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R-00-03-23-13A5 - 3/23/2000RESOLUTION NO. R- 00- 03- 23 -13A5 WHEREAS, the City of Round Rock has previously entered into a contract for engineering services ( "Contract ") with Carter & Burgess, Inc. for the preparation of schematics, environmental documents, right of way documents, plans, specifications, estimates, and contract documents for the reconstruction of US 79 as a four -lane divided highway from CR 195 to CR 110, and WHEREAS, Carter & Burgess, Inc. has submitted Supplemental Agreement No. 2 to the Contract to provide for additional work required by the Texas Department of Transportation, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 2 to the Contract with Carter & Burgess, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 2 to the Contract with Carter & Burgess, Inc. to provide for additional work required by the Texas Department of Transporation, a copy of said supplemental agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the K: \wvmcs \Rasozvrx \Ra o323A5 W.M /sc public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of May, 1999. ATTEST: m rna) ci L- E LAND, City Secretary 2 City of Round Rock, Texas STATE OF TEXAS COUNTY OF WILLIAMSON § SUPPLEMENTAL AGREEMENT NO. 2 Contract No. TO CONTRACT FOR ENGINEERING SERVICES This amendment to the Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Carter & Burgess, Inc., hereinafter called the "Engineer ". WHEREAS, the City and the Engineer executed a Contract for Engineering Services, hereinafter called the "Contract ", on the 22n day of December, 1998 concerning the reconstruction of US 79 from County Road 195 to McNutt Creek East of County Road 110; and WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER, describes those engineering services to be provided by the Engineer as a part of the Contract; and WHEREAS, ARTICLE 3, CONTRACT PERIOD, establishes the termination date of the Contract to be at the close of business on December 31, 1999; and WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum payable under this contract at $504,915 without modification of the Contract; and WHEREAS, it has become necessary to amend the contract to provide for a change in scope of services to include the preparation of plans, specifications, and estimates for the landscaping and irrigation design on US 79 from County Road 195 to County Road 122; and to compensate the Engineer for this increased work through the payment of an additional $51,690; and WHEREAS, the Engineer has agreed to perform the additional work for $51,690 increasing the lump sum fee for the Contract to $556,605. NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: ARTICLE 3, CONTRACT PERIOD, shall be amended by changing the termination date to be at the close of business on August 31, 2000. ARTICLE 4, COMPENSATION shall be amended by changing the lump sum amount payable under this contract to $556,605. Page 1 of 2 ATTACHMENT B, ,Services to be Provided by the Engineer shall be amended by the addition of the following items of work: IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement in duplicate. See Exhibit B, Landscape and Irrigation Scope and Fees CITY OF ROUND ROCK, TEXAS Robert Stluka Typed or Printed Name Mayor Title 3-,23-00 Date 1: \1998\5131- 0101CONTRAC7W S79- SA2.WPD Page 2 of 2 CARTER & BURGESS, INC. By: 5 �(44 F. Clifton Davis. P.E. Typed or Printed Name Vice President Title 3- ?-4o Date Tasks & Descriptions S. s I=1t Tsm a2 co 3 a .o Kevin Conner TO • TOTAL 2 HOURS O Plan Pre• ration A. Review C&B-prepared roadway construction plans for limns of planting, depth of base, and cam • ed sub. rade. B. Review C&B- prepared roadway construction plans for easemente that will affect the landscape design. Review the location of the existing sleeves shown on the roadway oonetmctlon •lane C. Coordinate with TXU Energy regarding current landscape Improvement requirements beneath • •wer Ines. D. Review exist • •eotechnical studies. E. Site Visit to ascertain general nature of the site, indigenous plant species that have rfomred In the Immediate area, and stu• corridor views to monument site. A. Base m =• • re •aratlon anti. • =ted to be le •e format to communicate entire desk n. B. Prepare landscape design for roadway corridor, Including the Old Settler's Park Entrance Road. C. Prepare schematic Irrigation plan, Including tap and pump location, main lines, controller 4. = valve locations • • -Ible additional sleevin• locations E. Pre.: re • relimina bud. = • ro action. F. Translate desl•n to Illustrative • _ •hies to communicate dash n to C . G. Meet with develo•= r to coordinate s e n treatments. H. Meet and Coordinate with District Landscape Architect to review plans for compliance with TxDOT Roadside Planti • Guidelines. H. Submit 3 sets of deliverables (1 color, 2 B&W) to City and Meet with City Staff to review Schematic Plans. .P11:14•LUkif,•IaJnln Ua�•*=1ci = uAMIS.= 2. Schematic Imit =Ion Plan 0 im= •ular format to communicate desk n. 3. Gatewa Monument Alternatives •Ian and elevation • 1!. 0 B. Review comments from CI C. Prepare landscape construction plans from authorized schematic plans plus comments D. Prepare irrigation construction plans from authorized schematic plans plus comments. E. Prepare construction • ens for the • -tews monument. F. P 2 2 ©iM 4 2 16 8 4 40 8 4 4 4 12 16 16 SEMI WIN 60 120 4 24 60 2 6 4 12 14 32 40 1 MINIC31M1 1- ■ 8 4 100 188 0 ® • omm•m Carter & Burgess, Inc. Confidentlal EXHIBIT B US 79 Segment 1 Landscape and Irrigation Plans Scope and Fees Carter Burgess, Inc 02/23/2000 US 79 Segment 1 Scope & Fees Scope Segment tr.xle Page 1 Project Parameters: EXHIBIT B US 79 Segment 1 Landscape and Irrigation Plans Scope and Fees Carter Burgess, Inc 02/23/2000 Tasks & Descriptions w o § • 2 .9 5 ;' a2 rn]a o TOTAL Sj HOURS G. Prepare protect manual Including City- supplied front-end documents, Inc I item bid tabulation, CSI specifcatons for Improvementshown In plan. H. Submit 5 sets of plans, specifications, and cost estimates to City. Deliverable*: 1. Landscape and irrigation Construction Plans 2. Construction Cost Estimate. a Project Manual. 8 4 .40 40 88 TOTAL 82 324 1 84 1 44 1 534 1. Attend Pre -bid and Pre -Con Meetings at City's request. 1. The Irrigation water source will be the effluent transmission line that crosses US 79. The pipe will be tapped, and will be assumed to have sufficient pressure to run the system without booster pumps. Pump design will be considered additional services. 2. The limits of work extend from County Road 122 to the Old Settlers Park Entrance Road (approximately 6800 feet along US 79 end 300 feet along Old Settlers Park Entrance Road). 3. The gateway monument will be located on north side of US 79 right of way, adjacent to the Chandler Creek crossing. The monument will be placed on property previously acquired by the City. 4. Protect manual front -end documents will be supplied by the City in MS Word or Wordperfect electronic format 5. Any cost estimates provided by C &B, Inc. will be one basis of experience and judgement. but since 8 has no control over market conditions or bidding procedures C &B, Inc. cannot warrant that bids or ultimate construction costs alt not vary Iron these cost estimates. 6. No permitting Is anticipated for this project. 7. The landscape planting will conform to TxDOT Roadway Planting Guidelines. 8. The City will be responsible for arranging planting and maintenance agreeements with TxDOT. 9. The grassing of the right of ways was provided In the roadway construction contract. 10. Electrical power will be supplied from the W WTP. 11. The irrigation pump system will be sized to accommodate the Irrigation In Segment 2. Carter & Burgess, Inc. Confidential Scope Segment 1 r.xls US 79 Segment 1 Scope & Fees Page 2 Tasks & Descriptions Cost Totals EXHIBIT B US 79 Segment 1 Landscape and Irrigation Plans Scope and Fees Carter Burgess, Inc 02/23/2000 Total Hours 10 Salary Rates $26.20 Direct Salary Costs 1 9262 Overhead Multiplier 1.6297 $427 Profit: 15% $103 TOTAL $792 Total Hours Salary Rates Direct Salary Costs Overhead Multiplier Profit: Total Hours Salary Rates Direct Salary Costs Overhead Multiplier Profit: Total Hours Salary Rates Direct Salary Costs Carter & Burgess, Inc. Confidential US 79 Segment 1 Scope & Fees 12 $20.63 $248 $403 $98 $749 e m m 5 am to 4 $26.20 9105 9171 $41 9317 50 104 29 $26.20 $20.63 $2620 1 $1,310 52,146 $734 1.6297 $2,135 $3,497 51,196 15% $517 $846 $289 TOTAL $3,962 $6.488 $2219 Scope Segment lrxis c To m TOTAL v HOURS st Total Costs 0 512.75 90 80 $0 $0 0 $12.75 so $o so 80 Total Hours 82 324 84 Salary Rates $28.20 820.63 $26.20 $12.75 Direct Salary Costs 1 $2,148 $6,684 $2,201 9561 Overhead Multiplier 1.6297 93,501 $10,893 93,587 $914 Profit 15% $847 $2,637 $868 $221 TOTAL 86.497 520,214 98,656 91,697 $35,063 44 148 440 116 44 $26.20 $20.83 826.20 $12.75 1 53,878 $9,077 $3,039 5581 91,858 912.669 6 0 0 0 $26.20 $20.83 $26.20 $12.75 1 $157 50 $0 $0 1.6297 $256 so so 80 15% 862 $0 s0 s0 TOTAL $475 50 so 80 $475 TOTAL 550,065 Page 3 i `m 3 n o i g m i o , W ii TOTAL Tasks & Descriptions a g g , = o �j HOURS Overhead Multiplier 1.6297 36,319 $14,793 $4,953 $914 Profit: 15% 51530 $3581 31,199 5221 TOTAL 511,726 $27,451 59,191 51,697 350,065 Percentage of total Carter & Burgess Cost 23.42% 54.83% 18.36% 3.39% 100.00% Plots Printing Misc Printing We Local Mileage & Courier 125 375 plots 25 sheets per set times 5 sets th $1.25 51.25 5156 3469 3500 3500 Total $1,625 Carter & Burgess, Inc. Confidential EXHIBIT B US 79 Segment 1 Landscape and Irrigation Plans Scope and Fees Carter Burgess, Inc 02/23/2000 Scope Segment 1 r.xls US 79 Segment 1 Scope & Fees Page 4 DATE: March 18, 2000 SUBJECT: City Council Meeting — March 23, 2000 ITEM: 13.A.5. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 2 to the contract with Carter & Burgess, Inc. for additional engineering services concerning the US 79 project. The supplemental agreement provides for a change in the scope of services to include landscape and irrigation plans. Additional work will increase the cost of the contract by $51, 690 to $556, 605. Staff Resource Person: Jim Nuse, Public Works Director.