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R-00-09-28-9C5 - 9/28/2000RESOLUTION NO. R- 00- 09- 28 -9C5 WHEREAS, the City of Round Rock desires to retain professional engineering and surveying services for the design of traffic signals, and WHEREAS, Alliance -Texas Engineering Company has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Alliance -Texas Engineering Company, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Alliance -Texas Engineering Company, for professional engineering and surveying services for the design of traffic signals, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of Se. i. , 20j0 IC: \ WPOOCS \RESOLtTI \R0092EC5.WPD /ec R STLUKA, Jl., Mayor AT EST: City of Round Rock, Texas E LAND, City Secretary •`c RT A . STATE OF TEXAS COUNTY OF WILLIAMSON THIS CONTRACT FOR ENGINEERING SERVICES ( "Contract ") is made by and between the City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called "City" and Alliance Texas Engineering Company, Inc., having its principal business address at 100 East Anderson Lane Suite 300, Austin, Texas 78752, hereinafter called "Engineer" for the purpose of contracting for engineering services. WITNESSETH WHEREAS, Government Code, Chapter 2254, Subchapter A, "Professional Services Procurement Act" provides for the procurement of professional services of engineers; and WHEREAS, the City desires to contract for engineering services described as follows: Provide professional traffic engineering services for traffic signal designs at the following four intersections: McNeil /Oakridge, McNeil /St.William: South Leg Only, Gattis School Road /High Country, Gattis School Road /C.R. 122 in Round Rock, Texas. AGREEMENT Page 1 of 13 Contract No. NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES TO BE PROVIDED BY CITY The City will furnish items and perform those services for fulfillment of the Contract as identified in Attachment A - Services to be Provided by the City, attached hereto and made a part of this Contract. ARTICLE 2 SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER The Engineer shall perform those engineering services for fulfillment of the Contract as identified in Attachment B - Services to be Provided by the Engineer, attached hereto and made a part of this Contract. The Engineer shall prepare a schedule of work identified as Attachment C - Work Schedule, attached hereto and made a part of this Contract. The Work Schedule shall contain a complete schedule so that the Engineer's Scope of Services under this Contract can be accomplished within the specified time and contract cost. The Work Schedule will provide specific work sequence and defmite review times by the City and the Engineer of the work performed. If the review time should take longer than shown on the work schedule, through no fault of the Engineer, additional contract time will be authorized by the City through a supplemental agreement if requested by a timely written request from the Engineer and approved by the City. ARTICLE 3 CONTRACT PERIOD After execution of this Contract, the Engineer shall not proceed with the work outlined under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This Contract shall terminate at the close of business on November 30, 2001 unless extended by written supplemental agreement duly executed by the Engineer and the City prior to the date of termination, as provided in Article 11 - Supplemental Agreements, or otherwise terminated as provided in Article 19 - Termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. The Engineer shall notify the City in writing as soon as possible if it determines, or reasonably anticipates, that the work under this Contract cannot be completed before the termination date, and the City may, at its sole discretion, extend the contract period by timely supplemental agreement as provided in Article 11- Supplemental Agreements. The Engineer shall allow adequate time for review and approval of the request for time extension by the City prior to expiration of this Contract. ARTICLE 4 COMPENSATION The City shall pay and the Engineer agrees to accept the lump sum amount shown below as full compensation for the engineering services to be performed under this Contract. The lump sum amount payable under this Contract without modification of the Contract is $ 67,188.04 as shown in Attachment D - Fee Schedule. The lump sum amount payable may be revised by supplemental agreement in the event of a change in scope, additional complexity from that originally anticipated or character of work as authorized by the City. The Engineer shall prepare and submit to the City monthly progress reports in sufficient detail to support the progress of the work and in support of invoice requesting monthly payment. Any preferred format will be identified in Attachment B. Satisfactory progress of work shall be maintained as a condition of payment. The fee may be adjusted if additional work is approved by supplemental agreement and performed by the Engineer. Page 2 of 13 ARTICLE 5 METHOD OF PAYMENT Payments to the Engineer for services rendered will be made while work is in progress. The Engineer will prepare and submit to the City, no more frequently than once per month, a progress report stating the percent completion of the work accomplished during the billing period and to date, and one original and one copy of a certified invoice in a form acceptable to the City. The submittal shall also include the progress assessment report, identified as Attachment H -2. Payment of the lump sum fee will be in proportion to the percent completion of the work tasks identified in Attachment D - Fee Schedule. Upon receipt and approval of each statement, the City shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. The City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Engineer must submit adequate proof to the City that the task was completed. The certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment does not relieve the Engineer of the responsibility of correcting any errors and/or omissions resulting from its negligence. ARTICLE 6 NOTICE TO PROCEED The City will issue a written authorization to proceed with the work identified m the scope of services. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not included in Attachment B - Services to be Provided by the Engineer. ARTICLE 7 PROGRESS The Engineer shall, from time to time during the progress of the work, confer with the City. The Engineer shall prepare and present such information as may be pertinent and necessary, or as may be requested by the City, in order to evaluate features of the work. At the request of the City or the Engineer, conferences shall be provided at the Engineer's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Engineer's services and work when requested by the City. Should the City determine that the progress in production of work does not satisfy the Work Schedule, the City shall review the work Schedule with the Engineer to determine corrective action needed. Page 3of13 The Engineer shall promptly advise the City in writing of events which have a significant impact upon the progress of the work, including: (1) problems, delays, adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be accompanied by statement of the action taken, or contemplated, and any City assistance needed to resolve the situation; and (2) favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 8 SUSPENSION Should the City desire to suspend the work, but not terminate the Contract, this may be done by thirty (30) calendar days verbal notification followed by written confirmation from the City to that effect. The thirty day notice may be waived in writing by both parties. The work may be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice from the City to resume the work. The sixty day notice may be waived in writing by both parties. If the City suspends the work, the contract period as determined in Article 3 is not affected and the Contract will terminate on the date specified unless the Contract is amended. The City assumes no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or subsequent to the contract completion date. ARTICLE 9 ADDITIONAL WORK If the Engineer is of the opinion that any work it has been directed to perform is beyond the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work and exceeds the maximum amount payable, the City shall so advise the Engineer and a written supplemental agreement will be executed between the parties as provided in Article 11. The Engineer shall not perform any proposed additional work or incur any additional costs prior to the execution, by both parties, of a supplemental agreement. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not directly associated with the performance of the work authorized in this Contract or as amended. Page 4 of 13 ARTICLE 10 CHANGES IN WORK If the City finds it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under the Contract, the Engineer shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 9 - Additional Work. The Engineer shall make such revisions to the work authorized m this Contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the City. No additional compensation shall be paid for this work. ARTICLE 11 SUPPLEMENTAL AGREEMENTS The terms of this Contract may be modified by supplemental agreement if the City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Article 4. Any supplemental agreement must be executed by both parties within the contract period specified in Article 3 - Contract Period. It is understood and agreed that no claim for extra work done or materials furnished shall be made by the Engineer until full execution of the supplemental agreement and authorization to proceed is granted by the City. The City reserves the right to withhold payment pending verification of satisfactory work performed. ARTICLE 12 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the City and shall be furnished to the City upon request. All documents prepared by the Engineer and all documents furnished to the Engineer by the City shall be delivered to the City upon completion or termination of this Contract. The Engineer, at its own expense, may retain copies of such documents or any other data which it has furnished the City under this Contract. Release of information shall be in conformance with the Texas Open Records Act. Page 5of ARTICLE 13 PERSONNEL, EQUIPMENT AND MATERIAL The Engineer shall furnish and maintain, at its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of the Engineer shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Engineer who, in the opinion of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project when so instructed by the City. The Engineer certifies that it presently has adequate qualified personnel in its employment for performance of the services required under this Contract, or will be able to obtain such personnel from sources other than the City. The Provider may not change the Project Manager without prior consent of the City. ARTICLE 14 SUBCONTRACTING The Engineer shall not assign, subcontract or transfer any portion of the work under this Contract without prior written approval from the City. All subcontracts shall include the provisions required in this Contract and shall be approved as to form, in writing, by the City prior to work being performed under the subcontract. No subcontract relieves the Engineer of any responsibilities under this Contract. ARTICLE 15 EVALUATION OF WORK The City and any authorized representatives, shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any review or evaluation is made on the premises of the Engineer or a subprovider, the Engineer shall provide and require its subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City or USDOT representatives in the performance of their duties. ARTICLE 16 SUBMISSION OF REPORTS All applicable study reports shall be submitted in preliminary form for approval by the City before final report is issued. The City's comments on the Engineer's preliminary report will be addressed in the final report. Page 6 of 13 ARTICLE 17 VIOLATION OF CONTRACT TERMS /BREACH OF CONTRACT Violation of Contract terms or breach of contract by the Engineer shall be grounds for termination of the Contract and any increased cost arising from the Engineer's default, breach of contract or violation of contract terms shall be paid by the Engineer. ARTICLE 18 TERMINATION The Contract may be terminated before the stated termination date by any of the following conditions. (1) By mutual agreement and consent, in writing of both parties. (2) By the City by notice in writing to the Engineer as a consequence of failure by the Engineer to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By the City for reasons of its own and not subject to the mutual consent of the Engineer upon not less than thirty (30) days written notice to the Engineer. (5) By satisfactory completion of all services and obligations described herein. Should the City terminate this Contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Engineer. In determining the value of the work performed by the Engineer prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this Contract under (4) of the paragraph identified above, the amount charged during the thirty (30) day notice period shall not exceed the amount charged during the preceding thirty (30) days. If the Engineer defaults in the performance of this Contract or if the City terminates this Contract for fault on the part of the Engineer, the City will give consideration to the actual costs incurred by the Engineer in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to the City, the cost to the City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to the City of the work performed at the time of default. The termination of this Contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the City and the Engineer under this Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this Page 7 of 13 ARTICLE 20 INDEMNIFICATION Contract is clue to the failure of the Engineer to fulfill its contract obligations, the City may take over the project and prosecute the work to completion. In such case, the Engineer shall be liable to the City for any additional cost occasioned the City. The Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of the procurement made by the Engineer in support of the scope of services under this Contract. ARTICLE 19 COMPLIANCE WITH LAWS The Engineer shall comply with all applicable Federal, State and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this Contract, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Engineer shall furnish the City with satisfactory proof of its compliance therewith. The Engineer shall save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Engineer, its agents, or employees. ARTICLE 21 ENGINEER'S RESPONSIBILITY The Engineer shall be responsible for the accuracy of its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. The Engineer's responsibility for all questions arising from design errors and /or omissions will be determined by the City. The Engineer will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. ARTICLE 22 ENGINEER'S SEAL The responsible Engineer shall sign, seal and date all appropriate engineering submissions to the City in accordance with the Texas Engineering Practice Act and the Rules of the State Board of Registration for Professional Engineers. Page 8 of 13 ARTICLE 23 NONCOLLUSION The Engineer warrants that it has not employed or retained any company or persons, other than a bona fide employee working solely for the Engineer, to solicit or secure this Contract and that it has not paid or agreed to pay any company or engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or, in its discretion, to deduct from the contract price or compensation, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE 24 INSURANCE The Engineer shall furnish the City a properly completed Certificate of Insurance approved by the City prior to beginning work under this Contract and shall maintain such insurance through the contract period. The completed Certificate of Insurance shall be attached hereto and identified as Attachment G. ARTICLE 25 INSPECTION OF ENGINEER'S BOOKS AND RECORDS AND AUDIT REQUIREMENTS The City shall have the exclusive right to examine the books and records of the Engineer for the purpose of checking the amount of work performed by the Engineer at the time of contract termination. The Engineer shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at its office during the contract period and for four (4) years from the date of final payment under this Contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, shall have access to any and all books, documents, papers and records of the Engineer which are directly pertinent to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. ARTICLE 26 DEBARMENT, SUSPENSION AND DISCIPLINARY ACTION The Engineer warrants that the representations included in the Debarment Certification (Negotiated Contracts) submitted with the offer to provide services are current and still valid. Page 9 of 13 ARTICLE 27 COPYRIGHTS The City shall have the royalty free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use any reports developed by the Engineer for governmental purposes. ARTICLE 28 COMPUTER GRAPHICS FILES The Engineer agrees to comply with the Special Provision "Computer Graphics Files for Document and Information Exchange," if determined by the City to be applicable to this Contract and if so stated in Attachment B and attached hereto. ARTICLE 29 SUCCESSORS AND ASSIGNS The Engineer, and the City, do hereby bind themselves, their successors, executors, administrators and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Contract. The Engineer shall not assign, subcontract or transfer its interest in this Contract without the prior written consent of the City. ARTICLE 30 SEVERABILITY ARTICLE 31 PRIOR CONTRACT SUPERSEDED Page 10 of 13 In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective address: City of Round Rock Attn.: City Manager 221 E. Main St. Round Rock, TX 78664 with copy to: Stephan L. Sheets City Attorney 309 E. Main St. Round Rock, Texas 78664 ARTICLE 32 NOTICES Engineer: Alliance -Texas Engineering Company Attn.: Brian D. Van De Walle, P.E. 100 E. Anderson Lane, Suite 300 Austin, Texas 78752 Page 11 of 13 The undersigned signatory or signatories for the Engineer hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above - stated representations and warranties are made for the purpose of inducing the City to enter into this Contract. IN WITNESS HEREOF, the City and the Engineer have executed these presents in duplicate. /Alliance -T,ras Enjiaeer "n l �oanN THE ENGINEER JJ J By: llG(_/i, Signature L�r•un ID V'., De L,�4/fe Printed Name �.ne,,a Title Date ert Stluka, Mayor 9 -as - DO LIST OF ATTACHMENTS ARTICLE 33 SIGNATORY WARRANTY Attachment A - Services to be Provided by the City Attachment B - Services to be Provided by the Engineer Attachment C - Work Schedule, if applicable Attachment D - Fee Schedule Attachment E - Work Authorizations, if applicable Attachment F - Supplemental Work Authorizations, if applicable Attachment G - Certificate of Insurance, if applicable Page 12 of 13 ATTACHMENT A SERVICES TO BE PROVIDED BY THE CITY OF ROUND ROCK The City of Round Rock will furnish to the Engineer the following items /information: For the intersection of McNeil Road and Oak Ridge, provide electronic and hard copies of all Survey Data, As Built Plans, and Design Plans. Provide all available written data pertinent to previous operation, reports and any other data affecting the three intersections. Provide all available electronic files of existing right -of -way, property maps, survey files, design plans, etc. within 400 feet of each intersection. Provide assistance in negotiating with public utilities, railroads, and others who will be affected by the installation of the traffic signals. Preparation of necessary permit applications. (Note: Alliance -Texas Engineering Company will provide graphical exhibits in support of the applications.) PROJECT PARAMETERS ATTACHMENT B SERVICES TO BE PROVIDED BY THE ENGINEER The following assumptions pertain to the provision of Basic Services: A The PROJECT will consist of the following activities, as requested by the CLIENT: Task 1.0 Surveying Services Task 2.0 Traffic signal layouts for the following three (3) intersections in Round Rock, Texas: Task 4.0 Meetings * McNeil Road / Oak Ridge * McNeil Road / St. William (South Leg Only) * Gattis School Road / High Country * Gattis School Road / C.R. 122 Task 3.0 Traffic signal specifications and bid documents for the traffic signals designed under Task 2.0. B. CLIENT will review approved plans and provide recommendations in a timely manner C. PROJECT is located within the City of Round Rock, Texas. D. Electronic files of Survey Data will be collected and used as the basis for any designs associated with the PROJECT. For the intersection of McNeil Road and Oak Ridge, As Built Plans, or Design Plans prepared by others (CLIENT or his representative) will be used to tie the signal design together with the existing traffic signal at the intersection of C.R. 172 and McNeil Road. E. Existing traffic signal specifications used by the Texas Department of Transportation (TxDOT) will be used for design plans. TASK 1.0 SURVEYING SERVICES The Surveying Services include those engineering services required to design the traffic signal layout. These services to be provided by the ENGINEER are as follows: 1.1 Prepare a preliminary base map based on record information to include right of way maps, tax maps, plats, deeds, topographic maps, and other available information. 1.2 Field survey the identified intersection to determine right of way, overhead utility, and underground utility location information, including the electrical service point. 1.3 Identify locations of the pavement, curb and gutter, islands, sidewalks, shoulders, and other structures within the right -of -way. 1.4 Identify the following traffic control features, where applicable: • Lane usages and dimensions • Parking restrictions • Location and message of existing signs • Location and operation of existing signals • Existing speed limits Existing pavement markings One -way streets Bus stops and loading zones Turn restrictions Building lines 1.5 Identify locations of any railroads or emergency centers in the vicinity of the intersection. NOTE: All surveying services will be at the direction of the CLIENT or the CLIENT's representative(s) and will be performed on an hourly fee basis. Thus, for Task 1.0 the budget is strictly an estimate and does not include a not -to- exceed clause. TASK 2.0 TRAFFIC SIGNAL LAYOUTS 2.1 Collect all "as built" or design drawings of the intersection, in electronic format, from the CLIENT or his representatives. 2.2 Create base plan sheets for signal plans from "as built" drawings. 2.3 Inspect intersection, where applicable, to determine existing pavement widths, lane configurations and traffic control devices, and locate existing above ground utilities. 2.4 Transmit base sheets to utility service providers with request for identification and location of all utilities in and around the intersection. Request field location of utilities using One -Call system. 2.5 Add utilities identified by service providers to base sheets. 2.6 Develop construction plan sheets showing traffic signal poles, detector loops, conduit runs, wiring diagram, and signal face locations. 2.7 Prepare graphical exhibits to supply to City of Round Rock representative for their railroad permit applications. 2.8 Develop plan view sheet showing elevations of traffic signal indications, poles, and any traffic control signs to be mounted on the traffic signal. 2.9 Develop wiring diagram sheet showing the number and type of electrical wire runs between the signal controller and indications. 2.10 Submit one (1) preliminary copy of the signal layout plans for review by City of Round Rock representatives. 2.11 Meet one (1) time with City of Round Rock representatives to review the preliminary traffic signal design. 2.12 Incorporate one (1) time any revisions to the preliminary plans based on City of Round Rock comments. 2.12 Provide one (1) set of reproducible mylar final drawings, sealed by a Professional Engineer to City of Round Rock. TASK 3.0 TRAFFIC SIGNAL SPECIFICATIONS AND BID DOCUMENTS 3.1 Obtain AM and PM peak hour turning movement counts. 3.2 Develop traffic signal phasing sheet based on traffic volumes. 3.3 Develop quantity estimate sheet. 3.4 Insert appropriate specification sheets from the City of Austin or Texas Department of Transportation (TxDOT). 3.5 Prepare packet of preliminary construction plans and bid documents. 3.6 Submit one (1) draft copy of the preliminary construction plans and preliminary bid documents for review by City of Round Rock representatives. 3.7 Meet one (1) time with City of Round Rock representatives to review any changes to the preliminary bid packet. 3.8 Incorporate, one (1) time, any changes to the construction plans and bid documents based on City of Round Rock comments. 3.9 Provide one (1) set of reproducible mylar final drawings and specifications and one (1) reproducible set of bid packet documents to the City of Round Rock . 3.10 Prepare one (1) time, an ENGINEER's opinion of probable construction cost based on the approved drawings, specifications, and materials. TASK 4.0 MEETINGS 4.1 Meet one (1) time with City of Round Rock representatives for each intersection to review the preliminary draft signal design as described in Task 2.10. 4.2 Meet one (1) time with City of Round Rock representatives for each intersection to review the proposed bid packet as described in Task 3.7. NOTE: All meetings will be at the direction of the Client or the Client's representative(s) and will be performed on an hourly fee basis. For Task 4.0 the budget is estimated at 8 hours per intersection. For efforts beyond this estimate, prior written approval for additional services will be obtained from the Client. TASK 5.0 CONSTRUCTION BASED SERVICES 5.1 Prior to beginning of construction for traffic signal foundations, meet one (1) time with contractor to review field staking of traffic signal at each intersection. 5.2 Prior to traffic signal turn on, meet one (1) time with contractor and City of Round Rock representative for final inspection of signal construction and assistance in preliminary input of timing data into traffic signal controller at each intersection. 5.3 Meet one (1) time with contractor and City of Round Rock representative for traffic signal turn on at each intersection. NOTE: All construction based services will be at the direction of the Client or the Client's representative(s) and will be performed on an hourly fee basis. For Task 5.0 the budget is estimated at 16 hours per intersection. For efforts beyond this estimate, prior written approval for additional services will be obtained from the Client. 2003 1 Dabber 2000 ID Task Wee 1241271301316 1 9 p7 1191221251 1 Task 1 1 a1',.. �.... �ua ;mss w . , .,�„ . �� a �. ,.. ki,>. it . .za. ..�t .� ��N�....REn ....: r,.'.. s: �:� a�:. ?�` ., a.•. % "t..,,?.> �. -E. 1. . -�"... .t `� >,e a �mm z,s°,.,, e.,a�. >,ae�, �.... r ... ,i .. ..,., ,, ,� .,�~sxa c.... �' @� ..:s tu:a.oas��i t"�.:: s�, ar . .a.,:. .. �,s: .. .;. a e, E F a .... � va�.. ..�.. `r B. ea. t a.. .cEg ^= -�a... s,- . € _ . e, __ ..>,�n.: , °c", ,._.,.�'.. .�.._.,x,_.... �.. -d���sx, ,>� fir., d,ad'sm��sa is ��.. xe..b.... k _�. ,.a..=a,�a � ,Ea:�r Fft�� kB ��e , .`s'.�`>x,r� -a tom, �,a�� -�_,, ar ,,,� .,.§ w a sks lee- g4.61m5 2 1.1: Sunnyyg • iel Intervention 3 1.2: Surveying- 2nd Intersection 4 1.3: SulveyIng • 3rd olarsechen 5 1A: 8uveyig - 9th Inroection 6 Task 2: Signal Layout (1st Intersection) 7 2.1: Collect AoBuB DnreIgs of Intersections 8 22: Create base plan sheets from 55-BWI0 9 2.3: Intersection knpec8m 10 2.9: UMliyboa0m 11 2.5: Add unties to base sheets 12 2.8: Develop construction plan shoals 13 2.7: Developplen view sheets 14 2.3 Develop wwigdieoram sheets 15 2.6 One draft copy of signal %Yea Mara to Ciy of Round Rack 16 2.10: City Staff Review Thne 17 2.11:Meat col City of Round Rock la Review Signal layout 18 2.12 FioI Revisions 19 2.13: Final Submittal 20 Task& Traffic Signal Specification and Bld Documents (101519nel) 21 3.1: Collect Teeing Movement Counts 22 1.2: D0veIp Slgoal Pbasilg 23 3.3: Dumbly E99msts 24 3.4: head appropriate spears/lion 9110915 25 3.5: Assemble Preliminary construction Mans and had documents 26 39: Daft COPY So City of Rood R44k 27 3.7: Illy Staff Review Thus 20 3.6: MOetwI City of Round Rods to Review Bid Packet( Budgeted Under Task: 29 3.0 ;Final Revisions 30 310:Rnel Submittal 31 Teak 4: Signal Layout (2nd In1neecticn) 32 4.1: Celled A-Bvlt Drawings et/Intersections 33 9.0 Create base plan 91083 from As-Bu98 34 4.3 Inereadion Inspection 35 4.4 Maly location 38 4.3 Add uglb1p b base sheathe 37 4.3 Develop construction Man sheets 36 9.7: Develop plan New sheets 39 9.3 Develop wising diagram sheets 40 4.6 Oee dab copy of gram'teyo.8 Plana to C9y of Round Rack 41 9.10: City Staff Review Tana 42 4.11:Meat wl Coy of Round Rock to Review Slgrml Layout 43 4.12 Final Revisions 44 4.13: Fined Submittal 45 Teak 3. Trellis Signal sped1a9on end Bid Documerta (2nd Signal) 98 5.1: Caned Turing Movement Counts 47 5.2: Develop Signal Phasing 98 53: Quantity Estimate 99 5.9: Insert eppopdrle specification shoals 50 5.3 Assemble Preliminary co109900on Mans and bid documents 5.8: Daft copy to My of Rov4 Rock 52 5.7:CIry Stag Review Time 59 38: Mestwl City of Round Rook to Review Bid Packet (Budgeted Under Trek: 59 - 5S - 39 Final Revisions 5.10: Foal Subatlltsl 56 Task 6: Signal Layout (9N Intersection) 8.1: Collect AS13011 Drawings of Intersection. 58 62: Create base plan sheets from AsBuits 59 8.3: mars 1100 bspaaon 60 63 UOIky location 61 65: Add talkies to base abeam 62 6.6: Develop construction Man ehee9 83 6.7: Devote, Man view sheep 69 6.8: Develop waag diagram sheet 65 63 One daft copy of egnal bpi! Plana b OW of Rand Rods 66 610:Ciy Shea Review Time 67 6.11: MedwlCly of Round Rock to Review Signal Layout 68 8.12: Final Revisions 69 6.13: Final SUb1G31 70 Task 7: Tnitk Signal 8pcPa0m and Bid Documents (ant Signal) 71 7.1: Cobol Taming Movement Dooms 72 7.2: Develop Signal Phasing 73 7.3: Qloril5 Esiinale 74 7.4: Insert appropriate spadIallon sheets 75 7.3 Assemble Pr4minary combustion plans and bid *emend 76 7.6 Draft copy to City of Round Rock 77 7.7: Cry Sb6 Review Tim 78 7.3 Meet col try of Round Flock to Review Bid Packet (Budgeted Under Task 2 79 7.6 FinalRevielerw 80 7.10: Final Submittal 61 Teak 8: Signal Layout (4th lnteneection) 82 8.1: Cosecl As-Bun Mae/Mg. of nbmediom 83 62 Create base pan sheets from As-Bugs 64 39 INeraedlm Inspection 65 6.9: May baton 86 6.3 Add utilities to base sleets 87 63 Develop cans5U 90 pion sheets 88 67: Develop plan view shoals ea 66 Develop seeing dagram sheets 90 8.3 One dart copy of signal layout Mae to City of Round Rails 91 8.10: City Staff Review Time 92 8.11: Medwl City of Round Rock to Review Signlayom 83 8.12: Fkml Revisions 94 6.19: Final &Amiga" 355 Task 7: In as Signal Specllatlon and Bid Documents (318 819na1) 96 7.1: Lolled Taming Movement Counts 97 7.2 Develop Signal Phasing 98 7.3: Quantity Eebnshe 99 7.4: Insert appnpdee 0p091atbn Meets 100 7.3 Assemble Preliminary cwabuibn plans and bid drawn. 101 7.6 Daft cop/ to Coy of Round Rock 102 7.7: City Sbe Review Tine 103 7.3 Meet col Sty of Round Rock to Review BId Packet (Betlgaied Under Task 3..) 104 7.3 Final Revisions 105 7.10: Final Submittal Prola8311sign Dab: F49/15,00 Task Patinae 9M1 Modena Summary Teske Deadline Milestone • • Summery Protect ^ External Eaeal Page 1 ATTACHMENT "D" FEE SCHEDULE 1.1 FEE /COMPENSATION FOR SERVICES AND REIMBURSABLE EXPENSES Direct Labor: No retainer fee is required to begin Task 1.0 for this project. Direct labor to complete the transportation engineering services is described below, based on the assumption that signal designs will be provided at two intersections: Lump Sum Basis: Task 1.0 Surveying (Four Intersections) Task 2.0 Traffic Signal Layouts First Intersection Three Additional Intersections Task 3.0 Traffic Signal Specifications & Bid Documents First Intersection Three Additional Intersections Subtotal Hourly Basis (as shown in Attachment `B ") Task 4.0 Meetings Task 5.0 Construction Based Services Subtotal Total Budget $ 21,186.00 $ 6,996.46 $ 20,989.38 $ 3,193.00 $ 4 038.00 $ 56,402.84 $ 3,739.68 $ 7 045.52 $ 10,785.20 $ 67,188.04 Traffic Signal © McNeil Road and Oakridge Drive N p Traffic Signal @ McNeil Road and St. Williams Sreet r �a N 0 s Traffic Signal @ Gattis School Rd and High Country Blvd 4.13 Traffic Signal © Gattis School Rd and Red Bud Lane DATE: September 22, 2000 SUBJECT: City Council Meeting — 7:00 p.m. ITEM: 9.C.5. Consider a resolution authorizing the Mayor to execute an agreement with Alliance -Texas Engineering Company for engineering and surveying services for the design of traffic signals. The signals will be for the intersections of McNeil Road with Oakridge Drive, McNeil Road with St. Williams Street, Gattis School Road with High Country Boulevard, and Gattis School Road with Red Bud Lane (CR 122). The cost of the services is $57,535.76. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Robert A St/aka, Jr. Mayor Pro-tem Earl M. Hairston Coundl Members Torn Nielson Carrie Pitt Earl Palmer Isabel Callahan Jimmy Joseph City Manager Robert L Bennett, Jr. qty Attorney Stephan L Sheen CITY OF ROUND ROCK October 26, 2000 Mr. Brian D. Van De Walle, P.E. Alliance Texas Engineering Company, Inc. 100 East Anderson Lane, Suite 300 Austin, TX 78752 Dear Mr. Van De Walle: Sincerely, Joanne Land City Secretary Enclosures Fax: 512- 218 -7097 1 -800- 735 -2989 TDD 1.800-735 -2988 Voice www.ci.round- rock.lx.us 221 East Maw Sheet Round Rock. Texas 78664 512 -218 -5400 The Round Rock City Council approved Resolution No. R- 00- 09- 28 -9C5 at their regularly scheduled meeting on September 28, 2000. This resolution approves the agreement with Alliance -Texas Engineering Company for professional engineering and survey services for the design of traffic signals. Enclosed is a copy of the resolution and agreement for your files. If you have any questions, please do not hesitate to contact Jim Nuse at 218 -5560.