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R-01-11-08-14D4 - 11/8/2001WHEREAS, the City of Round Rock desires to retain surveying services for the development of a horizontal and vertical control network within the City's G.I.S. mapping system, and WHEREAS,Ralph Harris Surveyor, Inc. has submitted a Contract for Surveying Services to provide said services, and WHEREAS, the City Council desires to enter into said contract with Ralph Harris Surveyor, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for Surveying Services with Ralph Harris Surveyor, Inc., for the development of a horizontal and vertical control network within the City's G.I.S. mapping system, a copy of said contract being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 8th day of Novemb EST: CHRISTINE R. MARTINEZ, City Secretary :: OOMA\ WORLDOX\ 0 : \WDOX \RESOLUTI \R11108O9.WPO /st rN D L1 C.I'"^ RESOLUTION NO. R- 01- 11- 08-444 0 01. ti4 _ RO A. STLUKA, ., Mayor City of Round Rock, Texas EXHIBIT 1 nAn STATE OF TEXAS COUNTY OF WILLIAMSON Contract No. THIS CONTRACT FOR SURVEYING SERVICES (Contract) is made by and between the City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called City and Ralph Harris Surveyor, Inc. having its principal business address at 1406 Hether Street, Austin, TX 78704, hereinafter called "Surveyor" for the purpose of contracting for Surveying services. WITNESSETH WHEREAS, Government Code, Chapter 2254, Subchapter A, "Professional Services Procurement Act" provides for the procurement of professional services of Surveyors; and WHEREAS, the City desires to contract for surveying services described as follows: City of Round Rock HARN control network. AGREEMENT NOW, THEREFORE, the City and the Surveyor, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: A \ SURVEY CONTRCT.im- sw(2).dce ARTICLE 1 SCOPE OF SERVICES TO BE PROVIDED BY CITY The City will furnish items and perform those services for fulfillment of the Contract as identified in Attachment A - Services to be Provided by the City, attached hereto and made a part of this Contract. ARTICLE 2 SCOPE OF SERVICES TO BE PROVIDED BY SURVEYOR The Surveyor shall perform those surveying services for fulfillment of the Contract as identified in Attachment B - Services to be Provided by the Surveyor, attached hereto and made a part of this Contract. The Surveyor shall prepare a schedule of work identified as Attachment C - Work Schedule, attached hereto and made a part ofthis Contract. The Work Schedule shall contain a complete schedule so that the Surveyor's Scope of Services under this Contract can be accomplished within the specified time and contract cost. The Work Schedule will provide specific work sequence and definite review times by the City and the Surveyor of the work performed. If the review time should take longer than shown on the work schedule, through no fault of the Surveyor, additional contract time will be authorized by the City through a supplemental agreement if requested by a timely written request from the Surveyor and approved by the City. ARTICLE 3 " CONTRACT PERIOD After execution of this Contract, the Surveyor shall not proceed with the work outlined under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This Contract shall terminate at the close of business on May 9, 2002 unless extended by written supplemental agreement duly executed by the Surveyor and the City prior to the date of termination, as provided in Article 11 - Supplemental Agreements, or otherwise terminated as provided in Article 19 - Termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. The Surveyor shall notify the City in writing as soon as possible if it determines, or reasonably anticipates, that the work under this Contract cannot be completed before the termination date, and the City may, at its sole discretion, extend the contract period by timely supplemental agreement as provided in Article 11 - Supplemental Agreements. The Surveyor shall allow adequate time for review and approval of the request for time extension by the City prior to expiration of this Contract. A.)SUR VEY CONTRCT.Int -sw (2) doc ARTICLE 4 COMPENSATION The City shall pay and the Surveyor agrees to accept the lump sum amount shown below as full compensation for the Surveying services to be performed under this Contract. The not to exceed amount payable under this Contract without modification of the Contract is $25,000.00 as shown in Attachment D - Fee Schedule. The not to exceed sum amount payable may be revised by supplemental agreement in the event of a change in scope, additional complexity from that originally anticipated or character of work as authorized by the City. The Surveyor shall prepare and submit to the City monthly progress reports in sufficient detail to support the progress of the work and in support of invoice requesting monthly payment. Any preferred format will be identified in Attachment B. Satisfactory progress of work shall be maintained as a condition of payment. The fee may be adjusted if additional work is approved by supplemental agreement and performed by the Surveyor. ARTICLE 5 METHOD OF PAYMENT Payments to the Surveyor for services rendered will be made while work is in progress. The Surveyor will prepare and submit to the City, no more frequently than once per month, a progress report stating the percent completion of the work accomplished during the billing period and to date, and one original and one copy of a certified invoice in a form acceptable to the City. The submittal shall also include the progress assessment report, identified as Attachment H -2. Payment of the sum not to exceed fee will be in proportion to the percent completion of the work tasks identified in Attachment D - Fee Schedule. Upon receipt and approval of each statement, the City shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. The City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Surveyor must submit adequate proof to the City that the task was completed. The certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment does not relieve the Surveyor of the responsibility of correcting any errors and/or omissions resulting from its negligence. ARTICLE 6 NOTICE TO PROCEED The City will issue a written authorization to proceed with the work identified in the scope of services. The City shall not be responsible for actions by the Surveyor or any costs incurred by the Surveyor relating to additional work not included in Attachment B - Services to be provided by the Surveyor. ARTICLE 7 PROGRESS The Surveyor shall, from time to time during the progress of the work, confer with the City. The Surveyor shall prepare and present such information as may be pertinent and necessary, or as may be requested by the City, in order to evaluate features of the work. At the request of the City or the Surveyor, conferences shall be provided at the Surveyor's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Surveyor's services and work when requested by the City. Should the City determine that the progress in production of work does not satisfy the Work Schedule, the City shall review the work Schedule with the Surveyor to determine corrective action needed. The Surveyor shall promptly advise the City in writing of events which have a significant impact upon the progress of the work, including: (1) problems, delays, adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods;.. this disclosure will be A ',SURVEY CONTRC in-(2) dnc accompanied by statement of the action taken, or contemplated, and any City assistance needed to resolve the situation; and (2) favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 8 SUSPENSION Should the City desire to suspend the work, but not terminate the Contract, this may be done by thirty (30) calendar days verbal notification followed by written confirmation from the City to that effect. The thirty day notice may be waived in writing by both parties. The work may be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice from the City to resume the work. The sixty day notice may be waived in writing by both parties. If the City suspends the work, the contract period as determined in Article 3 is not affected and the Contract will terminate on the date specified unless the Contract is amended. The City assumes no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or subsequent to the contract completion date. ARTICLE 9 ADDITIONAL WORK If the Surveyor is of the opinion that any work it has been directed to perform is beyond the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work and exceeds the maximum amount payable, the City shall so advise the Surveyor and a written supplemental agreement will be executed between the parties as provided in Article 11. The Surveyor shall not perform any proposed additional work or incur any additional costs prior to the execution, by both parties, of a supplemental agreement. The City shall not be responsible for actions by the Surveyor or any costs incurred by the Surveyor relating to additional work not directly associated with the performance of the work authorized in this Contract or as amended. ARTICLE 10 CHANGES IN WORK If the City finds it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under the Contract, the Surveyor shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 9 - Additional Work. The Surveyor shall make such revisions to the work authorized in this Contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the City. A \SURVEY COMRCT.im -sou (2).doc No additional compensation shall be paid for this work. ARTICLE 11 SUPPLEMENTAL AGREEMENTS The terms of this Contract may be modified by supplemental agreement if the City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Article 4. Any supplemental agreement must be executed by both parties within the contract period specified in Article 3 - Contract Period. It is understood and agreed that no claim for extra work done or materials furnished shall be made by the Surveyor until full execution of the supplemental agreement and authorization to proceed is granted by the City. The City reserves the right to withhold payment pending verification of satisfactory work performed. ARTICLE 12 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the City and shall be furnished to the City upon request. All documents prepared by the Surveyor and all documents furnished to the Surveyor by the City shall be delivered to the City upon completion or termination of this Contract. The Surveyor, at its own expense, may retain copies of such documents or any other data which it has furnished the City under this Contract. Release of information shall be in conformance with the Texas Open Records Act. A: SURVEY cON RCT.m,.sur (21.duc The Surveyor shall furnish and maintain, at its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of the Surveyor shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Surveyor who, in the opinion of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project when so instructed by the City. The Surveyor certifies that it presently has adequate qualified personnel in its employment for performance ofthe services required under this Contract, or will be able to obtain such personnel from sources other than the City. The Provider may not change the Project Manager without prior consent of the City. The Surveyor shall not assign, subcontract or transfer any portion of the work under this Contract without prior written approval from the City. All subcontracts shall include the provisions required in this Contract and shall be approved as to form, in writing, by the City prior to work being performed under the subcontract. No subcontract relieves the Surveyor of any responsibilities under this Contract. The City and any authorized representatives, shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any review or evaluation is made on the premises of the Surveyor or a subprovider, the Surveyor shall provide and require its subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City or USDOT representatives in the performance of their duties. All applicable study reports shall be submitted in preliminary form for approval by the City before final report is issued. The City's comments on the Surveyor's preliminary report will be addressed in the final report. A' CDMRCT. mi -sw (2).Mx ARTICLE 13 PERSONNEL, EQUIPMENT AND MATERIAL ARTICLE 14 SUBCONTRACTING ARTICLE 15 EVALUATION OF WORK ARTICLE 16 SUBMISSION OF REPORTS ARTICLE 17 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of Contract terms or breach of contract by the Surveyor shall be grounds for termination of the Contract and any increased cost arising from the Surveyor's default, breach of contract or violation of contract terms shall be paid by the Surveyor. ARTICLE 18 TERMINATION The Contract may be terminated before the stated termination date by any of the following conditions. (1) By mutual agreement and consent, in writing of both parties. (2) By the City by notice in writing to the Surveyor as a consequence of failure by the Surveyor to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By the City for reasons of its own and not subject to the mutual consent of the Surveyor upon not less than thirty (30) days written to the Surveyor. (5) By satisfactory completion of all services and obligations described herein. Should the City terminate this Contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Surveyor. In determining the value of the work performed by the Surveyor prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this Contract under (4) of the paragraph identified above, the amount charged during the thirty (30) day no tice period shall not exceed the amount charged during the preceding thirty (30) days. If the Surveyor defaults in the performance of this Contract or if the City terminates this Contract for fault on the part of the Surveyor, the City will give consideration to the actual costs incurred by the Surveyor in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to the City, the cost to the City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to the City of the work performed at the time of default. The termination of this Contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the City and the Surveyor under this Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this Contract is due to the failure of the Surveyor to fulfill its contract obligations, the City may take over the project and prosecute the work to completion. In such case, the Surveyor shall be liable to the City for any additional cost occasioned the City. A.15URVEY CONTRCT.im.sur(2).doc The Surveyor shall be responsible for the settlement of all contractual and administrative issues arising out of the procurement made by the Surveyor in support of the.scope of services under this Contract. ARTICLE 19 COMPLIANCE WITH LAWS The Surveyor shall comply with all applicable Federal, State and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this Contract, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Surveyor shall furnish the City with satisfactory proof of its compliance therewith. ARTICLE 20 INDEMNIFICATION The Surveyor shall save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the Surveyor or of any person employed by the Surveyor. The Surveyor shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Surveyor, its agents, or employees. ARTICLE 21 SURVEYOR'S RESPONSIBILITY The Surveyor shall be responsible for the accuracy of its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. The Surveyor's responsibility for all questions arising from design errors and/or omissions will be determined by the City. The Surveyor will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. The responsible Surveyor shall sign, seal and date all appropriate surveying submissions to the City in accordance with the Minimum Technical Standards of the Texas Board of Professional Public Land Surveying. The Surveyor warrants that it has not employed or retained any company or persons, other than a bona fide employee working solely for the Surveyor, to solicit or secure this Contract and that it has A: VEY CONTRCT.im.sia (2)4cc ARTICLE 22 SURVEYOR'S SEAL ARTICLE 23 NONCOLLUSION not paid or agreed to pay any company, engineer or surveyor any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or, in its discretion, to deduct from the contract price or compensation, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE 24 INSURANCE The Surveyor shall furnish the City a properly completed Certificate of Insurance approved by the City prior to beginning work under this Contract and shall maintain such insurance through the contract period. The completed Certificate of Insurance shall be attached hereto and identified as Attachment G. ARTICLE 25 INSPECTION OF SURVEYOR'S BOOKS AND RECORDS AND AUDIT REQUIREMENTS The City shall have the exclusive right to examine the books and records of the Surveyor for the purpose of checking the amount of work performed by the Surveyor at the time of contract termination. The Surveyor shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at its office during the contract period and for four (4) years from the date of final payment under this Contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, shall have access to any and all books, documents, papers and records of the Surveyor which are directly pertinent to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. ARTICLE 26 DEBARMENT, SUSPENSION AND DISCIPLINARY ACTION The Surveyor warrants that the representations included in the Debarment Certification (Negotiated Contracts) submitted with the offer to provide services are current and still valid. A\SUR VEYCON RCI im.sur(2).doc The City shall have the royalty free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use any reports developed by the Surveyor for governmental purposes. The Surveyor agrees to comply with the Special ProvisiorrComputer Graphics Files for Document and Information Exchange, ifdetermined by the City to be applicable to this Contract and if so stated in Attachment B and attached hereto. A: \SURVEY CONTRCr. inl -sw (2) doc ARTICLE 27 COPYRIGHTS ARTICLE 28 COMPUTER GRAPHICS FILES ARTICLE 29 SUCCESSORS AND ASSIGNS The Surveyor, and the City, do hereby bind themselves, their successors, executors, administrators and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Contract. The Surveyor shall not assign, subcontract or transfer its interest in this Contract without the prior written consent of the City. ARTICLE 30 SEVERABILITY In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE 31 PRIOR CONTRACT SUPERSEDED This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. with copy to: All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective address: City of Round Rock Surveyor Attn.: City Manager Attn.: 221 E. Main St. Round Rock, TX 78664 Stephan L. Sheets City Attorney 309 E. Main St. Round Rock, Texas 78664 A:\3UR VEV CONTRCT.int -sw (2).doc ARTICLE 32 NOTICES The undersigned signatory or signatories for the Surveyor hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above - stated representations and warranties are made for the purpose of inducing the City to enter into this Contract. IN WITNESS HEREOF, the City and the Surveyor have executed these presents in duplicate. RALPH HARRIS SURVEYOR, INC. By: `i• ature: J:4 M . G/'an Printed Name: G P -rfe! Title: — 2.2 Date: City of Round Rock By: Robert A. Stluka, Jr., Mayor LIST OF ATTACHMENTS Attachment A - Services to be Provided by the City Attachment B - Services to be Provided by the Surveyor Attachment C - Work Schedule, if applicable Attachment D - Fee Schedule (see Attachment B) Attachment E - Work Authorizations, if applicable (Nlq 1 Attachment F - Supplemental Work Authorizations, if applicable CN(A) Attachment G - Certificate of Insurance, if applicable A. \SURVEY CONIRCT ini -s r( ?1. doc ARTICLE 33 SIGNATORY WARRANTY A,\SURVEY CONTRCT. ini -sur (2).doc ATTACHMENT A SERVICES TO BE PROVIDED BY THE CITY OF ROUND ROCK The City o f Round Rock will furnish to the Surveyor, as requested, the following items /information: 1. All available schematics, studies, reports, and other information related to the project. 2. All available aerial survey, and benchmark information related to the project. 3. Any other project related information the City may currently have on hand. 4. Material, labor, & placement of monuments at 40 pre - selected points. A:\SURVEY CONTRCT.im -sur (2 ).doc ATTACHMENT B SERVICES TO BE PROVIDED BY THE SURVEYOR Ralph Harris Surveyor, Inc. will provide the following items in order to accomplish a geodetic control survey of 40 GPS points to cover the City of Round Rock: 1. Select and mark the proposed monument locations so as to accomplish accessibility and low multipath environments. The potential monument location map you provided will be the guiding factor, subject to necessary fine - tuning. RR employee(s) are welcome to participate in this phase as desired. 2. Final Texas State Plane Coordinates and Geographic positions referenced to NGS/NAD /83/93 HARN horizontal datum and NAVD 88 Vertical Datum. The GPS observations will be sufficient to support — 2 cm horizontal positions and — 5 cm vertical positions. 3. Provide the City with monthly progress reports, as an attachment to monthly invoice payment requests. 4. Final report of survey process, values and adjustment results. 5. CD of all GPS data and adjustment data, with field sketches and photos scanned in tiff format & ACAD V14 file of observed GPS vectors. 6. Deliver all products 30 -45 days after start of GPS observations. ATTACHMENT C WORK SCHEDULE Anticipated work schedule (work to begin after receipt of written notice to proceed): 1. SITE SELECTION A) BEGIN WITHIN TWO WORKING DAYS B) TIME (2 SITES/HR.) = 2 -1/2 WORKING DAYS (20 HRS.) C) PURPOSE: 1. MARK PROPOSED MONUMENT LOCATION. 2. MAKE NOTES FOR POSSIBLE AZIMUTH MARKERS. 2. CITY OF ROUND ROCK TO INSTALL ALL MONUMENTS. A) TIME FRAME UNKNOWN, CITY TO PROVIDE THIS SERVICE. 3. GPS OBSERVATIONS (BEGIN AFTER LAST MONUMENT IS IN PLACE) A) ESTABLISH BASE TIER CONTROL (ON 3 INTERNAL POINTS) 1) OCCUPY 4 EXTERNAL EXISTING HARN STATIONS 2) OCCUPY 3 INTERNAL STATIONS 3) RUN LEVEL LOOPS TO 2 OF THE 3 INTERNAL STATIONS 4) PROCESS DATA B) ESTABLISH CONTROL ON INTERNAL REMAINDER POINTS 1) OCCUPY EACH STATION TWICE (ON DIFFERENT DAYS) FOR A DURATION OF 0.5 HR TO 1.0 HR. EACH TIME. 2) POST - PROCESS DATA C) TIME FRAME: 4 -5 WORKING DAYS FOR FIELD OBSERVATIONS PLUS 3 -4 WORKING DAYS FOR DATA PROCESSING. 4. DELIVERABLES (TIME FRAME: 3 -4 WORKING DAYS) A) FIELD SKETCHES /PHOTOS (FOR SCANNING) B) RAW FIELD DATA C) ADJUSTED FIELD DATA D) BOOKLET (1) + ELECTRONIC COPY A:\SURVEY CONTRCT.inI.sur (2).doc A\SURVEY CONTRCT. in•sur (2).doc ATTACHMENT D FEE SCHEDULE Lump Sum Amount of $25,000.00 'CL'C C. 11.:1 ••1,TCC PFI00 100)1. 51)51550E010 TNC INSURED NAMED ABOVE 4 00 T.LIE PO' INOIC0TC0 NOTN'ITN51A001N0 - - ,C') ,'RE :.ENT. 1 o:1N OR OCHE), r ION 05 ANY CONTRACT On 0011..001000MENT 11TH RESPECT TO WHICH Till:; C.E0I'IFICnTE MAY BE' CIA - 11•3 I.I10RAN0E A: ECROCD BY THE POLICIE5 DESCRIBED HEMEIN 15 5UPJECT TO 4111 TERMS. EsCLUS:ONS 5N0 CONDIT10N5 OF 00Cr1 . . 03.0 ^.n1 E LIM',TS ',HO 1.10005 5 04 - 5 6CCN RE000CD BY PAM L � H TYPE OF IN5ORANCE I POL1CY NUMBER -, 'FFFECTIO DATE m IMon /DON P3A� PATE iPlIth LIMITS DATE I MMIDO CTI DATE GENERAL LI4DIL rY I B `0MMtAAC1n1. G'NtIIALLIwlOL11Y • 2 02 65 647 95 -1 11.5.00MADE I - 1031'40; .X Owners I 05 /01 /01 -. 05/01/02 FAD.,oco,11 ENC0 _ ^ F IREOAMACE(555Ono Ba) 1 51000000 0100000 MGD Ex 5 ono pew' 5 5000 - _ 1 100_0000 - __. _ _ _ _ - L 0G,REC•ArE 110:1 0.1'4115 PI1R.I POLICY � _ • TOT: _ PERSONAE3ADVINJIIR Y OEN0110) AGGRFGATD 5 2000000 PR000CT5_COMr16P AGE: - ...._ 3 2000000 _ -_._.- 1n'JTOM091I.EL1A01L1TY I B : X I , .0ILTO 8UA2049494884 05/01/01 1 AL,. 0041.1:0 00000 1 EC I ,RED 00 OS - -H NON - G WN(.n At.105 05/01/02 COMD1010 5,445LIMIT t 'u'''da 5. 1000000 — ., __.. - .. _ 3 BODILY INJURY ;Par pOrSOn) NODILY INJURY (Re1,4nd510 3 PROPERTY u5MAGF (ra1;R.naanU I GARAGE L:ADILLI Y • AuTO ONLY. f AC010001 • DI IrE 0u 1'4N EA 003 1 s — i 5 , 150E551:05:110 1 1 OCCUR 1 DLA.s4100CC 2026564795 05/01/01 ' Ui:'.:Cnt,r X, 01111. 5 10, 000 I 05/01/02 EACH 001Ur4ENCe _ AGGREGATE $ 1 , 000, 000 5 1 000,000 3 3 WOR K ERS COMOENBnPON ANC i ' EMPLOYERS' LIADILTY 505471901 05/01/01 05/01/02 : - -� 05/01/02 05/01/02 TY • c;In1 IT . !011 • �tORY 5: , fF L En1HACOOI:NT _ __ _ 5 500 000 5 500 000_ E EAG05)0010 E l DISEASE • POLICY LIMIT BUILDING PROPERTY 0 500 000 150000 158000 0 1 A 'Commercial Applice ' SR5471901 05/01/01 e , Busaness Owners 1 2026564795 1 05/01/01 CE 5001/1105 01 OPERATICN5IL0C AT 005SNEHICL EMeIcLU MEIN 5 ADDED BY ENOORSEMENTSSPECIAL 11005151001 LITY INSURANC INSURERS AFFORDING COVERAGE DATE IMMCDM'I 10/22/01 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURER Service Lloyds IW SUACRD CNA Insurance Company RPR C N`J - CiR RFR ACORD CERTIFICATE OF LIABI 0000000..0 Will iam Gammon Insu ranCe 1615 Guadalupe Austin TX 78701 Phone: 512- 477 -6745 InnsFFp COVERAGES CERTIFICATE HOLDER - ACOR0 25- 517/97) Ralph Harris Surveyor, Inc. Margie Harris 1406 Nether Stroot Austin TX 78704 City of Round Rock 221 East Main Street Round Rock TX 78664 ADDITIONAL 'N5URE0: INSURER LETTER: EXHIBIT G CITYROU CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED PO4141E5 BE CANCELLED BLFONE THE E11 DATE THEREOF, THE 155VINC INSURER WILL ENDEAVOR TO MAIL 10 _DAY5 WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO TH0 LEFT, BUT FAILURE TO DO 5O SHALL IMP051 NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, IT5 AGENTS OR REPRESENTATIVES. DEVELOPMENT OF A CITY WIDE GPS (HARN) CONTROL NETWORK A .131.1011C. Aggla■Milalfftell“0.0111.11141.0.03110■11.0.1101.1•IN MY= DATE: November 2, 2001 SUBJECT: City Council Meeting — November 8, 2001 ITEM: 14.D.4. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Ralph Harris Surveyor, Inc. for the development of a horizontal and vertical control network within the City's G.I.S. mapping system. The total fee for these professional services is $25,000.00. Resource: Jim Nuse, Director of Public Works Don Rundell, Chief Utility Engineer History: This contract will consist of professional services to survey and establish a citywide horizontal and vertical control network, as a foundation to our G.I.S. mapping system. This will require the establishment of approximately 40 Horizontal and Vertical Control Monuments throughout the City. These monuments will be referenced to the NGS/NAD /83/93 HARN Horizontal Datum and NAVD 88 Vertical Datum. The GPS observations will be sufficient to support —2cm horizontal positions and —5cm vertical positions. Funding: Cost: $25,000.00 Source of funds: Self - Financed Utility Fund Outside Resources: Ralph Harris Surveyor, Inc. ImpactBenefit: The establishment of these Horizontal and Vertical Control Monuments throughout the City will allow for more accurate mapping of the location and relationships between the City's water, wastewater, street, drainage systems, subdivision plats, parcels, etc. within the Citywide G.I.S. System. Public Comment: N/A Sponsor: N/A Wi STATE OF TEXAS A.USURVEV CONTRC'.iR -sou (2).doc COUNTY OF WILLIAMSON THIS CONTRACT FOR SURVEYING SERVICES (Contract) is made by and between the City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called City and Ralph Harris Surveyor, Inc. having its principal business address at 1406 Hether Street, Austin, TX 78704, hereinafter called "Surveyor" for the purpose of contracting for Surveying services. WITNESSETH City of Round Rock HARN control network. Contract No. WHEREAS, the City desires to contract for surveying services described as follows: AGREEMENT ARTICLE 1 SCOPE OF SERVICES TO BE PROVIDED BY CITY ARTICLE 2 SCOPE OF SERVICES TO BE PROVIDED BY SURVEYOR OhwilorAL WHEREAS, Government Code, Chapter 2254, Subchapter A, "Professional Services Procurement Act' provides for the procurement of professional services of Surveyors; and NOW, THEREFORE, the City and the Surveyor, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: The City will furnish items and perform those services for fulfillment of the Contract as identified in Attachment A - Services to be Provided by the City, attached hereto and made a part of this Contract. The Surveyor shall perform those surveying services for fulfillment of the Contract as identified in Attachment B - Services to be Provided by the Surveyor, attached hereto and made a part of this Contract. The Surveyor shall prepare a schedule of work identified as Attachment C - Work Schedule, attached hereto and made a part of this Contract. The Work Schedule shall contain a complete schedule so that the Surveyor's Scope of Services under this Contract can be accomplished within the specified time and contract cost. The Work Schedule will provide specific work sequence and definite review times by the City and the Surveyor of the work performed. If the review time should take longer than shown on the work schedule, through no fault of the Surveyor, additional contract time will be authorized by the City through a supplemental agreement if requested by a timely written request from the Surveyor and approved by the City. ARTICLE 3 CONTRACT PERIOD After execution of this Contract, the Surveyor shall not proceed with the work outlined under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This Contract shall terminate at the close of business on May 9.2002 unless extended by written supplemental agreement duly executed by the Surveyor and the City prior to the date of termination, as provided in Article 11 - Supplemental Agreements, or otherwise terminated as provided in Article 19 - Termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. The Surveyor shall notify the City in writing as soon as possible if it determines, or reasonably anticipates, that the work under this Contract cannot be completed before the termination date, and the City may, at its sole discretion, extend the contract period by timely supplemental agreement as provided in Article 11 - Supplemental Agreements. The Surveyor shall allow adequate time for review and approval of the request for time extension by the City prior to expiration of this Contract. ARTICLE 4 COMPENSATION The City shall pay and the Surveyor agrees to accept the lump sum amount shown below as full compensation for the Surveying services to be performed under this Contract. The not to exceed amount payable under this Contract without modification of the Contract is $25,000.00 as shown in Attachment D - Fee Schedule. The not to exceed sum amount payable may be revised by supplemental agreement in the event of a change in scope, additional complexity from that originally anticipated or character of work as authorized by the City. The Surveyor shall prepare and submit to the City monthly progress reports in sufficient detail to support the progress of the work and in support of invoice requesting monthly payment. Any preferred format will be identified in Attachment B. Satisfactory progress of work shall be maintained as a condition of payment. The fee may be adjusted if additional work is approved by supplemental agreement and performed by the Surveyor. A\SURV EY CONTACT. int-sm (2).doc ARTICLE 5 METHOD OF PAYMENT Payments to the Surveyor for services rendered will be made while work is in progress. The Surveyor will prepare and submit to the City, no more frequently than once per month, a progress report stating the percent completion of the work accomplished during the billing period and to date, and one original and one copy of a certified invoice in a form acceptable to the City. The submittal shall also include the progress assessment report, identified as Attachment H -2. Payment of the sum not to exceed fee will be in proportion to the percent completion of the work tasks identified in Attachment D - Fee Schedule. Upon receipt and approval of each statement, the City shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. The City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Surveyor must submit adequate proof to the City that the task was completed. The certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment does not relieve the Surveyor of the responsibility of correcting any errors and/or omissions resulting from its negligence. ARTICLE 6 NOTICE TO PROCEED The City will issue a written authorization to proceed with the work identified in the scope of services. The City shall not be responsible for actions by the Surveyor or any costs incurred by the Surveyor relating to additional work not included in Attachment B - Services to be provided by the Surveyor. ARTICLE 7 PROGRESS The Surveyor shall, from time to time during the progress of the work, confer with the City. The Surveyor shall prepare and present such information as may be pertinent and necessary, or as may be requested by the City, in order to evaluate features of the work. At the request of the City or the Surveyor, conferences shall be provided at the Surveyor's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Surveyor's services and work when requested by the City. Should the City determine that the progress in production of work does not satisfy the Work Schedule, the City shall review the work Schedule with the Surveyor to determine corrective action needed. The Surveyor shall promptly advise the City in writing of events which have a significant impact upon the progress of the work, including: (1) problems, delays, adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be AI SUAVEY CONTACT_i t- sm(2).doc accompanied by statement of the action taken, or contemplated, and any City assistance needed to resolve the situation; and (2) favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 8 SUSPENSION Should the City desire to suspend the work, but not terminate the Contract, this may be done by thirty (30) calendar days verbal notification followed by written confirmation from the City to that effect. The thirty day notice may be waived in writing by both parties. The work may be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice from the City to resume the work. The sixty day notice may be waived in writing by both parties. If the City suspends the work, the contract period as determined in Article 3 is not affected and the Contract will terminate on the date specified unless the Contract is amended. The City assumes no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or subsequent to the contract completion date. If the Surveyor is of the opinion that any work it has been directed to perform is beyond the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work and exceeds the maximum amount payable, the City shall so advise the Surveyor and a written supplemental agreement will be executed between the parties as provided in Article 11. The Surveyor shall not perform any proposed additional work or incur any additional costs prior to the execution, by both parties, of a supplemental agreement. The City shall not be responsible for actions by the Surveyor or any costs incurred by the Surveyor relating to additional work not directly associated with the performance of the work authorized in this Contract or as amended. If the City finds it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under the Contract, the Surveyor shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 9 - Additional Work. The Surveyor shall make such revisions to the work authorized in this Contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the City. SURVEY CONTRCT.im -sw (2).d3c ARTICLE 9 ADDITIONAL WORK ARTICLE 10 CHANGES IN WORK No additional compensation shall be paid for this work. ARTICLE 11 SUPPLEMENTAL AGREEMENTS The terms of this Contract may be modified by supplemental agreement if the City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Article 4. Any supplemental agreement must be executed by both parties within the contract period specified in Article 3 - Contract Period. It is understood and agreed that no claim for extra work done or materials funvshed shall be made by the Surveyor until full execution of the supplemental agreement and authorization to proceed is granted by the City. The City reserves the right to withhold payment pending verification of satisfactory work performed. ARTICLE 12 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the City and shall be furnished to the City upon request. All documents prepared by the Surveyor and all documents furnished to the Surveyor by the City shall be delivered to the City upon completion or termination of this Contract. The Surveyor, at its own expense, may retain copies of such documents or any other data which it has furnished the City under this Contract. Release of information shall be in conformance with the Texas Open Records Act. A \SURVEY CONTRCT.im -sur (2).dac ARTICLE 13 PERSONNEL, EQUIPMENT AND MATERIAL The Surveyor shall furnish and maintain, at its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of the Surveyor shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Surveyor who, in the opinion of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project when so instructed by the City. The Surveyor certifies that it presently has adequate qualified personnel in its employment for performance ofthe services required under this Contract, or will be able to obtain such personnel from sources other than the City. The Provider may not change the Project Manager without prior consent of the City. ARTICLE 14 SUBCONTRACTING The Surveyor shall not assign, subcontract or transfer any portion of the work under this Contract without prior written approval from the City. All subcontracts shall include the provisions required in this Contract and shall be approved as to form, in writing, by the City prior to work being performed under the subcontract. No subcontract relieves the Surveyor of any responsibilities under this Contract. ARTICLE 15 EVALUATION OF WORK The City and any authorized representatives, shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any review or evaluation is made on the premises of the Surveyor or a subprovider, the Surveyor shall provide and require its subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City or USDOT representatives in the performance of their duties. ARTICLE 16 SUBMISSION OF REPORTS All applicable study reports shall be submitted in preliminary form for approval by the City before final report is issued. The City's comments on the Surveyor's preliminary report will be addressed in the final report. A \SURVEY CONIRCT.im -su, (2).doc ARTICLE 17 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of Contract terms or breach of contract by the Surveyor shall be grounds for termination of the Contract and any increased cost arising from the Surveyor's default, breach of contract or violation of contract terms shall be paid by the Surveyor. A \SURVEY CONTRCC.im -sur (2).doc ARTICLE 18 TERMINATION The Contract may be terminated before the stated termination date by any ofthe following conditions. (1) By mutual agreement and consent, in writing of both parties. (2) By the City by notice in writing to the Surveyor as a consequence of failure by the Surveyor to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By the City for reasons of its own and not subject to the mutual consent of the Surveyor upon not less than thirty (30) days written notice to the Surveyor. (5) By satisfactory completion of all services and obligations described herein. Should the City terminate this Contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Surveyor. In determining the value of the work performed by the Surveyor prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this Contract under (4) of the paragraph identified above, the amount charged during the thirty (30) day notice period shall not exceed the amount charged during the preceding thirty (30) days. If the Surveyor defaults in the performance of this Contract or if the City terminates this Contract for fault on the part of the Surveyor, the City will give consideration to the actual costs incurred by the Surveyor in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to the City, the cost to the City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to the City of the work performed at the time of default. The termination of this Contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the City and the Surveyor under this Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this Contract is due to the failure of the Surveyor to fulfill its contract obligations, the City may take over the project and prosecute the work to completion. In such case, the Surveyor shall be liable to the City for any additional cost occasioned the City. The Surveyor shall be responsible for the settlement of all contractual and administrative issues arising out of the procurement made by the Surveyor in support of the scope of services under this Contract. ARTICLE 19 COMPLIANCE WITH LAWS The Surveyor shall comply with all applicable Federal, State and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this Contract, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Surveyor shall furnish the City with satisfactory proof of its compliance therewith. ARTICLE 20 INDEMNIFICATION The Surveyor shall save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the Surveyor or of any person employed by the Surveyor. The Surveyor shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Surveyor, its agents, or employees. ARTICLE 21 SURVEYOR'S RESPONSIBILITY The Surveyor shall be responsible for the accuracy of its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. The Surveyor's responsibility for all questions arising from design errors and/or omissions will be determined by the City. The Surveyor will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. ARTICLE 22 SURVEYOR'S SEAL The responsible Surveyor shall sign, seal and date all appropriate surveying submissions to the City in accordance with the Minimum Technical Standards of the Texas Board of Professional Public Land Surveying. ARTICLE 23 NONCOLLUSION The Surveyor warrants that it has not employed or retained any company or persons, other than a bona fide employee working solely for the Surveyor, to solicit or secure this Contract and that it has A, \SURVEY CONTRCT.im -sur (2).doc not paid or agreed to pay any company, engineer or surveyor any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or, in its discretion, to deduct from the contract price or compensation, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE 24 INSURANCE The Surveyor shall furnish the City a properly completed Certificate of Insurance approved by the City prior to beginning work under this Contract and shall maintain such insurance through the contract period. The completed Certificate of Insurance shall be attached hereto and identified as Attachment G. ARTICLE 25 INSPECTION OF SURVEYOR'S BOOKS AND RECORDS AND AUDIT REQUIREMENTS The City shall have the exclusive right to examine the books and records of the Surveyor for the purpose of checking the amount of work performed by the Surveyor at the time of contract termination. The Surveyor shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at its office during the contract period and for four (4) years from the date of final payment under this Contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, shall have access to any and all books, documents, papers and records of the Surveyor which are directly pertinent to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. ARTICLE 26 DEBARMENT, SUSPENSION AND DISCIPLINARY ACTION The Surveyor warrants that the representations included in the Debarment Certification (Negotiated Contracts) submitted with the offer to provide services are current and still valid. A \SURVEY CONTRCT.im -sos (2).doc The City shall have the royalty free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use any reports developed by the Surveyor for governmental purposes. The Surveyor agrees to comply with the Special Provision Computer Graphics Files for Document and Information Exchange, if determined by the City to be applicable to this Contract and if so stated in Attachment B and attached hereto. MSURVEY Connxcr.im-sur(2).doc ARTICLE 27 COPYRIGHTS ARTICLE 28 COMPUTER GRAPHICS FILES ARTICLE 29 SUCCESSORS AND ASSIGNS The Surveyor, and the City, do hereby bind themselves, their successors, executors, administrators and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Contract. The Surveyor shall not assign, subcontract or transfer its interest in this Contract without the prior written consent of the City. ARTICLE 30 SEVERABILITY In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE 31 PRIOR CONTRACT SUPERSEDED This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. with copy to: All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective address: City of Round Rock Surveyor Attn.: City Manager Attn.: 221 E. Main St. Round Rock, TX 78664 Stephan L. Sheets City Attorney 309 E. Main St. Round Rock, Texas 78664 A \SURVEY CONIRCCLrt -aw (2). doc ARTICLE 32 NOTICES The undersigned signatory or signatories for the Surveyor hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above - stated representations and warranties are made for the purpose of inducing the City to enter into this Contract. IN WITNESS HEREOF, the City and the Surveyor have executed these presents in duplicate. RALPH HARRIS SURVEYOR, INC. By: City i ` oum Rock 4 fAIP 17/1i -rt A. Stluka, Jr., ayor LIST OF ATTACHMENTS Attachment A - Services to be Provided by the City Attachment B - Services to be Provided by the Surveyor Attachment C - Work Schedule, if applicable Attachment D - Fee Schedule (see Attachment B) Attachment E - Work Authorizations, if applicable (NSA) Attachment F - Supplemental Work Authorizations, if applicable (N /A) Attachment G - Certificate of Insurance, if applicable AV SURVEY CONTACI'_im -sur (2).doc ARTICLE 33 SIGNATORY WARRANTY A:VSURVEY CONTRCT.int -sur (2).doc ATTACHMENT A SERVICES TO BE PROVIDED BY THE CITY OF ROUND ROCK The City of Round Rock will furnish to the Surveyor, as requested, the following items/information: 1. All available schematics, studies, reports, and other information related to the project. 2. All available aerial survey, and benchmark information related to the project. 3. Any other project related information the City may currently have on hand. 4. Material, labor, & placement of monuments at 40 pre - selected points. ATTACHMENT B SERVICES TO BE PROVIDED BY THE SURVEYOR Ralph Harris Surveyor, Inc. will provide the following items in order to accomplish a geodetic control survey of 40 GPS points to cover the City of Round Rock: 1. Select and mark the proposed monument locations so as to accomplish accessibility and low multipath environments. The potential monument location map you provided will be the guiding factor, subject to necessary fine - tuning. RR employee(s) are welcome to participate in this phase as desired. 2. Final Texas State Plane Coordinates and Geographic positions referenced to NGS/NAD /83/93 HARN horizontal datum and NAVD 88 Vertical Datum. The GPS observations will be sufficient to support — 2 cm horizontal positions and — 5 cm vertical positions. 3. Provide the City with monthly progress reports, as an attachment to monthly invoice payment requests. 4. Final report of survey process, values and adjustment results. 5. CD of all GPS data and adjustment data, with field sketches and photos scanned in tifffonnat & ACAD V14 file of observed GPS vectors. 6. Deliver all products 30 -45 days after start of GPS observations. A:SSURVEY CONTRCT.mt -sur (2).doc 1. SITE SELECTION A:VSURVEY CONTACT.int -sur (2).doc ATTACHMENT C WORK SCHEDULE Anticipated work schedule (work to begin after receipt of written notice to proceed) A) BEGIN WITHIN TWO WORKING DAYS B) TIME (2 SITES/HR.) = 2 -1/2 WORKING DAYS (20 HRS.) C) PURPOSE: 1. MARK PROPOSED MONUMENT LOCATION. 2. MAKE NOTES FOR POSSIBLE AZIMUTH MARKERS. 2. CITY OF ROUND ROCK TO INSTALL ALL MONUMENTS. A) TIME FRAME UNKNOWN, CITY TO PROVIDE THIS SERVICE. 3. GPS OBSERVATIONS (BEGIN AFTER LAST MONUMENT IS IN PLACE) A) ESTABLISH BASE TIER CONTROL (ON 3 INTERNAL POINTS) 1) OCCUPY 4 EXTERNAL EXISTING HARN STATIONS 2) OCCUPY 3 INTERNAL STATIONS 3) RUN LEVEL LOOPS TO 2 OF THE 3 INTERNAL STATIONS 4) PROCESS DATA B) ESTABLISH CONTROL ON INTERNAL REMAINDER POINTS 1) OCCUPY EACH STATION TWICE (ON DIFFERENT DAYS) FOR A DURATION OF 0.5 HR TO 1.0 HR. EACH TIME. 2) POST - PROCESS DATA C) TIME FRAME: 4 -5 WORKING DAYS FOR FIELD OBSERVATIONS PLUS 3 -4 WORKING DAYS FOR DATA PROCESSING. 4. DELIVERABLES (TIME FRAME: 3-4 WORKING DAYS) A) FIELD SKETCHES/PHOTOS (FOR SCANNING) B) RAW FIELD DATA C) ADJUSTED FIELD DATA D) BOOKLET (1) + ELECTRONIC COPY A:VSURVEY CONTRCT.int -sm (2).doc ATTACHMENT D FEE SCHEDULE Lump Sum Amount of $25,000.00 '1-0 POLICIP:S OF INSURANCE LISTCO PELOW 11AV7 BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE 00000 0E0100 INDICATED NOTWITH51ANOING ..NY 77,),AREMCNT, 1115M 0 7 0 1 0 1 0 0 0 0 5 0 5 0 0 0 0 0 0 0 0 0 5 77 747 DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAT EE 105070 OR MATPCRTA105 TI'C INSURANCE0.FOROED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AI.LTHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH 7C'. I7Ir0. A00010000 LIMITS LHOWN MAY HAVE KEN R BY PAID CLAIMS N.R ILrR TYPE Of Of !N INj URANCE POLIO DATE 0000/00/1'0) PST fFECTIVc'�'POIRTTRSN-FACM 05 /01 /01 DATE IMM / IMMIODlYY) 05/01/02 LIMITS GENERAL LIABILITY 2026564795 OCCIJRAENCEY 1000DO0__ __ 9 100000 B I COMMERCIAL, GI:NERAL LIADILI 10 1 CLN00 MADE OCCUR FIRE DAMAGE (Arty ono llra)_ MCD EXP Amy ono pelsuoo 55000 .,.._, 51000000 52000000 __-.j X Bu PERSONAL. h ADV INJURY GENERAL AGGRFCA'I'C 1 . GEN'L AG01<00000 LIMIT APPLIES PER: ' `POLICY 1• :: ' Of 1I.00 PRODUCTS. COMPIOP AGO -. ... 52000000 077059811.0 9 'X ' - - -_ LIAOILITY ANY AUTO ALL OWN1:0 AUTOS SCH5UUL CD 0,007 1,1RC'D 01)105 NON- OWNC.O AUTOS 8UA2049494884 05/01/01 05/01/02 „ COMBINED SINGLE LIMIT (E'aamaR11 x 1000000 _ BODILY 15JURY (POE 155x05) EMILY INJURY (For acr,ldoM) •— — PROP701000.00500,E GAF AGE LIADILIIY ._.. ANY AUTO - - ' I AUTO ONLY . EA ACCIDENT OIHE RT040 E_A 000005(00 AGG 6 _ S ...__ 5 3 EXCESS LIABILITY _ _ OCCUR 7 . 1 OEDUGTIRI 0 2026564795 05 /01 /01 05/01/02 EACH OCCURRENCE AGGREGATE 5 1 ,000 000 5 1 9:0,000 5 X ; RCTF. NI ION 5 10 000 _ __ — A WORKERS COMPENSATION AND EMPI (MRS LIADILITY 535471901 05/01/01. 05/01/02 W SATU• r 1 0 005C 0 TLIMIT 9J O fR H- EL.EACHACCUniNT E L, DISEASE . EA EMPLOYEE _ _ I. 500 000 5 500 000_ S 500 000 E L - DISEASE• POLICY LIMIT A 8 00146H Commercial Applies Business Owners SRS471901 " 2026564795 05/01/01 05/01/02 05/01/01 05/01/02 BUILDING 150000 .. PROPERTY 158000 DESCRIPTION OF OPERATION5ILOCATIONSNEHICLES /EXCLUSIONS ADDEO BY ENDORSEMENT/SPECIAL 050015ION5 CERTIFICATE HOLDER ; N I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION CITYROU City of Round Rock 221 East Main Street Round Rock TX 78664 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES Be CANCELLED BEGONE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 — DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAME0 TO THE LEFT. BUT FAILURE TO DO 50 SHALL IMPOSE NO OBLIGATION OR LIABILITY OP ANY RIND UPON THE INSURER, ITS AGENTS OA REPRESENTATIVES. � // /'�J i PRODUCER Wi11iam Gammon Insurance 1615 Guadalupe Austin TX 78701 Phone: 512-477-6745 INSU15F.O COVERAGES ACORO 255 (7(07) Ralph Harris Surveyor, Inc. Margie Harris 1406Hethor Street Austin TX 78704 EXHIBIT G acoRO. CERTIFICATE OF LIABILITY INSURANC ID DATE (55 10/22/01 THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURER A'. Service Lloyds I LNILIAER E: CNA Insurance Company INSURrp C INSURER 0 155UR0R E,