R-01-11-20-13E1 - 11/20/2001RESOLUTION NO. R- 01- 11- 20 -13E1
WHEREAS, the City of Round Rock has previously entered into a
contract for engineering services ( "Contract ") with HDR Engineering,
Inc. for the design of the East Water Transmission Line (Phase II)
Improvements, and
WHEREAS,HDR Engineering, Inc. has submitted Amendment No. 1 to
the Contract to provide for additional suveying services, as described
in the attached Amendment No. 1, and
WHEREAS, the City Council desires to enter into said Amendment
No. 1 to the Contract with HDR Engineering, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Amendment No. 1 to the Contract with HDR
Engineering, Inc., a copy of said amendment being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
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RESOLVED this 20th day of November, 2001.
AT E T:
CHRISTINE R. MARTINEZ, City Secretary
ROeti "= A. STL KA, JR., ayor
City of Round Rock, Texas
2
AMENDMENT No. 1
To the
CONTRACT FOR ENGINEERING SERVICES between
THE CITY OF ROUND ROCK and
HDR ENGINEERING, INC.
Dated March 22, 2001
GENERAL
This constitutes an Amendment to the Contract for Engineering Services — East Water
Transmission Line (Phase I) Improvements Project for PROFESSIONAL SERVICES
between the City of Round Rock, Texas (City) and HDR Engineering, Inc. of Austin,
Texas (Engineer). The scope of services to be provided by the Engineer as listed in
Attachment B of the Contract is amended to include the following.
For the Design Phase, additional survey services performed by Engineer's Subconsultant,
Baker - Aicklen & Associates, Inc., have been necessary to fmalize the route for the
proposed 48 -inch transmission line from the water treatment plant to the Barton Hill area.
The original route, as presented in Engineer's Preliminary Engineering Report — East
Transmission Line dated October 2000, was abandoned in favor of a more northem route.
The northern route was selected to take advantage of an existing TXU electric
transmission line easement, in which the proposed 48 -inch transmission line could be
constructed. The route was further adjusted to facilitate negotiations with landowners for
easements and avoid existing utilities west of 1H-35.
The scope of additional survey services performed by Engineer's Subconsultant, Baker -
Aicklen & Associates, Inc. are as follows:
1. Longer pipeline route: 7,970 feet versus 7,250 feet.
2. Deed study for new route.
3. Move GPS and traverse control with new route along Westinghouse Road.
4. Extensive easement research west of IH -35 and additional ground surveying to
located property corners when easement information did not match up.
5. Two extra field mobilizations and demobilizations to survey the route in three
different segments.
6. Second survey east of IH -35 after proposed route was moved south of City's two
parallel raw water line easements.
Additional details can be found in the attached letter from Baker - Aicklen & Associates,
Inc. to Engineer dated October 3, 2001.
The above listed services will be completed on the basis of Lump Sum in the amount of
Thirteen Thousand Two Hundred Dollars ($13,200.00). Engineer will invoice the City
for Engineer's Subconsultant charges without mark -up.
EXHIBIT
"An
The term of this Amendment shall commence on the signing date and continue in effect
until such time as terminated in writing by either party.
The undersigned signatory on signatories for the Engineer hereby represents and warrant
that the signatory is an officer of the organization for which he or she has executed this
Contract and that he or she has full and complete authority to enter into this Contract on
behalf of the firm. The above - stated representations and warranties are made for the
purpose of entering into this Contract with the City.
IN WITNESS HEREOF, the City and the Engineer have executed these presents in
duplicate.
HDR Engineering, Inc.
By:
ames K. (Ken) H. • ey, P.E.
Executive Vice Pr sident
City of Round Rock, Texas
By:
Robert A. Stluka, Jr.
Mayor
Date:
SIGNATURE WARRANTY
14
BAKER - AICKLEN
& ASSOCIATES, INC.
Engineers /Surveyors
October 3, 2001
Mr. Jason Jones
HDR Engineering
221 South IH 35
Suite 300
Austin, TX 78741
RE: 48" Water Line to Barton Hill Reservoir
Dear Mr. Jones:
Fax: (512)- 442 -5069
Since the original proposal, there has been significant changes and revisions to the scope. These
changes have caused us to exceed the proposed budget. Following is a list of items that were in
addition to or not anticipated in the original scope.
1. The final route is 7,970 feet versus the original proposed route of 7,250 feet.
Estimated Cost: $2,200.00
2. A complete deed study was completed along the original route. Additional deed study
was performed for the new route.
Estimated Cost: $2,200.00
3. GPS and traverse control was set up for the anticipated route through the Barton tract
with the direct route to the Barton Hills tank site. Additional control was required to
route along the south side of the Barton tract.
Estimated Cost: $1,900.00
4. The northern route along the TXU easement within the Texas Crushed Stone tract proved
to be significantly more difficult than the original route. The research in this area
required research into the TXU easement, the 18" waterline easement and the two parallel
easements. These descriptions were inadequate to locate relative to the Texas Crushed
203 E- Main St., Site 201 • Round Rock, Texas 76664 • 512/244 -9620 • FAX 512/244 -9623
Stone tract, which required additional ground survey to locate property corners outside of
the proposed 48" route.
Estimated Cost: $1,900.00
5. In the original scope, it was anticipated that the whole route would be surveyed at one
time. Due to the timing issues with the "Kelly Lane" tracts, it was surveyed at one time.
The route on the west side of III 35 was surveyed next. Thirdly, the route east of the
"Kelly Lane" tract surveyed. These segmented work requirements caused our crews and
technicians some unexpected mobilizing and demobilizing.
Sincerely,
285 - 716 -20
Estimated Cost: $2,500.00
6. The route along the south side of the TXU line west of IH 35 was re- routed to the south
of the two parallel easements which required this route to be surveyed twice.
Estimated Cost: $2,500.00
At this time we have expended our original budget and to complete the required surveying along
the current route will cost an estimated amount of $13,200.00 Attached is an Additional
Services Authorization for your signature. If you have any questions, please contact me.
Donald J. Kirby, RP°LS
Survey Manager
DJK:nsd
W:\PROJECTSU{DR\DOC\ASA Letter 10 -3 -01 doe
WATER TREATMENT
PLANT SITE
PHASE IA
48 INCH
E.W.T.L.
PHASE 1A
48 INCH EAST WATER
TRANSMISSION LINE
DATE: November 15, 2001
SUBJECT: City Council Meeting — November 20, 2001
ITEM: 13.E.1. Consider a resolution authorizing the Mayor to execute
Contract Amendment No. I with HDR Engineering, Inc. for
the design of the East Water Transmission Line (Phase
II) Improvements. The total fee for this amendment is
S13,200.00.
Resource: Jim Nuse, Director of Public Works
Don Rundell, Chief Utility Engineer
History: Council approved the current contract with I-IDR for the East Water Transmission
Line (Phase I) Improvements on the 22nd day of March 2001 and Phase II on the 9
day of August 2001. These improvements are needed to meet the City's future water
demands in east and northeast areas of the City.
Phase I, improvement of a 48 -inch water line from the Water Treatment Plant to
Barton Hill is currently under design. Bids were taken for Phase IA on November
13 2001, in order to coordinate our project, crossing the Beasley property, with the
current construction of the Roger Beasley Dealership.
The Phase II improvements are a 36 -inch water line along Chandler Road and FM
1460 to Old Settlers Drive and a 2 million gallon elevated tank on Barton Hill.
The general scope of work under this amendment is for additional surveying services.
These services are required to determine the best route, to accommodate property
owner's request, easement research and verification of existing utilities.
Funding:
Cost 513,200,00
Source of funds: Self- Financed Utility Fund
Outside Resources: HDR Engineering, Inc.
Impact/Benefit: To help facilitate negotiations with property owners for needed easements
and to avoid existing utilities west of IH -35. In addition these services help
determine the most effective and efficient route.
Public Comment N/A
Sponsor: N/A
AMENDMENT No. 1
To the
CONTRACT FOR ENGINEERING SERVICES between
THE CITY OF ROUND ROCK and
HDR ENGINEERING, INC.
Dated March 22, 2001
GENERAL
This constitutes an Amendment to the Contract for Engineering Services — East Water
Transmission Line (Phase I) Improvements Project for PROFESSIONAL SERVICES
between the City of Round Rock, Texas (City) and HDR Engineering, Inc. of Austin,
Texas (Engineer). The scope of services to be provided by the Engineer as listed in
Attachment B of the Contract is amended to include the following.
For the Design Phase, additional survey services performed by Engineer's Subconsultant,
Baker - Aicklen & Associates, Inc., have been necessary to finalize the route for the
proposed 48 -inch transmission line from the water treatment plant to the Barton Hill area.
The original route, as presented in Engineer's Preliminary Engineering Report — East
Transmission Line dated October 2000, was abandoned in favor of a more northern route.
The northem route was selected to take advantage of an existing TXU electric
transmission line easement, in which the proposed 48 -inch transmission line could be
constructed. The route was further adjusted to facilitate negotiations with landowners for
easements and avoid existing utilities west of I11-35.
The scope of additional survey services performed by Engineer's Subconsultant, Baker -
Aicklen & Associates, Inc. are as follows:
1. Longer pipeline route: 7,970 feet versus 7,250 feet.
2. Deed study for new route.
3. Move GPS and traverse control with new route along Westinghouse Road.
4. Extensive easement research west of IH -35 and additional ground surveying to
located property comers when easement information did not match up.
5. Two extra field mobilizations and demobilizations to survey the route in three
different segments.
6. Second survey east of IH -35 after proposed route was moved south of City's two
parallel raw water line easements.
Additional details can be found in the attached letter from Baker - Aicklen & Associates,
Inc. to Engineer dated October 3, 2001.
The above listed services will be completed on the basis of Lump Sum in the amount of
Thirteen Thousand Two Hundred Dollars ($13,200.00). Engineer will invoice the City
for Engineer's Subconsultant charges without mark -up.
ORIGIN L
LA
BAKER - AICKLEN
& ASSOCIATES, INC.
Engineers/Surveyors
October 3, 2001
Mr. Jason Jones
HDR Engineering
221 South IH 35
Suite 300
Austin, TX 78741
RE: 48" Water Line to Barton Hill Reservoir
Dear Mr. Jones:
Estimated Cost: $2,200.00
Estimated Cost: $1,900.00
Fax: (512) -442 -5069
Since the original proposal, there has been significant changes and revisions to the scope. These
changes have caused us to exceed the proposed budget. Following is a list of items that were in
addition to or not anticipated in the original scope.
1. The final route is 7,970 feet versus the original proposed route of 7,250 feet.
Estimated Cost: $2,200.00
2. A complete deed study was completed along the original route. Additional deed study
was performed for the new route.
3. GPS and traverse control was set up for the anticipated route through the Barton tract
with the direct route to the Barton Hills tank site. Additional control was required to
route along the south side of the Barton tract.
4. The northern route along the TXU easement within the Texas Crushed Stone tract proved
to be significantly more difficult than the original route. The research in this area
required research into the TXU easement, the 18" waterline easement and the two parallel
easements. These descriptions were inadequate to locate relative to the Texas Crushed
203 E. Main St., Site 201 ■ Round Rock, Texas 78664 • 512/244 -9620 - FAX 512/244 -9623
Sincerely,
285 - 716 -20
Stone tract, which required additional ground survey to locate property corners outside of
the proposed 48" route.
Estimated Cost: $1,900.00
5. In the original scope, it was anticipated that the whole route would be surveyed at one
time. Due to the timing issues with the "Kelly Lane" tracts, it was surveyed at one time.
The route on the west side of IH 35 was surveyed next. Thirdly, the route east of the
"Kelly Lane" tract surveyed. These segmented work requirements caused our crews and
technicians some unexpected mobilizing and demobilizing.
Estimated Cost: $2,500.00
6. The route along the south side of the TXU line west of 1E3 35 was re- routed to the south
of the two parallel easements which required this route to be surveyed twice.
Estimated Cost: $2,500.00
At this time we have expended our original budget and to complete the required surveying along
the current route will cost an estimated amount of $13,200.00 Attached is an Additional
Services Authorization for your signature. If you have any questions, please contact me.
Donald J. Kirby, RP
Survey Manager
DJK:nsd
W:\PROJECTSU- IDR\DOC\ASA Letter 10- 3- 01.doc
The term of this Amendment shall commence on the signing date and continue in effect
until such time as terminated in writing by either party.
The undersigned signatory on signatories for the Engineer hereby represents and warrant
that the signatory is an officer of the organization for which he or she has executed this
Contract and that he or she has full and complete authority to enter into this Contract on
behalf of the firm. The above- stated representations and warranties are made for the
purpose of entering into this Contract with the City.
IN WITNESS HEREOF, the City and the Engineer have executed these presents in
duplicate.
HDR Engineering, Inc.
By:
City of Round Rock, Texas
B
. i
i
ames K. (Ken) H. ey, P.E.
Executive Vice Pr sident
Mayor
ert A. Stluka, Jr.
Date: Ji -ao - Q I
SIGNATURE WARRANTY
Mayor
Robert A. Stinks, Jr
Mayor Pro -tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Earl Palmer
Isabel Callahan
Gary Coe
City Manager
Robert L Bennett, Jr.
City Attorney
Stephan L Sheets -
CITY OF ROUND ROCK
February 14, 2002
Mr. James K. Haney, P.E.
HDR Engineering, Inc.
2211 South IH 35. Suite 300
Austin, TX 78738
Dear Mr. Haney:
After reviewing our files, we found that your organization may not have
received the following documents. The Round Rock City Council
approved Resolution No. R- 01- 11- 20 -13E1 at their regularly scheduled
meeting on November 20, 2001. This resolution approves Contract
Amendment No. 1 for the design of the East Water Transmission Line
(Phase II) Improvements for additional surveying services.
Enclosed is a copy of the resolution and contract for your files. If you
have any questions, please do not hesitate to contact Don Rundell at
218 -5554.
Sjcerely,
Christine R. Martin ez
City Secretary
Enclosures
Fax:512 -218 -7097
1- 800 - 735- 2989.TDD 1- 800 - 735 -2988 Voice
www.ci.round- rock.tx.us
221 East Main Street
Round Rock. Texas 78664
512 -218 -5400
October 18, 2001
Don Rundell, P.E.
Chief Utility Engineer
City of Round Rock
2008 Enterprise Drive
Round Rock, Texas 78664
RE: Amendment No. 1— East Water Transmission Line (Phase I) Improvements
48 -inch Barton Hill Transmission Line
Dear Mr. Rundell:
Enclosed please find two originals of Amendment No. 1 for the referenced project. The
Amendment is for additional surveying services performed by our subconsultant, Baker -
Aicklen & Associates, Inc. The proposed route for the 48 -inch pipeline to the Barton Hill
tank has changed during the design process, which necessitated the additional surveying. On
October 6 I met with Mr. Don Kirby of Baker - Aicklen to discuss the additional work items
that have been performed. These items are outlined in a letter from Mr. Kirby to HDR dated
October 3, 2001, which is attached to the Amendment.
We have reviewed Mr. Kirby's letter and concur with his assessment of the additional work.
We respectfully request that the City increase the total Contract fee for the design of the East
Water Transmission Line (Phase I) Improvements by $13,200.00. For your reference, the
City Council Resolution authorizing the Contract with HDR is No. R- 01- 03- 22 -12G4. If the
Amendment meets with the City's approval, please retum an executed copy to me for our
records.
We appreciate your consideration of this request and look forward to completing the design
for the 48 -inch transmission line to Barton Hill. Please call Jason Jones or me if you have any
questions.
Sincerely,
HDR Engineering, Inc.
Richard A. Shoemaker, P.E.
Vice President / Project Manager
Enclosure: Amendment No. 1.
HDR Engineering, Inc.
Employee - owned
2211 South IH 35 Telephone
Suite 300 512 912 -5100
Forum Park Fax
Austin, Texas 512 442 -5069
78741
* * * * * * * * * * * * * ** -COMM. JOURNAL- * * * * * * * * * * * * * * * * * ** DATE FEB -25 -2002 * * * ** TIME 10:05 * ** P.01
MODE = MEMORY TRANSMISSION
FILE NO.= 130
STN NO. COM MOOR NO. STATION NAME /TEL.NO. PAGES DURATION
001 OK a 99125158 019/019 00:04'16'
-CITY OF ROUND ROCK
***** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** - 5122187097
DATE: February 25, 2002
DEPARTMENT:
COMPANY: HDR Engineering
FAX #: 912 -5158
FROM: Christine
DEPARTMENT: Administration
DEPT. PHONE #: 218 -5401
DEPT. FAX it 218 -7097
START= FEB -25 10:00 END= FEB -25 10:05
CITY OF ROUND ROCK
221 EAST MAIN STREET
ROUND ROCK, TEXAS 78664
FAX COVER SHEET
TOTAL PAGES (INCLUDING COVER SHEET): 19
ATTENTION: Rich Shoemaker
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COMMENTS: Here are copies of the originals Amendment No. 1 and
Amendment No. 2 for the East Water Transmission Line and the resolutions.
We had also mailed this information to Ken Haney. If you need other
information or have any questions. please do not hesitate to contact us.
Please call if you do not receive all the pages.
- * * * ** - 5122187097- * * * * * * * **