Loading...
R-01-11-08-14D3 - 11/8/2001/N Oi{'. � ti CITY OF ROUND ROCK t tl yeN / / Mayor Robert A. Stlaka, Jr. Mayor Pro -tein Tom Nielson Council Members Alin McGraw Carrie Pitt Earl Palmer Isabel Gollohan Gary Coe City Manager Robert L Bennett, Jr City Attorney Stephan L Sheets December 19, 2001 Mr. John A. Dyer, Ph.D., Cert. P.A. Prinicpal Consultant PB Consult 444 South Flower Street, 37th Floor Los Angeles, CA 90071 Dear Mr. Dyer: 221 East Main Street Round Rock Texas 78664 512- 218 -5400 The Round Rock City Council approved Resolution No. R- 01- 11 -08- 14D3at their regularly scheduled meeting on November 8, 2001. This resolution approves the letter agreement for the development of a comprehensive Public Transportation Master Plan for the City. Enclosed is a copy of the resolution and original proposal for your files. If you have any questions, please do not hesitate to contact Tom Word at 218 -6617 Sincerely, )/ Christine R. Martinez City Secretary Enclosure(s) Fax: 512- 218 -7097 Oktuyi_ 1- 800 - 735 -2989 TDD 1- 800 -735 -2988 Voice www.ci.round- rock.tx.us RESOLUTION NO. R- 01- 11- 08 -14D3 WHEREAS, the City of Round Rock desires to retain professional consulting services for the development of a comprehensive Public Transportation Master Plan, and WHEREAS, PBConsult, Inc. has submitted a letter agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with PBConsult, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a letter agreement with PBConsult, Inc., for the development of a comprehensive Public Transportation Master Plan, a copy of said agreement being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 8th day of November, 2001. ST:. CHRISTINE R. MARTINEZ, City Sec tary ODMA \WORLDOX \O: \WDOX \RRSOLUTI \R1110BD3 .WP0 /sc A. STLUKA, ., Mayor City of Round Rock, Texas www pbcansuli .;on pbConsutt 444 South Flower Street 37 Floor Los Angeles, CA 90071 (213) 362- 9474/Direct (213) 362 - 9480 /Fax October 19, 2001 Mr. Tom Word City of Round Rock 2008 Enterprise Drive Round Rock, Texas 78664 Re: Proposal for Development of a Public Transportation Master Plan Dear Mr. Word: EXHIBIT n This is a follow up to the conversations and discussions between you and Mr. Frank Smith, Principal Consultant with PB Consult. The purpose of this letter is to present a proposal for the development of a Public Transportation Master Plan for the City of Round Rock and surrounding municipal jurisdictions. PB Consult is very pleased to present this proposal and quite excited about the opportunity to undertake and complete this assignment, should we be selected to do the work. This letter sets out the basis for PB Consult to develop a comprehensive Transit Master Plan through the year 2025 that will enable Round Rock and the surrounding cities, as appropriate, to decide the future courses of action they want to pursue in terms of public transportation. Once developed, the Master Plan will enable Round Rock to move forward with establishing a transit system when appropriate and incrementally expanding services to meet the needs of the growing population and employment of the area. The specific tasks in the scope of work are described in detail below. The PB Consult approach to the development of the Master Plan is to develop a series of milestone reports at the end of Tasks 1 -4 identified below. The milestone reports would identify the alternatives and options for the City officials to consider and make the necessary decisions related thereto. The Team will request your assistance in making arrangements for a timely presentation to the City Council on each of the Milestone Reports. After the presentation and discussion with the appropriate City officials the Team would want to receive definitive determinations as to which of the alternatives best fits the City's goals and objectives. Based on the decisions, the PB Consult Team would then move forward to the next task and milestone report. At the end of Task 4 the Team www. pbconsufc corn 2 would then be in a position to develop the draft and final Master Plan Reports as Task 5 which would complete the assignment. Again between the submission of the draft Master Plan in July 2002 and its finalization in August 2002, as discussed below, the Team will request an opportunity to present its contents to the City Council and get their comments which will be incorporated into the final Master Plan document. The scope of work for PB Consult includes the following: (1) Task 1 — Ridership Analysis In this task the Team will use the regional forecasting model to develop a series of demand numbers for current day, 2010, and 2025. We will want to work closely with you and your staff to get the most current estimates of population and employment growth for the City of Round Rock and the surrounding areas. Milestone Report No. 1 will document the demand /desire lines, the corridors, and the area -wide transit ridership numbers that can be anticipated in the near term as well as by 2010 and by 2025. The Team will provide 20 copies of draft Milestone Report No. 1 on February 15, 2002. The Team suggests that in cooperation with the City one or two meetings for the general public be organized and at least one focus group be formed beginning in January and early February. After review of the draft Milestone No. 1 by the City, the Team would present and discuss the draft report at the public meetings and with the focus group in late February and early March 2002. The focus group might be composed of the leadership from specific interest groups such as those representing health care, economic development, senior citizens, disabled persons, the school district, and others. After presentation of the entire scope of work the specific contents of Milestone No. 1 would be discussed and input would be received. Comments from the City also would be received approximately 14 days after the draft Milestone No. 1 report was transmitted on February 15, 2002. The Team would then revise the contents of Milestone No. 1 as appropriate and submit it to the City for approval. Proposed completion date for the task is March 15, 2002. (2) Task 2 — Vehicle Technology and Service Plans In this task the Team will document the alternative vehicle technologies available including the dual mode vehicles that soon will be available to transit agencies in the U.S. Their performance characteristics, carrying capacity, and other features will be described. In addition, the team will lay out conceptual service plans showing how, for example, a grid system, a radial system, and a centers transit system would operate to serve the area. Specific emphasis in each of the service plans will be on meeting the needs of senior citizens, the disabled, and others in need of public transportation. mww_ u COfl, C onsutt 3 The plans also will analyze the commuter ridership needs of persons living in Round Rock and working elsewhere as well as the "reverse peak demand" requirements of those living elsewhere and working in the major employment and activity centers within Round Rock. In addition, the Team will document the potential of a commuter rail system operating from the vicinity of Round Rock to downtown Austin that might be desirable beginning in the period from 2008 -2010. These subjects and the alternatives available will be described in Milestone Report No. 2. The Team will provide 20 copies of Milestone Report No. 2. The proposed submission date for Milestone No. 2 is April 12, 2002, after which it would be reviewed in detail with the focus group. Since the Milestone will have alternative service plan concepts, the focus group and the City will be requested to decide which of the plans or combinations thereof is the most appropriate for Round Rock. That determination will provide the guidance for the Team to move forward with Milestone Nos. 3, 4, and 5. (3) Task 3 — Organizational and Institutional Analysis In this task the Team will develop a series of up to three alternative organizational plans for the development and operations of the transit system. For example, would it be more advantageous for the City along with the other jurisdictions to form a Transit Authority or would it be more cost effective for a programming /brokerage agency to be formed? The structures and processes that would be required in each of the three alternatives would be developed and documented in this task so that the public officials could determine which of the alternatives best fits the goals and objectives of the City and the other jurisdictions. Milestone Report No. 3 will document these alternatives for decision making by the appropriate public officials. The Team will provide 20 copies of Milestone Report No. 3. Proposed completion date for this task is May 17, 2002. The contents of Report No. 3 will be discussed with the focus group and reviewed with the City. As appropriate, the Team will make revisions to the Report No. 3 and resubmit it to the City. It will be important for the City to determine in the May -June time period which of the alternative structures it wants to proceed with initially as it considers moving forward with development of a transit system. (4) Task 4 — Financial Plan In this task the Team will develop the capital and operating costs associated with the start up and operations of the transit system. The Financial Plan will include potential revenue sources and estimated costs of operations for a ten -year period from 2002 — 2012. The Team will identify all potential www. pbcon suit.ccm tr btrinsult : 4 revenues from Federal, State, and local funding sources for capital purchases and operations of the proposed transit system. The costs of new and /or added services at various intervals will be incorporated into the Financial Plan as well. Milestone 4 will be presented in draft form for consideration by the appropriate public officials and the focus group, comments will be received by the Team, and the financial plan will then be incorporated into the Master Plan which is the subject of Task 5. The Team will provide 10 copies of Milestone Report No. 4. Proposed completion date for this task is June 14, 2002. (5) Task 5 — Public Transportation Master Plan Based on the decisions of the City in Tasks 1-4, the Team will develop a Transit Master Plan that will provide a guide for the development of the system through 2025. The Master Plan will provide routes, service areas, system operations, vehicle technology, costs, and other data and information. It will serve as the basis for the City to initiate the system in the near term, as early as September 2002. A total of 20 copies of the draft Plan will be transmitted to the City on July 15, 2002. The Team suggest that a second public meeting be conducted to get the discussion going in the community. In addition, the Team would want to go meet with the focus group for a detailed review of the draft Plan. Finally, the Team would consult with the City staff in order to get input as to the contents of the final Plan document. After receipt of comments from the City, the final Plan will be transmitted to the City on August 16, 2002. The Team will provide 25 copies of the final Master Plan. Proposed completion date for this task is August 30, 2002. The fee budget that is required for the completion of Tasks 1 -5 is $170,000 for professional services. In addition, the direct expenses are estimated at $16,800 which includes travel costs for 12 trips from Los Angeles to Round Rock and return, an estimated 25 -30 days of lodging, meals, and associated expenses in Round Rock, and all printing and mailing costs associated with reports and the Final Public Transportation Master Plan document. The total costs associated with this engagement would be $186,800. PB Consult is prepared to begin work on this important assignment in early November and complete the job by August 30, 2002. I will be the primary consultant assisted by other members of the PB Consult staff. If this proposal is accepted, 1 will plan to spend 25 -30 days in Round Rock interviewing the appropriate persons, meeting with City and C PbEcinsult H regional transportation officials, meeting with the focus groups, and managing the project on a day -to -day basis. It is proposed that PB Consult bill Round Rock monthly for the services in 10 equal payments of $ 17,000.00 beginning at the end of November with the final billing as of August 30, 2002. The direct costs associated with each month's work for travel, printing etc. will be documented and included in each monthly invoice as well. PB Consult's standard contracting terms are attached and incorporated herein by reference. These are similar to those covering earlier contracts with PB Consult. If these arrangements are satisfactory, please so indicate by signing in the space provided below and returning one copy to me for our files. www. pbconsult.com truly you 0 d / / ert. P.A. A ccepted for the City of Round Rock By: Title: Date: 5 DATE: November 2, 2001 SUBJECT: City Council Meeting — November 8, 2001 ITEM: 14.D.3. Consider a resolution authorizing the Mayor to execute a letter agreement with PBConsult, Inc for the development of a Public Transportation Master Plan. The total costs associated with this letter agreement are $186,000. Resource: Jim Nuse, Public Works Director Tom Word, Chief Traffic Engineer History: The Public Transportation Master Plan that will be provided by PBConsult will be a guide for development of the public transportation systems through 2025. The Master Plan will provide routes, service areas, system operations, vehicle technology, costs, and other data and information. It will serve as the basis for the City Council to make decisions conceming what types of service to initiate at the appropriate times. Funding: Cost: $186,000 Source of funds: General Self Financed Construction Outside Resources: PBConsult, Inc. ImpactBenefit:: To be determined by the development of the Public Transportation Master Plan. Public Comment: N/A Sponsor: N/A f ristlIt' ‘7. www,phconsult.com 444 South Flower Street 37Th Floor Los Angeles, CA 90071 (213) 362- 9474/Dlrect (213) 362-9480/Fax October 19, 2001 Mr. Tom Word City of Round Rock 2008 Enterprise Drive Round Rock, Texas 78664 Re: Proposal for Development of a Public Transportation Master Plan Dear Mr. Word: This is a follow up to the conversations and discussions between you and Mr. Frank Smith, Principal Consultant with PB Consult. The purpose of this letter is to present a proposal for the development of a Public Transportation Master Plan for the City of Round Rock and surrounding municipal jurisdictions. PB Consult is very pleased to present this proposal and quite excited about the opportunity to undertake and complete this assignment, should we be selected to do the work. This letter sets out the basis for PB Consult to develop a comprehensive Transit Master Plan through the year 2025 that will enable Round Rock and the surrounding cities, as appropriate, to decide the future courses of action they want to pursue in terms of public transportation. Once developed, the Master Plan will enable Round Rock to move forward with establishing a transit system when appropriate and incrementally expanding services to meet the needs of the growing population and employment of the area. The specific tasks in the scope of work are described in detail below. The PB Consult approach to the development of the Master Plan is to develop a series of milestone reports at the end of Tasks 1-4 identified below. The milestone reports would identify the alternatives and options for the City officials to consider and make the necessary decisions related thereto. The Team will request your assistance in making arrangements for a timely presentation to the City Council on each of the Milestone Reports. After the presentation and discussion with the appropriate City officials the Team would want to receive definitive determinations as to which of the altematives best fits the City's goals and objectives. Based on the decisions, the PB Consult Team would then move forward to the next task and milestone report. At the end of Task 4 the Team ORIGINAL R DI- 11- og -11-/D3 www. pbconsult.com 2 would then be in a position to develop the draft and final Master Plan Reports as Task 5 which would complete the assignment. Again between the submission of the draft Master Plan in July 2002 and its finalization in August 2002, as discussed below, the Team will request an opportunity to present its contents to the City Council and get their comments which will be incorporated into the final Master Plan document. The scope of work for PB Consult includes the following: (1) Task 1 — Ridership Analysis In this task the Team will use the regional forecasting model to develop a series of demand numbers for current day, 2010, and 2025. We will want to work closely with you and your staff to get the most current estimates of population and employment growth for the City of Round Rock and the surrounding areas. Milestone Report No. 1 will document the demand /desire lines, the corridors, and the area -wide transit ridership numbers that can be anticipated in the near term as well as by 2010 and by 2025. The Team will provide 20 copies of draft Milestone Report No. 1 on February 15, 2002. The Team suggests that in cooperation with the City one or two meetings for the general public be organized and at least one focus group be formed beginning in January and early February. After review of the draft Milestone No. 1 by the City, the Team would present and discuss the draft report at the public meetings and with the focus group in late February and early March 2002. The focus group might be composed of the leadership from specific interest groups such as those representing health care, economic development, senior citizens, disabled persons, the school district, and others. After presentation of the entire scope of work the specific contents of Milestone No. 1 would be discussed and input would be received. Comments from the City also would be received approximately 14 days after the draft Milestone No. 1 report was transmitted on February 15, 2002. The Team would then revise the contents of Milestone No. 1 as appropriate and submit it to the City for approval. Proposed completion date for the task is March 15, 2002. (2) Task 2 — Vehicle Technology and Service Plans In this task the Team will document the alternative vehicle technologies available including the dual mode vehicles that soon will be available to transit agencies in the U.S. Their performance characteristics, carrying capacity, and other features will be described. In addition, the team will lay out conceptual service plans showing how, for example, a grid system, a radial system, and a centers transit system would operate to serve the area. Specific emphasis in each of the service plans will be on meeting the needs of senior citizens, the disabled, and others in need of public transportation. www.pbconsult.com C The plans also will analyze the commuter ridership needs of persons living in Round Rock and working elsewhere as well as the "reverse peak demand" requirements of those living elsewhere and working in the major employment and activity centers within Round Rock. In addition, the Team will document the potential of a commuter rail system operating from the vicinity of Round Rock to downtown Austin that might be desirable beginning in the period from 2008 -2010. These subjects and the alternatives available will be described in Milestone Report No. 2. The Team will provide 20 copies of Milestone Report No. 2. The proposed submission date for Milestone No. 2 is April 12, 2002, after which it would be reviewed in detail with the focus group. Since the Milestone will have alternative service plan concepts, the focus group and the City will be requested to decide which of the plans or combinations thereof is the most appropriate for Round Rock. That determination will provide the guidance for the Team to move forward with Milestone Nos. 3, 4, and 5. (3) Task 3 — Organizational and Institutional Analysis (4) Task 4 — Financial Plan 3 In this task the Team will develop a series of up to three alternative organizational plans for the development and operations of the transit system. For example, would it be more advantageous for the City along with the other jurisdictions to form a Transit Authority or would it be more cost effective for a programming /brokerage agency to be formed? The structures and processes that would be required in each of the three alternatives would be developed and documented in this task so that the public officials could determine which of the altematives best fits the goals and objectives of the City and the other jurisdictions. Milestone Report No. 3 will document these alternatives for decision making by the appropriate public officials. The Team will provide 20 copies of Milestone Report No. 3. Proposed completion date for this task is May 17, 2002. The contents of Report No. 3 will be discussed with the focus group and reviewed with the City. As appropriate, the Team will make revisions to the Report No. 3 and resubmit it to the City. It will be important for the City to determine in the May -June time period which of the alternative structures it wants to proceed with initially as it considers moving forward with development of a transit system. In this task the Team will develop the capital and operating costs associated with the start up and operations of the transit system. The Financial Plan will include potential revenue sources and estimated costs of operations for a ten -year period from 2002 — 2012. The Team will identify all potential pbtonsutt www.pbconsult.com (5) Task 5 — Public Transportation Master Plan 4 revenues from Federal, State, and local funding sources for capital purchases and operations of the proposed transit system. The costs of new and /or added services at various intervals will be incorporated into the Financial Plan as well. Milestone 4 will be presented in draft form for consideration by the appropriate public officials and the focus group, comments will be received by the Team, and the financial plan will then be incorporated into the Master Plan which is the subject of Task 5. The Team will provide 10 copies of Milestone Report No. 4. Proposed completion date for this task is June 14, 2002. Based on the decisions of the City in Tasks 1 -4, the Team will develop a Transit Master Plan that will provide a guide for the development of the system through 2025. The Master Plan will provide routes, service areas, system operations, vehicle technology, costs, and other data and information. It will serve as the basis for the City to initiate the system in the near term, as early as September 2002. A total of 20 copies of the draft Plan will be transmitted to the City on July 15, 2002. The Team suggest that a second public meeting be conducted to get the discussion going in the community. In addition, the Team would want to go meet with the focus group for a detailed review of the draft Plan. Finally, the Team would consult with the City staff in order to get input as to the contents of the final Plan document. After receipt of comments from the City, the final Plan will be transmitted to the City on August 16, 2002. The Team will provide 25 copies of the final Master Plan. Proposed completion date for this task is August 30, 2002. The fee budget that is required for the completion of Tasks 1 -5 is $170,000 for professional services. In addition, the direct expenses are estimated at $16,800 which includes travel costs for 12 trips from Los Angeles to Round Rock and return, an estimated 25 -30 days of lodging, meals, and associated expenses in Round Rock, and all printing and mailing costs associated with reports and the Final Public Transportation Master Plan document. The total costs associated with this engagement would be $186,800. PB Consult is prepared to begin work on this important assignment in early November and complete the job by August 30, 2002. I will be the primary consultant assisted by other members of the PB Consult staff. If this proposal is accepted, I will plan to spend 25 -30 days in Round Rock interviewing the appropriate persons, meeting with City and www.pbconsult,com regional transportation officials, meeting with the focus groups, and managing the project on a day -to -day basis. It is proposed that PB Consult bill Round Rock monthly for the services in 10 equal payments of $ 17,000.00 beginning at the end of November with the final billing as of August 30, 2002. The direct costs associated with each month's work for travel, printing etc. will be documented and included in each monthly invoice as well. PB Consult's standard contracting terms are attached and incorporated herein by reference. These are similar to those covering earlier contracts with PB Consult. If these arrangements are satisfactory, please so indicate by signing in the space provided below and returning one copy to me for our files. B Title: Date: Accepted for the City of Round Rock m iyo/2.) 11 -08 -01 5 Mayor Robert A. Malta, Jr Mayor Pro -tem Tom Nielson Council Members Alan McGraw Carrie Pitt Earl Palmer Isobel Callahan Cary Coe Qty Manager Robert L Bennetk Jr City Attorney Stephan L. Sheets February 27, 2002 Mr. Frank Smith, Principal Consultant PB Consult Inc. 901 South Mopac,Bldg. 2, Suite 595 Austin, TX 78746 Dear Mr. Smith: After reviewing our files, we found that your organization may not have received the following documents. The Round Rock City Council approved Resolution No. R- 01- 11- 08 -14D3 at their regularly scheduled meeting on November 8, 2001. This resolution approves the agreement for a comprehensive study outlining the advantages and disadvantages of establishing a Regional Mobility Authority. Enclosed is a copy of the resolution and letter agreement for your files. If you have any questions, please do not hesitate to contact Tom Word at 218 -5562 Christine R. Martinez City Secretary Enclosure(s) Fax: 512- 218 -7097 clAttin 1- 800 -735 -2989 TDD 1- 800 -735 -2988 Voice www.ci.tound- rock.tx.us 221 Fast Main Street Round Rock. Texas 78664 512- 218 -5400 Mayor Robert A. Stluka, Jr. Mayor Pro -tem Tom Nielson Council Members Alan McGraw Carrie Pitt Earl Palmer Isabel Callahan Gary Coe City Manager Robert L Bennett, Jr. City Attorney Stephan L Sheets CITY OF ROUND ROCK February 14, 2002 Mr. Frank Smith PB Consult Inc. 901 South Mopac, Bldg. 2, Suite 595 Austin, TX 78746 Dear Mr. Smith: After reviewing our files, we found that your organization may not have received the following documents. The Round Rock City Council approved Resolution No. R- 01- 11- 08 -14D3 at their regularly scheduled meeting on November 8, 2001. This resolution approves the letter agreement for the development of a comprehensive Public Transportation Master Plan. Enclosed is a copy of the resolution and letter agreement for your files. If you have any questions, please do not hesitate to contact Tom Word at 218 -5562 Sincerely, Christine R. Martinez C`n City Secretary Enclosure(s) Fax: 512 - 218 -7097 221 East Main Street Round Rock, Texas 78664 512-218-5400 1- 800 -735 -2989 TDD - 1 -800- 735 -2988 Voice www.ci.round-rock.D.us