R-01-11-08-14F16 - 11/8/2001This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and Williamson County Crisis Center ( "Agency "), a non-
profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate
Twenty -Two Thousand Dollars ($22,000.00) to the Agency to fulfill the public purposes outlined
by Round Rock and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing
comprehensive services to victims of family violence, sexual assault, and other
violent crimes.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide
shelter to women and their children who are the victims of family violence and
sexual assault.
1.3 Distribution of Funds. Round Rock will allocate the sum of Twenty Thousand
Dollars ($20,000.00) for shelter, and the sum of Two Thousand Dollars ($2,000.00)
for volunteer management and retention, totaling Twenty-Two Thousand Dollars
($22,000.00). Round Rock will divide and distribute the total sum of Twenty -Two
Thousand Dollars ($22,000.00) to the Agency on a quarterly basis, commencing on
December 1, 2001.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock or its designee, the agent, servant,
or employee of the Agency, or to create any partnership, joint venture, or other
association between Round Rock or its designee and the Agency. Alternatively,
nothing contained herein, either explicitly or implicitly, shall be deemed or construed
to make the Agency the agent, servant, or employee of Round Rock or its designee,
or to create any partnership, joint venture, or other association between the Agency
and Round Rock or its designee.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
O: \wdoz\CORR \gn1 \f dfnml\00012349.WPD
CITY OF ROUND ROCK
WILLIAMSON COUNTY CRISIS CENTER
FUNDING AGREEMENT
1
'ORIGINAL
a. The Agency shall maintain its status as a voluntary, non -profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock or its designee of major programmatic
and administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock or its designee and actively
maintain a current list (including term of office) of the Agency's directors,
as well as its regular meeting times;
e. The Agency shall provide to Round Rock or its designee minutes of its board
of director meetings and detailed financial reports which include detailed
comparisons of budgeted and actual activity and change in financial position.
The reports shall be attested to by the Agency's board of directors and be
provided on a regular and timely basis as requested by Round Rock or its
designee;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency shall
provide a copy of such report to Round Rock or its designee;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock or its designee. The budget must have comparative columns
showing previous year actual and proposed year budget figures. Revenues
should be categorized by major source and expenses categorized by purpose;
J.
The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs; and
The Agency shall allow Round Rock or its designee to conduct a semi - annual
inspection of the Agency's premises and operations.
2
1.6 Term of Agreement. This Agreement is in effect from December 1, 2001 to
September 30, 2002.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
3
Executed by:
■
/ _ , /J/ At /. /_
Agen yPresident/Chairman,Bo• : of Directors
Agency Chief Professional Officer (paid staff)
Ale
Cityi und Rock, Mayor
4
Date
Date
/O - -do- -b/
1 1 -8 -o
Date
A CITY OF ROUND ROCK
ti•
Mayor
Robert A. Stluka, Jr
Mayor Pro-tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Earl Rohner
Isabel Gallahan
Gary Coe
City Manager
Roberto. Bennett, Jr
City Attorney
Stephan L. Sheets
February 20, 2002
Ms. Theresa Bullard, Executive Director
Williamson County Crisis Center
211 Commerce Blvd. Suite 103
Round Rock, TX 78664 -2162
Dear Ms. Bullard:
221 East Main Street
Round Rock, Texas 78664
512 -218 -5400
After reviewing our files, we found that your organization may not
have received the following documents. The Round Rock City Council
approved Resolution No. R- 01- 11- 08 -14F16 at their regularly
scheduled meeting on November 8, 2001. This resolution approves the
City Funding Agreement concerning your request for funds from the
City.
Enclosed is a copy of the resolution and agreement for your files. If
you have any questions, please do not hesitate to contact Terry
Gizelbach at 218 -5430.
Sincerely,
Christine R. Martinez
City Secretary
Enclosure
Fax: 512 -218 -7097
1- 800. 735- 2989TDD - 1 -800- 735 -2988 Voice
www.ci.round-rocklx.us
RESOLUTION NO. R- 01- 11- 08 -14F16
WHEREAS, the City of Round Rock evaluates funding requests from
local social service agencies to identify and help fund valuable,
needed community services, and
WHEREAS, the City of Round Rock has received a request for funds
from the Williamson County Crisis Center, a non - profit corporation
( "Agency "), and
WHEREAS, the City Council hereby determines that the requested
funds will be used for a public purpose, namely to provide comprehensive
services to victims of family violence, sexual assault, and other violent
crimes, and
WHEREAS, the City Council desires to enter into a Funding
Agreement with the Agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Funding Agreement with the Agency, a copy of said
agreement being attached hereto as Exhibit "A" and incorporated herein
for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
:: 00" A\ WO➢ I.➢O7E\O, \0OX \RBSOL1TI \A11100P. tS /ec
Government Code, as amended.
A TEST:
RESOLVED t his 8th day of November, 2001.
ie
CHRISTINE R. MARTINEZ, City Secr °tary
2
ROB` A. STLUKA, JR. Mayor
City of Round Rock, Texas
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and Williamson County Crisis Center ( "Agency "), a non-
profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate
Twenty -Two Thousand Dollars ($22,000.00) to the Agency to fulfill the public purposes outlined
by Round Rock and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing
comprehensive services to victims of family violence, sexual assault, and other
violent crimes.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide
shelter to women and their children who are the victims of family violence and
sexual assault.
1.3 Distribution of Funds. Round Rock will allocate the sum of Twenty Thousand
Dollars ($20,000.00) for shelter, and the sum of Two Thousand Dollars ($2,000.00)
for volunteer management and retention, totaling Twenty -Two Thousand Dollars
($22,000.00). Round Rock will divide and distribute the total sum of Twenty-Two
Thousand Dollars ($22,000.00) to the Agency on a quarterly basis, commencing on
December 1, 2001.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock or its designee, the agent, servant,
or employee of the Agency, or to create any partnership, joint venture, or other
association between Round Rock or its designee and the Agency. Alternatively,
nothing contained herein, either explicitly or implicitly, shall be deemed or construed
to make the Agency the agent, servant, or employee of Round Rock or its designee,
or to create any partnership, joint venture, or other association between the Agency
and Round Rock or its designee.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
0:lwdox\CORR1gn11fund farro10001 2 3 49. W PD
CITY OF ROUND ROCK
WILLIAMSON COUNTY CRISIS CENTER
FUNDING AGREEMENT
1
EXHIBIT
”A n
a. The Agency shall maintain its status as a voluntary, non -profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock or its designee of major programmatic
and administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock or its designee and actively
maintain a current list (including term of office) of the Agency's directors,
as well as its regular meeting times;
e. The Agency shall provide to Round Rock or its designee minutes of its board
of director meetings and detailed financial reports which include detailed
comparisons ofbudgeted and actual activity and change in financial position.
The reports shall be attested to by the Agency's board of directors and be
provided on a regular and timely basis as requested by Round Rock or its
designee;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency shall
provide a copy of such report to Round Rock or its designee;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock or its designee. The budget must have comparative columns
showing previous year actual and proposed year budget figures. Revenues
should be categorized by major source and expenses categorized by purpose;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs, and
j. The Agency shall allow Round Rock or its designee to conduct a semi - annual
inspection of the Agency's premises and operations.
2
1.6 Term of Agreement. This Agreement is in effect from December 1, 2001 to
September 30, 2002.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
3
Executed by:
Agency President/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
4
DATE: November 2, 2001
SUBJECT: City Council Meeting — November 8, 2001
ITEM: * 14.F.16. Consider a resolution authorizing the Mayor to execute a Funding
Agreement with the Williamson County Crisis Center.
Resource:
History:
Funding:
Cost:
Source of Funds:
Outside Resources:
Impact/Benefit:
Public Comment:
Sponsor:
David Kautz, Finance Director
City staff and the local area United Way participated in a joint process
to receive and evaluate funding requests from social service agencies.
Funding has been established in the current year operating budget for
this agency. This agreement outlines the terms and conditions for the
current year funding.
$22,000
General Fund
United Way
Joint review and evaluation of the funding requests enable our City to
identify and help fund valuable, needed community services.
Public Hearings were held in the budget adoption process
N/A