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R-00-10-12-10C2 - 10/12/2000RESOLUTION NO. R- 00- 10- 12 -10C2 WHEREAS, the U.S. Department of Housing and Urban Development ( "HUD ") has grant funds available to cities through the Community Development Block Grant Program, and WHEREAS, the City Council wishes to make application for the available grant funds for specific projects and activities identified in the Fiscal Year 2000 -2001 Action Plan that was adopted by the City Council on August 10, 2000, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Funding Approval /Agreement with HUD for the above - described grant, a copy of said Approval /Agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of Oc ••er, •00 ( 1 Y ROB 'T A. STLUKA, , Mayor ST: n City of Round Rock, Texas AlAtU JO LAND, City Secretary x:\ weuocs\wssoLUre\aoio,aca.weois< Funding Approval /Agreement Title I of the Housing and Community Development Act (Public Law 93 -383) HI- 00515R of 20515R 3. Grantee's 9 - Digit Tax ID Number 74 6017485 6a. Project / Grant Number 1 13 00 - MC - 48 - 0514 56. Project / Grant Number 2 5c. Project / Grant Number 3 1. Name of Grantee (as shown In Item 5 of Standard Form -424) City of Round Rock 1. Grantee's Complete Addraaa (as shown in Item 5 of Standard Form - 424) 221 East Main Street Round Rock, Williamson County, TX 78664 Grant Agreement This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, 142 U.S.C. 5301 et seq). The Grantee's submissions for Title 1 assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre - agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by subrecipient entities to which it makes funding assistance hereunder available. ure, name, title, date) is X SEP 2000 8. Special Conditions (check one) None Attached App awed: X 11. Amount o Community Development Nock Grant a. Funds Reserved For This Grantee b. Funds Now Being Approved c. Reservation To Be Cancelled (11a minus 11b) v n e (signature, name, ti le, date) / ffr-fit 9a. ate HUD Received Submission: 08/15/00 9b. Date Grantee Notified: 9c. Data of Start of Program Year 10/01/00 FY 00 433,000 433,000 0 FY 10. Check One a. Orig.Funding Approval b. Amendment c. Amendment Number 12b, Name & Complete Address of Public Agency FY U .S. Department of Houaing & Urban Development (aigna H MAL�ONADO, CPD DIRECT eck Onl O ne: Category of Ti t l e I Assistance for t 0 7, y h Funding Action a. Entitlement, Sec106(b) b. State Administered, Sec 106)d))1) 0. HUD - Administered Small Cities, Sec 106(d)(258) d. Indian CDBG Programs, Sac 106 )a1(1) e. Surplus Urban Renewal Funds, Sec 112(5) 1. Special Purpose Grants, Sec 107 g. Loan Guarantee, Sec 108 12a. Amount of Loan Guarantee Commitment Now Being Loan Guarantee Acceptance Provisions for Designated Agencies The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the assistance provided it. HUD Accounting Use Only TAC Batch 1 1 5 7 3 6 Date Entered PAS Date Entered LOCCS Batch Number Transaction Code Entered by: Previous Editions are Obsolete 1 Program Y A Rem Area Document No. U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Block Grant Program 4. Date Use of Funds May Begin 10 /01 /00 6a. Amount Approved 6b. Amount Approved 6c. Amount Approved 433,000 X Cet Amount 433,000 Amount Amount Effective Date F 10/01/00 Verified by form HUD - 7082 14/93) 24 CFR 670 City of Round Rock B- 00 -MC -48 -0514 Attachment for FUNDING APPROVAL (Form -7082, Block 8.b) Executive Order 12372 - SPECIAL CONTRACT CONDITION Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E.O. 12372 and implementing regulations. 2 7 SEP 2000 Mr. Robert L. Bennett, Jr. City Manager 221 East Main Street Round Rock, Texas 78664 Dear Mr. Bennett: I J L. 8 V L. LJ SEP 2 8 2000 CITY OF ROUND ROCK PLANNING DEPARTMENT U. S. Department of Housing and Urban Development San Antonio Office, Southwest Region Washington Square 800 Dolorosa San Antonio, Texas 78207 -4563 (http://www.hud.gov/local/san/sanhome.hunD This is to inform you that we have completed our review of the City's FY 2000- 2001 Action Plan. In our review of your plan, we have taken into consideration the five - year goals outlined in the Consolidated Plan and compared it to your one -year goals, as specifically identified in the Action Plan. As a result of our review and analysis, we have determined that your proposed activities for the ensuing Program Year (PY) are generally consistent with the Five Year Consolidated Plan. However, we are requesting additional information on several of the activities you have proposed to undertake for the upcoming program year. • Buck Eggers Park - Please provide specific information on what type of improvements will be made to the park. In addition please delineate the boundaries of the service area, the basis for determining those boundaries and the percentage of low and moderate income persons in the service area. • Technical Training - We will need additional information on what this activity entails. As stated in the Listing of Proposed Projects, this activity will be creating 20 jobs. It is unclear as to how these positions will be created. Your clarification of this proposal is being requested. • Land Acquisition - Please follow the pertinent regulations in the purchase of all land, document every transaction and keep in your files for future reference. • Public Services - Please identify the specific public services that will be provided. Please be advised that in order for a public service to be eligible for funding, the service being provided must be a new service or a quantifiable level of increase over what has previously been provided and the expenditure cap is 15 %. We are requesting you provide our office with your basis and determination of eligibility for this activity. CENSUS TRACT 205.043 LOW -MOD 41.9% TYPE SF STANDARD 165 CONSERVABLE 3 SUBSTANDARD 2 DILAPIDATED 4 207.011 56.2% SF 211 84 28 9 206.021 42.9% SF 959 7 9 4 207.013 77.5% SF 27 7 24 3 206.022 62% SF 36 6 6 6 207.023 51.6% SF 77 5 12 2 215.021 55% SF 415 2 1 215.034 58.6% SF 10 1 TOTAL SF 1,900 115 82 28 Census Tracts 205.043 Neighborhood Blessing \Chisholm Valley Priority High Justification Condition of housing \infrastructure 206.021 Old Town Meadows /West Side Addition High Condition of West Side Addition housing \Age of Old Town Meadows 206.022 Old Town High Condition and Age of Old Town housing 207.011 Downtown Medium Condition and Age of Downtown housing 207.013 Rubio High Condition of housing 207.022 Tassey High Condition of housing 207.023 Cushing Center \Trinity Place Low Primarily subsidized rental property 215.021 FoxFire Apartments \Duplexes Low Primarily rental property In our analysis of your Consolidated Plan and Action Plan, we note that in the Funding Distribution for CDBG Activities for PY 2000 -2001, Neighborhood Enhancements comprises only 3% of your Community Development Block Grant (CDBG) program. However, the Neighborhood Enhancements Program under the Community Development Five -Year Strategic Plan is shown as a priority for the community. As a result, we strongly encourage the City to initiate the planning process to utilize future CDBG funds in areas of demonstrated need. Of the seven targeted areas identified for CDBG assistance, the City has worked in only Census Tracts 207.013 & 215.034. Our basis for this recommendation is highlighted below: As stated in your Consolidated Plan, the City has 1,900 single family units which are need of some form of assistance. For example, the data in your Plan, identifies 115 units as conservable (in need of repair); 82 are substandard (one or more code violations and require professional maintenance or replacement); and 28 are dilapidated. The following table will illustrate the need by Census Tract (Single Family structures only): By contrast, the following table will further illustrate the need for CDBG assistance: 2 CENSUS BLOCK PRESENT -5 YEARS OLD 5 -10 YEARS OLD 10 -15 YEARS OLD 15 -20 YEARS OLD OVER 20 YEARS OLD 205.043 60% 40% 207.011 100% 206.021 20% 60% 20% 207.013 50% 50% 206.022 100% 207.023 75% 25% 215.021 50% 50% 215.034 50% 50% Please note that Census Tracts 205.043 and 206.021 have a low moderate income population of 41.9% and 42.9 %, respectively. When considering these areas for assistance in the area of housing, please remember that only those individuals and households with 80% of the City's median income remain eligible to participate in the Block Grant program. In addition, please note that the City's Exception Criteria (i.e., Low and Moderate income benefit threshold) is 48.1 %. Any census tract above this threshold is eligible for program assistance. The following table will provide you with a general summary of the physical condition of the City's housing stock. Based on the information you have provided and our analysis of this data, we feel very strongly in having the City consider the use of future Block Grant funds in the areas of locally demonstrated need as specifically shown above. Since the City is entering the second full year of operation, bringing this matter to your attention at this early stage, should allow you ample time to review all of your goals and objectives and to plan accordingly. Enclosed you will find funding approval contracts and \or grant agreements for the City's Community Development Block Grant Program in the amount of $433,000. Please execute the attached documents and return two copies of each document to our office. As you review each document, please note any special conditions and \or program reminders for Community Development Block Program. The special condition in your Grant Agreement and Funding Approval concerning the review procedures under Executive Order 12372, restricts the obligation or expenditure of funds for the planning or construction of water or sewer facilities, until the completion of the environmental review process and receipt of written notification of release of funds from our Office. In the event that you need to amend your Action Plan to use funds for the planning or construction of water or sewer facilities, you must receive written release of funds for such activities. 3 We want to reinforce the importance of maintaining a good local grants management system, i.e., record keeping for all on -going activities, financial records, procurement, environmental, and other pertinent CDBG documents, which will serve to substantiate your achievement of locally identified goals. In addition, this type of documentation, along with the input of program data into the Integrated Disbursement & Information System (IDIS) will serve to confirm program compliance with the rules and regulations. Furthermore, we suggest that you maintain a file of all local program monitoring conducted throughout the year. As to form, your local grants management system can be set up as you desire. The key to having a workable CDBG program compliance system is to keep track of all milestone achieved, expenditure balances, data input into the IDIS system, and local program monitoring of all technical areas. This information is necessary for the preparation of annual end of the year reports to local citizens and the Department. We want to remind you that certain activities are subject to the Environmental Review Procedures for the CDBG program, otherwise known as 24 CFR Part 58. Funds for such activities may not be obligated or expended unless there is a written Release of Grant Funds from our Office. Please note that your upcoming Consolidated Annual Performance Evaluation Report (CAPER) is due on December 31, 2000. The purpose of this report is to show what you have accomplished with CDBG funds and other leveraged funds during the previous Program Year and allows the Department, local officials, and the public to arrive at conclusions conceming the City's overall performance. To that end, your staff should be inputting data into the IDIS system on a quarterly basis in order for the IDIS generated reports to produce a complete CAPER and annual performance record. The Department views your approved submission as a living planning document which will allow you the flexibility to respond to changing needs in a thoughtful and coordinated manner. We look forward to working with the City of Round Rock in the coming months. If you have any questions or need additional information, please contact Richard L. Lopez, Program Manager, at 210.475.6800, Extension 2296. Enclosures cc: "Mr. Joe Vining, Director Planning and Community Development Mona Ryan, CD Coordinator Sincerely, r. John T. ldonado Director, Community Planning and Development Division 4 Date: October 6, 2000 Subject: City Council Meeting — October 12, 2000 Item: 10.C.2. Consider a resolution authorizing the Mayor to execute a Funding Approval/Agreement with the U.S. Department of Housing and Urban Development (HUD). This agreement between the City and HUD will allow the use of Community Development Block Grant funds set aside for specific projects and activities identified in the FY 2000 -01 Community Development Action Plan. HUD will authorize the City's use of the program year 2000/01 $433,000 block grant money upon receipt of the executed agreement. Staff Resource Person: Joe Vining, Planning Director.