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R-01-04-12-14E4 - 4/12/20013ifr-4'j CITY OF ROUND ROCK i ,e nibr Mayer RobertA SBuka, Jr Mayor Proem Tom Nielson Council Members Alan McGraw Carte Plitt Earl Palmer Isabel Callahan Gary Coe City Manager Robert L. Bennett. Jr. City Attorney Stephan L Sheets Mr. Ricky White Hughes Supply 5106 Commercial Park Austin, TX 78624 RE: Multi -Year Contract for Meter Boxes March 14, 2002 221 East Main Street Round Rock, Texas 78664 • 512. 218.5400 Dear Mr. White This letter is notification that the Cohtract referenced above will expire in April of this year By signatures affixed below the Contractor agrees to extend the contract an - additional twelve -month period with no changes in price, terms and conditions. Citu of Round Rock Hughes,Supj Christine Martip Secretary, Date: . — // Authorized Reprgse t tive Name: (�,h !�� m5 ' Title: -tirL NVIArt 3 A Date: 4 /-5-oz Please sign three originals and return to the City at your earliest convenience, but no later than April 5, 2002. - A signed original will be forwarded to you as soon as possible. . Please feel free to contact me at (512) 218 -5457 with any questions. CMB /s Cc: Paul James White file R -O/ -6 /2-/ t 4 Fax: 512-218-7097 Carolyn Brooks, CPPB Purchaser (512) 218 -5457 1 -800- 735- 2989TDD 1- 800-735 -2988 Vorco - www.ci.round- rock.tx.us RESOLUTION NO. R- 01- 04- 12 -14E4 WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of water meter boxes, and WHEREAS, Hughes Supply has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of Hughes Supply, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Annual Purchasing Agreement for Water Meter Boxes with Hughes Supply, a copy of said Agreement attached hereto and incorporated herein, The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. ATTEST: RESOLVED this 12th day of Apr' E LAND, City Secretary 0$ \WPOCS O RESOLUTI\R1O411E<.WPO /ee pr ' :i 5Iv7� //�i/, RO == A. KA, J;., Mayor City of Round Rock, Texas CITY OF ROUND ROCK ANNUAL PURCHASING AGREEMENT FOR WATER METER BOXES nn THIS AGREEMENT, is made and entered into this / dt of ILIXJ 2001 by and between the City of Round Rock, a Texas home -rule municipal corporation, whose offices are located at 221 East Main Street, Round Rock, Texas 78664 -5299, herein after referred to as "City" and Hughes Supply, 5106 Commercial Park, Austin, Texas 78624, hereinafter referred to as "Vendor ", and City and Vendor are collectively referred to as the "parties ". RECITALS: WHEREAS, the City desires to contract with Vendor on a multi -year contract basis to provide the City with water meter boxes: and WHEREAS, the Invitation for Bid to provide the City with water meter boxes previously issued for said water meter boxes and the City has selected the Bid submitted by Hughes Supply; and WHEREAS, the parties hereby desire to enter into this Agreement to set forth, in writing, their respective rights, duties and obligations hereunder, NOW, THEREFORE, WITNESSETH, that for and in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is mutually agreed between the parties as follows. 1.0 CONTRACT DOCUMENTS AND EXHIBITS The City of Round Rock selected Vendor as the integrator of choice to supply water meter boxes as outlined in IFB Specification Number 01 -008 and Bid Specification No. 01- 890 -44, dated February 2001 and Response to IFB submitted by Vendor (Exhibit A). The intent of these documents is to formulate an Agreement listing the responsibilities of both parties as outlined in the IFB and as offered by Vendor in their response to the IFB. The services that are the subject matter of this Agreement are further described in Exhibit A, and together with this Agreement comprise the Agreement, and they are fully a part of this Agreement as if herein repeated in full 2.0 ITEMS AWARDED The following bid items of Exhibit A are the subject of this agreement: 2.1 Size A water meter boxes, Model No. DFW 3612 2.2 Size B water meter boxes, Model No. DFW 3812 2.3 Size C water meter boxes, Model No DFW 3512 1 $54.00 ea. $64.00 ea $115.40 ea. 3.0 COSTS The bid costs listed in Exhibit A shall be the basis of any charges collected by the Vendor. 4.0 PRICE ADJUSTMENT 5.0 PROMPT PAYMENT POLICY The City may permit "unit price" adjustments upward, only as a result of a cost increase imposed by the manufacturer of the meter boxes. Any price adjustment shall affect all vendors selling the manufacturers product. Any price increase shall be requested by the Vendor in writing and accompanied with documentation to justify the increase. The Vendor may offer price decreases at any time. The City reserves the sole option to reject any price increase and terminate this contract should the City and the Vendor not agree on any price increase. In accordance with Chapter 2251, V.T.0 A., Texas Government Code, payment to Vendor will be made within thirty (30) days of the day on which the City receives the supplies, materials, equipment, or within thirty (3) days of the day on which the performance of services was complete, or within thirty (30) days of the day on which the City receives a correct invoice for the supplies, materials, equipment, or services, whichever is later Vendor may charge a late fee (fee shall not be greater than that which is permitted by Texas law) for payments not made in accordance with this prompt payment policy, however, this policy does not apply to payments made by the City in the event: 5.1 there is a bona fide dispute between the City and Vendor concerning the supplies, materials, or equipment delivered or the services performed that causes the payment to be late, or 5.2 the terms of a Federal contract, grant, regulation, or statute prevent the City from making a timely payment with Federal Funds; or 5.3 there is a bona fide dispute between Vendor and a subcontractor or between a subcontractor and its supplier concerning supplies, materials, or equipment delivered or the services performed which causes the payment to be late; or 5.4 the invoice is not mailed to the City in strict accordance with instructions, if any, on the purchase order, or this Agreement or other such contractual agreement. 6.0 DURATION OF AGREEMENT The term of this agreement shall be for a period of time of twelve (12) months from the date of award. Prices shall be firm for the duration of the agreement, except as provided for hereinabove . This agreement may be renewed for four (4) more additional periods of time not to exceed the original service period, provided both parties agree. Contract extension shall be for the original price, terms and conditions plus any approved changes. 2 The City reserves the right to review the Contractor's performance at the end of each twelve- month period and cancel all or part of the agreement or continue the agreement through the next period. 7.0 TERMINATION OF THIS AGREEMENT The City may terminate this agreement for any reason by giving Vendor ten (10) days written notice. Upon delivery of such notice by the City to Vendor, the Vendor shall discontinue all services in connection with the performance of this agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this agreement. Within thirty (30) days after receipt of notice of termination, the Vendor shall submit a statement, showing in detail the services satisfactorily performed under this agreement to the date of termination. The City will then pay the Vendor that portion of the prescribed charges 8.0 ORDERS PLACED WITH ALTERNATE VENDORS If the Vendor cannot provide the quantities and /or materials, parts, or supplies ordered for a specific delivery time, the City reserves the option to place the order with another supplier. 9.0 TAXES 11.0 DELIVERY 12.0 ASSIGNMENT 3 The City is exempt from Federal Excise and State Sales Tax, therefore, tax shall not be included in charges. 10.0 TITLE AND RISK OF LOSS The title and risk of loss of the goods shall not pass to the City until the City actually receives, takes possession, and accepts the goods at the point or points of delivery. Delivery of items ordered shall normally be to the Water Line Maintenance Department, 910 Luther Peterson Blvd., Round Rock, Texas 78664. The terms of this agreement are "no delivery, no sale ". Vendor's rights and duties awarded by this agreement may not be assigned to another without written consent of the city signed by the City's authorized agent. Such consent shall not relieve the assignor of the liability in the event of default by the assignee. 13.0 GRATUITIES/BRIBES The City may, by written notice to Vendor, cancel this contract without liability to Vendor if it is determined by the City that gratuities or bribes in the form of entertainment, gifts, or otherwise, were offered or given by Vendor, or its agent or representative to any City officer, employee or elected representative with respect to the performance of this agreement. In addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code. 14.0 PACKING LISTS AND INVOICES A packing list (delivery ticket) shall accompany each shipment and shall show: 14.1 Name and address of Vendor 14.2 An invoice shall display an invoice number 14.3 Name of person placing order or purchase order number. 14.4 Description of item(s) delivered. 14.5 Itemized prices, per unit and extended total, quantity and any special instructions. 15.0 ALTERNATE BRAND(S) If Vendor desires to substitute another brand of parts for the brand bid, the City may grant such request. The Vendor shall communicate such request in writing and shall receive written permission form the City before making such substitution. The City may, at the City's sole option, request such part(s) for testing. Part(s) for testing shall be furnished by Vendor at no cost to the City. 16.0 INDEMNIFICATION Vendor agrees to and shall indemnify, defend, and hold harmless the City, its officers, agents, and employees, from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees for injury to any person, or for damages to any property, arising out of or in connection with any act or omission, negligence, willful misconduct in the performance of this Agreement done by Vendor, its officers, agents, employees, or subcontractors under this Agreement, without regard to whether such persons are under the direction of City agents or employees 17.0 INSURANCE Vendor shall meet the minimum state financial responsibility requirements for the operation of motor vehicles. 18.0 APPLICABLE LAW This agreement shall be governed by the laws of the State of Texas. No rights, remedies, and warranties available to the City under this agreement or by operation of law are waived or modified unless expressly waived or ,modified by the City in writing. 4 19.0 VENUE The parties agree that venue for any litigation arising from this agreement shall lie in Williamson County, Texas. 20.0 NON - APPROPRIATION This Contract is a commitment of the City's current revenues only It is understood and agreed the City shall have the right to terminate this Contract at the end of any City fiscal year if the governing body of the City does not appropriate funds sufficient to purchase the estimated yearly quantities, as determined by the City's budget for the fiscal year in question. The City may effect such termination by giving Vendor a written notice of termination end of its then current fiscal year. 21.0 RIGHT TO ASSURANCE Whenever one party to this agreement in good faith has reason to question the other party's intent to perform, the questioning party may demand that the other party give written assurance of their intent to perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract. 22.0 MULTIPLE COUNTERPARTS This agreement may be executed in multiple counterparts, any one of which shall be considered an original of this instrument, all of which, when taken together shall constitute one and the same instrument. 23.0 NOTICES For the purposes of this Agreement, notices to the City shall be to: City Manager City of Round Rock 221 East Main Street Round Rock, Texas 78664 -5299 With a copy to: Stephan L. Sheets, City Attorney 309 East Main Street Round Rock, Texas 78664 Notice to Vendor shall be to: Hughes Supply 5106 Commercial Park Austin, Texas 78624 Notices will be effective upon delivery at the above addresses until the parties notify each other, in writing, of a change in address. 5 IN WITNESS WHEREOF the parties to these presents have executed this Agreement on the �2 City of Round Rock Atte By. / JO Si LAND, City Secretary City of Round Rock ,aoI HUG /01,4 By Name: `Rt. wN-ITE Title: Vp_A JC4, r`•la Lj 6urfL 6 UPPLY. Attest. By: Name: ri C,..-1(104440 rtn Title: 14-d ni f I1 BID TAB BID NUMBER: 01 -008 BID OPENING: 3/13/01 3PM MULTI -YEAR CONTRACT METERS VENDOR MUNICIPAL PIPE TOTAL: $60,658.00 VENDOR HUGES SUPPLY TOTAL: $57,122.00 VENDOR US FILTER TOTAL: $59,576.04 VENDOR ACT PIPE TOTAL: $66,045.60 Bid item(s) QTY Unit $ Extended Unit $ Extended Unit $ Extended Unit $ Extended Meter box -Size A 240 556.15 $13,476.00 $54.00 $12,960.00 554.82 513,156.80 560.40 $14,496.00 Meter Box - Size B 672 $68.50 $46,032.00 $64.00 $43,008.00 $67.32 $45,239.04 $74.80 $50,265.60 Meter Box - Size C 10 $115.00 51,150.00 6115.40 $1,154.00 $118.02 51,180.20 $128.40 $1,284.00 Meter Box - Size D 10 N/A N/A N/A N/A ITEM CLASS & ITEM DESCRIPTION 89044 TAX ID NO.: I -2 QTY • �DEI - -• _ _ . - . -- , UNIT , ,PRICE :EXTENSION „ , .......• c - , 1 2 3 4 THIS IS A MULTIPLE YEAR CONTRACT TO PROVIDE THE =' 'O FOLLOWING METER BOXES IN ACCORDANCE WITH SPECIFICATION NO. 01-890-44, DATED FEBRUARY 2001 • , ATTACHED I6 PAGES) • - .i SIZEAMETERBOXES DFW36 /R - SSTR DR SIZE 8 METER BOXES Q F- _ E E S7 , /R SIZE METER BOXES D � JJ SS F A, �C SIZED METER BOXES /�FW6S 2 Y - SSTR D THE QUANTITIES SHOWN ARE ESTIMATES FOR A TWELVE - . MONTH PERIOD ONLY. NO GUARANTEE OF ANY MINIMUM OR MAXIMUM PURCHASE IS MADE OR IMPLIED. THE CITY WILL ONLY ORDER THE AMOUNT NEEDED TO SATISFY OPERATING REQUIREMENTS. THE VENDOR SHALL MAKE DELIVERY TO THE SPECIFIED F.O.B. POINT WITHIN . CALENDAR DAYS AFTER RECEIPT OF ORDER. • , l" , :"- - • , -- - - ' - ' . , ' 240 672 t0 10 IU "7 v :: EA' EA EA EA tl : ti: ^ ' •` S6• /S 6E140 S0 / / JC,oD ` , O , V /� - ° ,'r _-'•_ r • °;4 -T' ,�l ', /3 00 9 C 1 03 2,OO 7 1,150;00 ' Q SEE 1.6 ON BACK FOR INSTRUCTIONS: TAX ID NO.: I -2 LEGAL BUSINESS NAME: n 53,6 }itn•1/AO COQ • ADDRESS: /S // (Phf/d/ _ ,, ' ( - erne le JJ •-• ADDRESS: •. . -1 . , .. CONTACT: Roye/- Che r� .. . - '. TELEPHONE NO.: 1-00-935 BUSINESS ENTITY TYPE: COr, - BIDS ARE DUE TO THE PURCHASING OFFICE: AT THE ABOVE ADDRESS' BEFORE BID • • - •� .OPENING TIME. - _ .. . ..... .. . ... INVOICE TO: City of Round Rock Finance Department 221 East Main Street Round Rock, Texas 78664-5299 BID F.0.8. DESTINATION UNLESS OTHERWISE SPECIFIED BELOW DESTINATION: City of Round Rock Water One Maintenance Attn: Trey Tipple 910 Luther Peterson Place Round Rock, TX 78664 INVITATION FOR BID (IFS) CITY OF ROUND ROCK PURCHASING 221 E. Main Street Round Rock, Texas 78664 FACIMILE RESPONSES t . -SHALL NOT BE ACCEPTED - slow am ORENWO DATE 4 - aO MOM. W LOWER LEFT HMO CORNER OF SEAI[D &O ENVELOPE L SNOW RETAIN ADORERS OF amWN8 FIRM. BIDDING INFORMATION: I - 01 -008 L - -'- I - -- 03113/01 'at3:00P,M. = I 21• E. Main Street, 1st Floor •;. ;•, - Council Sound Rock,•TX 713664 6664 - .. -' -'-'• RETURN SIGNED ORIGINAL AND ONE COPY OF 810 SIGN 9ELOW Failure n bid will disqualify bid _ a Authori Signature Nesnwi- Prmt Name 3 -2 -0/ Date Bidde sprees to comply with all conditions set forth below end on the reverse side of this IFB. DELIVERY IN 2., DAYS 'By the signature hereon affixed, the bidder hereby certifies that neither the bidder nor he entity represented by the bidder, or anyone acting for such entity has violated the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code, or the Federal antitrust - laws. nor communicated directly or indirectly, the bid made to any comparator or any other person engaged in such line of business.' TEM CLASS & ITEM DESCRIPTION 89044 QTY UNIT MAKE/MODEL UNIT PRICE EXTENSION THIS IS A MULTIPLE YEAR CONTRACT TO PROVIDE THE 6 6 6 g FOLLOWING METER BOXES IN ACCORDANCE WITH SPECIFICATION NO. 01490-44, DATED FEBRUARY 2001 • • ATTACHED 16 PAGES) °° ia gb o SIZE A METER BOXES 361 2— 240 CAA/ 3612- 5 7 r od SIZE B METER BOXES 3812 672 OFW 3$ /Z w ` y30Og' r D! SIZE C METER BOXES 10 pFr✓ 6517 / — - / /ry 6512_ SIZE O METER BOXES 10 OPla bra Br /1/4 /frot (o S3Y RoAy/raRCE• THE QUANTITIES SHOWN ARE ESTIMATES FOR A TWELVE MONTH PERIOD ONLY. NO GUARANTEE OF ANY MINIMUM OR MAXIMUM PURCHASE IS MADE OR IMPLIED. THE CITY WILL ONLY ORDER THE AMOUNT NEEDED TO SATISFY OPERATING REQUIREMENTS. _ THE VENDOR SHALL MAKE DELIVERY TO THE SPECIFIED F.O.B. POINT WITHIN/0 CALENDAR DAYS AFTER RECEIPT OF ORDER. . :1 R.r ail li, T: , ; 41i I• l , ' = • ,• 11D5 ARE DUE TO THE PURCHASING OFFICE AT THE ABOVE ADDRESS BEFORE BID OPENING TIME. NVOICE TO: City of Round Rock Finance Department 221 East Main Street Round Rock, Texas 78664.5299 BID F.O.B. DESTINATION UNLESS OTHERWISE SPECIFIED BELOW DESTINATION: City of Round Rook Water Une Maintenance Attn: Trey Tipple 910 Luther Peterson Place Round Rock, TX 78664 INVITATION FOR BID IIFIW s CITY OF ROUND ROCK PURCHASI VOICE , • 221 E. Main Street Round Rock, Texas 78664-S FACIMILE RESPONSES SHALL NOT BE ACCEPTED SNOW MD OPORNO DATE IND MUMMA IN LOWER LEFT NAND CORNER OF SEALED SID ENVELOPE i SHOW RETURN ADDRESS OF MOOING RA. rint Name SEE 1.6 00 BACK FOR INSTRUCTIONS: TAX ID NO.: l.. — 0.4742 YD `7 LEGAL BUSINESS NAME: /9/ps ADDRESS: • /a2 b COrNIFP C 1 / PAra A45fi%• TX 7176 7 Sf ADDRESS: CONTACT: 1/Van fOldtac,,In y/ TELEPHONE NO.: S/; 2/D - 6 9 /r BUSINESS ENTITY TYPE: yyL J Ststv6K Bidder agrees to comply with all conditions set forth below and on the r. everse side of this IFB. 'd11btNG INFORM - '{ION', 'ldNLJIf1BER Ot-008 ,•;. . IPEfIING DATE: •;��„' .• , 03 /13101 at 3:00 P.M. '1Q•LOCAT)ON: 2;24 . .,Main Street. 1st Floor :ounbil Chambers Rock, TX 78664 ETURN SIGNED ORIGINAL AND ONE COPY OF BID 9mnFR RHAI 15NN 5F1 nw Failure tO sign bid will disqualify hid Pia.,./A.417 3- /3 -0/ uthoried Signature Date Tj,P /An/ /7En/npA /NA' // DELIVERY IN ' • = - DAYS '8y the signature hereon affixed, the bidder hereby cerd0es that neither the bidder nor the entity represented by the bidder, or anyone acting for such entity has violated the antitrust laws of this State, codified in Section 15.01 at seq., Texas Business and Commerce Code, or he Federal antitrust laws, nor cohvnunfcated directly or indirectly, the bid made to any competitor or any other person engaged in such Lne.OI :tio ITEM CLASS & ITEM DESCRIPTION ; , • .... - 89044 • . QTY UNIT MAKE/MODEL UNIT • , PRICE • EXTENSION . . - . - - • • • 1 2 3 - 4 " - , • , ,t., ,_:: ■ - ..,., ,1; h•-.1,1 THIS IS A MULTIPLE YEAR CONTRACT TO PROVIDE THE • . • FOLLOWING METER BOXES IN ACCORDANCE WITH SPECIFICATION NO.01-890-44. DATED FEBRUARY 2001. - , „...z •• -. , ATTACHED 16 PAGES) 1. 4 -. -2-• 'Z.- 7 .7. ....,.:- ■ . -, -.. .,11, •,.... SIZE A METER BOXES ' -' - ' ' ' '- - '' • SIZE Et METER BOXES ' ' SOE C METER BOXES , -, 4. r.t1.., 7....s., • . .. , t SIZE D METER BOXES '-- ' . . THE OUiiFl11711:3 iiiialATES i0i1 . - MONTH PERIOD ONLY. NO GUARANTEE OF ANY MINIMUM OR MAXIMUM PURCHASE IS MADE OR IMPLIED. THE CITY WILL ONLY ORDER THE AMOUNT NEEDED TO SATISFY OPERATING • REQUIREMENTS. THE'VENDOR SHALL MAKE DEUVERY 10 1110 SPECIFIED F.O.B. , . • POINT WITHIN CALENDAR DAYS AFTER RECEIPT OF ORDER. - "1 . .. -.0.. ..., — a.i. :a. , ....- 0,7- ..:-,,..: gn 4.11.-rpt.&7 - ...4777,17, .. ' • • . ' '' -,.-; ,-„ ,.!,,,,„,..-gy*,-,p-,.,:, ..v.,,.....-x * ,,,, - .7.4.1..a., •,ct . 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'•,,,,,:' i..,:.'";"- ..',•:', , i,,, , ,,t, - .,...-...-.:,,.. l 'i l l':' .::;':` - fv : r. , ' .- . 777 4' .• SA • '',-.. ',.:.7.:■P '1.A. 4 ,, i7 2-.-Iyitwgr 6 4.i f - '-'•••?' ,...,. • ' •,.• r',-- 1.6 ON BACK FOR INSTRUCTIONSo ' - -."-- '° ' - ••'•'"• TAX ID NO.: - 1 I 12 • .. . _... LEGAL BUSINESS NAME: )9 c...-r.piPc 4 SuPPL ADDRESS: 7 Lli 0 b 61Tebab Atic "Pk-toy ADDRESS: srPru.16,9evicr-e -r5( letti, CONTACT: • , L.G - e -- -c14 4 .— OM 4bElei4o1-0 TELEPHONE NO.: -.-D.,s70--30 BUSINESS ENTITY TYPE: Tra..s - = DS ARER,Vf TOTHEXURCHASING OFRC_E ''45fit,T-P-1,5,,,140,0413DRESS*BEFORE Rd- INVOICE TO: z p; o 7 • • . BID F.O.B. DESTINATION UNLESS OTHERWISE SPECIFIED BELOW DESTINATION: , City of Round Rock Water Une Maintenance Attn: Trey Tip* 910 Luther Paterson Place Round Rock, TX 78664 4 CITY OF OUND OC . 4 ' 44 1 1t P. • BIDDING INFORMATION:1 . 61r(rttnywEIL , Mgrxdf.06 okkoerSiirooeto3/13 0616ATION: -221 E Main Street ta Ip • , .1,12 s.ow 0141n.0170.711. 4. RETURN.SIGNED.ORIGINAL AND ONE COPY OF , OPA xr • t-: l• • t •• ••14:13 '14 'HAI 7, mem arttlyt Wci.. 1 1, DASIOlOS 0101. 1.5 Felure to iten bid digit t41 - • Bidder agrees to comply with all conditions set forth below'and or the reve e id i ed Signs , Date Get 04A - Print Nome • -:1-`"*.l:vf4.' - rYY,. '1'034 laitgtilmtt?V 0 DELIVERY CHY,S Days v th. siont6r. tunsOn mlUged the bidder hereby cattillajhat nAdi.q thb nno ety rnpru.nIod by 111. b1ddi Ofinvaii iCtIna Iot 10041 •;; entity hes eiOlai laws 01 64. State. cOdllied IA Section 16.01et iiii.,Texsa 1 -"•-• iews. 510 cornmuntdated (Erectly or indkectly, tha hid 1004. 10 arty corns:ado:el in 5 104r 0 ' n kIlit iloa of Wan..." . ITEM CLASS & ITEM DESCRIPTION 89044 QTY UNIT MAKE/MODEL UNIT PRICE EXTENSION O �A / THIS IS A MULTIPLE YEAR CONTRACT TO PROVIDE THE ADDRESS: 4 b 7 , 75q g g 5 g CONTACT: Rermaft 6 e 't ice FOLLOWING METER BOXES IN ACCORDANCE WITH BUSINESS ENTITY TYPE Co, ,d7 O rdr - SPECIFICATION NO. 01. 890.44. DATED FEBRUARY 2001 ATTACHED 16 PAGES) 1 SIZEAMETER80 %ES 240 1)F-iv MIL 5442- C (3,156.8o 2 SIZE 6 METER BOXES 672 Drw3D IL 67.jZ 15, 3 SIZE C METER BOXES 10 D FL. (,SI• 1l2. OZ i / 0 0. Lo 4 SIZE D METER BOXES 10 NSA N /.f /'� THE QUANTITIES SHOWS ARE ESTIMATES FOR A TWELVE MONTH PERIOD ONLY. NO GUARANTEE OF ANY MINIMUM OR MAXIMUM PURCHASE IS MADE OR IMPLIED. THE CITY WILL ONLY ORDER THE AMOUNT NEEDED TO SATISFY OPERATING REQUIREMENTS. THE VENDOR SHALL MAKE DELIVERY TO THE SPECIFIED F.O.B. POINT WITHIN CALENDAR DAYS AFTER RECEIPT OF OROER. S /c tv 4E L.tleIKs SEE 1.6 ON BACK FOR INSTRUCTIONS: TAX ID NO.: — . ' 5Y'O7 LEGAL BUSINESS NAME 4- p S -9 sJ r 1 -r-- O �A / ADDRESS: 1 a� o t.a ...- 1-...". e ADDRESS: 4 b 7 , 75q CONTACT: Rermaft 6 e 't ice TELEPHONE NO.: -,Q; q- ' Y4'V BUSINESS ENTITY TYPE Co, ,d7 O rdr - BIDS ARE DUE TO THE PURCHASING OFFICE AT THE ABOVE ADDRESS BEFORE BID OPENING TIME. INVOICE TO: City of Round Rock Finance Department 221 East Main Street Round Rock. Texas 78664.5299 BID F.O.B. DESTINATION UNLESS OTHERWISE SPECIFIED BELOW DESTINATION: City of Round Rock Water Line Maintenance Attn: Trey Tippie 910 Luther Peterson Place Round Rock, TX 78664 INVI IA11014 FOR BID (IF6) CITY OF ROUND ROCK PURCHASING OFFICE 221 E. Main Street Round Rock, Texas -5299 FACIMILE RESPONSES SHALL NOT 6E ACCEPTED SHOW 110 OPENING DATE 510 NUMBER IN LOWER LER NAND CORNER OF SEALED uO EMILOK SHOW RETURN ADDRESS OF MOOING FMK BIDDING INFORMATION: 81D NUMBER 01 -008 OPENING DATE: 03/13/01 at 3:00 P.M. BID LOCATION: 221 E. Main Street, 1st Floor Council Chambers, Round Rock, TX 78664 RETURN SIGNED ORIGINAL AND ONE COPY OF 810 MDFIER,NAIl i .N RFIOW Failure to sign bid will disqualify bid Bidder agrees to comply with all DELIVERY IN DAYS - 1110 the signature hereon affixed. the bidder hereby certifies that neither the bidder nor he enbt represented by the bidder. o anyone acting lor such entity has violated the antitrust laws of this State, codified in Section 15.01 et seq • Texas Business and Commerce Cade, or the Federal antitrust laws, nor communicated directly or indirectly, the bid made to any competitor or any other person engaged in such Ilse of business.- DATE: April 6, 2001 SUBJECT: City Council Meeting — April 12, 2001 ITEM: * 14.E.4. Consider a resolution authorizing the Mayor to execute an agreement with Hughes Supply for the purchase of water ureter boxes. Four bids were received for the purchase of water meter boxes. Hughes Supply submitted the lowest and best bid. Resource: Jim Nuse, Public Works Director History: Previously we had a contract with Municipal Supply, which ran out in February of this year. Funding: Cost: $57,122 Source of funds: Line Maintenance General Funds Outside Resources: Hughes Supply Impact: N/A Benefit: To standardizing the meter boxes in the City. Public Comment: N/A Sponsor: N/A