R-01-11-08-14F8 - 11/8/2001_ ���� 11 CITY OF ROUND ROCK
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Mayor
Robert A. Stluka, Jr.
Mayor Pro-tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Earl Palmer
Isabel Callahan
Gary Coe
City Manager
Robert L Bennett, Jr.
City Attorney
Stephan L Sheets
February 20, 2002
Ms. Susan McDowell, Executive Director
Literacy Council of Williamson County
1221 W. Ben White, Ste. 108 -A
Austin, TX 78705
Dear Ms. McDowell:.
221 East Main Street
Round Rock, Texas 78664
512-218 -5400
After reviewing our files, we found that your organization may not have
received the following documents. The Round Rock City Council
approved Resolution No. R- 01- 11- 08 -14F8 at their regularly scheduled
meeting on November 8, 2001. This resolution approves the City
Funding Agreement concerning your request for funds from the City.
Enclosed is a copy of the resolution and agreement for your files. If you
have any questions, please do not hesitate to contact Terry Gizelbach
218 -5445.
Sincerely,
� 1
Enclosures
Fax 512 -218 -7097
Christine R. Martinez
City Secretary
1 -800- 735 -2989 TDD 1 -800- 735 -2988 Voice
www.ci.round- rock.tx.us
ORIGINAL
CITY OF ROUND ROCK
LITERACY COUNCIL OF WILLIAMSON COUNTY
FUNDING AGREEMENT
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and Literacy Council of Williamson County ( "Agency "),
a non - profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to
allocate Nine Thousand Four Hundred Twenty -Seven Dollars ($9,427.00) to the Agency to fulfill
the public purposes outlined by Round Rock and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing the
resources and the programs necessary for individuals to achieve literacy.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide the
resources and programs necessary for individuals who are seventeen years or older,
who are not in school, and who reside in Williamson County, in order to help them
achieve literacy.
1.3 Distribution of Funds. Round Rock will allocate the sum of Nine Thousand Four
Hundred Twenty-Seven Dollars ($9,427.00) to the Agency on December 1, 2001.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock or its designee the agent, servant,
or employee of the Agency, or to create any partnership, joint venture, or other
association between Round Rock or its designee and the Agency. Alternatively,
nothing contained herein, either explicitly or implicitly, shall be deemed or construed
to make the Agency the agent, servant, or employee of Round Rock or its designee,
or to create any partnership, joint venture, or other association between the Agency
and Round Rock or its designee.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
a. The Agency shall maintain its status as a voluntary, non -profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
O: \wdox\CORR \gnl \fundform \00012356. WPD 1
c. The Agency shall notify Round Rock or its designee of major programmatic
and administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock or its designee and actively
maintain a current list (including term of office) of the Agency's directors,
as well as its regular meeting times;
e. The Agency shall provide to Round Rock or its designee minutes of its board
of director meetings and detailed financial reports which include detailed
comparisons ofbudgeted and actual activity and change in financial position.
The reports shall be attested to by the Agency's board of directors and be
provided on a regular and timely basis as requested by Round Rock or its
designee;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency shall
provide a copy of such report to Round Rock or its designee;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock or its designee. The budget must have comparative columns
showing previous year actual and proposed year budget figures. Revenues
should be categorized by major source and expenses categorized by purpose;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs; and
j. The Agency shall allow Round Rock or its designee to conduct a semi -annual
inspection of the Agency's premises and operations.
1.6 Term of Agreement. This Agreement is in effect from December 1, 2001 to
September 30, 2002.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
2
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
3
Executed by:
Agency P es� nt / ( `hai � , Board of Directors
ound Rock, Mayor
4
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Date
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Date
/1 8 - 0/
Date
: 0nwn\ woRL DOX \0. \WDOX \RESOLUTi \RI11OSFe .wen /sc
RESOLUTION NO. R- 01- 11- 08 -14F8
WHEREAS, the City of Round Rock evaluates funding requests from
local social service agencies to identify and help fund valuable,
needed community services, and
WHEREAS, the City of Round Rock has received a request for funds
from Literacy Council of Williamson County, a non - profit corporation
( "Agency "), and
WHEREAS, the City Council hereby determines that the requested
funds will be used for a public purpose, namely to provide the resources
and the programs necessary for individuals to achieve literacy, and
WHEREAS, the City Council desires to enter into a Funding
Agreement with the Agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Funding Agreement with the Agency, a copy of said
agreement being attached hereto as Exhibit "A" and incorporated herein
for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 8th day of November, 2001.
FATTEST:
CHRISTINE R. MARTINEZ, City Secre
2
ROB A. STLUKA, JR., ayor
City of Round Rock, Texas
CITY OF ROUND ROCK
LITERACY COUNCIL OF WILLIAMSON COUNTY
FUNDING AGREEMENT
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and Literacy Council of Williamson County ( "Agency "),
a non -profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to
allocate Nine Thousand Four Hundred Twenty -Seven Dollars ($9,427.00) to the Agency to fulfill
the public purposes outlined by Round Rock and the Agency herein.
1.1
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide the
resources and programs necessary for individuals who are seventeen years or older,
who are not in school, and who reside in Williamson County, in order to help them
achieve literacy.
1.3 Distribution of Funds. Round Rock will allocate the sum of Nine Thousand Four
Hundred Twenty -Seven Dollars ($9,427.00) to the Agency on December 1, 2001.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock or its designee the agent, servant,
or employee of the Agency, or to create any partnership, joint venture, or other
association between Round Rock or its designee and the Agency. Alternatively,
nothing contained herein, either explicitly or implicitly, shall be deemed or construed
to make the Agency the agent, servant, or employee of Round Rock or its designee,
or to create any partnership, joint venture, or other association between the Agency
and Round Rock or its designee.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
0:\wdox \CORR \gnl\£undfomi \00012356. WPD
Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing the
resources and the programs necessary for individuals to achieve literacy.
a. The Agency shall maintain its status as a voluntary, non - profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
1
EXHIBIT
nA n
c. The Agency shall notify Round Rock or its designee of major programmatic
and administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock or its designee and actively
maintain a current list (including term of office) of the Agency's directors,
as well as its regular meeting times;
e. The Agency shall provide to Round Rock or its designee minutes of its board
of director meetings and detailed financial reports which include detailed
comparisons ofbudgeted and actual activity and change in financial position.
The reports shall be attested to by the Agency's board of directors and be
provided on a regular and timely basis as requested by Round Rock or its
designee;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
J•
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency shall
provide a copy of such report to Round Rock or its designee;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock or its designee. The budget must have comparative columns
showing previous year actual and proposed year budget figures. Revenues
should be categorized by major source and expenses categorized by purpose;
The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs, and
The Agency shall allow Round Rock or its designee to conduct a semi - annual
inspection of the Agency's premises and operations.
1.6 Term of Agreement. This Agreement is in effect from December 1, 2001 to
September 30, 2002.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
2
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
3
Executed by:
Agency President/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
4
DATE: November 2, 2001
SUBJECT: City Council Meeting — November 8, 2001
ITEM: * 14.F.8. Consider a resolution authorizing the Mayor to execute a Funding
Agreement with Literacy Council of Williamson County.
Resource: David Kautz, Finance Director
History: City staff and the local area United Way participated in a joint process
to receive and evaluate funding requests from social service agencies.
Funding has been established in the current year operating budget for
this agency. This agreement outlines the terms and conditions for the
current year funding.
Funding:
Cost:
Source of Funds:
Outside Resources:
Impact/Benefit:
Public Comment:
Sponsor:
$9,427
General Fund
United Way
Joint review and evaluation of the funding requests enable our City to
identify and help fund valuable, needed community services.
Public Hearings were held in the budget adoption process
N/A