Loading...
R-00-04-13-10B9 - 4/13/2000Mayor Robert A. Sttuka, Jr Mayor Pro -tem Martha A. Chavez Council Members Tom Nielson Earl M. Hairston Rick Stewart Earl Palmer Jimmy Joseph City Manager Robert L Bennett, Jr. City Attorney Stephan L Sheets CITY OF ROUND ROCK Aa June 15, 2000 Mr. Gary Bernethy The Pinnacle Consulting Management Group, Inc. 1000 Heritage Center Circle Round Rock, Texas 78664 Dear Mr. Bemethy: The Round Rock City Council approved Resolution No. R- 00- 04- 13 -10B9 at their regularly scheduled meeting on April 13, 2000. This resolution approves the agreement for real estate services related to the acquisition of right -of -way for SH -45. Enclosed is a copy of the resolution and agreement for your files. If you have any questions, please do not hesitate to contact Tom Word at 218 -5562. Sincerely, VAi ANLp) Christine Martinez Assistant City Secretary Enclosures Fax: 512 -218 -7097 1- 800 - 735 -2989 TDD 1 -800- 735 -2988 Voice www.ci.round- rock.tx.us 221 Fast Main Street Round Rock, Texas 78664 512 -218 -5400 RESOLUTION NO. R- 00- 04- 13 -10B9 WHEREAS, the City of Round Rock desires to retain professional real estate services related to the acquisition of right -of -way for SH 45, and WHEREAS, Pinnacle Consulting Management Group, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Pinnacle Consulting Management Group, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Pinnacle Consulting Management Group, Inc., for professional real estate services related to the acquisition of right -of -way for SH 45, copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of Apr , 2 LAND, City Secretary K:\ WPDOCS \RESOLUTI \R0041339.WPO /sc ATICAPA ROT A. - LUKA, /, Mayor City of Round Rock, Texas /3- /O? PI lit Nl C L E CONIULTING MANAGEMENT GROUP, INC. PROPOIAL RIGHT OF WAY /REAL EITATE IERVICEI APPRU►IIAL., ACQUIIITION, RELOCATION, TITLE & COURT RELATED IERVICEI FOR THE CITY OF ROUND ROCK WIDENING OF LOUII HENNA (I.H. 45) MARCH 29, 2000 P1rJN.A LE Pinnacle Consulting Management Group, Inc., is pleased to respond to the Request for Proposal from the City of Round Rock to provide Right of Way/Real Estate Services for the widening of Louis Henna (S.H. 45) in the City of Round Rock, Texas. The Pinnacle Group was incorporated in the State of Oklahoma in September, 1997, to provide Program Management Services to government agency clients in Oklahoma. In September, 1998 our services were expanded to include providing our clients with full turnkey right of way and land acquisition services. Also in September, 1998 The Pinnacle Group opened an office in Round Rock, Tx. to provide the same services to government agency clients in Texas. On October 26, 1998 The Pinnacle Group was authorized to conduct business in the State of Texas by the Secretary of State. The individuals with the firm have provided land acquisition and relocation assistance services on projects for government agencies throughout the country. With the proven expertise and abilities of our key personnel, The Pinnacle Group will emerge as one of the leading firms in the right of way profession. CORPORATE INFORMATION Name of Firm: Pinnacle Consulting Management Group, Inc. Address: 1000 Heritage Center Circle Round Rock, TX 78664 Telephone: (512) 238 -3360 Fax: (512) 238 -3361 Organization: Corporation (Oklahoma) authorized in Texas Principal: W. Howard Armstrong, President Oklahoma City, Oklahoma Officers: PROJECT UNDERITANDING Lisa R. Harrison, Executive Vice President Oklahoma City, Oklahoma Gary W. Bemethy, P.E., Vice President, Texas Division Austin, Texas The City of Round Rock wishes to widen Louis Henna (S.H. 45) and wants this done in accordance with all State and Federal requirements to assure eligibility for use of State and/or Federal funds in the project. The right of way and/or relocation assistance services to be provided will be done in complete conformity with the policies and procedures of the Texas Department of Transportation as well as the requirements of the Federal Highway Administration. 1 P1IVNA LE .The proposal that Pinnacle is submitting shows the ability to provide the right of way and relocation assistance services to the City with the assurance that these services can be provided in a cost effective and professional manner. PROJECT PERIIONNEL Resumes of key personnel, along with resumes of personnel that will be assigned to the City project, are included in Appendix 1 at the end of the Proposal. If, when the project is awarded, it is necessary that we substitute a staff member not identified in our proposal we will provide a complete resume to the City for review and approval prior to that person being assigned to the project. We request that the information contained in Appendix 1 be treated as confidential data and not be disclosed to the extent provided by law. APPROACH TO THE PROJECT The following key steps outline how Pinnacle will approach the project involving acquisition and relocation: 1. Project Initiation • Once a notice is issued, Pinnacle will begin work immediately. We will contract with a local title company to obtain the necessary title information to assure clear title on all properties acquired. • All project activities associated with acquiring right of way will be conducted by Pinnacle from the Round Rock Office. We do not conduct our negotiation activities with local property owners by long distance. 2. Pre - Acquisition Activities • The Right of Way Agent assigned to the parcel will review the title report, assign the appraisal and review the construction plans prior to making any contact with the property owner. • The property owner will be contacted by the appraiser and be afforded an opportunity to meet with him at the site to be appraised. 2 P1I'4NL LE • When the appraisal report is received and reviewed and found to meet all requirements the property owner will be contacted to arrange for a time to meet to present the offer. 3. Acquisition Activities • At the initial meeting with the right of way agent the property owner will be given the appraisal report, an explanation of the offer and a brochure explaining relocation assistance. • Questions or concerns expressed by the property owner will be quickly addressed as we believe a property owner is more likely to accept the fair market value offer if they are fully aware of the relocation assistance benefits that are also available for them. • Business relocation will be involved because a commercial building is being bisected • Once the owner accepts the offer, the necessary documentation will be submitted to the City for payment. • Every effort is made to avoid condemnation, however should it be necessary, our project personnel will thoroughly review all the issues affecting the owners willingness to accept the offer before submitting for condemnation. Acquisition services involves more than making three (3) contacts and turning in the file for condemnation. Our acquisition efforts focus on attempting to resolve differences and to do so in a cost effective manner to the City. 4. Relocation Assistance Activities • Relocation Assistance Services will be necessary because a bisected commercial building is involved. • After acceptance of the offer we will begin assisting the property owner in locating replacement site and providing business relocation. • Upon closing of the acquisition business relocation expenses will be paid 3 P1Nr.J LE 5. Disposition of Improvements • Upon vacancy of the property it will be secured to prevent vandalism and the City disposition process will begin. • Validate the removal or destruction of all improvements to prevent interference with construction. 6. Quality Assurances • An integral part of our acquisition efforts with property owners involves providing our field personnel with support and assistance throughout the project. Frequent contacts are maintained with City staff throughout the duration of a project to ensure the work and progress are acceptable to the City. • Detailed status reports and time line schedules will be maintained throughout the project. This information will be submitted to the City on a schedule determined by the City. • Prior to submitting a complete acquisition file to the City, the file will be throughly reviewed to make sure all activities are documented. • The objective of Pinnacle is to provide the highest quality of service to the City. COURT RELATED JERVICEI When court related services are required, Pinnacle personnel have the ability to assist with services ranging from assisting attorney's in becoming familiar with specific issues through court room testimony. REFfRENCEI Oklahoma Department of Transportation - Mr. Mike Borelli, Chief, Right of Way Division, 200 N.E. 21' Street, Oklahoma City, OK 73105 Telephone (405) 521 -2661 Oklahoma Turnpike Authority - Mr. Jim Beach, Director of Administration, Oklahoma Tumpike Authority, 3500 Martin Luther King Blvd., Oklahoma City, OK 73135 Telephone ((405) 425 -3610 4 P1 N144 E Virginia Department of Transportation - Mr. Stuart A. Waymack, Director, Right of Way and Utilities, 1401 E. Broad Street, Richmond, VA 23219 Telephone (804) 786 -2923 City of Round Rock, TX - Mr. Tom Word P.E., City Traffic Engineer, 221 East Main Street, Round Rock, TX 78664 Telephone (512) 218 -5562 MOPE OF IERVICEI SERVICES TO BE PROVIDED BY THE CITY: • Provide release and authorization of the project • Provide right of way maps, plats and field notes • Provide timely acquisition payments upon submission of documentation • Pay actual cost of title insurance if required • Pay actual cost of recording fees • Legal services should condemnation be required SERVICES TO BE PROVIDED BY THE PINNACLE GROUP • Obtain and review ownership on all parcels to be acquired ♦ Obtain and review appraisals of all property ♦ Prepare conveyance instruments for properties • Negotiate acquisitions • Prepare easement releases and obtain releases • Prepare negotiator reports • Prepare request for payment and close acquisition • Initiate the relocation assistance process • Find available replacement housing • Calculate relocation supplements • Assist with acquisition of replacement housing • Provide payment of relocation supplements • Provide any court related services should condemnation be required • Record all instruments of conveyance • Provide City of Round Rock completed acquisition and relocation files 5 P1NISl LE EQUAL EMPLOYMENT /AFFIRMATIVE ACTION The Pinnacle Group is an Equal Opportunity Employer. We have provided in Appendix 2 the Equal Employment Opportunity/Affirmative Action Statement. COJT AND PRICING INFORMATION The Pinnacle Group will contract with Georgetown Title Company, Inc. to provide title insurance on each tract acquired, the cost of which is based on the value of the property acquired by the City. ACQUISITION SERVICES BILLING The Pinnacle Group will provide the acquisition and administration services and provide the City of Round Rock project records that meet State and Federal standards to assure cost participation in the construction of the roadways at a cost o£ Mueller Tract $7,500.00 Lot 5, Henderson Subdivision $4,000.00 Total $11,500.00 Should the acquisition require preparation or testimony it shall be billed as follows Gary W. Bemethy, P.E. $95.00/hr* * To be requested by City Attorney RECORDING FEES The City of Round Rock will pay actual cost of all required recording and filing costs Pinnacle will honor the above rates for our services provided the contract is awarded by May 31, 2000. Billings for title work shall be at the closing, if title insurance is issued and the title company preforms the closing, or upon receipt of commitment from title company as a part of the Pinnacle monthly billing. Billing for the work preformed by the Pinnacle Group shall be billed on a monthly basis as the work is preformed based on hourly rates but will not exceed the cost set forth in the contract. 6 P1NN LE ALL PARTIES HEREBY AGREE WITH THE CONDITIONS AND FEES AS SET FORTH IN THE ABOVE CONTRACT. CITY OF ROUND ROCK DATE t/- - Do THE PINNACLE GROUP DAT F T/Z VI e) V I4 L P 1 I E d � s N JR 4 e Randy fWerProperty and Lot 5 of the Henderson Trad .^ s ' DATE: April 7, 2000 SUBJECT: City Council Meeting — April 13, 2000 ITEM: 10.B.9. Consider a resolution authorizing the Mayor to execute an agreement with Pinnacle Consulting Management Group, Inc., for real estate acquisition services concerning the right -of -way for SH 45. The two parcels to be purchased are the Randy Mueller property and Lot 5 of the Henderson Tract Subdivision. Lot 5 will be a whole taking with no improvements on the property; the Mueller property is a partial take with improvements, which will be impacted. Relocation assistance will be needed on the Mueller Tract. The cost of the services is for $11,500. Staff Resource Person: Jim Nuse, Public Works Director. 1 1 1 1 1 1 PI N1S1A CLE 1 CONJULTING MANAGEMENT GROUP, INC. 1 1 1 1 1 1 1 1 1 1 1 1 e_00-01/ PROPOI,L RIGHT OF WAY/REAL EITATE JERVICE! APPRA IIAL, ACQUISITION, RELOCATION, TITLE & COURT RELATED JERVICEI FOR THE CITY OF ROUND ROCK WIDENING OF LOUD HENNA (LH. 45) MARCH 29, 2000 P1 r.4 N LE Pinnacle Consulting Management Group, Inc., is pleased to respond to the Request for Proposal from the City of Round Rock to provide Right of Way/Real Estate Services for the widening of Louis Henna (S.H. 45) in the City of Round Rock, Texas. The Pinnacle Group was incorporated in the State of Oklahoma in September, 1997, to provide Program Management Services to government agency clients in Oklahoma. In September, 1998 our services were expanded to include providing our clients with full turnkey right of way and land acquisition services. Also in September, 1998 The Pinnacle Group opened an office in Round Rock, Tx. to provide the same services to government agency clients in Texas. On October 26, 1998 The Pinnacle Group was authorized to conduct business in the State of Texas by the Secretary of State. The individuals with the firm have provided land acquisition and relocation assistance services on projects for government agencies throughout the country. With the proven expertise and abilities of our key personnel, The Pinnacle Group will emerge as one of the leading firms in the right of way profession. CORPORATE INFORMATION Name of Firm: Pinnacle Consulting Management Group, Inc. Address: 1000 Heritage Center Circle Round Rock, TX 78664 Telephone: (512) 238 -3360 Fax: (512) 238 -3361 Organization: Corporation (Oklahoma) authorized in Texas Principal: W. Howard Armstrong, President Oklahoma City, Oklahoma Officers: PROJECT UNDERIf,ANDING Lisa R. Harrison, Executive Vice President Oklahoma City, Oklahoma Gary W. Bemethy, P.E., Vice President, Texas Division Austin, Texas The City of Round Rock wishes to widen Louis Henna (S.H. 45) and wants this done in accordance with all State and Federal requirements to assure eligibility for use of State and/or Federal funds in the project. The right of way and/or relocation assistance services to be provided will be done in complete conformity with the policies and procedures of the Texas Department of Transportation as well as the requirements of the Federal Highway Administration. 1 P1NN ,&C E .The proposal that Pinnacle is submitting shows the ability to provide the right of way and relocation assistance services to the City with the assurance that these services can be provided in a cost effective and professional manner. PROJECT PERIONNEL Resumes of key personnel, along with resumes of personnel that will be assigned to the City project, are included in Appendix 1 at the end of the Proposal. If, when the project is awarded, it is necessary that we substitute a staff member not identified in our proposal we will provide a complete resume to the City for review and approval prior to that person being assigned to the project. We request that the information contained in Appendix 1 be treated as confidential data and not be disclosed to the extent provided by law. APPROACH TO THE PROJECT The following key steps outline how Pinnacle will approach the project involving acquisition and relocation: 1 Project Initiation • Once a notice is issued, Pinnacle will begin work immediately. We will contract with a local title company to obtain the necessary title information to assure clear title on all properties acquired. • All project activities associated with acquiring right of way will be conducted by Pinnacle from the Round Rock Office. We do not conduct our negotiation activities with local property owners by long distance. 2. Pre - Acquisition Activities ♦ The Right of Way Agent assigned to the parcel will review the title report, assign the appraisal and review the construction plans prior to making any contact with the property owner. • The property owner will be contacted by the appraiser and be afforded an opportunity to meet with him at the site to be appraised. 2 P1NN LE • When the appraisal report is received and reviewed and found to meet all requirements the property owner will be contacted to arrange for a time to meet to present the offer. 3. Acquisition Activities • At the initial meeting with the right of way agent the property owner will be given the appraisal report, an explanation of the offer and a brochure explaining relocation assistance. • Questions or concems expressed by the property owner will be quickly addressed as we believe a property owner is more likely to accept the fair market value offer if they are fully aware of the relocation assistance benefits that are also available for them. • Business relocation will be involved because a commercial building is being bisected • Once the owner accepts the offer, the necessary documentation will be submitted to the City for payment. • Every effort is made to avoid condemnation, however should it be necessary, our project personnel will thoroughly review all the issues affecting the owners willingness to accept the offer before submitting for condemnation. Acquisition services involves more than making three (3) contacts and turning in the file for condemnation. Our acquisition efforts focus on attempting to resolve differences and to do so in a cost effective manner to the City. 4. Relocation Assistance Activities • Relocation Assistance Services will be necessary because a bisected commercial building is involved. • After acceptance of the offer we will begin assisting the property owner in locating replacement site and providing business relocation. • Upon closing of the acquisition business relocation expenses will be paid 3 P1NNAC L E 5. Disposition of Improvements • Upon vacancy of the property it will be secured to prevent vandalism and the City disposition process will begin. • Validate the removal or destruction of all improvements to prevent interference with construction. 6. Quality Assurances • An integral part of our acquisition efforts with property owners involves providing our field personnel with support and assistance throughout the project. Frequent contacts are maintained with City staff throughout the duration of a project to ensure the work and progress are acceptable to the City. • Detailed status reports and time line schedules will be maintained throughout the project. This information will be submitted to the City on a schedule determined by the City. • Prior to submitting a complete acquisition file to the City, the file will be throughly reviewed to make sure all activities are documented. • The objective of Pinnacle is to provide the highest quality of service to the City. COURT RENTED IERVICEJ When court related services are required, Pinnacle personnel have the ability to assist with services ranging from assisting attorney's in becoming familiar with specific issues through court room testimony. REFERENCE! Oklahoma Department of Transportation - Mr. Mike Borelli, Chief, Right of Way Division, 200 N.E. 21" Street, Oklahoma City, OK 73105 Telephone (405) 521 -2661 Oklahoma Turnpike Authority - Mr. Jim Beach, Director of Administration, Oklahoma Turnpike Authority, 3500 Martin Luther King Blvd., Oklahoma City, OK 73135 Telephone ((405) 425 -3610 4 P1NN E Virginia Department of Transportation - Mr. Stuart A. Waymack, Director, Right of Way and Utilities, 1401 E. Broad Street, Richmond, VA 23219 Telephone (804) 786 -2923 City of Round Rock, TX - Mr. Tom Word P.E., City Traffic Engineer, 221 East Main Street, Round Rock, TX 78664 Telephone (512) 218 -5562 ICOPE OF JERVICEI SERVICES TO BE PROVIDED BY THE CITY: • Provide release and authorization of the project • Provide right of way maps, plats and field notes • Provide timely acquisition payments upon submission of documentation • Pay actual cost of title insurance if required • Pay actual cost of recording fees • Legal services should condemnation be required SERVICES TO BE PROVIDED BY THE PINNACLE GROUP • Obtain and review ownership on all parcels to be acquired • Obtain and review appraisals of all property • Prepare conveyance instruments for properties • Negotiate acquisitions • Prepare easement releases and obtain releases • Prepare negotiator reports • Prepare request for payment and close acquisition • Initiate the relocation assistance process • Find available replacement housing • Calculate relocation supplements • Assist with acquisition of replacement housing • Provide payment of relocation supplements • Provide any court related services should condemnation be required • Record all instruments of conveyance • Provide City of Round Rock completed acquisition and relocation files 5 P1NNN LE EQUAL EMPLOYMENT /,AFFIRMATIVE ACTION The Pinnacle Group is an Equal Opportunity Employer. We have provided in Appendix 2 the Equal Employment Opportunity/Affirmative Action Statement. COPT AND PRICING INFORMATION The Pinnacle Group will contract with Georgetown Title Company, Inc. to provide title insurance on each tract acquired, the cost of which is based on the value of the property acquired by the City. ACQUISITION SERVICES The Pinnacle Group will provide the acquisition and administration services and provide the City of Round Rock project records that meet State and Federal standards to assure cost participation in the construction of the roadways at a cost of: Mueller Tract $7,500.00 Lot 5, Henderson Subdivision $4,000.00 Total $11,500.00 Should the acquisition require preparation or testimony it shall be billed as follows Gary W. Bemethy, P.E. $95.00/hr* * To be requested by City Attorney RECORDING FEES Pinnacle will honor the above rates for our services provided the contract is awarded by May 31, 2000. BILLING The City of Round Rock will pay actual cost of all required recording and filing costs Billings for title work shall be at the closing, if title insurance is issued and the title company preforms the closing, or upon receipt of commitment from title company as a part of the Pinnacle monthly billing. Billing for the work preformed by the Pinnacle Group shall be billed on a monthly basis as the work is preformed based on hourly rates but will not exceed the cost set forth in the contract. 6 P1 t N,A L E ALL PARTIES HEREBY AGREE WITH THE CONDITIONS AND FEES AS SET FORTH IN THE ABOVE CONTRACT. CITY OF ROUND ROCK MAYOR OF CITY OF ' UND ROCK DATE 2-/- l 8- DO THE PINNACLE GROUP DAT P1NIV LE