R-00-02-24-11F1 - 2/24/2000RESOLUTION NO. R- 00- 02- 24 -11F1
WHEREAS, the City of Round Rock desires to retain engineering
services for the design of traffic signal systems for Louis Henna
Boulevard and US 79, and
WHEREAS, WHM Transportation Engineering Consultants, Inc. has
submitted an agreement to provide said services, and
WHEREAS, the City Council desires to enter into said agreement
with WHM Transportation Engineering Consultants, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an agreement with WHM Transportation Engineering
Consultants, Inc., for engineering services for the design of traffic
signal systems for Louis Henna Boulevard and US 79, a copy of said
agreement being attached hereto and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended, and the Act.
RESOLVED this 24th day of Feb -- 2000.
RO RT A. STLUKA, JR./, Mayor
City of Round Rock, Texas
E LAND, City Secretary
R: \WPOOCS \RESOLUTI \R00224 P1.WPO /sc
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STATE OF TEXAS
COUNTY OF WILLIAMSON
THIS CONTRACT FOR ENGINEERING SERVICES ( "Contract ") is made by and between the
City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called "City" and
WFIM r.. _ . ,' n erhi • L , �, IL - Inc. , having its principal business address at
2717 Rio Grande St. Austin. TX 78705 hereinafter called "Engineer" for the purpose of
contracting for engineering services.
WITNESSETH
Contract No.
- FINANCE e004
a003/018
WHEREAS, Ooverrunent Code, Chapter 2254, Subchapter A, "Professional Services
Procurement Act" provides for the procurement of professional services of engineers; and
WHEREAS, the City desires to contract for engineering services described as follows:
Prepare Deakpelriod ptgprecsinn studies for the sectinn of Louis Henna between III
35 and Greenlawn Boulevard
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants
and agreements herein contained, do hereby mutually agree as follows:
Louis Henna @j US. W HM.dec
AGREEMENT
ARTICLE 1
SCOPE OF SERVICES TO BE PROVIDED BY CITY
The City will furnish items and perform those services for fulfillment of the Contract as
identified in Attachment A - Services to be Provided by the City, attached hereto and made a part
of this Contract.
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ARTICLE 2
SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER
The Engineer shall perform those engineering services for fulfillment of the Contract as
identified in Attachment B - Services to be Provided by the Engineer, attached hereto and made
a part of this Contract.
The Engineer shall prepare a schedule of work identified as Attachment C - Work
Schedule, attached hereto and made a part of this Contract. The Work Schedule shall contain a
complete schedule so that the Engineer's Scope of Services under this Contract can be
accomplished within the specified time and contract cost. The Work Schedule will provide specific
work sequence and definite review times by the City and the Engineer of the work performed. If
the review time should take longer than shown on the work schedule, through no fault of the
Engineer, additional contract time will be authorized by the City through a supplemental
agreement if requested by a timely written request from the Engineer and approved by the City.
After execution of this Contract, the Engineer shall not proceed with the work outlined
under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This
Contract shall terminate at the close of business on September 29, 2000 unless extended by
written supplemental agreement duly executed by the Engineer and the City prior to the date of
termination, as provided in Article 11 - Supplemental Agreements. or otherwise terminated as
provided in Article 19 - Termination. Any work performed or cost incurred after the date of
termination shall be ineligible for reimbursement_
The Engineer shall notify the City in writing as soon as possible if it determines. or
reasonably anticipates, that the work under this Contract cannot be completed before the
termination date, and the City may, at its sole discretion, extend the contract period by timely
supplemental agreement as provided in Article 11 - Supplemental Agreements. The Engineer shall
allow adequate time for review and approval of the request for time extension by the City prior
to expiration of this Contract.
Louis Henna 4. 135, WFAt.doo
ARTICLE 3
CONTRACT PERIOD
ARTICLE 4
COMPENSATION
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The City shall pay and the Engineer agrees to accept the lump sum amount shown below
as full compensation for the engineering services to be performed under this Contract.
The lump sum amount payable under this Contract without modification of the Contract
is $ 12. 500.00 as shown in Attachment D - Fee Schedule. The lump sum amount payable may
be revised by supplemental agreement in the event of a change in scope, additional complexity
from that originally anticipated or character of work as authorized by the City.
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The Engineer shall prepare and submit to the City monthly progress reports in sufficient
detail to support the progress of the work and in support of invoice requesting monthly payment.
Any preferred format will be identified in Attachment B. Satisfactory progress of work shall be
maintained as a condition of payment.
The fee may be adjusted if additional work is approved by supplemental agreement and
performed by the Engineer.
Louis }k m ®r35.WHm.doe
ARTICLE 5
METHOD OF PAYMENT
Payments to the Engineer for services rendered will be made while work is in progress.
The Engineer will prepare and submit to the City, no more frequently than once per month, a
progress report stating the percent completion of the work accomplished during the billing period
and to date, and one original and one copy of a certified invoice in a form acceptable to the City).
The submittal shall also include the progress assessment report, identified as Attachment H -2.
Payment of the lump sum fee will be in proportion to the percent completion of the work tasks
identified in Attachment D - Fee Schedule. Upon receipt and approval of each statement, the City
shall make a good faith effort to pay the amount which is due and payable within thirty (30) days.
The City shall reserve the right to withhold payment pending verification of satisfactory work
performed. The Engineer must submit adequate proof to the City that the task was completed.
The certified statements shall show the total amount earned to the date of submission and
the amount due and payable as of the date of the current statement. Final payment does not relieve
the Engineer of the responsibility of correcting any errors and /or omissions resulting from its
negligence.
ARTICLE 6
NOTICE TO PROCEED
The City will issue a written authorization to proceed with the work identified in the scope
of services. The City shall not be responsible for actions by the Engineer or any costs incurred by
the Engineer relating to additional work not included in Attachment 13 - Services to be Provided
by the Engineer.
ARTICLE 7
PROGRESS
The Engineer shall, from time to time during the progress of the work, confer with the
City. The Engineer shall prepare and present such information as may be pertinent and necessary,
or as may be requested by the City, in order to evaluate features of the work.
At the request of the City or the Engineer, conferences shall be provided at the Engineer's
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office, the office of the City, or at other locations designated by the City. These conferences shall
also include evaluation of the Engineer's services and work when requested by the City.
Should the City determine that the progress in production of work does not satisfy the
Work Schedule, the City shall review the work Schedule with the Engineer to determine corrective
action needed.
The Engineer shall promptly advise the City in writing of events which have a significant
impact upon the progress of the work, including:
(1) problems, delays, adverse conditions which will materially affect the ability to attain
program objectives, prevent the meeting of time schedules and goals, or preclude the
attainment of project work units by established time periods; this disclosure will be
accompanied by statement of the action taken, or contemplated, and any City
assistance needed to resolve the situation; and
(2) favorable developments or events which enable meeting the work schedule goals
sooner than anticipated.
Lmsis Hawn 135.W HM.doe
ARTICLE 8
SUSPENSION
Should the City desire to suspend the work, but not terminate the Contract, this may be
done by thirty (30) calendar days verbal notification followed by written confirmation from the
City to that effect_ The thirty day notice may be waived in writing by both parties. The work may
be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice
from the City to resume the work. The sixty day notice may be waived in writing by both parties.
If the City suspends the work, the contract period as determined in Article 3 is not affected
and the Contract will terminate on the date specified unless the Contract is amended.
The City assumes no liability for work performed or costs incurred prior to the date
authorized by the City to begin work, during periods when work is suspended, or subsequent to
the contract completion date.
ARTICLE 9
ADDITIONAL WORK
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If the Engineer is of the opinion that any work it has been directed to perform 1s beyond
the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing.
In the event the City fords that such work does constitute extra work and exceeds the maximum
amount payable, the City shall so advise the Engineer and a written supplemental agreement will
be executed between the parties as provided in Article 11. The Engineer shall not perform any
proposed additional work or incur any additional costs prior to the execution, by both parties, of
a supplemental agreement. The City shall not be responsible for actions by the Engineer or any
costs Incurred by the Engineer relating to additional work not directly associated with the
performance of the work authorized in this Contract or as amended.
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ARTICLE 10
CHANGES IN WORK
If the City finds it necessary to request changes to previously satisfactorily completed work
or parts thereof which involve changes to the original scope of services or character of work under
the Contract, the Engineer shall make such revisions if requested and as directed by the City. This
will be considered as additional work and paid for as specified under Article 9 - Additional Work.
The Engineer shall make such revisions to the work authorized in this Contract which has
been completed as are necessary to correct errors appearing therein, when required to do so by
the City. No additional compensation shall be paid for this work.
ARTICLE 11
SUPPLEMENTAL AGREEMENTS
The terms of this Contract may be modified by supplemental agreement if the City
determines that there has been a significant change in (1) the scope, complexity or character of the
service to be performed; or (2) the duration of the work. Additional compensation, if appropriate,
shall be identified as provided in Article 4.
Any supplemental agreement must be executed by both parties within the contract period
specified in Article 3 - Contract Period.
It is understood and agreed that no claim for extra work done or materials furnished shall
be made by the Engineer until full execution of the supplemental agreement and authorization to
proceed is granted by the City. The City reserves the right to withhold payment pending
verification of satisfactory work performed.
All data. basic sketches, charts, calculations, plans, specifications. and other documents
created or collected under the terms of this Contract are the exclusive property of the City and
shall be furnished to the City upon request. All documents prepared by the Engineer and all
documents furnished to the Engineer by the City shall be delivered to the City upon completion
or termination of this Contract. The Engineer, at its own expense, may retain copies of such
documents or any other data which it has furnished the City under this Contract. Release of
information shall be in conformance with the Texas Open Records Act.
Louis Hann 13S.WHM.doe
ARTICLE 12
OWNERSHIP OF DOCUMENTS
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ARTICLE 13
PERSONNEL, EQUIPMENT AND MATERIAL
The Engineer shall t smish and maintain, at its own expense, quarters for the performance
of all services, and adequate and sufficient personnel and equipment to perform the services as
required. All employees of the Engineer shall have such knowledge and experience as will enable
them to perform the duties assigned to them. Any employee of the Engineer who in the opinion
of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately
be removed from association with the project when so instructed by the City. The Engineer
certifies that it presently has adequate qualified personnel in its employment for performance of
the services required under this Contract, or will be able to obtain such personnel from sources
other than the City.
The Provider may not change the Project Manager without prior consent of the City,
ARTICLE 14
SUBCONTRACTING
The Engineer shall not assign, subcontract or transfer any portion of the work under this
Contract without prior written approval from the City. All subcontracts shall include the
provisions required in this Contract and shall be approved as to form, in writing, by the City prior
to work being performed under the subcontract.
No subcontract relieves the Engineer of any responsibilities under this Contract.
ARTICLE 15
EVALUATION OF WORK
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Qtoott /018
The City and any authorized representatives, shall have the right at all reasonable times to
review or otherwise evaluate the work performed or being performed hereunder and the premises
in which it is being performed. If any review or evaluation is made on the premises of the
Engineer or a subprovider, the Engineer shall provide and require its subproviders to provide all
reasonable facilities and assistance for the safety and convenience of the City or USDOT
representatives in the performance of their duties.
Louis Heim ® US.WHM.doe
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ARTICLE 16
SUBMISSION OF REPORTS
All applicable study reports shall be submitted in preliminary form for approval by the City
before final report is issued. The City's comments on the Engineer's preliminary report will be
addressed in the final report.
ARTICLE 17
VIOLATION OF CONTRACT TERMS/BREACII OF CONTRACT
Violation of Contract terms or breach of contract by the Engineer shall be grounds for
termination of the Contract and any increased cost arising from the Engineer's default, breach of
contract or violation of contract terms shall be paid by the Engineer.
tools Hanna @ 135.WHM.Juc
ARTICLE 18
TERMINATION
The Contract may be terminated before the stated termination date by any of the following
conditions.
(1) By mutual agreement and consent, in writing of both parries.
(2) By the City by notice in writing to the Engineer as a consequence of failure by the
Engineer to perform the services set forth herein in a satisfactory planner,
(3) By either party, upon the failure of the other party to fulfill its obligations as set
forth herein.
(4) By the City for reasons of its own and not subject to the mutual consent of the
Engineer upon not less than thirty (30) days written notice to the Engineer.
(5) By satisfactory completion of all services and obligations described herein_
Should the City terminate this Contract as herein provided, no fees other than fees due and
payable at the time of termination shall thereafter be paid to the Engineer. In determining the value
of the work performed by the Engineer prior to termination. the City shall be the sole judge.
Compensation for work at termination will be based on a percentage of the work completed at that
time. Should the City terminate this Contract under (4) of the paragraph identified above, the
amount charged during the thirty (30) day notice period shall not exceed the amount charged
during the preceding thirty (30) days_
If the Engineer defaults in the performance of this Contract or if the City terminates this
Contract for fault on the part of the Engineer. the City will give consideration to the actual costs
incurred by the Engineer in performing the work to the date of default, the amount of work
required which was satisfactorily completed to date of default, the value of the work which is
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usable to the City, the cost to the City of employing another firm to complete the work required
and the time required to do so. and other factors which affect the value to the City of the work
performed at the time of default_
The termination of this Contract and payment of an amount in settlement as prescribed
above shall extinguish all rights, duties, and obligations of the City and the Engineer under this
Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this
Contract is due to the failure of the Engineer to fulfill its contract obligations, the City may take
over the project and prosecute the work to completion. In such case, the Engineer shall be liable
to the City for any additional cost occasioned the City.
The Engineer shall be responsible for the settlement of all contractual and administrative
issues arising out of the procurement made by the Engineer in support of the scope of services
under this Contract.
ARTICLE 19
COMPLIANCE WITH LAWS
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The Engineer shall comply with all applicable Federal, State and local laws, statutes,
codes, ordinances, rules and regulations, and the orders and decrees of any court, or
administrative bodies or tribunals in any manner affecting the performance of this Contract,
including, without limitation, worker's compensation laws, minimum and maximum salary and
wage statutes and regulations, and licensing laws and regulations. When required, the Engineer
shall furnish the City with satisfactory proof of its compliance therewith.
The Engineer shall save harmless the City and its officers and employees from all claims
and liability due to activities of itself, its agents, or employees, performed under this Contract and
which arc caused by or result from error, omission, or negligent act of the Engineer or of any
person employed by the Engineer. The Engineer shall also save harmless the City from any and
all expense, including, but not limited to, attorney fees which may be incurred by the City in
litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a
result of such activities by the Engineer, its agents, or employees,
ARTICLE 20
INDEMNIFICATION
ARTICLE 21
ENGINEER'S RESPONSIBILITY
The Engineer shall be responsible for the accuracy of its work and shall promptly make
necessary revisions or corrections resulting from its errors, omissions, or negligent acts without
compensation. The Engineer's responsibility for all questions arising from design errors and /or
omissions will be determined by the City. The Engineer will not be relieved of the responsibility
for subsequent correction of any such errors or omissions or for clarification of any ambiguities
until after the construction phase of the project has been completed.
Louie Henna ig 135.WHIA.due
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ARTICLE 22
ENGINEER'S SEAL
The responsible Engineer shall sign, seal and date all appropriate engineering submissions
to the City in accordance with the Texas Engineering Practice Act and the Rules of the State Board
of Registration for Professional Engineers.
The Engineer shall furnish the City a properly completed Certificate of Insurance approved
by the City prior to beginning work under this Contract and shall maintain such insurance through
the contract period. The completed Certificate of Insurance shall be attached hereto and identified
as Attachment G.
ARTICLE 23
NONCOLLUSION
The Engineer warrants that it has not employed or retained any company or persons. other
than a bona fide employee working solely for the Engineer, to solicit or secure this Contract and
that it has not paid or agreed to pay any company or engineer any fee, commission, percentage,
brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or
making of this Contract, For breach or violation of this warranty, the City shall have the right to
annul this Contract without liability or, in its discretion, to deduct from the contract price or
compensation, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift or contingent fee.
Luuie Horne @ S35.WHM.doe
ARTICLE 24
INSURANCE
ARTICLE 25
INSPECTION OF ENGINEER'S BOOKS AND RECORDS
AND AUDIT REQUIREMENTS
The City shall have the exclusive right to examine the books and records of the Engineer
for the purpose of checking the amount of work performed by the Engineer at the time of contract
termination. The Engineer shall maintain all books, documents, papers, accounting records and
other evidence pertaining to cost incurred and shall make such materials available at its office
during the contract period and for four (4) years from the date of final payment under this Contract
or until pending litigation has been completely and fully resolved, whichever occurs last. The City
or any of its duly authorized representatives, shall have access to any and all books, documents,
papers and records of the Engineer which are directly pertinent to this Contract for the purpose
of making audits, examinations, excerpts and transcriptions.
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ARTICLE 26
DEBARMENT, SUSPENSION AND DISCIPLINARY ACTION
The Engineer warrants that the representations included in the Debarment Certification
(Negotiated Contracts) submitted with the offer to provide services are current and still valid.
ARTICLE 27
COPYRIGHTS
The City shall have the royalty free, nonexclusive and irrevocable right to reproduce,
publish or otherwise use, and to authorize others to use any reports developed by the Engineer for
governmental purposes.
ARTICLE 28
COMPUTER GRAPHICS FILES
The Engineer agrees to comply with the Special Provision "Computer Graphics Files for
Document and Information Exchange," if determined by the City to be applicable to this Contract
and if so stated in Attachment B and attached hereto.
ARTICLE 29
SUCCESSORS AND ASSIGNS
The Engineer, and the City. do hereby bind themselves, their successors, executors,
administrators and assigns to each other party of this agreement and to the successors, executors,
administrators, and assigns of such other party in respect to all covenants of this Contract. The
Engineer shall not assign, subcontract or transfer its interest in this Contract without the prior
written consent of the City.
In the event any one or more of the provisions contained in this Contract shall for any
reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability shall not affect any other provision thereof and this Contract shall be construed
as if such invalid. illegal, or unenforceable provision had never been contained herein.
• Lmils Henna ® t35.WHM.do
ARTICLE 30
SEVERABILITY
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ARTICLE 31
PRIOR CONTRACT SUPERSEDED
This Contract constitutes the sole and only agreement of the parties hereto and supersedes
any prior understandings or written or oral contracts between the parties respecting the subject
matter defined herein.
Louie Henna g I35.wHM.due
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All notices to either party by the other required under this Contract shall be personally
delivered or mailed to such parry at the following respective address:
City of Round Rock
Attn.: City Manager
221 E. Main St.
Round Rock, TX 78664
with copy to:
Stephan L. Sheets
City Attorney
309 E. Main St,
Round Rock, Texas 78664
Lois Hama 5 13 5. W HM;Ioc
ARTICLE 32
NOTICES
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Engineer: WHM Transportation Consultants, Inc.
Attn.: Mike MnTnti+rff
2717 Rio Grande
Austin, TX 78705
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The undersigned signatory or signatories for the Engineer hereby represent and warrant
that the signatory is an officer of the organization for which he or she has executed this Contract
and that he or she has full and complete authority to enter into this Contract on behalf of the firm
The above- stated representations and warranties arc made for the purpose of inducing the City to
enter into this Contract.
IN WITNESS HEREOF, the City and the Engineer have executed these presents in duplicate.
1 ...J Hr."( 1 121314 sPot¢T *T Enctwiz .e#/Ye
THE ENGINEER
By:
Signature
MIKE Mc * N-1 u/2FF
Printed Name
PfLEs]
Title
�11I
Date
LIST OF ATTACHMENTS
Lou Hanna g I35. W HM.doc
ARTICLE 33
SIGNATORY WARRANTY
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G aH J'GC'TR^eTS HC
Attachment A - Services to be Provided by the City
Attachment B - Services to be Provided by the Engineer
Attachment C - Work Schedule, if applicable
Attachment D - Fee Schedule
Attachment E - Work Authorizations, if applicable
Attachment F - Supplemental Work Authorizations, if applicable
Attachment G - Certificate of Insurance, if applicable
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enpNm.WFAL.pmrr
EXHIBIT A
SERVICES TO BF PROVIDED BY THE CITY OF ROUND ROCK
The City of Round Rock will furnish to the Engineer the following items/information:
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1. A game schedule for events taking place at the stadium,
2. A stadium site plan with number of parking spaces, driveways and their layout.
3. A copy of the roadway plans showing the new lane configurations at intersection of US 79 and
the stadium entrance,
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EXIEUBTT B
SERVICES TO BE PROVIDED BY THE ENGINEER
1. Meet with Client and project team to obtain necessary information, confirm scope of work and
peak periods for data collection, establish project schedule and provide updates on project
progress. Three meetings are assumed.
2. Observe existing traffic operations on the study area network to note operational problems.
traffic patterns, parking, etc.
3. Conduct travel time runs along Louis Henna Boulevard during each peak period to observe
existing traffic progression. Travel time information will be used to correlate PASSER II
analysis results to real world conditions.
4. Obtain turning movement counts at the following intersections during six peak periods (AM,
AM off -peak, Noon, PM, PM off -peak, and weekend) to document existing traffic conditions:
a. Louis Henna Boulevard and 1H 35 West Frontage Road
b. Louis Henna Boulevard and IH 35 East Frontage Road
c. Louis Henna Boulevard and Walmart/Target Drive
d. Louis Henna Boulevard and Dell Driveway
e. Louis Henna Boulevard and Oreenlawn Boulevard
5. Perform progression analysis using PASSER II and PASSER III for the proposed system along
Louis Henna Boulevard using traffic volume data listed previously for six peak periods. The
system will consist of the 5 intersections listed above.
6. Prepare a report documenting analysis results for presentation to the City of Round Rock and
the Texas Department of Transportation ( TxDOT). Presentation to TxDOT will occur, if
necessary, to discuss timing modifications to the IH 35 intersections.
7. Meet with City of Round Rock and TxDOT staff as needed to review analysis results. Two
meetings are assumed.
en¢connewHN/m.ew
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ATTAC7P1a2r D
Principal, C. Michael Walton, Ph.D., P,S.
Principal, Randy B. Machemehl, Ph.D., P.E.
Principal, Mike McInturff, M.Eng., P.E.
Senior Engineer
Engineer III
Engineer 11
Engineer I
Engineering Associate IV
Engineering Associate III
Engineering Associate II
Engineering Associate I
Engineering Assistant
CADD Technician
Technical Illustrator
Engineering Technician 11
Engineering Technician I
Administrative Associate
clerical
Outside Consultant
Expenses
Traffic Counts (Tube)
Traffic Counts (Lane Counter /Classifier)
WHM Standard Labor Schedule
Hourly Rates
Effective January 1, 2000
Standard
5200.00
$125.00
$115.00
590.00
585.00
580,00
575.00
570.00
560.00
555.00
550,00
545.00
550.00
$45.00
540.00
530.00
$40.00
$30.00
Prevailing Rate
"Minimum of one eight hour day will he charged For staff person involved in
court appearance, deposition. traveling. or working out of town_
110% of cost
$200.00 each
5100.00 each
WHM Transportation Engineering Consultants, Inc. - Austin. Texas
++4 FINANCE F1019
10018/01s
Legal
Court Appearancc
Expert Testimony
Deposition
5400.00
5250.00
5230.00
5180.00
$170.00
5160.00
$150.00
5140.00
5120.00
5110.00
5100.00
560.00
$100.00
590.00
580.00
560.00
580.00
560.00
Twice prevailing Rate
11/07/2000 TUE 15:37 [TX /RX NO 6528] Qj019
DATE: February 18, 2000
SUBJECT: City Council Meeting — February 24, 2000
ITEM: 11.F.1. Consider a resolution authorizing the Mayor to execute an
engineering contract with WHM Transportation Engineering
Consultants, Inc., for the design of a traffic signal system for Louis
Henna Boulevard and US 79. Staff Resource Person: Jim Nuse, Public
Works Director.
W H M Transportation Engineering Consultants, Inc.
C. Michael Walton, PhD, P.E.
February 24, 2000
Mr. Thomas E. Word, Jr., P.E.
City of Round Rock
Public Works Department
2008 Enterprise Drive
Round Rock, Texas 78664
Dear Tom:
Mike Mclnturff, M.Eng., P.E. Randy B. Machemehl, PhD., P.E.
In response to your request, I submit the following scope of work and cost estimate for provision of
professional traffic engineering services in preparation of peak period progression studies for the section
of Louis Henna Boulevard between IH 35 and Greenlawn Boulevard in Round Rock, Texas. Our Scope of
Services is presented below:
SCOPE OF SERVICES
• Meet with Client and project team to obtain necessary information, confirm scope of work and peak
periods for data collection, establish project schedule, and provide updates on project progress
(three meetings are assumed).
• Observe existing traffic operations on the study area network to note operational problems, traffic
patterns, parking, etc.
• Conduct travel time runs along Louis Henna Boulevard during each peak period to observe
existing traffic progression. Travel time information will be used to correlate PASSER II analysis
results to real world conditions.
• Obtain tuming movement counts at the following intersections during six peak periods (AM, AM
off -peak, Noon, PM off -Peak, PM, and weekend) to document existing traffic conditions:
1. Louis Henna Boulevard and IH 35 West Frontage Road
2. Louis Henna Boulevard and IH 35 East Frontage Road
3. Louis Henna Boulevard and Walmart/Target Drive
4. Louis Henna Boulevard and Dell Driveway
5. Louis Henna Boulevard and Greenlawn Boulevard
• Perform progression analyses using PASSER II and PASSER III for the proposed system along
Louis Henna Boulevard using traffic volume data listed previously for six peak periods. The
system will consist of the five intersections listed above.
• Prepare a report documenting analysis results for presentation to the City of Round Rock and the
Texas Department of Transportation (TxDOT). Presentation to TxDOT will occur, if necessary, to
discuss timing modifications to the IH 35 intersections.
• Meet with City of Round Rock and TxDOT staff as needed to review analysis results.
FEE FOR SERVICES
2717 Rio Grande Street Austin, Texas 78705 Phone • 512/473 -8343 FAX • 512/473 -8237
Mr. Thomas E. Word, Jr., P.E.
February 24, 2000
Page 2
The estimate assumes that there will be six time periods for analysis. This analysis will be used to prepare
a report that documents our findings and recommendations for submission to the City of Round Rock.
We will respond to comments and meet with staff as needed to resolve issues within the scope of work.
The proposed scope of services will be performed for an estimated fee of $12,500.
The previously suggested budget for professional traffic engineering services is based on our experience
with projects of this type and previous work in the area. However, it is WHM policy to be reimbursed for
professional services on an hourly basis plus expenses. An invoice will be submitted upon completion of
the report and monthly as necessary. The estimate provided is not a fixed cost; the actual cost could be
more or less, but I recommend it for your planning and budgeting process. Changes to the assumed
study scope that occur after the date of this proposal may result in increased cost.
If this proposal is acceptable, please draft a City of Round Rock contract to be completed by WHM. The
scope of services contained in this letter will serve as Attachment B to the project contract.
Sincerely,
Heidi Ross
Heidi Ross, P.E.
Project Engineer
11/07/2000 TUE 14:37 FAX 512 218 3242 Traffic Section
11/67/2000 TUE 15:30 FAX 512 473 8237 WHM TRANSPORTATION
Mayor
RoberrA. Sduka, Jr.
Mayor Proton
Pmt M. Holman
Council M ®bees
Tom McLaon
Currie Pin
Ea i P,Jnrr
Lsabrr Callahan
Jimmy -humph
City Maaogdr
Robert I. ReenarCJ:
City Attorney
Monahan I- Sheetr
CITY OF ROUND ROCK
October 3, 2000 •
Mr. Mike Mclnturff
WI Transportation Consultants, Inc.
2717 Rio Grande
Austin, TX 78705
Dear Mr. Mcltiturff:
FINANCE 0002
Tj 001/018
RECEIVED OCT 5 - 20oa
221 Past Main SReal
Round Rock 'bras 70664
512-218 -5400
The Round Rock City Council approved Resolution No. • R- 00- 02- 24 -11F1 at their
regularly scheduled' meeting on February 24, 2000. This resolution approves the
agreement for engineering services for the design of traffic signal systems for Louis
Henna Boulevard and US 79.
Enclosed is a copy of the resolution and original agreement for your files. If you have
any questions, please do not hesitate to .contact Tom Word at 218 -6617.
Sincerely,
Christine Ma
Assistant City Secretary
Enclosures
Far,: 512 -218 -7097
Post -It" brand fax transmittal memo 7671 I r al pe9•$ • /
TO frOri F ro m WHM - n
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Pryere
0•P1.
rav
Af — V 2 -0 7
1-000-735.2989 TDD 1-800- 775 -2988 Voice
eww.el.round- rxk.ts.us
11/07/2000 TUE 15:37 [TX /RX NO 6528] [0002
CITY OF ROUND ROCK
INTEROFFICE MEMORANDUM
DATE: July 11, 2000
TO: Christine Martinez
FROM: Cindy Fronk
RE: Unsigned contracts for R- 00- 02- 24 -11F1
Find attached unsigned contracts for R- 00- 02- 24 -11F1 for US 79 and Louis Henna traffic signal
designs. Please sign and forward to WHM Engineering, ATTN: Mike Mclnturff. Thanks.
PUBLIC WORKS DEPARTMENT