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R-01-05-24-12C4 - 5/24/2001Mayor Robert A. Stluka, .k Mayor Pro -tem EadM. Hairston Coundl Members Tot9 Nielson Carrie Pitt Earl Palmer . Isabel Callahan Ponmy Joseph • City Manager Robert L 8ennel4 !r. City Attorney Stephan L Sheets June 6, 2001 Mr. Mike Weaver Prime Strategies Inc. 1508 S. Lamar Blvd. Austin, TX 78704 Dear a er, The Round Rock City Council approved Resolution No: R- 01- 05 -24- 12C4 at their regularly scheduled meeting on May 24, 2001. This resolution approves a letter of agreement for professional consulting services to assist the City in monitoring the development and construction of state highway improvements with in the City, air quality issues and regional mobility issues. Enclosed is a copy of the resolution and original letter of agreement for your files. If you have any questions, please do not hesitate to contact Tom Word at 218 -5555. Sincerely, Joanne Land Assistant City Manager/ City Secretary Enclosures Fax: 512.218 -7097 1- 800 - 735.2989 TDD , www.ci.round- rock.tx.us 1- 800 -735 -2988 Voice 221 East Main Street Round Rock, Texas 78664 512- 218.5400 0. \WPCOC9\RESOLOTI \R10524C4 .HPC /ac RESOLUTION NO. R- 01- 05- 24 -12C4 WHEREAS, the City of Round Rock has a need for professional consulting services to assist the City in monitoring the development and construction of state highway improvements within the City, air quality issues, and regional mobility issues, and WHEREAS, Prime Strategies, Inc. has submitted a letter of agreement to provide the needed services, and WHEREAS, the City Council desires to enter into said letter of agreement with Prime Strategies, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City, a letter of agreement with Prime Strategies, Inc. for professional consulting services to assist the City in monitoring the development and construction of state highway improvements within the City, air quality issues, and regional mobility issues, a copy of said letter of agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 24th day of May, 2001. LAND, City Secretary 2 R A T A. STLUKA,O R., Mayor City of Round Roc , Texas April 17, 2001 Tom Word, P.E. Traffic Engineer City of Round Rock Department of Public Works 2008 Enterprise Round Rock, Texas 78684 Re: Contract Extension Dear Mr. Word: As requested, I am providing this letter proposal to extend our current contract with the City of Round Rock for strategic transportation planning and financing/implementation policy. I have identified several broad work tasks and categories for our involvement during the next 12 -18 months. I would propose that Prime Strategies, Inc. work on a time and material basis (Attached Fee Schedule) with a not -to- exceed ceiling of $50,000.00. If additional tasks are defined as we progress, we can revise the contract, as agreeable by both parties. TASK I - Regional TaDOT Implementation Strategy • • • Assist the City in monitoring the development and construction of state highway improvements including, but not limited to: SH 45, SH 130, 11 135, US 79, FM 1460 and Greenlawn Blvd. interchange. Assist the City in hosting a series of meetings with Williamson County, Travis County, and City of Austin officials regarding SH 45 right of way acquisition and financial participation; Assist in TxDOT/TTA meetings to review and implement recommended right of way /construction strategies; Assist in property owner and Williamson County meetings to discuss right of way donations and staged construction of state highways. TASK II - Air Quality / Non - Attainment Issues Assist the City in monitoring and reviewing the activities of TxDOT, CAMPO, and TNRCC in addressing the non - attainment designation and implementation of an air quality conformity analysis; Monitor SIP development and guidelines for implementation of roadway projects "of regional significance" during development of the 2007 roadway air quality conformity analysis and State implementation plan. PRIME STRATEGIES, INC. 1508 S Lamar Blvd Austin, Texas 78704 voice 512 445 7074 fax 445 7064 mail@pnmestrategxes.net ' Tom Word, P.E. December 12, 1999 Page Two TASK III - Regional Mobility Issues If this letter proposal is acceptable, please execute and retum one copy to our office. I would propose this contract be valid through May 31, 2002. Obviously, the City can cancel it at any time or amend it for specific work programs. If you have any - questions, please contact me. SUBMITTED BY: Assist as requested in addressing other major transportation policies and programs impacting the City of Round Rock including but not limited to commuter rail, other transit options, statewide legislative initiatives and Federal re- authorization; Assist in developing a comprehensive 2 -5 year strategic transportation program which outlines projects, policies, federal legislative and appropriation initiatives and potential financial/implementation partners for mobility projects in the City of Round Rock. chael t eaver Prime strategies, Inc. Date Attachment: Hourly Fee Schedule General Contract Provisions ACCEPTED BY: City of Round Rock 5-0)4-0/ P.\Prime Strategies Data\Projms \OVERREAD\St,ategic Planning Proposnl_City of Round Rodc3.wpd/ Principal $175.00 Senior Engineer $130.00 Project Manager ' $90.00 Technician/Graphics $60.00 Clerical $35.00 Reimbursable Expenses Direct expenses shall be those costs incurred on behalf of the Client for project efforts, including but not limited to, necessary transportation costs including mileage at Prime Strategies, Inc.'s current rate ($0.31 /mile) when automobiles are used, meals and lodging, computer and printing service bureau charges, telephone, facsimile, delivery service, reproduction, and binding charges. Reimbursements for these expenses shall be on the basis of actual charges when furnished by commercial sources and on the basis of usual commercial charges when furnished by Prime Strategies, Inc. P:\Pnme Strategies Data\PSI Fomsthourbdl.wpd PRIME STRATEGIES, INC. HOURLY BILLING RATE SCHEDULE PRIME STRATEGIES, INC. CONTRACT PROVISIONS 1. AUTHORIZATION TO PROCEED Signing this agreement shall be construed as authorization by Client for Prime Strategies, Inc. to proceed with the work, unless otherwise provided for in the authorization. 2. OUTSIDE SERVICES When technical or professional services are furnished by an outside source, when approved by CLIENT, an additional amount shall be added to the cost of these services for Prime Strategies, Inc.'s administrative costs, as negotiated. 3. PROFESSIONAL STANDARDS Prime Strategies, Inc. shall be responsible, to the level of competency presently maintained by other practicing professional engineers in the same type of work in Client's community, for the professional and technical soundness, accuracy, and adequacy of the work and materials furnished under this Authorization. 4. TERMINATION Either Client or Prime Strategies, Inc. may terminate this authorization by giving 30 days written notice to the other party. In such event Client shall forthwith pay Prime Strategies, Inc. in full for all work previously authorized and performed prior to effective date of termination. If no notice of termination is given, relationships and obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization. 5. ARBITRATION All claims, disputes, and other matters in question arising out of, or relating to, this Authorization or the breach thereof may be decided by arbitration in accordance with the rules ofthe American Arbitration Association then obtaining. Either Client or Prime Strategies, Inc. may initiate a request for such arbitration, but consent of the other party to such procedure shall be mandatory. No arbitration arising out of, or relating to this Authorization may include, by consolidation, joinder, or in any other manner, any additional party not a party to this Authorization 6. LEGAL EXPENSES In the event legal action is brought by Client or Prime Strategies, Inc. against the other to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, the losing party shall pay the prevailing party such reasonable amounts for fees, costs and expenses as may be set by the court. 7. PAYMENT TO Prime Strategies, Inc. Monthly invoices will be submitted by Prime Strategies, Inc. for all work performed under the terms of this agreement, together with appropriate supporting documentation as may be required by the Client. Prime Strategies, Inc. will be paid upon approval of the invoice. 8. LIMITATION OF LIABILITY Prime Strategies, Inc.'s liability to the Client for any cause or combination of causes is in the aggregate, limited to an amount no greater than the fee earned under this agreement. 9. ADDITIONAL SERVICES Services in addition to those specified in Scope will be provided by Prime Strategies, Inc. if authorized in writing by Client. Additional services will be paid for by Client, as negotiated. 10. SALES TAX In accordance with the State Sales Tax Codes, certain surveying services are taxable. Applicable sales tax is not included m the above proposed fee. Sales tax at an applicable rate will be indicated on invoice statements. 11. ACCESS TO RECORDS Prime Strategies, Inc. agrees that the Client and OWNER shall, until the expiration of three (3) years after final payment by OWNER to Client, have access to and the right to examine and photocopy directly pertinent documents, papers and records of Prime Strategies, Inc. involving transactions relating to this contract. Prime Strategies, Inc. agrees that the Client and OWNER shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate work space in order to conduct audits m compliance with the provisions of this section. In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby. DATE: May 18, 2001 SUBJECT: City Council Meeting — May 24, 2001 ITEM: 12.C.4. Consider a resolution authorizing the Mayor to execute a letter of agreement with Prime Strategies, Inc. for professional consulting services to assist the City in monitoring the development and construction of state highway improvements within the City, air quality issues, and regional mobility issues. Resource: Jim Nuse, Public Works Director Tom Word, Traffic Engineer History: The Round Rock City Council approved Resolution 99-12-16 - 13D5 which approved entering into an agreement with Prime Strategies, Inc. Prime Strategies provided assistance to the City in negotiating agreements with TxDOT and TTA, and in coordination of transportation solutions with other Central Texas governmental entities. This new contract will provide for the continuation of similar services. Funding: Cost: $50,000 Source of funds: Round Rock Transportation System Development Corporation Outside Resources: Prime Strategies, Inc. Impact/ Benefit: Public Comment: N/A Sponsor: N/A Beneficial to the City in that it will provide a concentrated effort in negotiating agreements and transportation solutions with TxDOT, TTA, and other Central Texas governmental entities.