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R-01-02-22-10E6 - 2/22/2001RESOLUTION NO. R- O1- 02- 22 -10E6 WHEREAS, the City of Round Rock has previously entered into a contract ( "Contract ") with Ballou Construction Co., Inc. for the Street Maintenance Program Phase 2 /Micro- Surfacing 2000 Project, and WHEREAS, the Council has determined that it is necessary to make changes to the plans or specifications of the Contract due to unforeseen circumstances, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1, and WHEREAS, the Council has determined that this Change Order No. 1 will not result in an increase of the original contract price by more than 25 percent, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 1 to the Contract with Ballou Construction Co., Inc. for the Street Maintenance Program Phase 2 /Micro- Surfacing 2000 Project. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted KAWPUOCS \RESOLUTI \Rio222E6.UPD!ate upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 22nd day of February, 2001. ATT ST: aCG�.oc- JO : ?' E LAND, City Secretary 2 ROB A. STLUKA, JR., Mayor City of Round Rock, Texas ITEM # DESCRIPTION OF CHANGES UNIT QTY. UNIT PRICE AMOUNT ADDED DAYS CALENDAR/ WORKING 12 Crack Sealing/ Filling LF 98386 $0.30 $29,515.80 0 TOTAL: $29,515.80 0 DEPARTMENT: Public Works CITY OF ROUND ROCK CONSTRUCTION CHANGE ORDER PAGE 1 OF DATE: PROJECT: Street Maintenance Program Phase 2 CHANGE ORDER NO: Micro- Surfacing - 2000 JUSTIFICATION: ORIGINAL CONTRACT PRICE: $591,574.00 See Attached PREVIOUS CHANGE ORDERS: $0.00 THIS CHANGE ORDER: $ 29,515.80 CHANGE ORDERS TO DATE: $ 29,515.80 PREPARED BY: Todd Keltgen 2/1/0l Project Manager DATE Ballou Construction Co. Inc - JMl h Q TITLE: m o /Ref`o A !P o BY: APPRO CONTRACTOR / � '4' r liy , 1/, 1/ f C J . T 1 f ' F ROUND ROC CHANGE DATA PERCENT OF ORIGINAL CONTRACT PRICE THIS CHANGE ORDER: PREVIOUS CHANGE ORDER: 0.00% TOTAL % CHANGE: 4.99% ORIGINAL CONTRACT PRICE PLUS CHANGE ORDERS: $621,089.80 constco2 /form s6 /I k 12/13/00 4.99% r O ,p'�y - CITY OF ROUND ROCK tt Q pUN Mayor Robert A. Stluka, Jr. Mayor Pro-tem Earl M. Hairston Council Members Tom Nielson Carrie Pitt Earl Palmer Isabel Gallahan Jimmy Joseph City Manager Robert L. Bennett, Jr. City Attorney Stephen L. Sheets DATE: December 13, 2000 TO: James R. Nuse, P.E. Director of Public Works FROM: Danny Halden,P.E. Chief Engineer RE: Street Maintenance Program Phase 2/Micro- Surfacing 2000 Fax: 512 -218 -7097 221 East Main Street Round Rock, Texas 78664 Todd Keltgen and I recently met with Dan Welsh of Ballou Construction Co.,Inc. (the Contractor for the above- referenced project) and representatives of Deck Construction Co., a sub - contractor of Ballou. In our meeting, Ballou and Deck informed us that the amount of crack sealing performed was greatly in excess of the amount they had anticipated. In the contract, sealing of cracks 1/4" or greater is not paid for separately and is subsidiary work pertaining to the various bid items. Deck informed us in our meeting that they had anticipated approximately 10,000 linear feet of crack sealing but had actually sealed approximately 108,000 linear feet. They also mentioned that they had discussed crack sealing with Todd prior to bidding the project. Their stance is that they arrived at 10,000 linear feet based at least in part on their discussions with Todd. Todd cannot remember the details of the conversation prior to the bid. Todd does feel that at the time he didn't think there would be an abnormal amount of crack sealing but he also feels he would have told them that crack sealing was subsidiary to the other bid items and they should investigate for themselves. We have attached data we received from Deck showing the amount of crack sealing performed was 108,386 linear feet. We are confident that this is accurate. Subtracting 10,000 from this number (the amount Deck had anticipated) results in 98,386. At $ 0.30 per linear foot, the amount being requested is $ 29,515.80. This price seems reasonable based on a recent bid that Ballou submitted to the City of Austin, a copy of which is also attached herewith. It is worth noting that there was approximately 199,000 linear feet of joint and crack sealer in the City of Austin contract that included approximately 390,000 square yards of slurry seal. Our contract includes about 280,000 square yards of microsurfacing. We had two bidders on the project. Ballou submitted a bid of $ 591,574 and Viking Construction submitted a bid of $ 631,035. A copy of the bid tabulation is attached herewith. It is interesting to note that the difference between the two bids is about $ 40,000 and that most of this difference is in the Micro - surfacing bid item. One would surmise that costs for crack sealing would not be "hidden" in the Micro- surfacing costs but would be figured in the costs for pavement repair, spot fill and level -up, remove and replace concrete (curbs, sidewalks, driveways), overlay and, milling, since these 1 -800- 735 -2989 TDD 1 -800- 735.2988 Voice www.a.round-rockts.us 6 CITY OF ROUND ROCK 4 Mayor Robert A. Stluka, Jr. Mayor Pro-tem Earl M. Hairston Council Members Tom Nielson Carrie Pitt Ear! Palmer Isabel Gallahan Jimmy Joseph City Manager Robert L Bennett, Jr. City Attorney Stephen L. Sheets items would generally be performed by the general contractor's subcontractor, whom also performs the crack sealing. Todd and I are requesting your direction and input in this matter. We have mixed feelings on this issue. We feel Ballou and Deck are dealing honestly with us and the reimbursement for the crack sealing should be considered. Lastly, because of the harsh summer, it is not beyond possibility that cracks developed between the time bids were being prepared and submitted (August, 2000) and when the contract began (October 9, 2000). The streets being treated are fairly old and we have noticed recent cracks in pavement in various areas in the City that we think occurred because of the drought conditions. Obviously this is a concern since it is possible a contractor could perform due diligence before bidding and find changed conditions once a contract commences. This is one reason why we will henceforth include a separate bid item for crack sealing in future street maintenance projects. sbaeprp2.mem/dh/vm Fax; 512 -218 -7097 221 East Main Street Round Rock, Texas 78664 1 -800- 735 -2989 TDD 1 -800- 735 -2988 Voice www.ci.round-rock.t.z.us i of Round Rock treet Maintenance ask: (/w k_ r U- Street Date Footage 6, e R . 7 6 5 / . , , Z DD Sy lvi a- 59 '1? L-4,,,.G 44 1 `f0 3 • S t5 He 4? 7J( / /ow 3L7r Revs T7 .urn` Asa ?35 .�.�:._&-- 1 1 2 0 L �w, --.✓ -TO' ia+f 4414, C /YSIO 5 r� el/V/`" ZT ZO l.or..,,k 337i, che,4. a T,tixT / 753 L • •or,rL --7✓q - SS /o Orex 355-1, Z5,e pp-x. 3,3-1) /ti,-,2,0 5 1.”14 G - - gin z-,e-- 2Iw Geer/4 lira 0 g/vo ' P,z /u lr1 ,cFi,zF treet Maintenance ask: (2rtilG Street Wit') //°, L,✓ I,✓tf / `Lov C7 /zo yr Lv16%E ( & Date TOTAL Footage 7eV 7 S3/ Z•31 � . 12 52-4 7 Zg& itv of Round Rock �� /J -° ity of Round Rock treet Maintenance ask: l./1+1 C. -A Li_.- Street Date Footage fierr2 ( F ` c i / t r' 5 - -43-5- TOTAL a ( I :si> 1,F • p er _ a9t35 . 3o 6330 od N CERTIFIED A A11101 toolcomponow QTY KIHEICLASPHALT Jam & DM= 199,100 SUIZR 2361350150 2MR= SIMMS 3139,932 3305.,112313 0111111D A2151339./31/ 1101 034101118,1Y7!L71 375 8103,3133 1 3F1A030153M 3 " • Heir 3c: apaumc crenzma.rrrsD 272 1.1131343p, IMIO MRT LT, Al 1712T NNW pace :wooer 1011100 $0.35 $594135.130 1127 5453,213.64 313. 0154 or Aug I N ram= 001010R7 MUM W011111 AND 5gaz1xTo 3 arAZINGniTit I. 24, 300o P10.133CT33131111: JANDINA. LIM COINER TOM 3 1:130 A-11. ID TADULATION P/COJECTILIMA01101D POITTIT LOCATION: 011301111:13 corm / RIZ= 6.113111111 MCC 17130014111031 311110: JIM 13, 000 ilronoNrieD ruoLsoNalknorwrowLoAr IIROJECT; MOO 111135C3024=1217111117111178 EIDDIVITATIONTO.e 111100100048 CM ID NM: UMW RCM 1 40 WOMB litTI Er-No.: si7Q0001103 1703P0/110131: 3 11 /1115111311.01103b 0 113113123181: 3130-610-3025. 0050.507-1300 ADDAT02: W. 31P. TN 14. 2000 170 BAIL= comenworm *12,375.1X) 50.00 531.02 38,42z0 c 30.00 00100211111011D111012113 1.3. 315,1100.00 • . $15,000.00 5202 C1.24133 2713 355. 5202 TOT.ALliza aro 30.00 $0.00 30.00 yacTsav 51600,703.64 5000 1100 14 Elf1FISIFIEDA3IALT3LUM tzlopellogsp4o74-000lvozognsgacypelmosmoi;cio -........-.....-:. -. 101151303113033231OURS MALITP21 00.1313 A3131133/51 ANOITATIC01 ALTS11/110 111 9E4006 S./ 31.27 5124,457.52 so.co 1 L.H. *spruce ss,000.00 30.00 $0.00 5100 11129,447.65 *0-00 TaLit ABI0171111" MD raLBE MD 011•11 OM I I600,703.64 5010 13:30 P pia BB 101 7:4 • COY .OF TABUL11121 RECEMD Rf.CITD. ;LI-ORMIV se; MK FRLF.3.3i.LS, -WET :Lsi . 1.11 4095,O THE CITY OF ROUND ROCK PUBLIC WORKS DEPARTMENT 2008 Enterprise Dr. Round Rock, Texas. 78664 512) 218-5555 SF SF LF EA LF TON SY 1000 150 25000 350 1400 350 200 $7.50 $8.00 $0.35 $3.50 $18.00 $82.00 $20.00 $1,200.00 $8,750.00 $1,225.00 $25,200.00 $28,700.00 $4,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0. 00 $ $0.00 $6.82 $7.35 $0.34 $3.41 $16.80 $84.00 $21.00 $6,820.00 $1,102.50 $8,500.00 $1,193.50 $23,520.00 $29,400.00 $4,200.00 $0. 00 $0 .00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CONTRACT : Street Maintnenance Program Phase Micro-Surfac 2000 LOCATION : City Council Chambers DATE 8-29-00 TOTAL: ITEM Micro-Surfacmg Pavemant Repair HMAC Spot Fill and Level-up R&R Concrete Curb & Gutter R&R Reinforced Concrete Driveway R&R Reinforced Concrete Sidewalk Thermoplastic Pavement Markings Reflectorized Pavement Markers Concrete Ribbon Curb HMAC Overlay Milling existing Pavement DPN!EI LYNN HALDFN i ..5) .° 1, t2$-G 63225 BID TAB1i4UN Viking Construction Inc. Ballou Construction Co. Inc Bid Bond? Yes Bid Bond? Yes APL'ROX UNIT UNIT QTY. PRICE COST TON 3500 $135.23 $473,305.00 SY 2250 $27.50 $61,875.00 TON 100 $140.00 $14,000.00 LF 220 $24.00 $5,280.00 $7,500.00 $0.00 $631,035.00 . , ..UNff PRICE $125.00 $27.30 $126.00 $24.15 BY : Todd Keltgen DATE : 8/29/00 SHEET 1 COST $437,500.00 $61,425.00 $12,600.00 $5,313.00 0.00 $591,574.00 Bid Bond? UNff PRICE COST $0. $0.00 $0.00 $0.00 $0.00 $0.00 faa Dove Creek Legend Area of Interest Maintenance Type • Level - Up • Repair • C &G DAN SAN "i % Www %%vs y , :‘ C . MI ■ 111 wad C w Gas MINN `V -1 4 , 410 � � I : ,�� � SRN, AV: 11 it4ii liuIII11uhI . .ol.AgarrI % atm Isom= I-ll � ■11111„ $►�■■■■■■■` ii■■■■■■■■■■� • 111111011111111111111111111 f � IIi j i1!u11111111111• ■ � 111111111; ; i;li1111111 mun qmprommuommon ea IN= Im• ohm ■ ■■ ■ gm III" ■ ■i w i • RICHARD REEDY\DWRCDATA\STREET MAINTENANCE PROGRAM RICHARD REEDY \DWLCDATA\STREET MAINTENANCE PROGRAM Hermitage Subdivision Legend Maintenance Type RICHARD REEDS 1D\ARCDATA\STREEC MAINTENANCE PROGRAM RICHARD REEDY \D ARCDATA\STREET MAINTENANCE PROGRAM RICHARD REEDY\D\ARCDATA\STREET MAINTENANCE PROGRAM Maintenance Type • Level - Up • Repair • C&G • D/W RICHARD REEDY\D\ARCDATAISTREET MAINTENANCE PROGRAM RICHARD REEDY \D ARCDATAVSTREET MAINTENANCE PROGRAM RICHARD REEDY \D\ARCDATA\STREET MAINTENANCE PROGRAM RICHARD REEDY1D ARCDATA STFIERT MAINTENANCE PROGRAM ITEM # DESCRIPTION OF CHANGES UNIT QTY. UNIT PRICE AMOUNT ADDED DAYS CALENDAR/ WORKING 12 Crack Sealing/ Filling LF 98386 $0.30 $29,515.80 0 TOTAL: $29,515.80 0 DEPARTMENT: Public Works PROJECT: Street Maintenance Program Phase 2 CHANGE ORDER NO: Micro - Surfacing - 2000 JUSTIFICATION: ORIGINAL CONTRACT PRICE: $591,574.00 See Attached PREVIOUS CHANGE ORDERS: $0.00 THIS CHANGE ORDER: $ 29,515.80 CHANGE ORDERS TO DATE: $ 29,515.80 PREPARED BY: Project g Ballou Construction Co. Inc BY: TITLE: APPROVED: CONTRACTOR CITY OF ROUND ROCK CONSTRUCTION CHANGE ORDER CHANGE DATA iNot Todd Keltgen 2/1/o$ Manager DATE PAGE 1 OF DATE: PERCENT OF ORIGINAL CONTRACT PRICE THIS CHANGE ORDER: 4.99% PREVIOUS CHANGE ORDER: 0.00% TOTAL % CHANGE: 4.99% ORIGINAL CONTRACT PRICE PLUS CHANGE ORDERS: $621,089.80 CITY OF ROUND ROCK constco2 /forms6 /Ik 12/13/00 (512) 255 - &700 H4)eck Construction Co. 1601 Oxford Blvd Round Rock Texas 78664 FAX COVER SHEET Date: � I - ^ 3 ! � 0 � To: /ODD -__ Company: Fax (SW-) Zls • s�c3 From: (e ✓ts Direct #: (512) -8920 Fax #: (512%251 -2279 Tom wiz .$ 4i a S p �_ ea dyp# 564< -4. P614 cwR ` ,}14o � -r 5,4... . 4.Liac , .L 3Y 51 ( — G M�� (l a in-- 41, 517, e - Ur /.RAfe_ 'A, 9 / 14rf a`a7 �FCa -e cog- R V? . t'-t -1 YY1, Number oFPages. Includin* Cover CINC AN RROONR COMPANY 8975W. Cralco Way. Chandler AZ 86226 t -600- 620 -9242 • (602)276-0406 -PAX (602) 961-0616 Cone mic (ASTM (ASTM D5329) R edienm (ASTM 05329) Softening Point (ASTM 036) Ductility, 77P (25C) (ASTM D113) 4.4,4 5ity (Crew 'Norodom) .N,.5 rnmmtlbWty (ASTM 05329) S PRODUCT DATA SHEET POLYFLEXTYPE 3 SEALANT PART NO.54621 READ BEFORE USINGTHIS PRODUCT Far (512) 2554520 46 Co AWCOR dada 15-45 30% min. 210P (99C) min. 30 em min. Pasc at 30F (-IC) Pus 01 /31 /2001 WED 15:07 .ANUARYa996 GENERAL CRAPCO PolyFlex 3 sealant is a single component, hot - applied, elastically mpditled asphalt composition which is specifically produced as an economical yet effective pavement maintenance sealing material for use in cracks and joints in asphalt or pordand cement concrete pavements. As compared to sealants based an ground reclaimed rubber, PoIyFIex 3 6061601 offers lower viscosity for easier application, improved summer tempefamm pick up insistence, quicker set op time end improved low temper6mre flexibility. PolyFlex 3 is suited for use in areas which commonly experience summer tempemmres in excess of 105P (40C), and seldom experience winter tem- peratures below 30P,( -IC). SPECIFICATION The Craf co recommended specification limits for PolyPlox 3 sealant when healed In accordance with ASTMD507O CONFORMANCE to the safe hoeing tempersmre are as follows: or_ v.01 (Tina — NO 55741 x001 PACKAGING WARRANTY Crafco Texas, Inc. 105 N. Tower Drive San Antonio, Texas 78232 -3621 (210) 496 -2732 FAX (210) 496 -2070 SOLD TO: H. DECK CONSTRUCTION COMPANY 1601 OXFORD ROUND ROCK CONFIRM TO: HECTOR CUSTOMER P.O. "HECTOR" ITEM NO. 34521 POLYFLEX 3 Bitumen Content. (ASTh1 De) 609, min �y�s , Is-F s7 t - - , Tensile Adhesion (ASTM 05329) in '' e+ , � " Safe Heating Temperature 4909 204C) ` -- �grs / W Recommended Poor Temperature 3 9 (193C) Y 4..7 pI..e APPLICATION The unit weight of Crafco Poly9ler 3 sealant is 10.01bs. per gallon (1.20 kg/L) at 609 (15.5C). Prior to use, dm • n read and follow Application Instructions for Hot Applied Asphalt Rubber, Asphalt Rubber Plus, Polyfex and RoadSaver Sealants (December 1997) to verity proper product selection, hudng methods, pavement prepara- tion procedures, application geometry. usage precautions and safety procedures. These instructions are provided with each pallet of:sealan1. Packaging consists of individual boxes of sealant which are palletized into shipping units. Boxes contain a non - adherent film which permits easy removal of the sealant. Each pallet contains 72 boxes which are stacked in six layers of 12 boxes per layer. The weight of sealant In each box does not exceed 401b1. (lake) and pallet weights do not exceed 2.880 lbs, (13101rg). Pallets of sealant am weighed and product is sold by the net weight of product. Sealant boxes are manufactured from double wall loafs board producing a :Menus. boasting test certification of 350 psi (241 Went') and using water resistant edhesivea. Boxes use tape closure and do not contain any staples. Boxes are labeled with the product name, part number, lot number. specification conformance, application tem- peratures and safety instructions. Palletised units are protected from the weather using a two mil Nick plastic bag, • Bather and moisture resistant cap sheet and a minimum of two layers of six month 0.9 . protected watch wrap. Pallets are labeled with the product part number, lot number and net weight. Application instructions are provided with each pallet in a w.ther resistant enclosure. CRAFCO, Inc. warrants Out CRAFCO sealants meet applicable ASTM, AASHTO, Federal or State specifications at time of shipment. Techniques used for the preparation of the cracks and joints prior to swing are beyond our control as asc the. use and application of the sealants: therefore. Crafco shall not be responsible for improperly applied or misused sealants. Remedies against Crafco, Lae., as agreed to by Crafra, ere limited to replacing nonconforming product or refund (full or partial) of purchase price from Crafco, Inc. All claims for breach of this warranty must be made within throe (3) months of the dart of use or twelve (12) months from the date of delivery - - - - -• - -- - - --n-• There .lull be no other warranties expressed or implied. For optimum TX 78664 SHIP VIA CRAFCO TRUCK: UNIT ORDERED • * * ** ** INVOICE * * * * ** F.O. SHIPPED BACK ORD IBS 12500.000 12790.000 WHSE: 000 INVOICE NUMBER: INVOICE DATE: ORDER NUMBER: ORDER DATE: SALESPERSON: CUSTOMER NO: SHIP TO: H. DECK CONSTRUCTION COMPANY 1209 PRIEM LANE ATTN: HERB DECK ROUND. ROCK 0. TERMS Net 30 Days PRICE TX 78664 NET INVOICE: LESS DISCOUNT: FREIGHT: SALES TAX: INVOICE TOTAL: 0 014022 -IN 10/24/00 0003214 10/13/00 0000 HDECKO1 PAGE: 1 AMOUNT 4,220.70 4,220.70 275.90 uu" 4,496.60 01/31/2001 WED 15:07 ITI /RI NO 55741 ® 002 DATE: February 15, 2001 SUBJECT: City Council Meeting — February 22, 2001 ITEM: 10.E6. Consider a resolution authorizing the Mayor to execute Change Order No. Ito the Contract with Ballot, Construction Ca, Inc for the Street Maintenance Program Phase 2/Micro- Surfacing 2000 Project due to unforeseen circumstances This Change Order is for additional Crack Filling over and above the estimated amount. Resource: Jim Nuse, Public Works Director Todd Keltgen History: See Attached Funding: General Fund Cost: $29,515.80 Source of funds: Seal Coat Operating Budget Outside Resources: N/A Impact: This Change Order would result in a 5% increase to the contract. Benefit: The work performed is a valued process in Street Maintenance. Public Comment: N/A Sponsor: N/A Mayor Robert A. Sllnka, Jr. Mayor Pro -tem Earl M. Hairston Council Members Tom Nielson Carrie Pitt Ear! Palmer Isabel Gallahan Jimmy Joseph City Manager Robert L. Bennett, Jr. City Attorney Stephan L Sheets February 28, 2001 Mr. Dan Welsh Ballou Construction Co., Inc. P.O. Box 2300 Salina, Kansas 67402 -2300 Dear Mr. Welsh: Sincerely, oanne Land Assistant City Manager/ City Secretary Enclosure(s) Fax: 512 -218 -7097 1 -800- 735 -2989 TDD 1 -800- 735 -2988 Voice www.ci.round- rock.tx.us 221 East Main Street Round Rock, Texas 78664 512 -218 -5400 The Round Rock City Council approved Resolution No. R- 01- 02- 22 -10E6 at their regularly scheduled meeting on February 22, 2001. This resolution approves Change Order No. 1 to contract with Ballou Construction Co., Inc. for the Street Maintenance Program Phase 2/Micro- Surfacing 2000 Project. Enclosed is a copy of the resolution and change order for your files. If you have any questions, please do not hesitate to contact Todd Keltgen at 218 -5583.