R-01-05-10-13B1 - 5/10/2001RESOLUTION NO. R- 01- 05- 10 -13B1
WHEREAS, the City of Round Rock is mandated by V.T.C.A., Tax
Code §31.11 to refund, upon taxpayer application to the tax
collector of its taxing unit and upon verification by the auditor
of its taxing unit, any overpayment or erroneous payment of taxes;
and
WHEREAS, if such amount exceeds $500.00, then the governing
body of the taxing unit must also determine that the payment was
erroneous or excessive and must approve the refund, Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the following named taxpayer, Round Rock Nissan, has made
an overpayment or erroneous payment of 2000 taxes in the amount of
$1,138.83; that such amount is in excess of $500.00; that such
overpayment or erroneous payment has been verified by the Tax
Collector; and that application for refund has been made to the Tax
Collector by said taxpayer.
The Council further finds and makes a determination that the
payment was erroneous or excessive; and further approves such
refund in the amount of $1,138.83.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
O1 \ WPDOCS \RESOLUTI\R1051OE1.WPD /ec
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended, and the Act.
RESOLVED this 10th day of May, 2001.
ATTEST:
E LAND, City Secretary
2
4dri .4
RO=rWr A. STLUKA, JR.! Mayor
City of Round Rock, Texas
DATE: MARCH 23, 2001
TO: CITY OF ROUND ROCK
SUBJECT: REFUND OF TAXES REFUND NO: 3119
PROPERTY
DESCRIPTION: SPECIAL INVENTORY @ 3050 HI 35 N
ACCOUNT #: P194732869
TAXPAYER NAME: ROUND ROCK NISSAN
YEAR: 2000
REFUND AMT: $1138.83
REASON FOR REFUND: OVERPAYMENT
MAIL REFUND TO THE FOLLOWING:
REQUESTED BY:� 2� `' .
FORREST C. CHILD, TAX COLLECTOR
REVIEWED BY:
DISTRICT AUDITOR
APPROVED BY:
ROUND ROCK INDEPENDENT SCHOOL DISTRICT
SCHOOL TAX OFFICE
1311 ROUND ROCK AVE.
ROUND ROCK, TEXAS 78681
512- 464 -5120
BUDGET CODE: 1991 21 9985
COPY TO BE MAILED WITH REFUND
WILLIAMSON COUNTY TAX COLLECTOR
ATTN: DONNA JAROSEK
710 SOUTH MAIN ST STE 102
GEORGETOWN TX 78626
Dear Mr. Childs,
In January when I distributed your money for Special Inventory, there was a overage that
was paid to you in error.
I received a call on March 13, 2001 from David at Round Rock Nissan indicating that he
had paid us a check for $9514.32 in error back in November of 2000. Round Rock
Nissan had already paid into their Special Inventory account during the year, then also
sent in another check for $9514.32, paying the bill that he received in error for the
county. The VIT bills were not to be maided out, but by an error on the system they went
out. We had new people working in the office and the clerk did not notice that this was a
special inventory account and she posted it to the county. The money went into the
county account not the Special Inventory Account. This is why we did not know of this
until David called us about his payment of$9514.32..
As I did my reports it threw the overage into the Round Rock City & School reports,
since the county had been posted back in November. I am sending you copies of the
reports I ran, it will show you the amount paid and the overage that was sent to you in
error.
I have to refund Round Rock Nissan the $9514.32 out of VIT, due to that Round Rock
Nissan is holding David liable for the monies. In order of not having him to wait till we
get the money back from you, I am cutting him a check from VIT, but I need to get this
matter resolved as soon as you can. As soon as I receive your check for $9514.32 I can
replace the money back into the VIT Account.
I am sorry for the inconvience that this might have caused you, it was something that
could not be detected right off., but we are working on a fix so that this does not happen
in the future.
I would appreciate your prompt attention on this matter. If you have any questions please
do not hesitate to call me at 943 -1603 Ex, 7003.
VIT Specialist
l � n
Donna Jarosek
Williamson County Tax Assessor /Collector
710 South Main Street, Suite 102
Georgetown, Texas 78626
(512)943 -1603
Fax(512)943 -1619
Wednesday March 21, 2001 10:35AM
1. Owner ID: 443029
ROUND ROCK NISSAN
SLKR PROPERTIES
3050 N IH 35
ROUND ROCK, TX 78681
ZootA
- - Identify Bills for a Property Screen - -
2. Property ID: P362918 P- 16- P194- 7328 -69
(STATUS: SPEC. INV. *"DO NOT POST**)
SPECIAL INVENTORY @ 3050 35 IH N RR
Effective Post Date: 03/21/2001
Escrow: 10,379.69 Non - Partially Paid Bills -- All Bills
Bill ID Tax Due Disc P&I Att Fee Net Due Amount Pd Date PD
CRRSI.99.66 7,798.21 0.00 0.00 7,798.21 9,014.75 01/25/00
GWI.97.5459 3,541.68 0.00 0.00 3,541.68 6,772.18 01/30/98
GWI.99.5177 6,434.94 0.00 0.00 6,434.94 7,438.80 01/25/00 /
GWI.00.85907 8,375.49 0.00 0.00 8,375.49 8,375.49 11/30/00 -sC 0
RFM.97.5459 598.26 0.00 0.00 598.26 1,143.96 01/30/98
RFM.99.5177 1,033.46 0.00 0.00 1,033.46 1,194.68 01/25/00
RFM.00.85907 1,138.83 0.00 0.00 1.138.83 1.138.83 11/30/00 c.:
SRRSI.00.91 41155.69 0.00 0.00 41155.69 52827.29 01/23/01 •
Enter "C" to Continue Display of Bills
Enter Selection ID, "P" -Print Account, "AT" -Auto Total,
"M " -Misc, "T "- Trans, Bill ID, or "RETURN" to Exit
fx, 731-
ethi 1 1 31-13
32
YV3 2C:TT T002/12/C0
DATE: May 4, 2001
SUBJECT: City Council Meeting — May 10, 2001
ITEM: * 13.B.1. Consider a resolution authorizing a property tax refund to the
Williamson County Tax Collector for the further benefit of
Round Rock Nissan. The tax refund is in the amount of
$1,138.83.
Resource: David Kautz, Finance Director
History:
Funding: Refund of tax collected
Cost: $1,138.83
Source of Funds: General Fund
Outside Resources: N/A
Impact/Benefit: N/A
Public Comment: N/A
Sponsor: N/A
The Williamson Co. Tax Assessor collects Special Inventory property
taxes from automobile dealerships and distributes the taxes to the
various taxing entities in the County. Round Rock Nissan overpaid
their tax in error. Williamson Co. has refunded the overpayment to the
taxpayer and seeks reimbursement from the City.