R-01-02-22-10C2 - 2/22/2001RESOLUTION NO. R- 01- 02- 22 -10C2
WHEREAS, the Office of the Governor, Criminal Justice Division
(CJD) has previously provided grant funds to the City of Round Rock for
the Middle School Liaison Officer Program under Grant Number ED- 14829-
02, and
WHEREAS, continued funding is available under this grant for the
2001 -2002 fiscal year, and
WHEREAS, the City Council wishes to make application for grant
funds to provide financial assistance to continue the above - described
program, and
WHEREAS, in the event of loss or misuse of CJD grant funds, the
City of Round Rock assures that the funds will be returned to the CJD
in full, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS
THAT,
1. The Mayor is hereby authorized and directed to make the
necessary application for the above - described grant; and
2. In the event of loss or misuse of CJD grant funds, the funds
will be returned to the CJD in full.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
K:\ wPOOCS \RESOLUTI \Riozzaca.wPO /ac
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended, and the Act.
RESOLVED this 22nd day of February, 2001.
ATTEST:
JO4NE LAND, City Secretary
2.
ROBERT A. STLUKA, JR., Mayor
City of Round Rock, Texas
GEORGE W. BUSH
GOVERNOR
Paul Conner ED -14829
City of Round Rock
615 E. Palm Valley Blvd.
Round Rock, Texas 78664
RE: Continuation of Middle Schools Liaison Officer
Grant Number: ED- 14829 -02
Sincerely, 6,,ai,/
Glenn Brooks
Director of Justice Programs
Enclosures
STATE OF TEXAS
OFFICE OF THE GOVERNOR
C R I M I N A L JUSTICE D I V I S I O N
March 31, 2000
Dear Project Director:
Last year the Criminal Justice Division (CJD) informed you that an application for the above listed grant would not
need to be submitted for this year because of the three -year application policy instituted by CJD. Under this plan,
grantees selected by their regional criminal justice advisory committee to receive a three -year commitment would be
automatically recommended for continued funding subject to performance, compliance with CJD rules, and
availability of funds.
CJD requests that you submit to us by April 28, 2000, a revised budget in the amount of $12,661.00 for the
upcoming grant year (see attached sample budget). This is the amount of funding your regional council of
govemments has recommended for your project.
In addition, submit the following documents (see enclosed page) to update your grant file:
n Comprehensive Certification
n Certified Assurances
n Resolution from Governing Body
- Blanket Fidelity Bond (non - profits only)
Please reference the grant number listed above on all pages submitted to our office regarding this project.
Failure to do so may result in the delayed processing of your grant.
If you have any question, please contact Leticia Pena - Martinez at 512/463 -1921 or Lorey Ford at 512/475 -2252.
-7.711 ia,vi AAa_iola (vrn,vl /(512)475- 2440(FAX)
Criminal Justice Division
Office of the Governor
Applicants seeking continuation funding should follow these guidelines when submitting
attachments for the upcoming grant year:
Resolution
Local applications must include a resolution from the governing body such as the city
council, county commissioners' court, or board of directors. The resolution must:
• Clearly identify the project for which funding is requested.
• Authorize submission of the application to CJD.
• Designate an authorized official. (This designation in the resolution is only required if the
entity wishes to empower a person who is not the chief executive officer to accept, reject, or
alter a grant) -
Include a statement that in the event of loss or misuse of CJD funds, the governing body
assures that the funds will be returned to CJD in full. (This statement must be included in the
resolution of all units of local government)
Include a statement that assures CJD that the governing body wilLsecure or renew a fidelity
bond covering the full amount of CJD funds upon acceptance of any grant award (This
statement must be included in the resolution by all nonprofit organizations.)
Fidelity Bond
All nonprofit agencies must submit a copy of a blanket fidelity bond indemnifying CJD
against the theft; loss, or misuse of the entire amount of CID funds. If a bond must be
increased to cover an increased award amount, this may be done after the continuation
grant is awarded. However, the bond should be secured immediately after award, as CJD
will withhold funds until it is received.
The documents submitted to CJD to verify your purchase of a fidelity bond should show:
The policy is for "blanket" coverage.
• The type of coverage is "commercial crime ", "employee dishonesty ", or "fidelity bond ".
• The coverage amount equals or exceeds the full amount of CJD funds.
• An effective policy period that covers the project period of the grant.
Note: The cost of the blanket fidelity bond is an eligible expense and may be included in your grant budget.
If this application is for federal funds in excess of $25,000, I certify (initial the appropriate choice):
This agency employs fewer Than 50 people, therefore, the applicant agency is not required to file an equal employ-
ment opportunity program in accordance with 28 cFR 42.301 fizz, Subpart E.
-This agency employs 50 or more people and has formulated an equal employment opportunity program in
accordance with 28 CFR 42301 gi 2g1, Subpart E and that it is on file in the office of
„112 .1„,s Is application is for federal funds, I certify (initial the appropriate choices):
The applicant agency currently expends combined federal funding of $300,000 or more and, therefore, is required
to submit an annual single audit by an independent auditor made in accordance with the Single Audit Act Amendments of
1996 and OMB Circular A -133.
The applicant agency currently expends combined state funding of $300,000 or more and, therefore is required to
submit an annual single audit by an independent auditor made in accordance with the Uniform Grant Management Standards
(UGMS).
The applicant agency currently expends no federal funding or combined federal funding of less than $300,000 and
therefore Is exempt from the Single Audit Act and cannot charge audit costs to a CJD grant 1 understand, however, that CJD
may require a limited scope audit as defined in OMB Circular A -133.
If this application is for federal funds In excess of $25,000, 1 certify that (initial the appropriate choice):
By submission of this proposal, that neither the applicant agency nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency. -
1 am unable to certify the above statement and have attached an explanation to this application.
Applicant Organization
Effective Date From 10 / 01 / 00 T 9 / 30/ 0 (
GRANT NUMBER: ED- 14829 -02
(NOTE: CJD suggests that the effective date of this document be concurrent with the commitment period given by the
regional council of governments, if applicable.)
a / aa / 0/
Signature Date
RESOLUTION NO. R- 00- 04- 27 -12A1
WHEREAS, the Office of the Governor, Criminal Justice Division
has previously provided grant funds to the City of Round Rock for the
Middle Schools Liaison Officer Program under Grant Number ED- 14829 -02,
and
WHEREAS, continued funding is available under this grant for the
2000 -2001 fiscal year, and
WHEREAS, the City Council wishes to make application for grant
funds to provide financial assistance to continue the above - described
program, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above - described grant.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended, and the Act.
ATTEST:
RESOLVED this 27th day of Apri .00.
12 I T A. STLUKAIJR., Mayor
LAND, City Secretary
K:\ WPDOCS \RESOLUTI \R00427A1.WPD /ec
City of Round Rock, Texas
DATE: February 15, 2001
SUBJECT: City Council Meeting — February 22, 2001
ITEM: 10.C.2. Consider a resolution authorizing the Mayor to make the necessary
grant application to the Office of the Governor, Criminal Justice
Division to provide continued funding of a Middle School Liaison
Officer. This amends the original resolution by addressing a
requirement of the State regarding the loss or misuse of grant funds
that was not included in the original approved resolution.
Resource: Paul Conner, Chief of Police
Rick White
History: Last Spring, the City Council adopted Resolution No. R- 00- 04- 27 -12A1 is
authorizing the City to apply for continuation funding the State of Texas,
Criminal Justice Division. The multi -year grant provided $12,661 during fiscal
199 -2000 to partially fund a Middle Schools Liaison Officer.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
The State Criminal Justice Division recently informed the Round Rock Police
Department that the resolution approved by the City Council is insufficient and
must contain the following statement: In the event of loss or misuse of funds,
funds will be returned to the Criminal Justice Division in full." The amended
resolution corrects the deficiency.
Impact/Benefit: Adopting the amended resolution allows the City to remain in compliance
with the Criminal Justice Division requirements for grantees.
Public Comment: None
Sponsor: None