R-00-06-08-11A4 - 6/8/2000).,�� 0; CITY OF ROUND ROCK
Mayor
Robert A. Sttuka, Jr.
Mayor Pro -tem
ManhaA Chavez
Council Members
TOM Nielson
Earl M. Hairston
Rick Stewart
Earl Palmer
Jimmy Joseph
City Manager
Robert L Bennett. Jr.
City Attorney
Stephan L Sheets
June 15, 2000
Mr. Frank V. King
Bay Maintenance Company, Inc.
P.O. Box 8859
Horseshoe Bay, Texas 78657
Dear Mr. King:
221 East Main Street
Round Rock Texas 78664
512- 218 -5400
The Round Rock City Council approved Resolution No. R- 00- 06- 08 -11A4 at their
regularly scheduled meeting on June 8, 2000. This resolution approves Change Order
No. 2 for the Rubio Subdivision Improvement Project.
Enclosed is a copy of the resolution and Change Order for your files. If you have any
questions, please do not hesitate to contact Larry Madsen at 218 -5555.
Sincerely, ' n n n l
Christine Martinez
Assistant City Secretary
Enclosures
Fax 512- 218 -7097
1 -800- 735.2989 TDD 1 -800- 735 -2988 Voice
www.ci round- rock.tx.os
„05z .
- ; CITY OF ROUND ROCK
Mayor
Robert A. Straka, .1r
Mayor Pro -tem
Martha Chavez
Council Members
Tom Nielson
Earl M. Hairston
Rick Stewart
Earl Palmer
Jimmy Joseph
City Manager
Robert L. Bennett, Jr.
City Attorney
Stephan G Sheets
June 15, 2000
Mr. Chien Lee, P. E., AICP
Hejl, Lee & Associates, Inc.
601 Farley Drive
Austin, TX 78753
Dear Mr. Lee:
221 East Main Street
Round Rock, Texas 78664
512- 218 -5400
The Round Rock City Council approved Resolution No. R- 00- 06- 08 -11A4 at their
regularly scheduled meeting on June 8, 2000. This resolution approves Change Order
No. 2 to the contract with Bay Maintenance Company for the Rubio Subdivision
Improvement Project.
Enclosed is a copy of the resolution and Change Order for your files. If you have any
questions, please do not hesitate to contact Jim Nuse at 218 -5555.
Sincerely,
0,hwi„tntu.
Christine Martinez
Assistant City Secretary
Enclosures
Fax: 512 -218 -7097
1- 800 - 735 -2989 MD 1- 800 - 735 -2988 Voice
wwwct round -rock tx us
RESOLUTION NO. R- 00- 06- 08 -11A4
WHEREAS, the City of Round Rock has previously entered into a
contract ( "Contract ") with Bay Maintenance Company, Inc. for the Rubio
Subdivision Street and Drainage Channel Improvements project, and
WHEREAS, it has been determined that it is necessary to change
said Contract in accordance with the attached Contract Change Order No.
2, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Contract Change Order No. 2 to the Contract with Bay
Maintenance Company, Inc. for the Rubio Subdivision Street and Drainage
Channel Improvements project.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended, and the Act.
RESOLVED this 8th day of June
ATTEST:
E LAND, City Secretary
Re\ WPDOCS \RBSOLUTI \R00608A4.WPD /sc
T A. TLUKA'4'IR. , Mayor
City of Round Rock, Texas
NO.
DESCRIPTION
UNIT
UNIT
PRICE
ORIGINAL CONTRA
CHANGE ORDER 41
CHANGE ORDER 62
REVISED CONTRACT
my
AMOUNT
QTY
AMOUNT
QTY
AMOUNT
QTY
AMOUNT
1
R 0 W. PREPARATION
STA.
S 500.00
13
S 6,500 00
0.98
S 490.00
14
S 6,990.00
2
STREET EXCAVATION
SY
1000
3,180
31,80000
261
2,610.00
3,441
34,410.00
3
SUBGRADE PREPARATION
SY
1.00
3,180
3,180.00
261
261.00
3,441
3,441.00
4
15" CRUSHED LIMESTONE BASE
SY
12 00
450
5,400 00
450
5,400.00
5
12" CRUSHED LIMESTONE BASE
SY
800
3,180
25,44000
261
2,08800
3,441
27,528.00
6
2" MAC PAVEMENT
SY
500
3,096
15,48000
261
1,30500
3,357
16,785.00
7
18" CONCRETE RIBBON CURB
LF
6.00
2,870
17,220.00
196
1,176.00
3,066
18,39600
8
ASPHALT OVERLAY
TON
70.00
350
24,50000
350
24,500.00
9
MORTARED ROCK RIP RAP
SY
70.00
35
2,450.00
35
2,450.00
10
6' WIDE CONCRETE VALLEY GUTTER
LF
35 00
70
2,450 00
70
2,450.00
11
METAL BEAM GUARD RAIL
LF
40.00
85
3,400.00
85
3,400.00
12
CHANNEL CLEARING @PREPARATION
STA
1,00000
21
21,000.00
21
21,00000
13
CHANNEL EXCAVATION
CY
6.00
30,000
180,00000
30,000
180,00000
14
CHANNEL EMBANKMENT
CY
3 00
6,000
18,00000
6,000
18,000 00
15
9x4' BOX CULVERT NASH ST.
LS
40,000.00
1
40,00000
1
40,00000
16
CONCRETE PAVEMENT 9 CULVERT INCLUDING
SUBGRADE PREP
S.Y.
30.00
95
2,850.00
95
2,850.00
17
CONCRETE RIP RAP @IH35 FRONTAGE ROAD
SY.
34.00
417
14,178.00
417
14,178.00
18
10' WIDE VALLEY GUTTER @ NASH ST.
LF
50.00
50
2,500.00
50
2,500.00
19
CONCRETE TRICKLE CHANNEL
LF
3000
2,120
63,600.00
,
2.120
63,60000
20
STABILIZED CONSTRUCTION ENTRANCE
L S
1,200.00
1
1,200.00
1
1,200 00
21
DEMOLITION & REMOVAL OF EXISTING HOUSE
LS
15,000.00
1
15,000 00
1
15,000 00
22
10' ACCESS ROAD ALONG CHANNEL
LF
10.00
2,120
21,200 00
2,120
21,200 00
23
CHANNEL RE-VEGETATION
LS
0.25
26,000
6,500.00
26,000
6,50000
24
10" PVC 5DR- 35 WASTEWATER LINE (ALL DEPTHS)
LF
40.00
225
9,000.00
225
9,00000
25
10" PVC SD2- 18 WASTEWATER LINE (ALL DEPTHS)
LF
45.00
325
14,625.001
325
14,625.00
26
6" PVC SDR -18 WASTEWATERLINES(ALL DEPTHS)
LF
40.00
118
4,720.00
118
4,72000
27
8" PVC C - 900 (CL 200) WATER LINE
LF
20.00
125
2,500.00
125
2,500 00
28
6" PVC C -900 (CL 200) WATER LINE
LF
16.00
1,040
16,640.00
98
1,568 00
1.138
18,208 00
29
2" PVC C -900 (CL 200) WATER LINE
LF
10.00
120
1,200.00
120
1,200 00
30
CONCRETE CAP
LF
7.00
1,346
9,422.00
1.346
9,422 00
31
DROP MANHOLE
EA
2,500.00
1
2,500.00
I
2,500 00
32
FIRE HYDRANT ASSEMBLY
EA
1,50000
3
4,500.00
3
4,500,00
33
SERVICE RE- CONNECT
EA
300.00
20
6,000.00
20
6,00000
34
6" GATE VALVE
EA
400.00
3
1,200.00
1
400 00
4
1,600 00
35
CONNECT PROP. 6" WL TO EXIST. 8" WL
LS
1,500.00
1
1,500.00
1
1,500 00
36
CONNECT PROP. 6 "WL TO EXIST.2 "WL
LS
500.00
1
50000
1
500.00
37
CONNECT PROP. 6 "WL TO EXIST. I "WL
LS
30000
I
300.00
1
30000
38
SILT FENCE
LF.
200
255
510.00
255
51000
39
TREE PROTECTION
LF.
100
320
320.00
320
320.00
40
ROCK BERM
LF
8.00
150
1,200.00
150
1,200.00
41
TRAFFIC CONTROLS & DETOUR
L.S.
10,000.00
1
10,000.00
1
10,000.00
42
CLEANUP & RESTORATION
LS.
3,000.00
1
3,000.00
1
3,00000
43
GRATE INLET W /STORM SEWER @ MAYS & NASH
LS
1,50000
1
1,500.00
1
1,500.00
44
REVEGETATION ROADWAY
SY.
025
1,645
41125
1,645
411.25
50
LABOR TO INSTALL NEW WATER METER AND BOXES
EA
4149
20
829.78
20
829.78
51
RE- INSTALL CONCRETE CONC VALLEY GUTTER
LS
1,990 70
1
1,990.70
1
1,990.70
52
INSTALL GRATE INLET & 12" DRAIN PIPE
LS
6,807.00
1
6,807.00
1
6,807.00
60
REMOBB.IZATION
LS
1
25,000.00
1
25,000.00
61
MORTARED RIP RAP AROUND TREES
LS
I
2,310.00
1
2,310.00
62
HANDRAILS ALONG BOX CULVERT
LS
1
4,000.00
1
4,000.00
63
CHANNEL BOTTOM DRY STACK ROCK RIP RAP
LS
1
11,550 00
1
11,550.00
TOTAL CONTRACT AMOUNT
5 615,396.25
519,525.48 42,860.00
S 677,781.73
dunge2slf
CITY OF ROUND ROCK
RUBIO SUBDIVISION IMPROVEMENT
. CHANGE ORDER #2
HLA PROJECT NO. 13571
Recommended By: C�l/ r7 �"°---
Hell, Iran & Associates, Inc.
Accepted By:
Approved
nd Rock
Date:
Updated 5 -22 -2000
Date • 5.-22-2
Date: (_g- pQ
HEJL, LEE &
ASSOCIATES, INC.
.• DANIEL P. HEX, JR.
PE,R.P.LS.,AICP
- CHIENY LEE
P.E,AICP
. ENGINEERING
SURVEYING
PLANNING
601 FARLEY DRIVE
AUSTIN, TEXAS 78753
PHONE
512- 836 -1848
FAX
512.836 -6499
MEMQRANDU
Mr. Don Rundell, P.E., Mr. L Madsen
Public Works Department, City of Round Rock
• Chien Lee, P.E., AICP. aroi;
DATE: May 22, 2000
PROJECT: Rubio Subdivision Improvement
RE: , HLA Project No. 13571 • -
- ;SUBJECT: Contractor's Change Order N. 2
FROM:
. Pursuant to the city's ' request for the following listed additional
improvements for, the referenced project, please find attached Change
Order No. 2 in the amount of $42,860.00 to the contract:
1. The construction project was temporarily suspended in September
' 1999 due to the pending condemnation hearing of an existing house
located within the proposed channel. The condemnation processing
was finally resolved and the contractor was able to re- mobilize its crew
to proceed on the work. This change order includes the re-
, mobilization cost and the associated quantity adjustment for the project .
with an increase in the amount of $25,000.00. - -
'2. To 'provide better erosion control around the existing trees upstream
from the Nash Street culvert„ an additional 50' long mortared rock rip-
rap is proposed with an increase in the amount of $2,310.00.
3. To provide pedestrian safety along the Nash Street culvert, handrails
• are proposed along both upstream 'and downstream sides of the box • .
culvert. This improvement will have an increase in the amount of
$4,000.00.
' 4. Install dry stack of oversized rock rip rap approximately 60' upstream
and 40' downstream from'the Nash Street box culvert to mitigate the "
'erosion potential of the drainage channel is proposed. - This
improvement will have an increase in the amount of $11,550.00.
Hejl, Lee &' Associates, Inc. recommends the city approve Change
Order No. 2 to Bay Maintenance Company contract on Rubio
• Subdivision Improvement project in the amount of $42,860.00. -.
CC: Bay Maintenance Company (Letter &Form Only)
$ 615,396,25
19,525.48
41860,00
$ 677.781.73
The updated contract amount is presented below:
Original Contract Amount
Change Order No. 1
This Change Order (No. 2)
Revised Contract Amount
Should this proposed change order meet with your approval, -please
execute the attached form and retum to our office for coordination with the
contractor. .
We look forward to the continuing progress of this project. If you have '
. any questions about this project, please do not hesitate to contact our
office.'.
' Attachment: Change Order (No. 2) Form
Letters from Bay Maintenance Company dated:
5 -18- 2000, 4 -27 -2000, and 4 -20 -2000. ' . -
04.20 00 1.1:11 F.AS 8305985006 BA6 MAiNTESA-CCE - aJ 0 2
April 20, 2000
Dan Hejl, P.E.
Hejl, Lee 84 Associates
601 Farley Drive
Austin, TX 78753
RE: Rubio Subdivision Street & Channel Improvements
Dear Mr. Hej I:
This letter contains some of the information requested at the meeting on April 7, 2000. This includes proposed
compensation for delays and remobilization related to the conflicting house in the channel and an estimated cost to
extend some mortared rock riprap. The items discussed at the meeting that are not addressed here are: the cost of
the handrail to the culvert and any issues relating to possible lend-based paint and asbestos in the house. We are
waiting for more information on these.
Concerning the remobilization and delays caused by the conflicting house in the channel, I have gone through our
project records and abulated our actual costs, our projected costs to complete, and our original anticipated costs. 1
have attached these to this letter as table 1. All costs shown are for mass or "rough" excavation only and include
only labor and equipment specific to that operation — support equipment is excluded. Our cost to date on the mass
excavation is 055,846.50. Our projected cost to complete is 044,700. The sum of these two is 5100,646.50. Our
original budget for all the mass excavation was 567,836.67; thus, we anticipate being about 033,000 over budget on
this operation alone. Aside from the cost overrun due to the delays, we will incur some cost to remobilize our
equipment and re- survey. These costs will total 02,770.00 and are detailed in table 2.
The total from delays and remobilization from above is about 535,500.00. Keep in mind this is direct cost only (no
overhead or profit) and only for labor and equipmenr. To pun this in perspective, an the total project so for we have
incurred a direct cost of $481,614 on a budget of 5432,487 — about a 549,000 overrun to date. We are not making
the assertion that all of the overruns are attributed to the denial of access to pan of the work; the wet weather and
same other problems undoubtedly had a role. However, when you look,at the figures on the excavation keeping in
mind that our switch from a scraper based crew to a loader & truck based crew was made solely because of the
conflict with the house, one can see that the delay conhibuted heavily to these losses. We are willing to accept
S25,000 for compensation on delays and remobilization associated with the house.
On a different note, we have measured how much additional mortared rock riprap we believe will be required
around the tree by the box culvert. It should take a section of riprap 50' long by 6' high, or approximately 33sy. At
5701 SY this would total 52310.00.
I know we are all anxious to et started an this project
B D 1 again, so 1 we can get this resolved as soon as possible.
Please call me with any questions or comments at (830) 598-2535 (office) or (512) 633.2042 (mobile).
CC:
Edward Brooks, BINCI
Frank Dan King, 3MC1
BAU MAIEDIANCE CCIWANy,
GENERAL CONTRACTOR
HORSESHOE BAY BOX 8859
HORSESHOE BAY, TEAS 78657
Phone (830) 598 -2535
Fax (630) 598 -5006 -
Table 1 - Maas Eaay.,iso O..npl56
A. Eacnvatto. Done to Date
42499 -52499
5 weeks 615C Sewer, 06 Dour
C. Original Estimate for Mau E:uvula s
10 weeks 615C Scraper. 06 Dour
T.hte 2 - Remob0iaa6oa Cate
Labs S 12,000.00
Equipment S 6.00000
Rend S 8,930.00
Fuel tam Scraper 5 2,50000
524/99 - 7'7/99
5.5 weeks 136 Duster. 1.70 fattier Loner S 13,200.00
Equipment 5 10,725.00
• Scraper Ravned so reduce costs Hourly Trucks S 2.491.50
TOTAL 0 55j46.50
8. Excavation ao Rat of Channel (anticipated)
4 weeks 330 Excavaue, 06 Doer, L Loader Labor S 14,600.00
Equipment S 12,60000
• Shan tame period and mess left by evens Hourly Trucks S 17,10000
preclude use of scraper
TOTAL S 44,700.00
D6, 330, 1.70 - tdlc during iokart 2 work days S 1,460 00
Haul Truck wim Driver 2 work days S 750 00
Surveyor w/ Truck 2 work lays , 5 560.00
C1t&M1 TOTAL 5
'annul' mass exam/ labor dr equipment (A +H)
anticipated mats 0x04/ COSTS (C)
wonobdrmnal amts
Labor S 30,000.00
Equipment S 12,00.00
Reuse) S 20,836.67
fuel an Scraper 5 5,000,00
TOTAL 5 67,636.67
TOTAL 9 2,770.00
5100,546.50
S (61,836.67)
2,770.00
TOTAL S 35,179.03
Bay Maintenance Company
To: Dan Hejl
Fax #: 15128366499
Company: Hejl, Lee & Assoc.
Subject: Rubio Subdivision Handrail
Sent: 4/27/00 at 933:16 AM
Dan,
Frank
PC BOX 8859
Horseshoe Bay, TX 78657
(830) 598-2535 (830) 598-5006 fax
From: Frank V King
Fax*: 8305985006
Tel #• 8305982535
Pages: 1 (including cover)
I finally got a price put together for the handrail on Nash st. I assumed the city would want about 40' of rail
on each side of the culvert for a total of 80 LF. The pnce for this is $50 / LF - or 54000.00. The rail would
oe fabricated like the detail that Chien sent me last week, and painted silver.
May 18, 2000
Chien Lee, P.E.
Hejl, Lee & Associates
601 Farley Drive
Austin, TX 78753
Dear Mr. Lee:
BAy MAINTENANCE COMPANY, INC_
GENERAL CONTRACTOR
HORSESHOE BAY BOX 8859
HORSESHOE BAY, TEXAS 78657
Phone (830) 598 -2535
Fax (830) 598 -5006
RE: Rubio Subdivision Street & Channel Improvements
Pursuant to our discussion at the Rubio Channel Progress meeting today, we have prepared some
pricing on the proposed rock riprap at the box culvert. We estimated approximately 385 SY of
riprap will be required. This quantity represents covering the entire channel bottom (excluding
the trickle channel) and two feet of the side slopes on each side. We will excavate down 18" to
place the rock riprap. Our price for the installation will be $30 / SY or $11,550.00.
The rock riprap will utilize material from the Texas Crushed Stone quarry. The material is called
24" RIP RAP #024 and has the following average gradations: 40% in 18 " -24" range, 40% in
12 " -18" range, and 20% in the 6 " -12" range.
Please call me with any questions you might have.
CC: Edward Brooks, BMCI
Larry Madsen, CORR
RUBIO SUBDIVISION
RUBIO SUBDIVISION 300
0 300 600 Feet
PW G 1°
KKKr11Y1J 1 /U/AKCUA IA/W UNLILAUENUA 11bMb /KUHIU bUIUUIVIMUN
DATE: June 2, 2000
SUBJECT: City Council Meeting — June 8, 2000
ITEM: 11.A.4. Consider a resolution authorizing the Mayor to execute a
Change Order No. 2 with Bay Maintenance Co. for the Rubio
Street and Drainage project. This change order is an addition in
the amount of $42,860.00. This is a combination of quantity
adjustments, remobilization and safety and erosion controls. The
total new contract is in the amount of $677,781.73.
Original contract amount: $ 615,396.25
Change order #1: + $ 19,525.48
Change order #2: + $ 42,860.00
Total Contract Amount: $677,781.73
Staff recommends approval. Staff Resource Person: Jim Nuse,
Public Works Director.