026, by and between the CITY OF ROUND ROCK, TEXAS, a home-rulemunicipality whose offices are located at 221 East Main Street, Round Rock, Texas 78664,
referred to herein as the"City," and MESQUITE SIGNS, LLC(d/b/a "Sigma Grafix"), whose
offices are located at 2711 Daisy Drive, Suite 4420, Austin, Texas 78727, referred to herein as
"Vendor." This Agreement supersedes and replaces any previous agreement between the named
parties,whether oral or written,and whether or not established by custom and practice.
RECITALS:
WHEREAS,City desires to purchase vehicle wrap services;and
WHEREAS,City has issued its"Request for Proposals"for the provision of said services;
and
WHEREAS, City has determined the proposal submitted by Vendor provides the best
value to the City;and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties,and obligations;
NOW,THEREFORE,in consideration of the mutual promises contained herein and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the parties mutually agree as follows.
1.0 DEFINITIONS
A_ Agreement means this binding legal contract between City and Vendor whereby
City is obligated to buy specified services and Vendor is obligated to sell same. The Agreement
includes the following: (a) City's Request for Proposal, designated Solicitation Number 26-003
dated January 2026("RFP"); (b)Vendor's Proposal; and(c)any exhibits and/or addenda thereto.
Any inconsistencies or conflicts in the contract documents shall he resolved by giving preference
in the following order
(1) This Agreement.
(2) Vendor's Proposal,
(3) City's Request for Proposals. Addenda, exhibits, and attachments
B City means the City of Round Rock, Williamson and Travis Counties, Texas
C Effective Date means the date set out in the introductory paragraph above.
D. Services mean the specified services, supplies, materials, commodities, or
equipment
E. Vendor means Mesquite Signs, LLC (dba "Sigma Grafix"), or any successors or
assigns.
2.0 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the Effective Date and shall remain in full
force and effect unless and until it expires by operation of the term indicated herein or is terminated
or extended as provided herein-
B.
ereinB. The term of this Agreement shall be for sixty(60)months from the Effective Date
C. City reserves the right to review the relationship at any time and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.0 CONTRACT DOCUMENTS AND EXHIBITS
A City selected Vendor to supply the Services as outlined in the RFP, any Addenda
to RFP;and the Proposal submitted by Vendor,all as specified in Exhibit"A," incorporated herein
by reference for all purposes. The intent of these documents is to formulate an Agreement listing
the responsibilities of both parties as outlined in the RFP and any Addenda to RFP and as offered
by Vendor in its Proposal.
B. The Services which are the subject matter of this Agreement are described in
Exhibit"A" which is fully a part of this Agreement as if repeated herein in full
4.0 ITEMS AWARDED; SCOPE OF WORK
A. All items in"Attachment C - Cost Proposal Sheet" of Exhibit"A"are awarded to
Vendor.
r
13 Vendor shall satisfactorily provide all Services described in Exhibit "A," attached
hereto, within the contract term specified to Section 2 0 Vendor's undertakings shall be limited to
performing services for City and/or advising City concerning those matters on which Vendor has
been specifically engaged. Vendor shall perform its services in accordance with this Agreement,
in accordance with the appended exhibits, in accordance with due care, and in accordance with
pre%ailing industry standards for comparable services.
5.0 COSTS
A In consideration for the Services to be performed by Vendor, City agrees to pay
Vendor the amounts set forth to"Attachment C - Cost Proposal" of Exhibit "A "
B The City shall is authorized to pay the Vendor an amount not-to-exceed
5702,100.00 for the term of this Agreement
6.0 INVOICES
A. All invoices shall include, at a minimum, the following information
1. Name and address of Vendor,
2 Purchase Order Number;
3 Description and quantity of Services provided. and
4 Deh%cry date
7.0 INTERLOCAL.COOPERATIVE CONTRACTING /PURCHASING
A_ Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is granted
under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts, Subchapter B
and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter F, Section
271.101 and Section 271.102.
B Other governmental entities within the State of Texas may be extended the
opportunity to purchase off of the City's proposal,with the consent and agreement of the successful
service provider(s) and the City. Such agreement shall be conclusively inferred for the Vendor
from lack of exception to this clause in theservice provider's response However,all parties hereby
expressly agree that the City is not an agent of, partner to, or representative of those outside
agencies or entities and that the City is not obligated or liable for any action or debts that may arise
out of such independently-negotiated"piggyback- procurements
I �
8.0 NON-APPROPRIATION AND FIWAL FUNDING
This Agreement is a commitment of City's current revenues only It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the Services as
determined by City's budget for the fiscal year in question City may affect such termination by
giving Vendor a written notice of temtination at the end of its then-current fiscal year
9.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A.. Texas Government Code, any payment to be
made by City to Vendor will be made within thirty(30)days of the date City receives the Services
under this Agreement, the date the performance of the Services under this Agreement are
completed, or the date City receives a correct invoice for the services, whichever is later Vendor
may charge interest on an overdue payment at the"rate in effect"on September I of the fiscal year
in which the payment becomes overdue, in accordance with V.T.C.A., Texas Government Code,
Section 2251.025(b) This Prompt Payment Policy does not apply to payments made by City in
the event:
1 There is a bona fide dispute between City and Vendor, a contractor, subcontractor,
or supplier about the Service performed that cause the payment to be late, or
2 There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the Services performed that causes the payment
to be late: or
3. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
4. The invoice is not mailed to City in stria accordance with any instruction on the
purchase order relating to the payment.
10.0 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise
were offered or given by Vendor or its agents or representatives to any City officer, employee or
elected representative with respect to the performance of this Agreement. In addition, Vendor may
be subject to penalties stated in Title 8 of the Texas Penal Code.
11.0 TAXES
City is exempt from Federal Excise and State Sales Tax;therefore,tax shall not be included
in Vendor's charges
4 �'
12.0 INSURANCE
Vendor shall meet all City of Round Rock insurance requirements set forth in the RFP and
on the City's website at
ht ,� %ANN roill fockmsasgo' %,, `content,unloa ,'2024(12/CORR-Ins ranee-O8-2(124_ndf
13.0 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement
Marshall Reynolds, Specification Writer
General Services Department
212 Commerce Boulevard
Round Rock, TX 78664
(512) 218-5571
i11�C�nhlliS(1 rhllll�jlllltl'\dti
14.0 RIGHT TO ASSt1RANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement
15.0 DEFAULT
If Vendor abandons or defaults under this Aureement and is a cause of City acquiring the
specified goods elsewhere
Vendor shall be declared in default of this Agreement if it does any of the following and
fails to cure the issue within thirty(30)days of receipt of written notice:
I. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement,
2. Becomes insolvent or seeks relief under the bankruptcy laws of the United States,
and is unable to perform its material obligations under the Agreement
16.0 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for convenience
and without cause, at any time upon thirty (30)days' written notice to Vendor
B. In the event of any default by Vendor.City has the right to terminate this Agreement
for cause, upon ten(10)days' wn"en notice to Vendor
C Vendor has the right to terminate this Agreement only for cause, that bung in the
event of a material and substantial breach by City,or by mutual agreement to terminate evidenced
in wnting by and between the parties
D In the event City terminates under subsections (A) or (I3) of this section, the
following shall apply Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and'or services satisfactorily performed under
this Agreement to the date of termination City shall then pay Vendor that portion of the charges,
if undisputed The parties agree that Vendor is not entitled to compensation for Services it would
have performed under the remaining term of the Agreement except as provided herein
17.0 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns,officers,employees and elected officials harmless from and against all suits,actions,legal
proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all other
costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor, or
Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations under
this Agreement, no matter how,or to whom,such loss may occur Nothing herein shall be deemed
to limit the nghts of City or Vendor(including, but not limited to the right to seek contribution)
against any third party who may be liable for an indemnified claim
18.0 COMPLIANCE WITH LAWS,CHARTER,AND ORDINANCES
A Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws,the Charter and Ordinances of the City of Round Rock,
as amended,and with all applicable rules and regulations promulgated by local,state and national
boards,bureaus and agencies
B In accordance with Chapter 2271, Texas Govemment Code,a govemmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it (1)does not boycott Israel, and (2)will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Vendor verifies Vendor does not boycott Israel and will not boycott Israel
during the term of this Agreement
C In accordance with Chapter 2274,Texas Government Code,a governmental entity
may not enter into a contract with a company with at least ten(10)full-time employees for a value
of at least One Hundred Thousand and No/100 Dollars ($100,00000) unless the contract has a
provision verifying that it (I) does not have a practice, policy, guidance, or directive that
6
discriminates against a firearm entity or firearm trade association, and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association The signatory
executing this Agreement on behalf of Vendor verifies Vendor does not have a practice, policy.
guidance,or directive that discriminates against a firearm entity or firearm trade association, and
it will not dtscnrnnnate during the term of this Agreement against a firearm entity or firearm trade
association
D In accordance with Chapter 2274, Texas Government Code,a governmental entity
may not enter into a contract with a company with at least ten(10)full-time employees for a value
of at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has a
provision verifying that It (1)does not boycott energy companies. and(2)will not boycott energy
companies dunng the terra of this Agreement The signatory executing this Agreement on behalf
of Vendor verifies Vendor does not boycott energy companies, and it will not boycott energy
companies during the term of this Agreement.
19.0 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
each other with respect to the terms of this Agreement. Neither party shall assign,sublet or transfer
any interest in this Agreement without prior written authorization of the other party
20.0 NOTICES
A. All notices and other communications in connection with this Agreement shall be
in writing and shall be considered given as follows
1. When delivered personally to recipient's address as stated in this Agreement, or
2. Three(3)days after being deposited in the United States mail,with postage prepaid
to the recipient's address as stated in this Agreement.
Notice to Vendor
Mesquite Signs LLC
2711 Daisy Drive
Suite 4-420
Austin,TX 78727
Notice to City
City '.1anager Stephanie L. Sandre, City Attorney
221 East Main Street AND TO 3019 East Main Street
Round Rock, TX 78064 Round Rock, TX 78664
13 Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor
7
21.0 APPLICABLE LAW. ENFORCEMENT, AND VENUE
This Agreement shall be enforceable in Round Rock, Texas,and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein,
exclusive venue for same shall he in Williamson County, Texas, This Agreement shall be governed
by and construed in accordance with the laws and court decisions of the State of Texas
22.0 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City This Agreement may only be amended or supplemented by mutual agreement of
the parties hereto in writing
23.0 DiSPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding,including without limitation,any proceeding under the Federal Arbitration Act(9 USC
Section 1-14)or any applicable state arbitration statute
24.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no way
affect the validity or enforceability of any other portion or provision of this Agreement. Any void
Provision shall be deemed severed from this Agreement, and the balance of this Agreement shall
be construed and enforced as if this Agreement did not contain the particular portion or provision
held to be void The parties further agree to amend this Agreement to replace any stricken provision
with a valid provision that comes as close as possible to the intent of the stricken provision The
provisions of this section shall not prevent this entire Agreement from being void should a provision
which is of the essence of this Agreement be determined void.
25.0 MISCELLANEOUS PROVISIONS
& Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services,responsibilities and duties shall be performed in a manner according to generally
accepted industry practices.
B. Time is of the Essence. The parties agree that, from time to time, certain unique
transactions may have special requirements relative to timing and, accordingly, the parties will
identify those transactions and exercise best efforts to accomplish those transactions within the
stated timeframe. Other timing requirements will be met in a commercially reasonable manner
Where damage is caused to City due to Vendor's failure to perform in the special timing
requirement circumstances,City may pursue any remedy available without waiver of any of City's
additional legal rights or remedies.
n n
C. Binding Agreement. This Agreement shall extend to and he binding upon and
inure to the benefit of the parties' respective heirs, executors, administrators, suoxessors and
assigns
D. Multiple Counterparts. This Agreement may be executed in multiple
counterpane, any one of which shall be considered an original of this document,and all of which.
when taken together,shall constitute one and the same instrument
(Signatures on the following page ]
IN WITNESS WHEREOF,City and Vendor have executed this Agreement on the dates
indicated
Mesquite Signs, LLC
By
Pnnted Name J ✓..+.�.vi�--
Title cip
Date Signed.-
City
igned:City of Round Rock,Tem
By:
Pnnted Name:
Title:
Date Signed:
For City,Attest:
By:
Ann Franklin,City Clerk
For City,Approved as to Form:
By:
Stephanie L. Sandre, City Attorney
so
Exhibit "A"
} ROUND ROCK TEXAS
PURCHASING DIVISION
f
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.roundrocktexas.gov
REQUEST FOR PROPOSAL (RFP)
VEHICLE GRAPHICS AND WRAP SERVICES
SOLICITATION NUMBER 26-003
JANUARY 2026
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No. 26-003
Commodity Code 928-57. 255-26
January 2026
VEHICLE GRAPHICS AND WRAP SERVICES
PART
GENERAL REQUIREMENTS
1. PURPOSE AND BACKGROUND: The City of Round Rock,herein after "the City'seeks a bid from firms
expenenced in turnkey vehicle graphic design. installation, and removal services
The City's fleet currently consists of more than 600 vehicles including trucks, SUVs, and Crown Victonas
Vinyl decals and printed graphics manufactured in accof dance with the included specification and scope of
work are designed to identify police emergency and city vehicles placed in service Decals and graphics are
installed in a specific pattern to exhibit uniformity across a range of vehicles and over a length of years that
the vehicles will be in service In addition. the City sometimes requires decal removal
2. SOLICITATION PACKET: This solicitation packet is comprised of the following
Description Index
Pari I -General Requirements Page(s)2 4
Part II -Definitions. Standard Terms and Conditions, Page 5
and Insurance Requirements
Part III - Supplemental Terms and Conditions Page(s)6-8
Part IV- Scope of Work Page(s)9-11
Part V- Proposal Preparation Instructions and Evaluation Factors Page(s) 12-14
Attachment A- Proposal Submittal Form Separate Attachment
Attachment B- Reference Sheet Separate Attachment
Attachment C-Cost Proposal Sheet Separate Attachment
Attachment D- Insurance Instructions Separate Attachment
3. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below
EVENT DATE
Solicitation released January 28,2026
Mandatory Pre-Proposal meeting February 11,2026, 10:00 AM,CST
Deadline for submission of questions February 20,2026 (M 5:00 PM,CST
City responses to questions or addendums Approximately: February 23, 2026® 5:00pM, CST
Deaidline for submission of responses March 3, 2026 Q 3.00 PM, CST
All questions regarding the solicitation shall be submitted through Bonfire in writing by 5 00 PM, CST on the
due date noted above. A copy of all questions submitted and the City's response to the questions shall be
posted on the City's webpage in the form of an addendum at
httAs!1r undrocktexas bonfirehub com
The City reserves the right to modify these dates. Notice of date change will be posted to the City's website
htms/troundrocktexas bonfirehub.com
Page 2 of 14 M
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No. 26-003
Commodity Code 928-57. 255-26
January 2026
4. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
hairs liroundiocktexat bonfiehu"om far any updates pertaining to the solicitation described herein.Various
updates may include addendums, cancellations, nobfications, and any other pertinent information necessary
for the submission of a correct and accurate response The City will not be held responsible for any further
communication beyond updating the website.
b. MANDATORY PRE-PROPOSAL MEETING, SITE VISIT,ANDiOR INSPECTION: A pre-proposal
meeting/site visit, and inspection will be conducted to fully acquaint Respondents with the facilities, difficulties
and/or restrictions inherent in the services specified The pre-proposal meeting/site visit will be conducted on
the date speafied in PART I, Section 3- Schedule of Events
A. Attendance at the pre-proposal meetinglsite visit is mandatory. Respondents shall sign-in at the pre
proposal meeting to document their attendance. The City reserves the right to determine a response "not
available for award"if the Respondent fails to attend the mandatory pre-proposal meeting and site visit
tour which shall be held at
City Halt Council Chambers
221 East Main Street
Round Rock,Texas 78664
B Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre-
proposal meeting.
C It is the responsibility of the Respondent to examine each facility and determine quantity and amounts,
take precise measurements, and determine material requirements, equipment requirements, labor
requirements, and other solicitation-related details during said site visits.
S. RESPONSE DUE DATE: Appropriately submitted responses are due at or before 3:00 PM, on the due dale
noted in PART 1, Section 3—Schedule of Events. The Offeror shall respond via the City's electronic bidding
platform. Bonfire https./froundrocktexas.bonfirehub.corn
A. This request for proposal(RFP)does not commit the City to contract for any supply or service
B. No paper or submittals outside of Bonfire will be accepted by the City.
C. Responses cannot be altered or amended after digital opening
D. No response can be withdrawn after opening wittiout written approval from the City for an acceptable
reason.
E. The City will not be bound by any oral statement or offer made contrary to the written specifications.
F Samples and/or copies shall be provided at the Respondent's expense and shall become the property of
the City
G. Late responses will not be considered.
7. CERTIFICATE OF INTERESTED PARTIES: Section 2252 908 of the Texas Govemment Code requires the
successful offeror to complete a Form 1295'Certificate of Interested Parties"that is signed for a contract
award requiring council authorization. The"Certificate of Interested Parties' form must be completed on the
Texas Ethics Commission website.printed, signed, and submitted to the City by the authorized agent of the
Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to
final contract execution.Link to Texas Ethics Commission Webpage:
https l/www ethics state tx uslfilinamfo/12951
8. EX PARTE COMMUNICATION: Please note that to insure the proper and fair evaluation of an offer,the City
of Round Rock prohibits ex parte communication (e.g.. unsolicited) initiated by the Offeror to the City Official,
Employee,City Consultant,or Evaluation Team member evaluating or considering the offers prior to the time
an award decision has been confirmed Communication between an Offeror and the City will be initiated by
the appropriate City Official or Employee in order to obtain information or clarification needed to develop a
proper and accurate evaluation of the offer. Ex parte communication may be grounds for disqualifying the
offending Offeror from consideration of award in evaluation or any future bid
9. OPPORTUNITY TO PROTEST: The Purchasing Manager for the City of Round Rock("City'), in consultation
with the City Attomey, shall have the authority to settle or resolve any dispute concerning the solicitation or
I'age 3 of 14 /1w
Exhibit "A"
City of Round Rock
Vehicle Giaphim and Wrap Services
RFP No 26003
Commodrty Code 928 57,255-26
January 2026
award of a contract The Purchasing Manager may solicit written responses to the protest from other
interested parties The aggneved person must prepare his or her complaint in writing and send it by
electronic mad to the City's Purchasing Department at DrotestiRroundrocktexas.49y.
In the event of a timely protest,the City shall not proceed further with the solicitation or award of a contract
unless it is determined that the award must take place without delay,to protect the best interests of the City
The procedures for notifying the City of an alleged deficiency or filing a protest are listed below If you fad to
comply with any of these requirements,the Purchasing Office may dismiss your complaint or protest
A Prior to Offer Due Date: If you are a prospective offeror for the award of a contract('Offeror') and you
become aware of the facts regarding what you believe is a deficiency in the solicitation process before the
due date for receipt of offers in response to a solicitation ('Offers'), you must notify the City in writing of
the alleged deficiency before that date. giving the City an opportunity to resolve the situation prior to the
Offer due date
6 After Offer Due Date: If you submit an Offer to the City and you believe that there has been a deficiency
in the solicitation process or the award,you have the opportunity to protest the solicitabon process. or the
recommended award as follows
I You must file a written notice of your intent to protest within four (4)working days of the date that you
know or should have known of the facts relating to the protest if you do not file a written notice of
intent within this time,you have waived all rights to protest the solicitation process or the award
11 You must We your formal written protest within ten (10)working days of the date that you know or
should have known of the facts relating to the protest unless you know of the facts before the Offer
has been closed If you know of the facts before those dates,you must notify the City as stated in
section(A) above
iii You must submit your protest in wnhng and must include the following information:
a your name, address.telephone number,and email address.
b the solicitation number
c. a specific identification of the statutory or regulatory provision that you are alleging has been
violated
d. a detailed statement of the factual grounds for your protest, including copies of any relevant
documents
e. a statement of any issues of law or fact that you contend must be resolved. and
f a statement of the argument and authority that you offer in support of your protest
rv. Your protest must be concise and presented logically and factually to help with the City's review
C. Receipt of Tirriety Protist: When the City receives a timely and complete written protest,the Purchasing
Manager,with assistance from the City Attorney,shall make one of the following determinations.
I Determine that a violation of rules and statutes has occurred prior to the award of the contract and
inform you and other interested parties of the determination. The City will prepare updated solicitation
documents and will re-solicit.
u Determine that no violation of rules or statutes has occurred and inform you and other interested
parties of the decision by letter. The reasons for the determination will be presented in the letter
iii Determine that a violation of rules and statutes has occurred after the award of the contract and
inform you and other interested parties of the determination.However,the awarded contract will not
be canceled As needed, corrective actions may be taken with purchasing or any other pertinent City
staff
tv. A determination wiil usually be made within fifteen(15)business days after receipt of the formal
protest
v. Any written decisions by the Purchasing Manager shall be the final administrative action for
the City.
All documentation vertaining to a protest will b� kap! on file at the City and are subject to open records
requests
Page 4 of 14 i
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No 26-003
Commodity Code 929 57, 255 26
January 2026
PART II
DEFINITIONS, STANDARD TERMS AND CONDITIONS,
AND INSURANCE REQUIREMENTS
1. DEFINITIONS STAN(?ARD TERMS AND CONDITIONS: By submitting a response to this solrcdanon,the
Respondent agrees that the City's Definitions and Standard Terms and Conditions, in effect at the nme of
release of the solrcitabon,shall govern unless specifically provided otherwise in a separate agreement or on
the face of a purchase order. These can be obtained from the City's website at
htt4s Ilvrww roundrocktexasov�ci -departmentslaurchasrngt In addition, the Supplemental Terms and
Conditions listed in Section III, shall also be enforced as part of the contract
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at haus i,wyy1� roun rocktexas n4v�crty cfe�arlmentsleurchasi��1.
Page 5 of 14
Exhibit "A"
City of Round Rock
Velnde Graphics and Vlhaly Services
RFP No 26 003
Commodity Code 928 51 255 26
January 2026
PART 111
SUPPLEMENTAL TERMS AND CONDITIONS
1, AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following
A The term of the Agreement shall begin from date of award and shall remain in full force for sixty(60)
months
B Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions of
thrs agreement for such a period as is reasonably necessary to re-solicit andlor complete the project up to
120 days
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications
Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent
shall.
A Be firms, corporations, individuals. or partnerships normally engaged in providing vehicle graphics and
wrap services as specified herein and have adequate organization, facilities, equipment, financial
capability, and personnel to ensure prompt and efficient service to the City
B. In order to confirm financial stability, the City may choose to review audited financial statements at any
time throughout the RFP evaluation process Upon request, the Respondent shall provide two years
audited financial statements, including any notes or supplemental schedules within 2 business days of the
original request.
C The Respondent shall include in the proposal a list of all litigation the company or its principals have been
involved in within the last three(3) years.
D Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for consideration
in this RFP process
E. Must be located within 60 miles of the City's Fleet Vehicles Services location at.
901 Luther Peterson Place
Round Rock,TX 78664
3. SUBCONTRA TO. ORS: Respondent shall not subcontract or otherwise engage subcontractors to perform
required services. The City seeks to do business directly with a company experienced in vehicle graphics
and wrap services.
4. SAFETY: The City reserves the right to remove any employee from City property for violation of federal,
state,and local health,safety and environmental laws, ordinances, rules, and regulations. The Respondent
shall:
A Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State
and City safety and occupational Health standards and other applicable federal, state,and local health,
safety, and environmental laws ordinances, rules, and regulations in the performance of these services
B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause injury
or damage to any persons or property within and around the work site In case of conflict,the most
stringent safety requirement shall govern
C Indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments,
fines penalties and liability of every kind arising from the breach of the Contractor's obligations under this
paragraph.
S. WORKFORCE: Successful Respondent shall
A Ensure Respondent's employees perform the services in a timely,professional, and efficient manner
B Ensure Respondent's employees, while working on City property, wear a company uniform that clearly
identifies there as the Respondent's employee.
C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor The City reserves the right to verify citizenship or right to work in the United States
llagc 0 of 14
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No 26-003
Commodity Code 928-57, 255 26
January 2026
6. PRICl : The Respondent shall determine and submit a fixed cost for the work and shall include all
incidental costs, labor, overhead charges, travel, payroll expenses,freight, equipment acquisition and
maintenance, demurrage, fuel surcharges. delivery charges, costs associated with obtaining permits,
insurance,bonds, and risk management. No separate tine-item charges shall be permitted for either
response or invoice purposes.
7. PRICE INCREASE: Contract prices for vehicle graphics and wrap services shall remain firm throughout the
initial twelve (12) month term of the contract. A price increase to the agreement may be considered on the
anniversary date of the Contract each year and shall be equal to the consumer price index for that year,but at
no time may the increase exceed 10% for any single line item unless otherwise approved by the CO.
A Consunfrer Price Index (CPQ: Price adjustments wil be made in accordance with the percentage
change in the U S Deparlment of Labor Consumer Price Index (CPI-U)for all Urban Consumers. The
pnce adjustment rate will be determined by comparing the percentage difference between the CPI in
effect for the base year six-month average (January through June OR July through December), and each
(January through June OR July through December)six-month average thereafter The percentage
difference between those two CPI issues will be the price adjustment rate No retroactive contract price
adjustments will be allowed The Consumer Price Index(CPI) is found at the Bureau of Labor Statistics,
Consumer Pnce Index website. http./twww.bls-o-gy/cyi
B. Procedure to Request Increase:
i. Email the written price increase request to Qurchn aCti^roundrock►exas.aoy with the rate detail
comparison, a comprehensive calculation, and any supporting documentation to the designated City
Contract Specialist a minimum of 45 days prior to the annual Contract anniversary date. The detailed
written calculation will be verified and confirmed. All written requests for increases must include the
City of Round Rock contract number,solicitation reference information and Contact information for the
authorized representative requesting the increase.
ii. Upon receipt of the request,the City reserves the right to either accept the escalation and make
change to the purchase order within 30 days of the request or negotiate with the Vendor or cancel the
agreement or purchase order if an agreement cannot be reached on the value of the increase.
8. ACCEPTANCE/INSPECTION:Accept ance/lnspection should not take more than five(5) working days The
Contractor will be notified within the time frame if the services delivered are not in full compliance with the
specifications In the event the services are not performed to the satisfaction of the City the Contractor shall
agree to reperform services to specification at no additional cost to the City. If any agreement or purchase
order is cancelled for non-acceptance,the needed services may be purchased elsewhere.
9. PERFORMANCE REVIEW: The City reserves the right to review the awarded Contractor's performance
anytime during the contract term.
10. MATERIALS SPECIFICATIONS/DESCRIPTIVE LITERATURE:
A. If a solicitation refers to a Qualified Products List(QPL),Standard Products List(SPL)or a
manufacturer's name and product, any Offeror offering products not referenced in the solicitation must
eeibmit as Dart of their Offer materials specifications/descripbve literature for the non-referenced (or
Proposed Buyer's Approved Equal)product, Materials specifications/descriptive literature must be
identified to show the item(s) in the Offer to which they apply
B Materials specifications/descriptive literature are defined as product manufacturer's catalog pages, 'cut
sheets"applicable tests results,or related detailed documents that specify material construction,
performance parameters, and any industrial standards that are applicable such as ANSI,ASTM, ASME.
SAE, NFPA, NBS, EIA, ESL,and NSA. The submitted materials specifications/descriptive literature
must include the manufacturer's name and product number of the product being offered.
C. The failure of the materials specifications/descriptive literature to show that the product offered
conforms to the requirements of the Solicitation shall resutt in rejection of the Offer
D. Failure to submit the materials specifications/descriptive literature as part of the Offer may subject the
Offer to disqualification from consideration for award
PaKc 7 4 14 n n
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No. 26-003
Commodity Code 92857.255 26
January 2026
10. ORDER QUANTITY: The quantities shown on the solicitabon are estimates only No guarantee of any
minimum or maximum purchase is made or Implied.The City will only order the services/goods needed to
satisfy requirements within budgetary constraints,which may be more or less than indicated
11. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award,
split award,primary and secondary award,non-award, or use any combination that best serves the interest
and at the sole discretion of the City Respondents to the solicitation will be notified when City staff
recommendation of award has been made. The award announcement will be posted to the City's websrte at
h s.//rourndrocktexas.bonfirehub.com once City Council has approved the recommendation of award and the
agreement has been executed.
12. POINT OF CONTACT!DESIGNATED REPRESENTATIVE:
A Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City,the City shall be provided with a designated and identified point of contact upon award of
ttre contract to include contain information. The City's designated representative shall be notified by the
Respondent immediately should the point of contact change.
6 The City's designated representative: The City's designated representative shall be:
Richard Bolton
General Services-Fleet Division
Phone:+1 (612) 218-7082
E-rinail: jtx,honii. _;naLAtcU�.y
Do not contact the individual listed above with questions or comments during the course of the
solicitation.
13. INTERLOCAL PURCHASING AGREEMENTS;
A The City has entered into Interlocal Agreements with other Govemmental agencies purs:,arrt to the
Interlocal Cooperabon Act, Chapter 791 of the Texas Government Code
B The Contractor may offer the same price and terms and conditions to other eligible agencies that have an
interlocal agreement with the City
C The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement
free 8 of 13
Exhibit "A"
City of Round Rock
Vehicle Graphics and Map Services
RFP No. 26-003
Commodity Code 928-57.255-26
January 2026
PART IV
SCOPE OF WORK
i. PURPOSE The purpose of this contract is to obtain vehicle graphic design, vinyl decal installation, and decal
removal services
The City's fleet currently consists of more than 600 vehicles including trucks, and SUVs Vinyl decals and
printed graphics manufactured in accordance with the included specification and scope of work are designed
to identify police emergency and city vehicles placed in service. Decals and graphics are installed in a specific
pattern to exhibit uniformity across a range of vehicles and over a length of years that the vehicles will be in
service In additon,the City sometimes requires decal removal.
2. GRAPHIC DESIGN REQUIREMENTS:
A REPRODUCTION AND DELIVERY The Contractor shall-
i. Obtain Ford and Chevrolet vehicle manufacturer templates to modify for use on City vehicles
ii. Design must match existing graphics for PD and City vehicles. Current design will be on display
at the pre-bid meeting
iii. No alterations of design will be accepted without the express written permission of the City.
iv. Images can be provided from current inventory of vehicles for material sizing to be matched by
contractor. This will include all sides of the vehicles as well has the hood and roof of vehicle.
v Fonts shall match existing design
B. OWNERSHIP AND USE OF DELIVERABLES:
i The ownership and use of the deliverables and all rights therein, including,without limitation.
copynghts, belong to and shall be the sole and exclusive property of the City.
ii. As to any deliverables containing copyrighted subject matter, the Contractor agrees that upon their
creation, such deliverables shall be considered work made for hire by the Contractor for the City and
the City shall own all copyrights of and to such deliverables.
iii. Contractor shall supply the city with electronic,readable, transferable copies of all graphic files,
Including dimensions for the original, functional artwork, upon request and without hesitation or
modification
3. WRAP MATERIAL SPECIFICATIONS
A. The material for the vehicle graphics shall be 3M of Avery digital wrap media,including Avery
SW9001SW950. 3M 1080!2080, or equivalent, and reflective material may be required for certain projects.
Any perforated vinyl shall be Inkjet Window Film Material CLEAR FOCUS-8 mil- white/black perforated
composite PVC with dear removable acrylic pressure-sensitive adhesive and a solid release liner with a
65/35 vinyl to air ratio. 1.5mm hole size, and a 2-3-year outdoor durability.If alternative materials are
suggested the specification of new material shall be sent to the City's Point of Contact for approvalrp for
!o work becinninQ. Please indicate these alternatives on Attachment A- Bid Sheet- UPDATED,
B Transfer tape matenals shall be a paper medium tack suitable for wet or dry applications(TransferRite
582U or equivalent).
C Pnnt inks for 'Print and Cut'graphic decals will be any acceptable product as specified for the vinyl
material to be printed on.
4. SERVICE REQUIREMENTS: The Contractor shall-
A Observe the location of decal and material placement. Materials shall be placed on the following areas
i. Front of vehicle location will be the hood and windshield from edge to edge
i. Rear of vehicle location will be the lift gate or tailgate to include rear glass front edge to edge and top
to bottom
m Sides of vehicle location mll be from the front fender, where it rneets the hood, to the rear fender,
where it meets the tailgate. and from the bottom edge of the vehicle to the top edge of the doors
!'alta:y tit 14
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No 26-003
Commodity Code 928.57, 255-26
January 2026
W. The roof of the vehicle is from the top edge of the doors on the right side to the top edge of the doors
on the left side, and from the top edge of the windshield to the top edge of the lift gate on an SUV or
the top edge of the rear glass on all other vehicles
v All police vehicles will require apphcabon to the front rear,sides, and the roof Other crty vehicles
may require some or all of the locations listed above
6 Ensure materials are applied with no scratches,tears, bubbles. or other visible defects
C. Ensure materials are installed per manufacturer instructions using best shop practices
D. Ensure materials perform correctly by exhibiting proper adhesion to the surfaces they are applied to
E. Ensure print and cut graphic decals will retain their colors and shape throughout the duration of the decal
material's outdoor durability
F New Vehicles. The timeline for new vehicles will be no more than 10 business days to complete The
scheduling for the application of graphics is coordinated through the City Representative
G Damaged Vehicles and Material Reinstallation
i The timeNne for rewrappinglreinstalabon of materials on repaired vehicles shall be no more than 5
business days.
it Vehicles are assigned to individual officers and must be 'road-ready' as soon as possible after repair
iii The complete wrapfinstallation of the damaged area shall be provided on an as-seeded basis in
accordance with a prorated value of the type of vehicle listed in Section I on the bid sheet and the
associated labor costs under Section II as described below
a) Front of vehicle 20%
b) Passenger Side of vehicle 25%
e) Driver Side of vehicle 25%
d) Roof 15%
e) Rear 15%
OR
As mutually agreed upon by the City Representative and the awarded Contractor at a prorated portion
to equal an appropriate estimate for labor and material
I Material Removal- If the City requests the removal of decal or wrap material,then all reasonable
precautions must be taken by the Contractor to avoid damage to the vehicle. If the Contractor deems the
material too difficuh to remove or expects that material removal will damage the vehicle,they must consult
with the City's Point of Contact prior to the start of the protect Additionally, any vehicle that has had
graphic material on it for more than eight years should be discussed with the Point of Contact about
possible damages and how to address the removal of the material
S. REPAIR SERVICES. The contractor shall
Perform small repair services at the following location
City of Round Rock Vehicle Maintenance
901 Luther Peterson Place
Round Rock,Texas 78664
A. Have all equipment necessary to perform services at the location listed above
6. Pickup and Delivery of City Vehicles: The Contractor shall provide pickup and delivery services for the
City's regular vehicles as needed by the City
A The City requires the Contractor to arrange for pickup of the vehicle(s)requested for repair
B The City's pickup and delivery location is
City of Round Rock Vehicle Maintenance
901 Luther Peterson Place
Round Rock, Texas 78664
C Pick up and drop off vehicles shall occur during normal business operating hours of 8:00 am-5:00 pm.
This will not include holidays or weekends
D Under no circumstance are police vehicles to be driven to the facility by non-police personnel;they
will be delivered with a cover that says out of service for repairs This cover will be on the vehicle at
I'uar IV of 14
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No 26-003
Commodity Code 928-57, 255.26
January 2026
all times except when facility is working on that vehicle
E The City must be contacted promptly upon completion of work so that the vehicle can be placed
back in service
7. F,gcility Requirements: The Contractor shall-
A Have a facdrty large enough to accommodate the Contractor's current workload as well as the additional
workload resulting from award of this contract
B Provide daily,year-round service regardless of weather conditions
C Park all police vehicles in a secured area with controlled access Contractor shall provide information
and/or explain the method to be utilized for the security of the City's Police vehicles and/or any City
vehicles while on the Contractor's property during business hours and overnight The City reserves the
right to determine if the secured area will meet the City's needs
D The City reserves the right to tour the facility to confirm that the security of the facility will meet the City s
needs prior to award
S. WARRANTY: All goods shall be warranted against defects in material and workmanship for a period of no
less than 12 months beginning with the date of installation of the part as evidenced by the City's work
order. If the manufacturer's standard warranty exceeds twelve months, then the manufacturer's standard
warranty shall be in effect. The successful Contractor shall fumish a copy of the manufacturer's warranty at
time of delivery.
6. CONTRACTOR RESPONSIBILITIES: The Contractor shafl-
A. Coordinate scheduling with the City.
B Check in with the reception desk upon arrival on site.
C Confirm graphics and locations of graphics on vehicles with City prior to installation.
D. Provide the City with an estimate for departmental approval prior to work commencement. Work on any
vehicle may not begin until the estimate is accepted and a Purchase Order is issued by the City.
E. All materials and labor must be listed on the estimate so the City can confirm contract pricing is being
observed
7. CITY RESPONSIBILITIES The City will-
A Coordinate scheduling with the Contractor
B. Provide a shaded vehicle bay in which the Contractor can perform necessary services. This bay is a
permanent enclosed building with door access on two sides. The bay is not temperature-controlled but
does have heating in the winter and is open to the rest of the shop.
C. Ensure the vehicle has been in the shaded bay for a minimum of 30 minutes prior to scheduled work
D. Provide electrical outlets used to complete tasks if necessary
E Provide the Contractor with a Purchase Order prior to work commencement
i'altr 1 I of 14
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No 26.003
Commodity Code 928-57, 255-26
January 2026
PART V
PROPOSAL PREPARATION INSTRUCTIONS
AND EVALUATION FACTORS
1. PROPOSAL ACCEPTANCE PERIOD: All proposals are valid for a period of one hundred and twenty (120)
calendar days suhseqtier>t to the W P closing date unless a longer acceptance period m offered in the
proposal
2. PROPOSAL RESPONSE: Responses shall be clear and concise while appropriately responding to the
evaluation cntena Irsted below in Section 3. In order to do business with the City of Round Rock you rnusl tie
registered with the City's Vendor Database. To register, go to
Itttns;J!www,roundrocktexas,Qov!citY-deDarlrnentsninanceipurchas►ngI
Proposal Submittal Instnictions The Respondent shall include all of the following documents in their
response-
Attachment A- Proposal Submittal Form
Attachment B- Reference Sheet
Attachment C-Cost Proposal Sheet
Acknowledged Addenda (it applicable)
c Segment requirements listed below
o A statement of your compi►ance with all applicable rules and regulations of Federal. State and Local
goveming entities.
o List of Excepbons(if any)- Be advised that exceptions to any portion of the Solicitation may jeopardize
acceptance of the Proposal by the City Exceptions to this solicitation if any, shall be submitted on a
separate sheet labeled `Exceptions'with the Respondent's proposal.
3. FWALUATION CRITERIA:
A Segment 1 — Respondent's Solution.Approach-dr Timeline
i. System Concept and Solution Define in detail your understanding of the requirement presented in
the Scope of Work of this request for proposal and your system solution. Provide all details as
required in the Scope of Work and any additional information you deem necessary to evaluate your
proposal
ii. Program Approach and Timeline- Describe your technical plan for accomplishing the required work
and the estimated timeline for the project Specifically indicate:
1) Provides a logical, thorough workflow from design to installation to post-installabon care
2) Identify potential challenges(color matching, surface preparation, scheduling,fleet variations)
and explain how they will mitigate these
3) Describe surface prep, cleaning lamination, curing times.and environmental controls.
4) Provide a quality-control plan for inspections,defect handling, and rework,
5) Explain how they ensure color consistency and branding accuracy across the fleet
6) Provide a realistic and efficient project timeline.
7) Demonstrate capacity to handle multiple vehicles or urgent requests.
8) Respondent shall submit a portfolio of designs and applications created by your company
and examples of installation work performed. Items of work that are similar to the City's
needs should be a part of the portfolio
Pagc 12 of 14
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No. 26-003
Commodity Code 928-57, 255.26
January 2026
B. Scallieni 2 - Curnoaliv Work Eximience and Peisonrt�
i. Business 0ici nization- State full name and address of your organization and identify parent
company if you are a subsidiary Specify the branch office or other subordinate element which will
perform, or assist in performing, work herein Indicate whether you operate as a partnership,
corporation, or individual Include the State in which incorporated or licensed to operate
ii Proiect Management_Stroctufe Provide a general explanation and chart which specifies project
leadership and reporting responsibilities. and interface the team with City project management and
team personnel
ii. Prior Expenence: State the number of years the Respondent company has been providing the
services requested in the solicitation Describe only relevant municipal, governmental, corporate,
and individual experience for the company and personnel who will be actively engaged in the
project Do not include corporate experience unless personnel assigned to this project actively
participated. Do not include experience prior to 2014 Supply the project title, year, and reference
name,title, present address, and phone number of principal persons for whom pnor projects were
accomplished
N Per,59nnel. Include names, qualifications,and resumes of all personnel who will be assigned to the
account. State the primary work assigned to each person and the percentage of time each person
will devote to this work Identify key persons by name and title
v. Contractors' past performance with the City may be evaluated
B Segment 3-Cost Proposal: Intwmation descnbed in the following subsections is required from each
Proposer. Your method of costing may or may not be used but should be described. A firm fixed price or
not-to-exceed Contract is contemplated.
i. Manpower Itemize to show the following for each category of personnel with separate hourly
rate.
1) Estimated hours for each category of personnel.
2) Rate applied for each category of personnel
i. Itemized Cost of Supplies and Materials
pi. Total (not to exceed) Cost
4. EVALUATION SCORING: The intent of the City is to award to one Respondent in accordance with the
evaluation crrtena below. The purpose of this evaluation cnteria is to determine which proposal best rplee!5
(he reouirements andnrovfde5 the best overall value lo the City
A. Evaluation Criteria Weights.
Respondent's Solution,Approach, d Timeline(Segment 1) 35 pts
Company Work Experience and Personnel(Segment 2) 35 pts
Cost Proposal (Segment 3) 30 pts
Maximum Weight 100 pts
B An evaluation committee will be established to evaluate the proposal. The committee will include
employees of the City and may include other impartial individuals who are not City employees The
evaluation committee will determine if discussions and/or Best and Final Offers (BAFO) are necessary
Award of a contract maybe made without discussions or BAFO, it in the best interest of the City The
evaluation committee may determine that discussions are necessary to clarity or verity a written proposal
response. The City may,at its discretion, require respondents to provide oral presentations of their
proposals. The City reserves the right to restore an offer based on the provided demonstrations. A
request for a BAFO is at the sole discretion of the City and will be requested in writing. The evaluation
committee will evaluate the finalists and make a recommendation for award,
C. The City reserves the right to reject any or all proposals submitted, or to award to the respondent who in
the City's opinion, offers the best value to the City. The City also reserves the fight to cancel the RFP
process and pursue alternate methods for providing the requirements.
D The City reserves the right to conduct studies and other investigations as necessary to evaluate any
proposal
Page 13 or 14
Exhibit "A"
City of Round Rock
Vehicle Graphics and Wrap Services
RFP No 26003
Commodity Code 928 57, 255-26
January 2026
E The City reserves the nght to waive any minor technicality, irregularrties, or informalities noted
in the submission process Submission of proposal confers no legal rights upon any
Respondent
F The City reserves the right to request further documentation or information and to discuss proposal
response with any Respondent in order to answer questions or to clarify any aspects of the proposal
G. The City may develop a "short list" of qualified proposal and may determine that the
Respondent(s)should submit a Best and Final Offer (BAFO) Each "short listed"Respondent will be
given a reasonable opportunity for discussion and revision of their proposal
S. AGREEMENT NEGOTIATION$ AND AWARD PROCESS:
A. A proposal presented in response to alis RFP is subject to negotlation concerning any issues deemed
relevant by the City The City reserves the right to negotiate any issue with any party Any unsolicited
communication by the Respondent to a City official. undesignated employee, or an evaluation team
member evaluating or considering the offers may be grounds for disqualifying the offending Offeror from
considerabon of award
B Submission of proposal indicates the Respondent's acceptance of the evaluation process and recognition
that the City may make subjective judgments in evaluating the proposal to determine the best value for
the City
C. If negotiations are successful,the City and Respondent may enter into an agreement If negotiations are
unsuccessful,the City may formally end negotiations with that Respondent
D. The City also reserves the right to reject any or all submittals, or to accept any submittal deemed most
advantageous, or to waive any irregulanbes or informalities in the submittal received
E An independent signed authorized Contract will be sent to the successful Respondent(s) Execution of a
City of Round Rock contract is required prior to starting work and processing any payments to the
Contractor
6. POST AWARD_M Ems: The City and the Respondent may schedule a post award meebng to discuss,but
not be limited to the following
A The method to provide a smooth and orderly transition of services performed from the current Contractor.
B. Provide City contact(s) informabon for implementation of the Agreement.
C. Identify specific milestones, goals, and strategies to meet objectives
PagC 14(if 14 ��/
ATTACHMENT A
SOLCITATION SUBMITTAL FORM AND EXECUTION
NOTE- RESPONDENTS SHALL COMPLETE.SIGN,AND UPLOAD THIS ATTACHMENT W1TH THEIR
SUBMITTAL IN BONFIRE. FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF THE
S UB"TIA L
By signature hereon,the Respondent certifies that,
All siatenvnts pricing and information prepared arnd submdled to the Coys Bonfire portal rrr response to
IMS Soherialron are Current complete and accurale
He"she has not given,offered to give, nor intends to give at any time hereafter,any econamrc opportunity
future employment gift loan gratuity,special drscounl, trip,favor,or service to a City ernptoyee,evaluator
or evaluating entity in connection with the submitted response &gning the Execution of Solicrtalrfln
Submittal Form with a false statement shall void the submitted offer or any resulting contracts
Respondent represents and warrants that the individual signing this Execution of Solicitation Submittal
Form is authorized to sign this do(;ument,represent the Respondent and to bind the Respondent under
any contract reSuRrng from this submdlal
RESPONDENT(COMPANY): Mesquite Signs DBA SrymaGraftx
SIGNATURE(INK/DIGITAL): '
NAME(TYPEDIPRINTED): Matt Reid
TITLE: General Minaget DATE- 03102�2026
STREET 2711 Daisy DR STE 4-420
CMISTATEMP: Austin.Texas 78727
TELEPHONE b FAX NO.: 972-707-1121
E-MAILADDRESS' rnarr ter, a rirrrCom
FEDERAL TAX IDENTIFICATION NUMBER(FIN): 84-2334820
By submitting a response to this solicitation, the Respondent agrees that the City's Definitions and Standard
Terms and Conditions. in effect at the time of release of the solicitation, shall govern unless specifically
provided otherwise in a separate agreement or on the face of a purchase order. In aftlron,the Supplemental
Terms and Conditions listed in Section III,shall also be enforced as pail of the contract. and can be obtained
from the City's website at httr)s+www roundrnc*1exas cjov'rt t-busrnesse5+colrCrllti�n<<
Exhibit "A"
ATTACHMENT B
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER. RFP 28-003
RESPONDENTS NAME Mesquea Sans LLC OBA SrpmaGralfa (SATE Q10717Q26
Provoe the name address.telephone nurrOw and EAML of at least twee(3)valad MunKrpal Government apencets or Ilrms of
comparable sue that have uUhzed aerobes thel are awn tar 4n type and capocey wdhmn the last two t2)years City of RoundRock
referrniLvo are not applicable Re"r%cee mey be checked pnor to award If references cannot be con6rrred or re arry nega+ree
responses arc rtcened N may result in the drwualiftaLon of submittal
I Company's Name North Texas f=ood Bank
Name of Contact Lisa Farrow
Title of Contact Senwr Marager of Brand MatketwV
E-Mail Address LtsaF4firttfb.ora
Present Address 3677 Mapleshade Ln
City, State,Zip Code Plano.T: 7WM
Telephone Number (817) 271-5551
2 Company's Name Cey of Mesgude
Name of Contact Bevery Abell
Title of Contact Dowrnown Rovdakzahon Specular
E-Mail Address babell2atyofinesau(le.cofn
Present Address tit emao&
City, State, Zip Code Mog11M,TOM 75146
Telephone Number (972) 216-6450
3 Company's Name RYDE Cony
Name of Contact Brandi Landry
Title of Contact Co-Founder
E-Mail Address infOfyyiecomoanv,com
Present Address
City. State. Zip Code
Telephone Number 254-721-5282
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Vehicle Graphics and Wrap Services
RFP 26-003
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