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R-02-01-10-12F2 - 1/10/2002RESOLUTION NO. R- 02- 01- 10 -12F2 WHEREAS, the City of Round Rock has previously entered into a contract for engineering services ( "Contract ") with HDR Engineering, Inc. for the design of the East Water Transmission Line (Phase I) Improvements, and WHEREAS, HDR Engineering, Inc. has submitted Amendment No. 2 to the Contract for a change in scope of services to include additional engineering and surveying services, as described in the attached Amendment No. 2, and WHEREAS, the City Council desires to enter into said Amendment No. 2 to the Contract with HDR Engineering, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 2 to the Contract with HDR Engineering, Inc., a copy of said amendment being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. :: ODMA\" ORLDO%\ O : \"UOX \RESOLUTI \R20LLOP2.MPD /ec RESOLVED this 10th day of January, 2002. CHRISTINE R. MARTINEZ, City Secret 2 ROB STLUK JR.,!' ayor City of Round Rock, Texas y AMENDMENT No. 2 To the CONTRACT FOR ENGINEERING SERVICES between THE CITY OF ROUND ROCK and HDR ENGINEERING, INC. Dated March 22, 2001 GENERAL This constitutes an Amendment to the Contract for Engineering Services — East Water Transmission Line (Phase I) Improvements Project for PROFESSIONAL SERVICES between the City of Round Rock, Texas (City) and HDR Engineering, Inc. of Austin, Texas (Engineer). The scope of services to be provided by the Engineer as listed in Attachment B of the Contract is amended to include the following. For the Design Phase, additional engineering and surveying services are required to change the pipeline alignment between the Barton Property and the Texas Crushed Stone Property for a distance of approximately 2,060 feet. The new proposed alignment is along the North edge of an existing 100 -foot TXU electrical transmission line easement, versus the original alignment along the South edge of the TXU easement. The alignment along the North edge of the TXU easement is selected in order to avoid current construction activities for a Roger Beasley Mazda Dealership. The scope of additional engineering services performed by the Engineer is as follows: 1. Revise the Contract Drawings to reflect the new pipeline alignment. 2. Administer the additional surveying services described below. The scope of additional survey services performed by Engineer's Subconsultant, Baker - Aicklen & Associates, Inc. is as follows: 1. Obtain new design survey (planimetric and topographic) along route. 2. Coordinate with utility location service and utility companies to locate underground utilities. 3. Prepare written easement descriptions and sketches along the new route. 4. Revise the easement description for the Barton Property. The above listed services will be completed on the basis of Lump Sum in the amount of Thirteen Thousand Five Hundred Dollars ($13,500.00). This amount shall include a Lump Sum fee of Six Thousand Five Hundred Dollars ($6,500.00) for subconsultant Baker - Aicklen & Associates, Inc. The term of this Amendment shall commence on the signing date and continue in effect until such time as terminated in writing by either party. EXHIBIT uAa The undersigned signatory on signatories for the Engineer hereby represents and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above - stated representations and warranties are made for the purpose of entering into this Contract with the City. IN WITNESS HEREOF, the City and the Engineer have executed these presents in duplicate. HDR Engineering, Inc. By: J ames K. (IM) Haney, F.E. Executive Vice President City of Round Rock, Texas By: Robert A. Stluka, Jr. Mayor Date: SIGNATURE WARRANTY WATER TREATMENT PLANT SITE PHASE 1 48 INCH E.W.T.L. PHASE 1 48 INCH EAST WATER TRANSMISSION LINE BARTON HILL TANK SITE DATE: January 10, 2002 SUBJECT: City Council Meeting — January 4, 2002 ITEM: 12.F.2. Consider a resolution authorizing the Mayor to execute Contract Amendment No. 2 with HDR Engineering, Inc. for the design of the East Water Transmission Line (Phase 1) Improvements. This work is for additional surveying to facilitate land acquisitions. The increase is $13,500.00. Resource: Jim Nuse, Director of Public Works Don Rundell, Chief Utility Engineer History: Phase I, improvements consist of a 48 -inch water line from the Water Treatment Plant to Barton Hill, which is currently under design. Bids were taken for Phase I -A on November 13 2001, in order to coordinate our project with crossing the Beasley property, due to the current construction of the Roger Beasley Dealership, west of IH35. Since, the Roger Beasley Dealership has proceeded faster than anticipated we will not award the Phase lA project, as bid on November 13 2001. Phase 1 of this project, approximately 8,000 linear feet will be bid in March 2002, provided all easements have been acquired. The general scope of work under this amendment is for additional engineering and surveying services. These services are required to move the designed route to the north, to accommodate TXDOT requirements and avoid improved properties, which would increase the construction cost of this project. Funding: Cost: $13,500.00 Source of funds: Self- Financed Utility Fund Outside Resources: HDR Engineering, Inc. Impact/Benefit: To help facilitate negotiations with property owners for needed easements and to avoid construction cost associated with existing developments west of III-35. In addition these services will provide the most effective and efficient route. Public Comment: N/A Sponsor: N/A Mayor Robert A. Sttuka, Jr Mayor Pro -tem Tom Nielson Council Members Alan McGraw Carrie Pia Earl Palmer Isabel Gallahan Gary Coe City Manager Robert L Benner!, Jr. City Attorney Stephan L. Sheets `A CITY OF ROUND ROCK February 21, 2002 Mr. James K. Haney, P.E. HDR Engineering, Inc. 2211 South 1H 35, Suite 300 Austin, TX 78738 Dear Mr. Haney: 221 East Main Strut Round Rock, Texas 78664 512 -218 -5400 The Round Rock City Council approved Resolution No. R- 02- 01- 10 -12F2 at their regularly scheduled meeting on January 10, 2002. This resolution approves Amendment No. 2 for the design of the East Water Transmission Line (Phase I) Improvements. Enclosed is a copy of the resolution and original amendment for your files. If you have any questions, please do not hesitate to contact Don Rundell at 218 -5554. Sincerely, Christine R. Martinez City Secretary Enclosure Fax: 512- 218 -7097 1- 800-735- 2989TD1) 1 -800- 735 -2988 Voice www.ci.round- rock.tx.us December 12, 2001 Don Rundell, P.E. Chief Utility Engineer City of Round Rock 2008 Enterprise Drive Round Rock, Texas 78664 RE: Amendment No. 2 — East Water Transmission Line (Phase I) Improvements 48 -inch Barton Hill Transmission Line Dear Mr. Rundell: Enclosed please find two originals of Amendment No. 2 for the referenced project. The Amendment is for additional engineering and surveying services required to move the pipeline alignment to the North edge of the existing TXU electrical transmission line easement, versus the original alignment along the South edge of the TXU easement. For your reference, the City Council Resolution authorizing the Contract with HDR is No. R- 01-03-22-12G4. If the Amendment meets with the City's approval, please return an executed copy to me for our records. We appreciate your consideration of this request and look forward to completing the design for the 48 -inch Barton Hill Transmission Line. Please call Jason Jones or me if you have any questions. Sincerely, HDR Engineering, Inc. Richard A. Shoemaker, P.E. Vice President / Project Manager Enclosure: Amendment No. 2. HDR Engineering, Inc. Employee Owned 2211 South IH 35 Telephone Suite 300 512 912 -5100 Austi n, Texas Fax 78741 512 912 -5158 AMENDMENT No. 2 To the CONTRACT FOR ENGINEERING SERVICES between THE CITY OF ROUND ROCK and HDR ENGINEERING, INC. Dated March 22, 2001 GENERAL This constitutes an Amendment to the Contract for Engineering Services — East Water Transmission Line (Phase I) Improvements Project for PROFESSIONAL SERVICES between the City of Round Rock, Texas (City) and HDR Engineering, Inc. of Austin, Texas (Engineer). The scope of services to be provided by the Engineer as listed in Attachment B of the Contract is amended to include the following. For the Design Phase, additional engineering and surveying services are required to change the pipeline alignment between the Barton Property and the Texas Crushed Stone Property for a distance of approximately 2,060 feet. The new proposed alignment is along the North edge of an existing 100 -foot TXU electrical transmission line easement, versus the original alignment along the South edge of the TXU easement. The alignment along the North edge of the TXU easement is selected in order to avoid current construction activities for a Roger Beasley Mazda Dealership. The scope of additional engineering services performed by the Engineer is as follows: 1. Revise the Contract Drawings to reflect the new pipeline alignment. 2. Administer the additional surveying services described below. The scope of additional survey services performed by Engineer's Subconsultant, Baker - Aicklen & Associates, Inc. is as follows: 1. Obtain new design survey (planimetric and topographic) along route. 2. Coordinate with utility location service and utility companies to locate underground utilities. 3. Prepare written easement descriptions and sketches along the new route. 4. Revise the easement description for the Barton Property. ORIGINAL The above listed services will be completed on the basis of Lump Sum in the amount of Thirteen Thousand Five Hundred Dollars ($13,500.00). This amount shall include a Lump Sum fee of Six Thousand Five Hundred Dollars ($6,500.00) for subconsultant Baker - Aicklen & Associates, Inc. The term of this Amendment shall commence on the signing date and continue in effect until such time as terminated in writing by either party. The undersigned signatory on signatories for the Engineer hereby represents and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above - stated representations and warranties are made for the purpose of entering into this Contract with the City. IN WITNESS HEREOF, the City and the Engineer have executed these presents in duplicate. HDR Engineering, Inc. By: iiii,James K. (K&i) Haney, P.E. Executive Vice President City of d Rock, Texas Mayor ert A. Stlu a, Jr. Date: 01 —JO 002 SIGNATURE WARRANTY * * * * * * * * * * * * * ** -COMM. JOURNAL- * * * * * * * * * * * * * * * * * ** DATE FEB -25 -2002 * * * ** TIME 09:33 * ** P.01 MODE = MEMORY TRANSMISSION FILE NO.= 128 DATE: February 25, 2002 TOTAL PAGES (INCLUDING COVER SHEET): 9 ATTENTION: Jason Jones DEPARTMENT: COMPANY: HDR Engineering FAX #: 912 -5188 FROM: Christine DEPARTMENT: Administration DEPT. PHONE #: 218-5401 DEPT. FAX # 218 -7097 FAX COVER SHEET START= FEB -25 09:31 END = FEB -25 09:33 STN NO. CCM RBBR NO. STATION NAME /TEL.NO. PAGES DURATION "'DY'l"'" ?\ C.i 1'1 001 OK 99125188 008/008 00:01'53" V -CITY OF ROUND ROCK ***** * * * * * * * * * * * * * * * * * * * * * * * ** * * * * ** - 5122187097 - * * * ** - 5122187097- * * * * * * * ** CITY OF ROUND ROCK 221 EAST MAIN STREET ROUND ROCK, TEXAS 78664 ********************************************************** * ** ** * * * * * * * * * * * ** * * ** * ** * * * * ** ********************************************************** * * * * * * * * * ** * * * * * * * * * * * ** * * * * * ** COMMENTS: Per your request, please see the following copy of the resolution and original Amendment No. 2 for the East Water Transmission Line. If you have any questions. please do not hesitate to contact us. * * * * * * * * * * * * * ** -COMM. JOURNAL- * * * * * * * * * * * * * * * * * ** DATE FEB -25 -2002 * * * ** TIME 10:05 * ** P.01 MODE = MEMORY TRANSMISSION FILE NO.= 130 STN ND. COM PSBR NO. STATION NAME /TEL.NO. PAGES DURATION 001 OK a 99125158 019/019 00:04'16" -CITY OF ROUND ROCK ***** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** - 5122187097 DATE: February 25, 2002 TOTAL PAGES (INCLUDING COVER SHEET): 19 ATTENTION: Rich Shoemaker DEPARTMENT: COMPANY: HDR Engineering FAX #: 912 -5158 ************************************************* t******** * ****** * * * * * * * ** * * * ***t ** * * * #t* FROM: Christine DEPARTMENT: Administration DEPT. PHONE #: 218 -5401 DEPT. FAX # 218 -7097 FAX COVER SHEET START= FEB -25 10:00 END=FEB -25 10:05 CITY OF ROUND ROCK 221 EAST MAIN STREET ROUND ROCK, TEXAS 78664 Please call if you do not receive all the pages. - * * * ** - 5122187097- * * * * * * * ** ***** x***** x********************************************** ** * * * * * * * * * ** * * # * * * * * * * *xx *xx *x COMMENTS: Here are copies of the originals Amendment No. 1 and Amendment No. 2 for the East Water Transmission Line and the resolutions. We had also mailed this information to Ken Haney. If you need other information or have anv questions, please do not hesitate to contact us.