CM-2026-172 - 6/26/2026 Proposed by: Kristine Nelson
Contact Phone: 212.430.4767
MAccela Contact Email:knelson@accela.com
Quote ID: Q-39357
Valid Through: 6/01/2026
9110 Alcosta Blvd,Suite H#3030 Currency: USD
San Ramon, CA, 94583
Renewal Order Form
Address Information
Bill To: Ship To:
City of Round Rock City of Round Rock
221 E Main Street 221 E Main Street
Round Rock, Texas, 78664 Round Rock, Texas78664
United States United States
Billing Name: Jany Bravo
Billing Phone: 512-341-3156
Billing Email:jbravoalvarez@roundrocktexas.gov
Services Year Start Date End Date (Months) Price Qty Net Total
PublicStuff Pro CRM with Mobile
Apps(includes Microsoft Year 1 08/01/2026 07/31/2027 12 $7,532.68 1 $7,532.68
Integration)
TOTAL: $7,532.68
Pricing Summary
Period Net Total
Year 1 $7,532.68
Total $7,532.68
Renewal Terms/Information:
1. Notwithstanding anything to the contrary, this Order Form for Subscription Services, Enhanced Reporting Database
(ERD), and Managed Application Services (MAS) is governed by the applicable terms and conditions at Accela
Terms(collectively, the"Agreement")
2. No additional or conflicting terms or conditions stated in Customer's order documentation, including, without
limitation, purchase orders, will be incorporated into or form any part of this Order Form or the governing
agreement, and all such terms or conditions will be null and void.
3. For Software Licenses, Accela may terminate this Order Form in the event the Software is phased out across
Accela's customer base. In such event,Accela will provide Customer sufficient advance notice and the parties will
mutually agree to a migration plan for converting Customer to another Accela generally-available offering with
comparable functionality.
4. Subscriptions continue from the Order Start Date through the number of months listed in this Order Form (or if not
CM—U& - 172–
72– Page 1 of 2
listed, twelve (12) months). Thereafter Subscriptions automatically renew annually as calculated from Order Start
Date of Customer's first Subscription purchase.
5. All Software Licenses, Maintenance, and Subscription purchases are non-cancelable and non-refundable.
6. Pricing is based upon payment by ACH and check. Payment by credit card (including Purchase Cards)for product
and services in this Order Form will be subject to a service charge of 3%. There is no service charge for ACH or
check payment.
7. Customer may purchase additional licenses at the same price and for the same term as the licenses in this Order
Form. Additional licenses purchased in this way will have the same annual price applicable for the purchase period
and will have the same uplift and term dates as Customer's existing licenses.
Signatures
Accela, Inc. Customer
Signature: Signed by: Signature: V f'
&Ad f
73668EE5E8274C8
Print Name: Michael E Gigliello Print Name:Btoois 6 x
Title: Controller Title: ei�y Momiff
Date: Jun-29-2026 Date:
Page 2 of 2
May 26,2026
Jany Bravo
City of Round Rock
221 E Main Street
Round Rock,TX 78664
Re: Sole Source Status
Dear Customer:
Please allow me to offer the following information to clarify the source status of
Accela, Inc.'s ("Accela") products and services. Accela, as owner and software
manufacturer of Accela software products and services, is the sole source provider
of technical support and maintenance for all Accela software products and services
licensed to the City of Round Rock, TX, including Accela PublicStuff Pro CRM.
No third-party vendor, company, or entity is authorized to develop new features
for,provide development services for, or to maintain these products and services.
If you have any questions or concerns,please contact Madina Sharifi via
email at msharifiAaccela.com.
Sincerely,
Sipped by:
LIkmM.2ffiegliello
.i&,ad f AOL
Controller
accela.com
9110 Alcosta Blvd,Suite H#3030,San Ramon,CA 94583 1 (925)659.3200
City of Round Rock Purchasing
ROUNDROCKTEXA5 Justification Form
Date: 05/26/26 Department Information Technology
Name:
To: Purchasing Requestor Jany Bravo
Name:
Phone 737-587-0334
Number:
Instructions: Complete this form for all purchases that will exceed $3,000 and will be exempted from
competition as prescribed in Texas Local Government Code Chapter 252.022. Attach additional
information as needed to support the exemption request.
The City declares the competitive bidding procedures in Texas Local Government Code Chapter 252 to
be exempt for this procurement. This Justification Form is executed and filed with the Purchasing
Division as follows:
1. The undersigned is authorized and certifies that the following exemption is applicable to this
purchase. Please check the criteria listed below that applies to this purchase request:
Sole Source (check one)
a Items that are available from only one source because of patents, copyrights, secret process, or
natural monopolies.
❑Films, manuscripts, or books.
❑Gas, water, and other utilities.
❑1Captive replacement parts or components for equipment.
❑IBooks, papers, and other library materials for a public library that are available only from the persons
holding the exclusive rights to the materials.
❑ Goods Purchased for Subsequent Retail Sale
o A procurement of goods being purchased for subsequent resale by the City.
❑ Public Calamity
o A procurement made because of a public calamity that requires the immediate appropriation of
money to relieve the necessity of the municipality's residents or to preserve the property of a
municipality.
❑ Public Health and Safety
o A procurement necessary to preserve or protect the public health or safety of the municipality's
residents.
❑ Unforeseen Damage
o A procurement necessary because of unforeseen damage to public machinery, equipment, or other
property.
11 Page
❑ Personal, Professional or Planning Services
o A procurement of personal, professional, or planning services
❑ Other
o Cite the applicable Texas Local Government Code Chapter 252 exemption in the justification box
below.
2. Justification: Describe in detail below why an exemption according to Section 252.022 of the Local
Government Code is being submitted for this purchase. (Attach additional pages if needed)
Annual Software Maintenance
Accela, Inc.' s ("Accela") products and services. Accela, as owner and software manufacturer
of Accela software products and services, is the sole source provider of technical support and
maintenance for all Accela software products and services licensed to the City of Round Rock,
TX, including PublicStuff Maintenance and Support. No third-party vendor, company, or entity
is authorized to develop new features for, provide development services for, or to maintain
these products and services.
3. Attach and submit the following documentation that supports this justification as applicable.
• Vendor's proposal/quote. ®Attach Vendor Proposal/Quote
• If sole source a Manufacturer's letter declaring the purchase is sole source and why. The letter
should be no older than 6 months old and signed by an authorized representative on company
letterhead.
®Manufacturers Letter for Sole Source
4. Because the above facts and supporting documentation the City of Round Rock exempts this
procurement from LGC Chapter 252 and intends to contract with:
Vendor Name: Accela
Description: PublicStuff
5. Check the purchase type and fill in the dollar amount and purchase term as applicable:
❑ This is a one-time purchase request for $
X❑ This is a term contract request for 12 (# months) in the amount of$ 7,532.68
Purchasing Office/ 05/27/2026
Management Review:
Purchaser/Purchasing Management (over$50,000) Date
s� 05/26/2026
Approved by:
Department Manager, Asst Director, or Director Date
Ramsey Saad
21 Page