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R-02-01-10-12F1 - 1/10/2002RESOLUTION NO. R- 02- 01- 10 -12F1 WHEREAS, the City of Round Rock has previously entered into a contract for engineering services ( "Contract ") with Carter & Burgess, Inc. for the preparation of plans, specifications, and estimates for 1.5 miles of US 79 from FM 1460 to CR 195, and WHEREAS, Carter & Burgess, Inc. has submitted Supplemental Agreement No. 3 to the Contract for a change in the scope of services, to include additional survey work, and WHEREAS,the City Council desires to enter into said Supplemental Agreement No. 3 to the Contract with Carter & Burgess, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 3 to the Contract with Carter & Burgess, Inc., a copy of said supplemental agreement being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted :ODRA \WOALUOX \O: \W00% \RESOLUTI \RZO11OF1.WPfl /ec upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 10th day of January, 2002. ATTEST: CHRISTINE R. MARTINEZ, City Secr$Jary 2 City of Round Rock, Texas STATE OF TEXAS * Contract No. COUNTY OF WILLIAMSON * SUPPLEMENTAL AGREEMENT NO. 3 CONTRACT FOR ENGINEERING SERVICES THIS SUPPLEMENTAL AGREEMENT to contract for engineering services is made by and between the City of Round Rock, hereinafter called the "City ", and Carter Burgess, Inc., hereinafter called the "Engineer ", and becomes effective when fully executed by both parties. WITNESSETH WHEREAS, the City and the Engineer executed a contract on the 23` day of March 2000 concerning the design of a four -lane divided section on US 79 from FM 1460 to CR 195 to include bridge design at Arterial A; and, WHEREAS, Article 2, Scope of Services To Be Provided by Engineer, as amended, establishes engineering services to be performed in fulfillment of the Contract; and, WHEREAS, Article 4. Compensation, as amended, limits the maximum amount payable for the contract to $556,300; and, WHEREAS, it has become necessary to further amend the contract; AGREEMENT NOW THEREFORE, premises considered, the City and the Engineer agree that said contract is amended as follows: I. The Engineer will be performing additional field survey and right of way surveying. This work was not accounted for in the original contract. Services are as shown in Exhibit B. lI. The maximum amount payable of the contract is increased by $27,275.00, as shown in Exhibit D, to $651,596.00. EXHIBIT 1 1 of 2 ALL OTHER PROVISIONS ARE UNCHANGED AND REMAIN IN FULL FORCE AND EFFECT. IN WITNESS WHEREOF, the City and the Engineer have executed this supplemental agreement in duplicate. THE CITY THE ENGINEER By: By: LIST OF EXHIBITS: Date Exhibit B — Additional Services to be Provided by the Engineer Exhibit D — Fee Schedule 2 of 2 A. Henry Pearson, P. E. Vice President Cat g 2df,/ Date EXHIBIT "B" ADDITIONAL SERVICES TO BE PROVIDED BY THE ENGINEER PROJECT: US 79 LIMITS: From 1400 ft West of FM 1460 to CR 195 COUNTY: Williamson The number of right of way parcels increased from 12 to 17. The number of TxDOT Type II Monuments increased from 40 to 70. CONTRACT NO. Field survey requires additional design survey for the portion of US 79 near Old Settlers Park where the transition from the new improvements on the east to the existing improvements on the west occurs. Since that area has been modified after the original design survey was done, it now needs to be re- surveyed again. Right of way survey needs to be adjusted due to an increased number of right of way parcels, an increase in the number of monuments to be set, and the addition of a water line easement on the north side of US 79 which requires five property descriptions and exhibits. Description Early Early 2300 2001 2002 2003 Start Finish A hl J J 1 3 3 0 N ❑ J E M A M J J A S ❑ N D J F RI A hl J J A S O N O J F M A 1000 1030 1060 1070 1080 1090 1095 1100 1110 1120 1130 1140 1150 1160 Notice of Approved Environmental Assessment 1170 Field Surveys (DTM & Property) 1180 ROW Plans and Procurement 1190 Adjust Utilities 1200 Geotechnical Design 1210 Roadway Design (include TCP) 1220 Hydraulic Design 1230 Structural Design 1240 1260 1270 Plans, Specifications, and Estimates 1280 1285 1286 1287 1288 1290 Pape number IA Project Management Prepare Schematic (Final) Draft Environmental Assessment Submit Draft Environmental Assessment Agency Review Respond to Reviewing Agency Comments Agency Review Reviewing Agency Approval for Further Advertise Public Hearing Hold One (1) Public Hearing Prepare Transcript, Summary, and Analysis Submit Public Hearing Report Agency Review 18 Water Relocation Design Landscape Design (Conceptual) Submit PS &E (District Review) PS &E District Review Address District Comments Submit PS &E (Division) PS &E Review (Division) Proposed Letting Date Start date 03APR00 Firesh date 0850V02 Date date 03APR00 Run date 290CT01 0 Primavere Systems, Inc. PROJECT SCHEDULE US 79 - FROM FM 1460 TO CR 195 03APR00 02APR02 01JUNDD 29JUNO1 25AUGOO 230CT01 230CT01 240CT01 11DECO1 12DECO1 26DECO1 27DECO1 29JANO2 29JANO2 150CTO1 13NOV01 13NOV01 12DECO1 18DECO1 19DEC01 20DECO1 11JANO2 11JANO2 10MAY00 15FEB02 18FEB02 23SEP02 18FEB02 280CT02 18FEB02 16APRO2 18FEB02 14JUNO2 18MAR02 12JUL02 18MAR02 12JUL02 18MAR02 17MAY02 16APRO2 17MAY02 18FEB02 05JUL02 08JUL02 09JUL02 26JUL02 29JUL02 12AUGO2 13AUGO2 14AUGO2 07NOV02 08NOV02 I _ I i U Project Management Prepare l are Schematic (Final) Draft Environmental Assessment Submit Draft Environmental Assessment L►a Agency Review I-.. _I _. Respond to Reviewing Agency Comments Agency Review Reviewing Agency Approval for Further Proce Advertise Public Hearing Hold One (1) Public Hearing t.... rrr lI Prepare Transcript, Summary, and Analysis I 6 Submit Public Hearing Report Agency Review Notice of Approved Environmental Assessment y Field Surveys (DTM & Property) • A li ROW Plans and Prot A, Adjust Utilities A • A' Geotechnical Design A A Roadway Design (include TCP) Hydraulic Design Structural Design -► 18" Water Relocation Design ' Landscape Design (Conceptual) . Plans, Specifications, and Es Submit PS &E (District Revies -►m PSBE District Review �►m Address District Commer Submit PS &E (Division) !�►� PS &E Review (1 Proposed Lettin • Early start point 4 Early finish point easy bar • Start milestone point • Rnlsh milestone point U. S. 79 From CR 195 to FM 1460 I \ \ 1i j I (_ n s, N N i ! d, / n ,.,, 7 j 1 9 5 1 ;/ __ DATE: January 10, 2002 SUBJECT: City Council Meeting — January 4, 2002 ITEM: *12.F.1. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 3 to the Contract for Engineering Services with Carter & Burgess, Inc. for improvements to US 79 from FM 1460 to CR 195. This is to provide for a change in the scope of services for the project US 79 from FM 1460 to CR 195. The additional cost of $27,275.00 will bring the total project cost to $651,596.00. Resource: Jim Nuse, Public Works Director Bill Stablein, Traffic Engineer Associate History: The City Council approved Supplemental Agreement No. 2 at its regular session on September 13, 2001 being Resolution No. R- 01- 09- 13 -15F9 to provide for a change in the scope of services to develop plans and specifications for additional illumination of US 79. Approval of Supplemental Agreement No. 3 will provide for an additional change in the scope of services to include additional survey work that was not anticipated when Supplemental Agreement No. 2 was executed. These additional services are additional field survey for the portion of US 79 near Old Settlers Park where the transition from the new improvements on the east to the existing improvements on the west occurs. Since the area has been modified after the original design survey was done, it now needs to re- survey. Additional right of way surveying is needed due to an increased number of right of way parcels, an increase in the number of monuments to be set, and the addition of a water line easement on the north side of US 79 which requires five property descriptions and exhibits. The number of right of way parcels increased from 12 to 17. The number of TxDOT Type II Monuments increased from 40 to 70. The engineer has agreed to perform the additional work on US 79 from FM 1460 to CR 195 for $27,275.00 bringing the total cost of the project to $651,596.00. Funding: Cost: $27,275.00 Source of funds: Round Rock Transportation System Development Corp Outside Resources: Carter - Burgess, Inc. Impact/Beneft: Approval of Supplemental Agreement No. 3 will allow design criteria to meet Texas Department of Transportation specifications and for a timely and accurate completion of the project. Public Comment: N/A Sponsor: N/A STATE OF TEXAS * Contract No. COUNTY OF WILLIAMSON SUPPLEMENTAL AGREEMENT NO. 3 CONTRACT FOR ENGINEERING SERVICES THIS SUPPLEMENTAL AGREEMENT to contract for engineering services is made by and between the City of Round Rock, hereinafter called the "City ", and Carter - Burgess, Inc., hereinafter called the "Engineer ", and becomes effective when fully executed by both parties. WITNESSETH WHEREAS, the City and the Engineer executed a contract on the 23` day of March 2000 concerning the design of a four -lane divided section on US 79 from FM 1460 to CR 195 to include bridge design at Arterial A; and, WHEREAS, Article 2, Scope of Services To Be Provided by Engineer, as amended, establishes engineering services to be performed in fulfillment of the Contract; and, WHEREAS, Article 4. Compensation, as amended, limits the maximum amount payable for the contract to $556,300; and, WHEREAS, it has become necessary to further amend the contract; AGREEMENT NOW THEREFORE, premises considered, the City and the Engineer agree that said contract is amended as follows: I. The Engineer will be performing additional field survey and right of way surveying. This work was not accounted for in the original contract. Services are as shown in Exhibit B. II. The maximum amount payable of the contract is increased by $27,275.00, as shown in Exhibit D, to $651,596.00. 1 of 2 ALL OTHER PROVISIONS ARE UNCHANGED AND REMAIN IN FULL FORCE AND EFFECT. IN WITNESS WHEREOF, the City and the Engineer have executed this supplemental agreement in duplicate. THE CITY 4 1111)0 1 2o ) acca, LIST OF EXHIBITS: 2 of 2 THE ENGINEER By: Exhibit B — Additional Services to be Provided by the Engineer Exhibit D — Fee Schedule A. Henri Pearson, P. E. Vice President dat 2e1:91 Date EXHIBIT "B" ADDITIONAL SERVICES TO BE PROVIDED BY THE ENGINEER PROJECT: US 79 LIMITS: From 1400 ft West of FM 1460 to CR 195 COUNTY: Williamson Field survey requires additional design survey for the portion of US 79 near Old Settlers Park where the transition from the new improvements on the east to the existing improvements on the west occurs. Since that area has been modified after the original design survey was done, it now needs to be re- surveyed again. Right of way survey needs to be adjusted due to an increased number of right of way parcels, an increase in the number of monuments to be set, and the addition of a water line easement on the north side of US 79 which requires five property descriptions and exhibits. The number of right of way parcels increased from 12 to 17. The number of TxDOT Type II Monuments increased from 40 to 70. CONTRACT NO. Description Early Early Start Finish 2000 2001 2002 2003 A M J J A 5 O N D J F M A h 1 J J A 5 0 N D J F M A m J J A S I D N D J F N I A 1000 1030 1060 1070 1080 1090 1095 1100 1110 1120 1130 1140 1150 1160 1170 1180 1190 1200 1210 1220 1230 1240 1260 1270 1280 1285 1286 1287 1288 Project Management Prepare Schematic (Final) Draft Environmental Assessment Submit Draft Environmental Assessment Agency Review Respond to Reviewing Agency Comments Agency Review Reviewing Agency Approval for Further Advertise Public Hearing Hold One (1) Public Hearing Prepare Transcript, Summary, and Analysis Submit Public Hearing Report Agency Review Notice of Approved Environmental Assessment Field Surveys (DTM & Property) ROW Plans and Procurement Adjust Utilities Geolechnical Design Roadway Design (include TCP) Hydraulic Design Structural Design 18" Water Relocation Design Landscape Design (Conceptual) Plans, Specifications, and Estimates Submit PS &E (District Review) PS &E District Review Address District Comments Submit PS &E (Division) PS &E Review (Division) 290 Proposed Letting Date Start date 03APR00 Finish date 0840002 Data date OSAPPOO Run date 290CTO1 Page number 1A 0 Primavera Systems, Inc. 03APROO 01JUNO0 25AUG00 240CT01 12DECO1 27DECO1 15OCTO1 13NOV01 13NOV01 18DECO1 20DECO1 10MAY00 18FEB02 18FEB02 18FEB02 18FEB02 18MAR02 18MAR02 18MAR02 16APRO2 18FEB02 08JUL02 09JUL02 29JUL02 14AUGO2 PROJECT SCHEDULE US 79 - FROM FM 1460 TO CR 195 02APRO2 29JUNO1 230CT01 230CT01 11DECO1 26DECO1 29JANO2 29JANO2 12DECO1 19DECO1 11JANO2 11JANO2 15FEB02 23SEP02 280CT02 16APRO2 14JUNO2 12JUL02 12JUL02 17MAY02 17MAY02 05JUL02 26JUL02 12AUGO2 13AUGO2 07NOV02 08NOV02 L: A Project Managem Prepare Schematic (Final) fff'�a Draft Assessment ®-Submit Draft Environmental Assessments. ( Agency Review to Reviewing Agency Comments Agency Review Reviewing Agency Approval for Further Proce I i Advertise Public Hearing (Hold One (1) Public Hearing Prepare Transcript, Summary, and Analysis �►� Submit Public Hearing Report Agency Review, Notice of Approved Environmental Assessment A Field Surveys (DTM & Property • A ROW Plans and Prol • Adjust Utilities •'Geotechnical Design 1 • A Roadway Design (include TCP) Hydraulic Design Structural Design 18" Water Relocation Design Landscape Design (Conceptual) Plans, Specifications, and Es 1 ►® Submit PS &E (District Revies �'I0 PS &E District Review •►gym Address District Commer ►� ®Submit PS &E (Division) I ► PS &E Review �►� Proposed Lettin A Early start point Early finish point Early bar • Start milestone point • Finish milestone point Carter" Burgess REQUESTED BUDGET INCREASES RIGHT OF WAY & DESIGN SURVEY FOR U.S. 79 - FM 1460 TO OLD SETTLERS ROAD - ROUND ROCK, TX. No. Description Hourly Rate. $35 Clerical $65 Technician $100 RPLS $65 1 Man Crew $95 2Man Crew $110 3Man Crew Totals RIGHT OF WAY MAPPING - PARCEL BASIS 1 Research and map data collection 2 Title Analysis 3 Right of Entry Coordination 4 Parcel Survey 5 Map Preparation 6 Property Description & Exhibit Preparation 7 Revisions from comments & changed conditions not C &B initiated 8 Review and QA/QC 5 NEW NUMBER OF PARCELS ADDED TO THE PROJECT: MONUMENTATION 1 Centerline Survey Control for R.O.W. & Design Survey 2 Set 30 additional Survey Monuments DESIGN SURVEY 1 Topo /planimetrics DTM for modified transition area SUBTOTAL PER PARCEL SUBTOTAL MONUMENTATION SUBTOTAL DESIGN SURVEY EASEMENT DESCRIPTIONS 1 Prepare property descriptions and exhibits for 5 easement pcls. SUBTOTAL CADD DELIVERY Total Hours: Total Days: Total Months: 2 4 0.5 4 12 8 2 5.5 2 7,51 0.25 0.25 0.25 1 0.5 0.25 1 0.5 1 1 2 12 1 24 2 9 TOTAL: 13.5 27 18 i8 $155 $285 $58 $1,350 $830 $545 $230 550 $17,513 $1,943 $3,200 $2,860 $1,760 $#760 206 26 1 25 3 0 29 -Oct -01 103.5 $27,275 13 1 US79@1460 Mayor Robert A. Stlaka, Jr. Mayor Pro -tem Tom Nielson Council Members Alan McGraw Carrie Pitt Earl Palmer Isabel Callahan Gary Coe City Manager Robert L Bennett, Jr- City Attorney Stephan L Sheets CITY OF ROUND ROCK February 21, 2002 Mr. A. Henry Pearson, P.E. Carter & Burgess, Inc. 901 S. Mopac Expressway Bldg. 5, Suite 200 Austin, TX 78746 Dear Mr. Pearson: The Round Rock City Council approved Resolution No. R- 02- 01- 10 -12F1 at their regularly scheduled meeting on January 10, 2002. This resolution approves Supplemental Agreement No. 3 for a change in the scope of services for the US 79 project from FM 1460 to CR 195. Enclosed is a copy of the resolution and the original Supplemental Agreement No. 3 for your files. If you have any questions, please do not hesitate to contact Bill Stablein at 218 -3237. Christine R. Martinez City Secretary Enclosures Fax: 512 -218 -7097 1 -800- 735 -2989 TDD 1- 800.735 -2988 Voice www.ci.round- rock.tx.us 221 East Main Sheet Round Rock, Texas 78664 512- 218 -5400