R-00-11-21-10C3 - 11/21/2000Mayor
Robert A. Safuk.% Jr.
Mayor Pro-tem
Earl H. Hairston
Connell Members
Tom Nielson
Carrie Pitt
Earl Palmer
Isabel Callahan
Jimmy Joseph
City Manager
Robert L Renner Jr.
City Attorney
Stephan L Sheets
CITY OF ROUND ROCK
December 6, 2000
Mr. Roland Gamble, P.E.
Earth Tech Transportation Services, Inc.
811 Barton Springs Road, Suite 400
Austin, Texas 78704
Dear Mr. Gamble:
221 East Man Street
Round Rock Texas 78664
512 - 218 -5400
The Round Rock City Council approved Resolution No. R- 00- 11- 21 -10C3 at their
regularly scheduled meeting on November 21, 2000. This resolution approves the
Supplemental Agreement No. 1 to the contract with Earth Tech Transportation Services,
Inc. to change the scope of services.
Enclosed is a copy of the resolution and supplemental agreement for your files. If you
have any questions, please do not hesitate to contact Jim Nuse at 218 -5560.
Sincerely,
Joanne Land
City Secretary
Enclosures
Fax: 512-218-7097
1-800-735-2989 TDD
www.ci.round- rock.tx.us
1- 800.735 -2988 Voice
RESOLUTION NO. R- 00- 11- 21 -10C3
WHEREAS, the City of Round Rock has previously entered into
an Contract for Engineering Services with Earth Tech Transportation
Services, Inc. for the preparation of schematics, environmental
documents, right -of -way documents, plans, specifications, and
estimates for the realignment of South Mays Street, Dell Way,
Hester's Crossing, and the extension of Gattis School Road from
South Mays Street to the IH 35 East Frontage Road, and
WHEREAS, Earth Tech Transportation Services, Inc. has
submitted Supplemental Agreement No. 1 to Contract for Engineering
Services for a change in the scope of services, and to extend the
contract date, and
WHEREAS, the City Council desires to enter into said
Supplemental Agreement No. 1 to Contract for Engineering Services
with Earth Tech Transportation Services, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 1 to Contract for
Engineering Services with Earth Tech Transportation Services, Inc.
for a change in the scope of services, and to extend the contract
date.
K:\ WPOOCS \RSSOLUTI \R01121C3.WPD /ac
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended, and the Act.
RESOLVED this 21st day of November, 2000.
ATTEST:
E LAND, City Secretary
2
ROB T A. STLUKA, JR., Mayor
City of Round Rock, Texas
STATE OF TEXAS §
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1
RESOLUTION NO. R- 98- 11- 24 -14C1
TO CONTRACT FOR ENGINEERING SERVICES
This supplemental agreement to contract for engineering services is made by and between
the City of Round Rock, 221 E. Main St, Round Rock, Texas 78664, hereinafter called
"City" and Earth Tech Transportation Services. Inc., having its principal business address
at 811 Barton Springs Road, Ste. 400, Austin, TX 78704, hereinafter called "Engineer"
for the purpose of contracting for engineering services.
WHEREAS, the State and the Engineer executed a contract on the 24th of November,
1998 concerning the preparation of schematics, environmental documents, right of way
documents, plans, specification, and estimates for the realignment of South Mays Street,
Dell Way, Hester's Crossing, and the extension of Gattis School Road from South Mays
Street to the IH 35 East Frontage Road; and,
WHEREAS, Article 3, Contract Period, requires work to be completed on or before
September 30, 2000; and,
WHEREAS, Article 4, Compensation limits the maximum amount payable of the
contract to $294,000.00; and,
WHEREAS, Article 5, Method of Payment stipulates the payment as a lump sum fee
invoiced monthly on a percentage completed basis; and,
WHEREAS, it has become necessary to amend the contract to terminate engineering
services for the Mays Street realignment at Hester's Crossing; and,
WHEREAS, it has become necessary to amend the contract to provide for Project
Representative services on the construction of Dell Way, Gattis School Rd., Dell Center
Blvd., and the Home Depot Bridge; and,
WHEREAS, it has become necessary to amend the contract to extend the termination
date to December 31, 2001; and,
WHEREAS, it has become necessary to amend the contract to revise the method of
payment to time and material basis not to exceed the amount of this supplemental.
NOW THEREFORE, premises considered, the City and the Engineer agree that said
contract is amended as follows:
1. Terminate engineering services for the Mays Street realignment at Hester's Crossing;
and,
2. Provide for Project Representative services on the construction of Dell Way, Gattis
School Rd., Dell Center Blvd., and the Home Depot Bridge as identified in
Attachment B Services to be Provided by the Engineer; and,
3. Article 3, Contract Period, is revised from September 30, 2000 to December 31.
2001; and,
4. Article 4, Compensation, the maximum amount payable for this contract remains at
$294,000.00. The maximum not to exceed time and material payment for this
supplemental agreement is $40.601.22; and,
5. Article 5, Method of Payment, is revised to change the payment method to time and
material basis not to exceed the amount of this supplemental. The Engineer will
invoice according to Attachment D Fee Schedule up to the stated limit. Upon
reaching the limit, the Engineer will stop perforating unless the City authorizes
further work in writing.
IN WITNESS WHEREOF, the State and the Engineer have executed this supplemental
agreement in duplicate.
THE ENGINE TH
By:
List of Attachments
<
Roland E. Gamble, P.E.
Printed Name
Vice President
Title
io /z7 PO'
Dat
Attachment B — Services to be Provided by the Engineer
Attachment D — Fee Schedule
A y°' �tle
Date
Signature Signature
eoeaer R. 5r Ik ,rye
Printed Name
ATTACHMENT B
SERVICES TO BE PROVIDED BY THE ENGINEER
PROJECT REPRESENTATIVE SERVICES
The Engineer is to serve as the City's representative during the construction of Dell Way, Gattis School
Rd., Dell Center Blvd., and the Home Depot Bridge. The Engineer will provide the following services:
Project Representative
The Engineer will provide a project representative to observe work specifically related to street and
drainage construction necessary the complete the project. The Project Representative will provide
services for an average of eight (8) hours per week for approximately 34 weeks (240 calendar days). The
Project Representative will periodically observe and document project proceedings, review contractor pay
estimates and make recommendations to the City of Round Rock and Contractor which will effectively
prevent or limit problems related to the work. The Project Representative will not supervise, direct,
control or have authority over or be responsible for Contractor's means, methods, techniques, sequences
or procedures of construction, the safety precautions and programs incident to the work being performed
or any failure of the Contractor to comply with Laws and Regulations applicable to the furnishing or
performance of the work.
The Engineer will process subconsultant invoices and submit monthly invoices to the City.
Shop Drawing Review
The Engineer will review and approve shop drawings for the roadway related items necessary for the
construction of the project. The Engineer will retain the services of a subconsultant (Fields Engineering
Consultants) to review and approve the Home Depot Bridge shop drawings. The subconsultant estimates
40 hours for shop drawing review.
Prepare "As Built" Plans
The Engineer will prepare "As Built" construction plans of the roadway following the completion of the
project. The Engineer will retain the services of a subconsultant (Fields Engineering Consultants) to
prepare the "As Built" construction plans for the Home Depot Bridge. The final roadway and bridge plans
will be integrated and submitted to the City for its final record.
Foundation Construction Observation
The Engineer will retain the services of a subconsultant (PSI Engineering) to observe foundation
construction activities associated with the Home Depot Bridge. The subconsultant estimates 40 hours of
in -field observation based on the Contractor's estimate of 5 days for the construction of the Home Depot
foundation.
ATTACHMENT D
FEE SCHEDULE
PROJECT REPRESENTATIVE SERVICES
Shop Drawing Review
Prepare As Built" Drawings (5 Sheets)
EaMisTe6I Inc;
Teak Description
Project
resentative
Rate
Project Representative
Contractor Invoice Review
Shop Drawing Review
Prepare "As Built" Drawings (52 Sheets)
SUBTOTAL
Drawin
SUBTOTAL
Foundation Oanattw
Foundation Construction Observation
SUBTOTAL
Mileage
Overnight mail
SUBTOTAL
TOTAL;
SNIT '
Engineer,
56&58
272
15
28
20
335
E
575.04
40
20
60
40
40
172
172
1650
2
Clerical
546.59
10
10
00.31
515.00
lloura TOD1
272
25
28
192
517
$18,653.76
$1,494.60
51,920.24
$11,891.12
$33,959.72
40
$3,000.00
20 51,500.00
60
54,500.00
40
51,600.00
40
51,600.00
05 9.72
per mile
$511.50
per package
$30.00
$541.50
The above rates are the average rate in each classifi ation of employee.
Invoices will be based on actual salaries for the individuals who worked on the project
Non - exempt employees may be Invoiced at time and a half based on actual costs.
•
Roadway Improvements to Dell Way, Dell Center Blvd.,
Gattis School Rd. and entrance to Boardwalk Shopping Center
d 8.
DATE: November 15, 2000
SUBJECT: City Council Meeting — November 21, 2000
ITEM: 10.C.3. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 1 to Contract for Engineering
Services with Earth Tech Transportation Services, Inc., for a
change in the scope of services and to extend the contract date for
the preparation of schematics, environmental documents, right -
of -way documents, plans, specifications, and estimates for the
realignment of South Mays Street, Dell Way, Hester's Crossing,
and the extension of Galtis School Road from South Mays Street
to the HI 35 East Frontage Road. The supplemental agreement
adds construction management responsibilities and geotech to the
contract services and deletes design responsibilities that cannot be
completed because of TxDOT's lack of a schedule for the
replacement of the Hester's Crossing Bridge over I -35. No increase
or decrease in fee is proposed for these changes.
Resource: Jim Nuse, Public Works Director
Tom Word, Traffic Engineer
History: This contract was executed with Earth Tech on November 24, 1998. The
construction contract was awarded to Austin Filter Systems, Inc. This
amendment is necessary to provide needed construction management
assistance for this project.
Funding:
Cost: No change in the current contract amount of $294,000
Source of funds: Round Rock Transportation System Development Corporation.
Outside Resources: Earth Tech Transportation Services, Inc
Impact: Decreased congestion of surrounding neighborhoods along South Mays and
around Dell Complex.
Benefit: Easier flow of Dell, South Mays and 1325 traffic
Public Comment: N/A
Sponsor: N/A