R-02-02-14-13D1 - 2/14/2002THE STATE OF TEXAS
COUNTY OF WILLIAMSON
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
(B- 01 -MC -48 -0514)
THIS AGREEMENT, entered into this 14 day of Fait 2002 by and between the City of Round
Rock (herein called the "GRANTEE ") and the Round Rock Area Serving Center. (herein called the
"SUBRECIPIENT ").
WHEREAS, the City of Round Rock has applied for and received funds from the United States
Government under Title I of the Housing and Community Development Act of 1974, Public Law
93 -383; and
WHEREAS, the City of Round Rock wishes to engage the Subrecipient to assist the City of Round
Rock in utilizing such funds;
NOW, THEREFORE, it is agreed between the parties hereto that;
A. Activities and Beneficiaries
B. Level of Accomplishments
SECTION I:
SCOPE OF SERVICES
Total Persons 100
Low to Moderate Income Persons 100
Activity Client Participation in Weeks
The Subrecipient will be responsible for administering a Community Development Block Grant
( "CDBG ") Year 2001 program in a manner satisfactory to the City of Round Rock and consistent
with any standards required as a condition of providing these funds. Such program will include the
following activities eligible under the CDBG Program: Transportation vouchers for clients of the
Social Services Coalition for travel related to accessing services. Under this program, the
subrecipient agrees to provide these services for:
In addition to normal administrative services required as part of this Agreement, the Subrecipient
agrees to provide the households /persons the following program services:
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Persons Assisted
ORIC�. AL
C. Staffing
Voucher Distribution 4 weeks times 25clients =
(100 clients) 100 units of service
To undertake the activities described above and accomplish the levels of service described above,
the Subrecipient will allocate staff time in support of the program funded under this agreement as
follows:
1. Round Rock Area Serving Center
5/hr. wk. 4 weeks = approximately 20 hrs.
2. Bluebonnet Trails MHMR
2/hr. wk. 4 weeks = approximately 8 hrs.
3. Round Rock Health Clinic
1/hr. wk. 4 weeks = approximately 4 hrs.
D. Performance Monitoring
The City of Round Rock will monitor the performance of the Subrecipient against the goals and
performance standards required herein. Substandard performance as determined by the City of
Round Rock will constitute non - compliance with this Agreement. If action to correct such
substandard performance is not taken by the Subrecipient within thirty (30) days after being notified
by the City of Round Rock, contract suspension or termination procedures will be initiated in
accordance with Section VI of this agreement.
SECTION II:
TIME OF PERFORMANCE
Services of the Subrecipient shall start on the 1st day of February, 2002 and end on the 30th day of
September, 2002. The term of this Agreement and the provisions herein shall be extended to cover
any additional time period during which the Subrecipient remains in control of CDBG funds or other
assets including program income.
SECTION III:
PAYMENT
It is expressly agreed the total amount to be paid by the City of Round Rock under this contract shall
not exceed $1,850.00. Drawdowns for the payment of eligible expenses shall be made against the
line item budgets specified in Paragraph I.B. herein and in accordance with performance. Expenses
for general administration shall also be paid against the line item budgets specified in Paragraph I.B.
and in accordance with performance.
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City of Round Rock
Subrecipient:
Mona Ryan,
Community Development Coordinator
Lori Scott,
Executive Director
City of Round Rock
Round Rock Area Serving Center
221 East Main St.P
PO Box 5006
Round Rock, Texas 78664
Round Rock, TX 78683
Payments will be contingent upon certification of the Subrecipient's financial management system
in accordance with the standards specified in OMB Circular A -110, Attachment F.
Notices made pursuant to this contract shall be directed to the following representatives:
The Subrecipient shall agree to comply with the requirements of Title 24 Code of Federal
Regulations, Part 570 of the Housing and Urban Development (HUD) regulations concerning
Community Development Block Grants (CDBG) and all federal regulations and policies issued
pursuant to these regulations. The Subrecipient further agrees to utilize funds available under this
Agreement to supplement rather than supplant funds otherwise available.
A. General Compliance
SECTION IV:
NOTICES
SECTION V:
SPECIAL CONDITIONS
SECTION VI:
GENERAL CONDITIONS
The Subrecipient agrees to comply with all applicable federal, state and local laws and regulations
governing the funds provided under this contract.
B. Independent Contract
It is understood and agreed that Subrecipient is an independent contractor and shall not be considered
an employee of the City. Subrecipient shall not be within protection or coverage of the City's
Workers' Compensation insurance, Health Insurance, Liability Insurance or any other Insurance that
the City from time to time may have in force and effect.
C. Hold Harmless
T The Subrecipient shall indemnify, save harmless and exempt the City, its officers, agents, servants,
and employees from and against any and all suits, actions, legal proceedings, claims, demands,
damages, costs, expenses , attomey fees and any and all other costs or fees incident to any work done
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as result of this Agreement and arising out of a willful or negligent act or omission of the Subrecipient,
its officers, agents, servants, and employees ; provided, however, that the Subrecipient shall not be
liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses and
attorneys' fees arising out of a willful or negligent act or omission of the City, its officers, agents,
servants and employees, or third parties.
D. Amendments
The term and conditions of this Agreement, including the attachments listed below, constitute the
entire agreement between the parties and superseded all previous communications, representations,
or agreements, either written or oral, with respect to the subject matter hereof. No modification or
amendment of this Agreement will be binding on either party unless acknowledged in written by
their duly authorized representatives.
Attachments:
a. Exhibit A — Client Data Form
b. Exhibit B — Beneficiary Report Form
c. Exhibit C — Project Budget
d. Appendix A — OMB Circular A -110
e. Appendix B — 24 CFR 570 CDBG Regulations Subpart C, Eligible Activities
f. Appendix C — 24 CFR 570 CDBG Regulations Subpart J, Grant Administration
g. Appendix D — 24 CFR 570 CDBG Regulations Subpart J, Other Program
Requirements
E. Suspension or Termination
Either party may terminate this Agreement at any time by giving written notice to the other party of
such termination and specifying the effective date thereof at least 30 days before the effective date
of such termination. Partial terminations of the Scope of Service in Paragraph I.A. above may only
be undertaken with the prior approval of the City. In the event of any termination for convenience,
all finished or unfinished documents, data, reports or other materials prepared by Subrecipient under
this Agreement shall, at the option of the City, become property of the City.
The City may also suspend or terminate this Agreement, in whole or in part, if the Subrecipient
materially fails to comply with any term of this Agreement, or with any of the rules, regulations, or
provisions referred to herein; and the City may declare the Subrecipient ineligible for any further
participation in City contracts, in addition to other remedies as provided by law. Should the
Subrecipient fail to cure or correct such defects or failures identified by the City within the 15 days
after notification of deficiencies, and such breach of contract relate to a violation of federal law or
regulations which results in a demand for reimbursement from the Department of Housing and Urban
Development (HUD) or its successor, the City may seek reimbursement of all funds from the City
to the Subrecipient under this Agreement.
Subrecipient shall not be relieved of the liability to the City for damages sustained by the City by
virtue of any breach of this Agreement by Subrecipient and the City may withhold any payments to
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the Subrecipient for the purpose as set out and until such time as the exact amount of damages due
the City from the Subrecipient is determined. Should the City become aware of any activity by the
Subrecipient which would jeopardize the City's position with HUD which would cause a payback
of CDBG funds or other City federal funds then the City may take appropriate action including
injunctive relief against Subrecipient to prevent the transaction as aforesaid. The failure of the City
to exercise this right shall in no way constitute a waiver by the City to demand payment or seek any
other relief in law or in equity to which it may be justly entitled.
F. Reversion of Assets
Pursuant to 24 CFR 570.503, Subrecipient agrees that should it discontinue the services as provided
for herein, then all unexpended CDBG funds shall be returned within 10 days to the City. The funds
remaining will be appropriated to eligible CDBG activities in keeping with the City's budgetary
process.
A. Records and Reports
1. Recordkeeping
The subrecipient shall maintain all records required by the federal regulations specified in 24 CFR
Part 570.506 and that are pertinent to the activities to be funded under this Agreement. Such records
shall include, but not be limited to:
a. Records providing a full description of each activity undertaken;
b. Records demonstrating that each activity undertaken meets one of the National
Objectives of the CDBG program under 24 CFR Part 570.208;
c. Records required to determine the eligibility of activities under 24 CFR Part 570.201
- 570.206;
d. Financial records as required by 24 CFR Part 570.502, and OMB Circular A -110; and
e. Other records necessary to document compliance with Subpart K of 24 CFR 570.
2. Retention
3. Client Data
SECTION VII:
ADMINISTRATIVE REQUIREMENTS
The Subrecipient shall retain all records pertinent to expenditures under this Agreement for a period
of four (4) years after the termination of all activities funded under this Agreement, or after the
resolution of all Federal audit findings, which ever occurs later.
The Subrecipient shall maintain client data demonstrating client eligibility for services provided.
Such data shall include, but not be limited to, client name, address and annual household income
level as shown in Exhibit "A ". Any other basis for determining eligibility must be approved by the
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Grantee in advance in writing, and description of services provided. Such information shall be made
available to Grantee monitors or their designees upon request.
4. Progress Reports
The Subrecipient shall submit regular Quarterly Progress Reports to the City of Round Rock in the
form, content, and frequency as required by the City of Round Rock. These shall include but not be
limited to summary of expenditures, list of beneficiaries and a brief narrative of accomplishments.
Beneficiary reports should be submitted on Exhibit "B" unless an alternative report is approved by
Grantee in advance in writing.
5. Disclosure
The Subrecipient understands that client information collected under this contract is private and the
use or disclosure of such information, when not directly connected with the administration of the
City of Round Rock's or the Subrecipient's responsibilities with respect to services provided under
this contract is prohibited by the U.S. Privacy Act of 1974 unless written consent is obtained from
such person receiving service and, in the case of a minor, that of a responsible parent/guardian.
6. Property Records
The subrecipient shall maintain real property inventory records, which clearly identifies any
properties purchased, improved or sold using funds provided under this Agreement. Property
retained shall continue to meet eligibility criteria and shall conform to the "changes in use
restrictions specified in 24 CFR Parts 570.503(b)(8).
7. Close -Outs
Subrecipient obligation to the City of Round Rock shall not end until all closeout requirements are
completed. Activities during this close -out period shall include, but are not limited to: making final
payments, disposing of program assets (including the return of all unused materials, equipment,
unspent cash advances, program income balances, and receivable accounts to the City of Round
Rock, and determining custodianship of records).
8. Audits & Inspections
All Subrecipient records with respect to any matters covered by this Agreement shall be made
available to the City of Round Rock, grantor agency, their designees or the Federal Government.
At any time during normal business hours, as often as the City of Round Rock or grantor agency
deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any
deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after
receipt by the Subrecipient. Failure by the Subrecipient to comply with the above audit requirements
will constitute a violation of this contract and may result in the withholding of future payments. The
Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current city
policy concerning subrecipient audits.
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B. Financial Management
1. Budgets
A detailed contract budget is attached as Exhibit "C ". The City of Round Rock and the Subrecipient
may agree to revise the budget from time to time in accordance with existing city policies.
2. Program Income
The Subrecipient shall report quarterly all program income as defined at 24 CFR 570.504 generated
by activities carried out with CDBG funds made available under this contract. The use of program
income by the Subrecipient shall comply with requirements set forth in 24 CFR 570.504. By way
of further limitations, the Subrecipient may use such income during the contract period for activities
permitted under this contract and shall reduce requests for additional funds by the amount of any
such program income balances on hand. All unused program income shall be retumed to the City
of Round Rock at the end of the contract period. Any interest earned on cash advances from the U.S.
Treasury is not program income and shall be remitted promptly to the Grantee. Reporting of any
such program income shall, at minimum, be included in quarterly reports under Section VI of this
agreement. Information on program income provided in these reports will include, but not be limited
to, summaries of program income generated; a summary of expenditures of these funds; and a
description of the use of program income sufficient for determining eligibility of these expenses
under CDBG guidelines.
3. Indirect Costs
If indirect costs are charged, the Subrecipient will develop an indirect cost allocation plan for
determining the appropriate City of Round Rock's share of administrative costs and shall submit
such plan to the City of Round Rock for approval.
4. Payment Procedures
The City of Round Rock will pay to the Subrecipient funds available under this contract based on
information submitted by the Subrecipient and consistent with an approved budget and city policies
concerning payments. With the exception of certain advances, payments will be made for eligible
expenses actually incurred by the Subrecipient, and not to exceed actual cash requirements.
Payments will be adjusted by the City of Round Rock in accordance with advance fund and program
income balances available under this contract for costs incurred by the City of Round Rock on the
behalf of the Subrecipient.
C. Procurement
1. Compliance
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All program assets (unexpended advanced funds) shall revert to the City upon termination of this
Agreement. The only authorized expenditures of funds shall be travel vouchers or prepaid bus
tickets as described herein.
The subrecipient shall procure materials in accordance with the requirements of Attachment 0 of
OMB Circular A -110, Procurement Standards, and shall subsequently follow Attachment N,
Property Management Standards, covering utilization and disposal of property. These requirements
are referenced in 24 CFR Part 84, titled "Common Rule ".
3. Travel
The Subrecipient shall obtain written approval from the City of Round Rock for any travel outside
the metropolitan area with funds provided under this contract. The City shall determine that such
travel is necessary and reasonable according to applicable standards outlined in OMB Circular A87.
A. Civil Rights
2. OMB Standards
1. Compliance
2. Nondiscrimination
SECTION VIII:
PERSONNEL & PARTICIPANT CONDITIONS
The Subrecipient agrees to comply with (city and state civil rights ordinance referenced here) and
with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968
as amended, Section 109 of Title I of the Housing and Community Development Act of 1974,
Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11246 as amended
by Executive Orders 11375 and 12086.
The Subrecipient will not cause any person to be excluded from participation in, denied the benefits
of, or subjected to discrimination under any of the program's activities receiving assistance under this
Agreement based on the grounds of race, color, religion, sex, ancestry, national origin or handicap.
In order to allow the City to monitor non - discrimination, the Subrecipient will at minimum maintain
records regarding the race of persons or households assisted under this contract and whether
households assisted have a female head of household.
The Subrecipient will not discriminate against any employee or applicant for employment because
of race, color, religion, sex, ancestry, national origin, or other handicap, age, marital status, or status
with regard to public assistance. The Subrecipient will take affirmative action to insure all
employment practices are free from such discrimination. Such employment practices include but
are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment
8
advertising, layoff, termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship. The Subrecipient agrees to post in conspicuous places, available
to employees and applicants for employment, notices to be provided by the contracting agency
setting forth the provisions of this nondiscrimination clause.
3. Section 504
The subrecipient agrees to comply with any federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 706) or applicable updates which prohibits
discrimination against the handicapped in any federally assisted program. The City of Round Rock
shall provide the Subrecipient with any guidelines necessary for compliance with that portion of the
regulations in force during the term of this contract.
B. Conduct
1. Assignability
The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written
consent of the City.
2. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this contract, shall
be in any way or to any extent engaged in the conduct of political activities in violation of Chapter
15 of Title V United States Code.
3. Conflict of Interest
The Subrecipient understands and agrees to abide by the provisions of 24 CFR 570.611 with respect
to conflicts of interest, and covenants that it presently has no financial interest and shall not acquire
any financial interest, direct or indirect, which would conflict in any manner or degree with the
performance of services required under this Agreement. These conflict of interest provisions apply
to any person who is an employee, agent, consultant, officer, or elected official of the City, or of any
designated public agencies or subrecipient which are receiving funds under the CDBG Entitlement
program.
4. Subcontracts
a. Approvals
The Subrecipient shall not enter into any subcontracts with any agency or individual in the
performance of this contract without written consent of the City of Round Rock prior to the
execution of such Agreement.
b. Monitoring of Subcontractors
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The Subrecipient will monitor all subcontracted services on a regular basis to assure contract
compliance. Results of monitoring efforts shall be summarized in written reports and supported with
evidence of follow -up actions taken to correct areas of noncompliance.
c. Content
The Subrecipient shall cause all of the provisions of this contract in its entirety to be included in and
made a part of any subcontract executed in the performance of this agreement.
d. Selection Process
The Subrecipient shall undertake to insure that all subcontracts let in the performance of this
agreement shall be awarded on a fair and open competition basis. Executed copies of all
subcontracts shall be forwarded to the City of Round Rock along with documentation concerning
the selection process.
5. Religious Organization
The Subrecipient agrees that funds provided under this contract will not be utilized for religious
activities, to promote religious interests, or for the benefit of a religious organization in accordance
with the federal regulations specified in 24 CFR 570.200(j).
6. Pending Litigation
The Subrecipient agrees to inform the City about any litigation the Subrecipient is or becomes in
involved in.
7. Background Checks
The Subrecipient agrees to conduct a criminal background check on all employees working directly
with youth.
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IN WITNESS WHEREOF, this Agreement is executed on this 1 1 day of FS 84415/2 y
, 2002.
CITY OF ROUND ROCK
Mayor
ATTEST:
Nantu;v4,
�,e i91YUl . MRe7iu *L
City Secretary
Lori Scott
Executive Director
ATTES
Na�
/ cl pn,
Title
11
Reporting Agency Information:
Name:
Address:
Contact Person:
Phone No.
Date of
Service
Name
Address
City
Zip
Code
Annual Family
Income
Family Size
Female Head of
Household
Yes or No
GJCommunity Development/Public Services/Client Data
EXHIBIT A
Client Data
Date:
Reporting Agency Information:
Name:
Address:
Contact Person:
Phone No.
EXHIBIT B
Beneficiary Report
Date:
Date of
Service
Name
Address
City
Zip
Code
Amount Expended
CDBG
Activity
G: /Community Development/Public Services/Beneficiary Report
Incase
Monthly
BOnual
S
Feb
Mar
AK I
1,
Ju
(Att
J
Lea
4.44
Nov
098
Total
Grants
CMG Transportation (Ap'02- Mel'03)
$ 12,358
$ 10,500
$ -
$ -
$ 1,555
$ -
$ -
$ -
$ -
$ -
$ - I
$ .
$ -
$ 12,3`.8
City of Rand Rock (Dec 51- Sep'02)
$ 22,370
$ 5592
9 5592
$ 8533
$ 5,583
$ 22370
Dell (July 01 - June 132)
$ 12,500
$ 2053
$ 2,093
$ 2,083
$ 2,083
$ 2063
$ 2,055
$ -
$ - $ -
$ -
$ -
$ -
$ 12,500
United Way (July 01 - Ju4e'02)
$ 45,80
S 1
$ 11,.'50
$ 11,250
$ 11,28
$ 45030
Donations
$ 2308
$ 2,889 2,334 $ 2, 334 $ 2334
S 2,334
$ 2,333
$ 2,333
$ 2,083
$ 2,333
$ 2,333
$ 2,333
$ 2,3331 $ 2,333
$ 2,063 $ 2033
$ 28,08
GoMflbuti0rls
$ 2,333
$ 25.08
$ 2053 $ 2,064 $ 2.054' $ 2,064
$ 2,034
$ 2,063
$ 2,083
$ 2,083
Member Church 8 Organization
$ 2,083
$ 25108
$ 2,083
Thankful Thousand
$ 250
$ 3,000
$ 3
$ 250
$ 280
$ 580
$ 2`O
$ 250
$ 28
$ 250 $ 250 $ 200 $ 250
$ 250
$ 380
TXU Energy Ald
$ 920
$ 7,200
$ 80
$ 80
$ 600
$ 88
$ 8O
9 80
$ 80
$ 600 $ 570 $ 80
$ 80
$ . 80
$ 7200
Interest Income
$ 1,500
_ -
$ 1,58
$ 1,80
Total Income
5 166,926
5 34,691
$ 7,349
5 12,941
$ 20,466
$ 7,349
5 12,944
$ 16,616
$ 6,266 $ 10,561 $ 16,518
$ 6,265 5 6,768
5 166,926
Exnensas
Momhly
Annual
$ 36,08
$ 2,78
$ 3,000
$ 38,08 I
$ 3,08
9 3,08
$ 308
$ 3,08
$ 3,08
9 3,08
$ 3,80
$ 3,08 $ 3,000 $ 3,08
$ 3,08 $ 3,08
Salary (Gras payroll)
Payroll taxes (SC Match)
$ 233
$ 2750
$ 230
$ 230
$ 230
$ 230
$ 230
$ 230
$ 230
$ 230 $ 230 $ 220
$ Z3 220
5_1,500
$ 1.500
$ 1,58
$ 1$8
$ -
$ ' - $ - $ -
$ - $ -
$ 4,58
9 8, CO 3
5 4,
Baby Supplies
$ 9,08
f $ 1,500 $ 1,500
Develapma
Dues 8 eubscliptbrr'
$ 4,80
$ 80
1
`9 100
$ 18
$ 10)
9 28
$ 100
$ 8O
Dempster
! $ 89
$ 1,070
$ 80 1 8 89
$ 89
9 59
8 89
5 89
9 59
9 89 $ 53 9
85
9 90 3 55
5 1,070
Food Drive
$ 1,88
...
$ 30 $
1,28 $ 300
$ 1,803
Food Pantry Supplies
$ a
$ 38
9 25 9 25
$ 25
$ 25
9 25
8 25
$ 25
$ 25 $ 25 5 25 $ 25 25
$ 38
$ 2,400
Insurance
$ 2400
9 145 a 145
$ 145
$ 145
$ 145
$ 88
$ 145
$ 145 $ 145 $ 145 9 145 $ 150
Legal & Professional Fees(Audt)
$ 2,500
1
$ 200
$ 1,520 5 200 8 270 $ 230 $ 28
$ 2,500
Mileage Reimbursement
$ 58
$ 40 9 40
$ 40
$ 40
$ 40
$ 40
5 40
$ 40 5 40 $ 8 5 50 9 40
8 58
Mobile Mini
$ 190
$ 2,250
$ 190 9 150
9 190
$ 190
$ 190
$ 190
9 190
9 190 $ 190
$ 190 $ 190 $ 190
9 2,280
Newsletter
$ 1.200
$ 300
$ 38
9 300
$ 300
$ 128
Other (AOL,etc)
$ 80
$ 50$ 50
$ 8
9 50$ 50
9 50
$ 50
$ 8 $ 50
$ 8 $ 50 $ 50
5 88
Phone
$ 18
$ 1,28
III
$ 18
$ 18
$ 18
$ 18
$ 18 $ 18
$ 18
$ 18
$ 18 $ 18
$ 100
$ 18 9 18
$ 12C0
$ 100
$ 8
$ 18 $ 18
$ 8
$ 18
$ 100 $ 50
$ 18
$ 50 L $ 18
$ 1,08
Postage& Delivery (Stamps &Bulk Mail)
Repairs
$ 18
$ 1,08
$ 1,270
$ 18 $ 18
$ 1,230
$ 18
$ 18
$ 152
$ tm 5 18
$ 18
$ 18
9 18 5 18 $ 18
Special Everts (CROP)
$ 270
9 -
$ -
$ -
5 18 $
$ -
$ -
$ - $ - 8 18 $ - $ -
$ 3)0
Stationery& Literature
$ 1,000
8 500
$ -
$ - $ -
$ 58
$ -
$ - 5 - $ -
$ - $ -
$ 1,87
Supplies
$ 125
$ 1,
$ 125 $ 175
$ 125
$ 125 $ 125
$ 125
$ 125
$ 125 $ 125 $ 125
$ 125 $ 125
$ 1,500
L&161es (Serving Center)
Elec[rb3y
$ 300
$ 3,88
$ 38 $ 310
9 370
S 38 S 300
$ 38 T$ 38
$ 300 $ 38 I $ 80
$ 300 $ 38
$ 3,800
$ 48
$ 33 $ 24 $ 34
5 34 $ 34
$ 33 $ 33
$ 39 $ 33
Water
$ 33
$ 48
$ 33 $ 33
5 33
Volunteer Re5Ognlllon
$ 250
$ 15 $ -
5 150
$ 15 $ -
$ 15
$ -
$ 15 S - $ 15
$ - $ 15
$ 250
Program E5alses (Glare Services)
Electric
$ 3333
8 40,000
$ 3333 5 3,333
$ 3,333
a 3,333 $ 3,351
$ 3,30
$ 3,333
9 3,333 $ 3,334 $ 3,334
9 3334 $ 3,334
$ 4008
Food Pantry
$ 1,250
5 15,000
5 1,250 $ 12E0
$ 1,250
S 1,2`O $ 1,230
$ 1,250
$ 1,2819 1,20 $ 1,250 $ 1250
$ 1,250 $ 1,260
9 15.80
Gas
$ 250
$ 380
$ 250 $ 250
$ 250
$ 250 $ 250
$ 250
$ 250 $ 250 ' 5 750 $ 250
$ 250 $ 250
$ 3,007
G85011ne
$ 18
S 1,2(70
$ 18 $ 18
$ 18
$ 18 $ 18
$ 18
S 18
$ 18 $ 18 $ 100
$ 18 $ 100
$ 1,2)0
Housing
$ 833
$ 10,08
$ 833 $ 833 5 533
$ 833 $ 633
5 633
$ 833
$ 631 $ 834 $ 834
$ 834 $ 834
$ 1008
Prescriptions
9 515
$ 8377
''I $ 515 $ 515 $ 515
$ 515 $ 515
$ 515
$ 515
$ 515 $ 520 $ 520
$ 5 9 520
S 8,710
Temporary Lodging
$ 515
$ 6,210
$ 515 $ 515 5 515
S 515 $ 515
$ 515
$ 515
$ 515 $ 520 $ 520
$ 523 9 530
$ 6.210
EXHIBIT C, Page 1 of 2
RRASC Budget
2002
JAN 2 0 2002
CGMMML 513 271512L51-5,', ,
Tmneportetlon
$ 12,358
$ 3,500
$ 3,500
$ 3,500
$ 1893
$ -
$ -
5 •
$ -
$ -
5 -
5 -
$ -
$ 12,358
Wider
$ 700
$ 8,4W
$ 703
$ 700
$ 700
$ 700
$ 700
$ 700
$ 700
$ 700
$ 700
$ 703
$ 700
$ 700
$ 8,400
Total Expenses
$ 178.228
5 10,138
3 17,023
4 17,193
$ 16,884
$ 13,523
5 14.643
5 12,423
5 13.538
1 12,486
3 14,081
$ 12,697
1 15,767
3 178,228
Net Income
$ (21,300)
$ 18,553
$ ($,874)
$ (4.192)
$ 4,531
$ (8,174)
$ (1,
$ 4,093
$ (8,272)
$ (1.825)
$ 2.457
6 (7,329)
$ (9,920)
$ (21.300)
EXHIBIT C, Page 2 of 2
RRASC Budget
2002
RECEIVED
JAN 2 8 2882
COMMUNITY UEVELO7ME':
Appendix A
Appendix B
OMB Circular A -110
24 CFR 570 CDBG Regulations Subpart C Eligible Activities
570.200 General policies.
570.201 Basic eligible activities.
570.202 Eligible rehabilitation and preservation activities.
570.203 Special economic development activities.
570.204 Special activities by Community -Based Development
Organizations (CBDOs).
570.205 Eligible planning, urban environmental design and
policy - planning- management - capacity building
activities.
570.206 Program administration costs.
570.207 Ineligible activities.
570.208 Criteria for national objectives.
Appendix C 24 CFR 570 CDBG Regulations Subpart J -- Grant Administration
570.500 Definitions.
570.501 Responsibility for grant administration.
570.502 Applicability of uniform administrative requirements.
570.503 Agreements with subrecipients.
570.504 Program income.
570.505 Use of real property.
570.506.1.1 Records to be maintained.
Appendix D 24 CFR 570 CDBG Regulations Subpart J — Other Program
Requirements
570.611 Conflict of Interest
RESOLUTION NO. R- 02- 02- 14 -13D1
WHEREAS, the City of Round Rock has received grant funds from
the United States Government under Title I of the Housing and Community
Development Act of 1974, Public Law 93 -383, and
WHEREAS, the City of Round Rock wishes to enlist the assistance
of the Round Rock Area Serving Center in utilizing said funds for
transportation vouchers, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Community Development Block Grant Program
Agreement with the Round Rock Area Serving Center, a copy of same being
attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 14th day of Fe. ....�'i. w2002.
Re� -1r A. STLUKA, , Mayor
ATTEST:
WIAu► ie •
CHRISTINE R. MARTINEZ, City Secret 'y
..ODMA\ WORLDOX\ 0:\ WDOx\ RESOLUTI \ /ac
City of Round Rock, Texas
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
THIS AGREEMENT, entered into this _ day of , 2002 by and between the City of Round
Rock (herein called the "GRANTEE ") and the Round Rock Area Serving Center. (herein called the
"SUBRECIPIENT ").
WHEREAS, the City of Round Rock has applied for and received funds from the United States
Government under Title I of the Housing and Community Development Act of 1974, Public Law
93 -383; and
WHEREAS, the City of Round Rock wishes to engage the Subrecipient to assist the City of Round
Rock in utilizing such funds;
NOW, THEREFORE, it is agreed between the parties hereto that;
A. Activities and Beneficiaries
The Subrecipient will be responsible for administering a Community Development Block Grant
( "CDBG ") Year 2001 program in a manner satisfactory to the City of Round Rock and consistent
with any standards required as a condition of providing these funds. Such program will include the
following activities eligible under the CDBG Program: Transportation vouchers for clients of the
Social Services Coalition for travel related to accessing services. Under this program, the
subrecipient agrees to provide these services for:
Total Persons 100
Low to Moderate Income Persons 100
B. Level of Accomplishments
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
(B- 01 -MC -48 -0514)
SECTION I:
SCOPE OF SERVICES
In addition to normal administrative services required as part of this Agreement, the Subrecipient
agrees to provide the households/persons the following program services:
Activity Client Participation in Weeks
1
Persons Assisted
EXHIBIT
S Au
To undertake the activities described above and accomplish the levels of service described above,
the Subrecipient will allocate staff time in support of the program funded under this agreement as
follows:
C. Staffing
Voucher Distribution 4 weeks times 25clients =
(100 clients) 100 units of service
1. Round Rock Area Serving Center
5/hr. wk. 4 weeks = approximately 20 hrs.
2. Bluebonnet Trails MHMR
2/hr. wk. 4 weeks = approximately 8 hrs.
3. Round Rock Health Clinic
1/hr. wk. 4 weeks = approximately 4 hrs.
D. Performance Monitoring
The City of Round Rock will monitor the performance of the Subrecipient against the goals and
performance standards required herein. Substandard performance as determined by the City of
Round Rock will constitute non - compliance with this Agreement. If action to correct such
substandard performance is not taken by the Subrecipient within thirty (30) days after being notified
by the City of Round Rock, contract suspension or termination procedures will be initiated in
accordance with Section VI of this agreement.
SECTION II:
TIME OF PERFORMANCE
Services of the Subrecipient shall start on the 1st day of February, 2002 and end on the 30th day of
September, 2002. The term of this Agreement and the provisions herein shall be extended to cover
any additional time period during which the Subrecipient remains in control of CDBG funds or other
assets including program income.
SECTION III:
PAYMENT
It is expressly agreed the total amount to be paid by the City of Round Rock under this contract shall
not exceed $1,850.00. Drawdowns for the payment of eligible expenses shall be made against the
line item budgets specified in Paragraph I.B. herein and in accordance with performance. Expenses
for general administration shall also be paid against the line item budgets specified in Paragraph I.B.
and in accordance with performance.
2
City of Round Rock
Subrecipient:
Mona Ryan,
Community Development Coordinator
Lori Scott,
Executive Director
City of Round Rock
Round Rock Area Serving Center
221 East Main St.P
PO Box 5006
Round Rock, Texas 78664
Round Rock, TX 78683
Payments will be contingent upon certification of the Subrecipient's financial management system
in accordance with the standards specified in OMB Circular A -110, Attachment F.
A. General Compliance
B. Independent Contract
C. Hold Harmless
SECTION IV:
NOTICES
Notices made pursuant to this contract shall be directed to the following representatives:
SECTION V:
SPECIAL CONDITIONS
The Subrecipient shall agree to comply with the requirements of Title 24 Code of Federal
Regulations, Part 570 of the Housing and Urban Development (HUD) regulations concerning
Community Development Block Grants (CDBG) and all federal regulations and policies issued
pursuant to these regulations. The Subrecipient further agrees to utilize funds available under this
Agreement to supplement rather than supplant funds otherwise available.
SECTION VI:
GENERAL CONDITIONS
The Subrecipient agrees to comply with all applicable federal, state and local laws and regulations
governing the funds provided under this contract.
It is understood and agreed that Subrecipient is an independent contractor and shall not be considered
an employee of the City. Subrecipient shall not be within protection or coverage of the City's
Workers' Compensation insurance, Health Insurance, Liability Insurance or any other Insurance that
the City from time to time may have in force and effect.
T The Subrecipient shall indemnify, save harmless and exempt the City, its officers, agents, servants,
and employees from and against any and all suits, actions, legal proceedings, claims, demands,
damages, costs, expenses , attomey fees and any and all other costs or fees incident to any work done
3
as result of this Agreement and arising out of a willful or negligent act or omission of the Subrecipient,
its officers, agents, servants, and employees ; provided, however, that the Subrecipient shall not be
liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses and
attorneys' fees arising out of a willful or negligent act or omission of the City, its officers, agents,
servants and employees, or third parties.
D. Amendments
The term and conditions of this Agreement, including the attachments listed below, constitute the
entire agreement between the parties and superseded all previous communications, representations,
or agreements, either written or oral, with respect to the subject matter hereof. No modification or
amendment of this Agreement will be binding on either party unless acknowledged in written by
their duly authorized representatives.
Attachments:
a. Exhibit A — Client Data Form
b. Exhibit B — Beneficiary Report Form
c. Exhibit C — Project Budget
d. Appendix A — OMB Circular A -110
e. Appendix B — 24 CFR 570 CDBG Regulations Subpart C, Eligible Activities
f. Appendix C — 24 CFR 570 CDBG Regulations Subpart J, Grant Administration
g. Appendix D — 24 CFR 570 CDBG Regulations Subpart J, Other Program
Requirements
E. Suspension or Termination
Either party may terminate this Agreement at any time by giving written notice to the other party of
such termination and specifying the effective date thereof at least 30 days before the effective date
of such termination. Partial terminations of the Scope of Service in Paragraph I.A. above may only
be undertaken with the prior approval of the City. In the event of any termination for convenience,
all finished or unfinished documents, data, reports or other materials prepared by Subrecipient under
this Agreement shall, at the option of the City, become property of the City.
The City may also suspend or terminate this Agreement, in whole or in part, if the Subrecipient
materially fails to comply with any term of this Agreement, or with any of the rules, regulations, or
provisions referred to herein; and the City may declare the Subrecipient ineligible for any further
participation in City contracts, in addition to other remedies as provided by law. Should the
Subrecipient fail to cure or correct such defects or failures identified by the City within the 15 days
after notification of deficiencies, and such breach of contract relate to a violation of federal law or
regulations which results in a demand for reimbursement from the Department of Housing and Urban
Development (HUD) or its successor, the City may seek reimbursement of all funds from the City
to the Subrecipient under this Agreement.
Subrecipient shall not be relieved of the liability to the City for damages sustained by the City by
virtue of any breach of this Agreement by Subrecipient and the City may withhold any payments to
4
the Subrecipient for the purpose as set out and until such time as the exact amount of damages due
the City from the Subrecipient is determined. Should the City become aware of any activity by the
Subrecipient which would jeopardize the City's position with HUD which would cause a payback
of CDBG funds or other City federal funds then the City may take appropriate action including
injunctive relief against Subrecipient to prevent the transaction as aforesaid. The failure of the City
to exercise this right shall in no way constitute a waiver by the City to demand payment or seek any
other relief in law or in equity to which it may be justly entitled.
F. Reversion of Assets
Pursuant to 24 CFR 570.503, Subrecipient agrees that should it discontinue the services as provided
for herein, then all unexpended CDBG funds shall be returned within 10 days to the City. The funds
remaining will be appropriated to eligible CDBG activities in keeping with the City's budgetary
process.
A. Records and Reports
1. Recordkeeping
The subrecipient shall maintain all records required by the federal regulations specified in 24 CFR
Part 570.506 and that are pertinent to the activities to be funded under this Agreement. Such records
shall include, but not be limited to:
a. Records providing a full description of each activity undertaken;
b. Records demonstrating that each activity undertaken meets one of the National
Objectives of the CDBG program under 24 CFR Part 570.208;
c. Records required to determine the eligibility of activities under 24 CF'R Part 570.201
- 570.206;
d. Financial records as required by 24 CFR Part 570.502, and OMB Circular A -110; and
e. Other records necessary to document compliance with Subpart K of 24 CFR 570.
2. Retention
The Subrecipient shall retain all records pertinent to expenditures under this Agreement for a period
of four (4) years after the termination of all activities funded under this Agreement, or after the
resolution of all Federal audit findings, which ever occurs later.
3. Client Data
SECTION VII:
ADMINISTRATIVE REQUIREMENTS
The Subrecipient shall maintain client data demonstrating client eligibility for services provided.
Such data shall include, but not be limited to, client name, address and annual household income
level as shown in Exhibit "A ". Any other basis for determining eligibility must be approved by the
5
Grantee in advance in writing, and description of services provided. Such information shall be made
available to Grantee monitors or their designees upon request.
4. Progress Reports
The Subrecipient shall submit regular Quarterly Progress Reports to the City of Round Rock in the
form, content, and frequency as required by the City of Round Rock. These shall include but not be
limited to summary of expenditures, list of beneficiaries and a brief narrative of accomplishments.
Beneficiary reports should be submitted on Exhibit "B" unless an alternative report is approved by
Grantee in advance in writing.
5. Disclosure
The Subrecipient understands that client information collected under this contract is private and the
use or disclosure of such information, when not directly connected with the administration of the
City of Round Rock's or the Subrecipient's responsibilities with respect to services provided under
this contract is prohibited by the U.S. Privacy Act of 1974 unless written consent is obtained from
such person receiving service and, in the case of a minor, that of a responsible parent/guardian.
6. Property Records
The subrecipient shall maintain real property inventory records, which clearly identifies any
properties purchased, improved or sold using funds provided under this Agreement. Property
retained shall continue to meet eligibility criteria and shall conform to the "changes in use"
restrictions specified in 24 CFR Parts 570.503(b)(8).
7. Close -Outs
Subrecipient obligation to the City of Round Rock shall not end until all closeout requirements are
completed. Activities during this close -out period shall include, but are not limited to: making final
payments, disposing of program assets (including the return of all unused materials, equipment,
unspent cash advances, program income balances, and receivable accounts to the City of Round
Rock, and determining custodianship of records).
8. Audits & Inspections
All Subrecipient records with respect to any matters covered by this Agreement shall be made
available to the City of Round Rock, grantor agency, their designees or the Federal Government.
At any time during normal business hours, as often as the City of Round Rock or grantor agency
deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any
deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after
receipt by the Subrecipient. Failure by the Subrecipient to comply with the above audit requirements
will constitute a violation of this contract and may result in the withholding of future payments. The
Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current city
policy concerning subrecipient audits.
6
B. Financial Management
1. Budgets
A detailed contract budget is attached as Exhibit "C ". The City of Round Rock and the Subrecipient
may agree to revise the budget from time to time in accordance with existing city policies.
2. Program Income
The Subrecipient shall report quarterly all program income as defined at 24 (-PR 570.504 generated
by activities carried out with CDBG funds made available under this contract. The use of program
income by the Subrecipient shall comply with requirements set forth in 24 CFR 570.504. By way
of further limitations, the Subrecipient may use such income during the contract period for activities
permitted under this contract and shall reduce requests for additional funds by the amount of any
such program income balances on hand. All unused program income shall be returned to the City
of Round Rock at the end of the contract period. Any interest earned on cash advances from the U.S.
Treasury is not program income and shall be remitted promptly to the Grantee. Reporting of any
such program income shall, at minimum, be included in quarterly reports under Section VI of this
agreement. Information on program income provided in these reports will include, but not be limited
to, summaries of program income generated; a summary of expenditures of these funds; and a
description of the use of program income sufficient for determining eligibility of these expenses
under CDBG guidelines.
3. Indirect Costs
If indirect costs are charged, the Subrecipient will develop an indirect cost allocation plan for
determining the appropriate City of Round Rock's share of administrative costs and shall submit
such plan to the City of Round Rock for approval.
4. Payment Procedures
The City of Round Rock will pay to the Subrecipient funds available under this contract based on
information submitted by the Subrecipient and consistent with an approved budget and city policies
concerning payments. With the exception of certain advances, payments will be made for eligible
expenses actually incurred by the Subrecipient, and not to exceed actual cash requirements.
Payments will be adjusted by the City of Round Rock in accordance with advance fund and program
income balances available under this contract for costs incurred by the City of Round Rock on the
behalf of the Subrecipient.
C. Procurement
1. Compliance
7
All program assets (unexpended advanced funds) shall revert to the City upon termination of this
Agreement. The only authorized expenditures of funds shall be travel vouchers or prepaid bus
tickets as described herein.
A. Civil Rights
2. OMB Standards
The subrecipient shall procure materials in accordance with the requirements of Attachment 0 of
OMB Circular A -110, Procurement Standards, and shall subsequently follow Attachment N,
Property Management Standards, covering utilization and disposal of property. These requirements
are referenced in 24 CFR Part 84, titled "Common Rule ".
3. Travel
The Subrecipient shall obtain written approval from the City of Round Rock for any travel outside
the metropolitan area with funds provided under this contract. The City shall determine that such
travel is necessary and reasonable according to applicable standards outlined in OMB Circular A87.
1. Compliance
2. Nondiscrimination
SECTION VIII:
PERSONNEL & PARTICIPANT CONDITIONS
The Subrecipient agrees to comply with (city and state civil rights ordinance referenced here) and
with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968
as amended, Section 109 of Title I of the Housing and Community Development Act of 1974,
Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11246 as amended
by Executive Orders 11375 and 12086.
The Subrecipient will not cause any person to be excluded from participation in, denied the benefits
of, or subjected to discrimination under any of the program's activities receiving assistance under this
Agreement based on the grounds of race, color, religion, sex, ancestry, national origin or handicap.
In order to allow the City to monitor non - discrimination, the Subrecipient will at minimum maintain
records regarding the race of persons or households assisted under this contract and whether
households assisted have a female head of household.
The Subrecipient will not discriminate against any employee or applicant for employment because
of race, color, religion, sex, ancestry, national origin, or other handicap, age, marital status, or status
with regard to public assistance. The Subrecipient will take affirmative action to insure all
employment practices are free from such discrimination. Such employment practices include but
are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment
8
advertising, layoff, termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship. The Subrecipient agrees to post in conspicuous places, available
to employees and applicants for employment, notices to be provided by the contracting agency
setting forth the provisions of this nondiscrimination clause.
3. Section 504
The subrecipient agrees to comply with any federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 706) or applicable updates which prohibits
discrimination against the handicapped in any federally assisted program. The City of Round Rock
shall provide the Subrecipient with any guidelines necessary for compliance with that portion of the
regulations in force during the term of this contract.
B. Conduct
1. Assignability
The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written
consent of the City.
2. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this contract, shall
be in any way or to any extent engaged in the conduct of political activities in violation of Chapter
15 of Title V United States Code.
3. Conflict of Interest
The Subrecipient understands and agrees to abide by the provisions of 24 CFR 570.611 with respect
to conflicts of interest, and covenants that it presently has no financial interest and shall not acquire
any financial interest, direct or indirect, which would conflict in any manner or degree with the
performance of services required under this Agreement. These conflict of interest provisions apply
to any person who is an employee, agent, consultant, officer, or elected official of the City, or of any
designated public agencies or subrecipient which are receiving funds under the CDBG Entitlement
program.
4. Subcontracts
a. Approvals
The Subrecipient shall not enter into any subcontracts with any agency or individual in the
performance of this contract without written consent of the City of Round Rock prior to the
execution of such Agreement.
b. Monitoring of Subcontractors
9
The Subrecipient will monitor all subcontracted services on a regular basis to assure contract
compliance. Results of monitoring efforts shall be summarized in written reports and supported with
evidence of follow -up actions taken to correct areas of noncompliance.
c. Content
The Subrecipient shall cause all of the provisions of this contract in its entirety to be included in and
made a part of any subcontract executed in the performance of this agreement.
d. Selection Process
The Subrecipient shall undertake to insure that all subcontracts let in the performance of this
agreement shall be awarded on a fair and open competition basis. Executed copies of all
subcontracts shall be forwarded to the City of Round Rock along with documentation conceming
the selection process.
5. Religious Organization
The Subrecipient agrees that funds provided under this contract will not be utilized for religious
activities, to promote religious interests, or for the benefit of a religious organization in accordance
with the federal regulations specified in 24 CFR 570.200(j).
6. Pending Litigation
The Subrecipient agrees to inform the City about any litigation the Subrecipient is or becomes in
involved in.
7. Background Checks
The Subrecipient agrees to conduct a criminal background check on all employees working directly
with youth.
10
IN WITNESS WHEREOF, this Agreement is executed on this day of
2002.
CITY OF ROUND ROCK
Robert A. Stluka, Jr.
Mayor
Al 1'EST:
Joanne Land,
City Secretary
Lori Scott
Executive Director
ft - LP_AU; S Ode frk. /
Title
11
Reporting Agency Information:
Name:
Address:
Contact Person:
Phone No.
Date of
Service
Name
Address
City
Zip
Code
Annual Family
Income
Family Size
Female Head of
Household
Yes or No
G: /Community Development/Public Services/Client Data
EXHIBIT A
Client Data
Date:
Reporting Agency Information:
Name:
Address:
Contact Person:
Phone No.
Date of
Service
Name
Address
City
Zip
Code
Amount Expended
CDBG
Activity
G: /Community Development/Public Services/Beneficiary Report
EXHIBIT B
Beneficiary Report
Date:
10=1
An FA
--
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-_
- -�-
- -•
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$ 10.503
$ 5592
$ 2,053
$ 11,250
t
$ -
$ 5,592
5 2083
$ 1,558
5 2093
$ 11,750
$ -
$ 2033
$ -
9 5593
5 2035
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$ 22,370
$ 12,E
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City of Round Rock (Dec Di- Sep'02)
$ 72,370 El
9 12,530 MI
$ 45020 EE
Dell (July 01 - June 02)
$ ,1,250
$ 11,250
5 45,030
United Way (July01 -June 02)
Donations
-
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E
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$ 28000 MERE
$ 25,000 ■
$ 3900 •
$ 7,890 •
$ 1,503 EE
$ 169.926
5 250
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5 7,349
$ 2333
$ 2093
$ 2`0
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$ 12,941
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$ 2063
$ 250
$ 900
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8 7,349
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9 870
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$ . 930
$ 1530
$ 8,768
$ 26000
$ 25,030
$ 3 W
$ 7,'207_
$ 1 MO
$ 166,926
Contributions
$ 2083
5 250
5 2553E
$
$ 970
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Member Church 8 Organization
Thankful Thousand
$ 603
$ 12,944
TXU Energy Aid
Interest Income
Total Income
Eaeerlees
Monthly.
Mn ua1
SalaryJGrosspeyrop
$ 3,000
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$ 25
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$ 35000 EE
$ _ 2,760
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5 3,000
$ 3,IX00
5 3,020
$ 3,000
$ 3,030
$ 3,0M
$ 3,000
$ 3003
$ 3,000
$ 3,000
5 3,033
$ 38,030
9 230
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$ 1(0
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$ 230
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$ 230
$ 230
$ 230'
3 230
$ 230
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$ 230
$ 230
$ 230
$ 230
5 2,780
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$ 1,500
$
$ 25
$ 145
$ 1,200
$ 100
5 89
5 25
$ 145
$ 40
$ 1500
5 -
$ 145
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$ 40
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$ 303
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$ e0
5 80
$ 1,070
5 1,589
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Focd Drive
$ 25
$ 150
200
5 300
5 2,403_
$ 2,500
$ 970
Food Pentry Sapplles
insurance
L:. el 8 Professional Feee Wog)
Mileage Reimbursement
Motile �' inl
$ 190
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$ 8.75 WI
$ 1,200 •
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$ 50
$ 120
$ 100
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$ 1,226
$ 530
9 1,200
$ 1,
. 1,200
$ 1,000
$ 50
9 103
5 100
$ 100
$ -
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$ 100
$ 50
5 100
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$ 503
0 300
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$ - 100
$ 130
5 100
5 -
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5 330
$ 3.900 I
9 300
5 30
$ 300
$ 300
$ 300
$ 300
$ 300
$ 303
$ 300
$ 330
$ 330
$ 300
$ 3903
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5 33
$ 400
`
5 33
9 33
9 33
9 33
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9 33
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9 34
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9 34 9 34
5 403
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$ 400)0
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8 250
$ 40 COO
P�rem E,0enses (Client Services)
Electric
Food Pantry
$ 1,250
5 15 ,200
1, -=5
1,250
5 1,2;0
5 1,250
6 1,250
0 1,250
S 1,250
$ 1,250
9 100
5 1,750
5 1,25018 1,250
15,000
G. G
$ 250
$ 3,000
5 23
9 293
$ 250
$ 250
$ 250
5 250
0 250
5 250
$ 250
0 250
$ 750 '', $ 250
$ 3000
Gaeollne
$ 103
$ 1200
$ 100
5 100
$ 100
5 100
5 100
$ 100
$ 100
$ 100
$ 100
$ 100
E 103 . $ 100
0 1 -,2010
Housing
5 533
$ 10,000
5 533
$ 833
5 833
5 533
5 833
9' 833
9 833
$ 933
$ 814
$ 834
$ 834 1 $ 934
$ 10,03]
Prescriptlane
$ 515
5 6,2770
5 515
$ 515
$ 515
5 515
$ 515
5 515
$ 515
5 515
5 520
5 520
$ 520 1 5 52D
$ 6,2A
Temporary Lodging
$ 515
$ 6,210
5 515
5 515
i 9 515
0 515 $ 515
5 515
2 515
$ 515
5 520
$ 523
$ 537', $ 530
$ 8,210
EXHIBIT C, Page 1 of 2
RRASC Budget
2002
JAR 2 0 2002
00MMU9810) RP0)ti
Al [xx1j
cP co
o
n
Trmnsportatlm -
-
$ 72,358
s 3,500
$ 3,533
$ 3,600
$ 1,656
$ •
5 •
$ -
5 -
5
5 -
$ -
$ -
$ 12,388
Weser
$ 703
$ 6,400
$ 700
$ 703
5 703
5 703
$ 700
5 700
$ 703
5 700
$ 700
5 700
$ 700
$ 703
$ 6,400
Total Expenses
6 178,226
$ 16,138
$ 17,023
$ 17,133
$ 16,894
$ 13,623
$ 14,643
$ 12,423
5 13,638
$ 12,488
5 14,041
$ 12,687
$ 16,707
$ 178,226
Net Income
$ (21,30
$ 16,553
5 (9,874)
$ (4,182)
$ 4,501
$ (6,174)
$ (1,638)
$ 4,060
$ (8,272)
$ (1,825)
$ 2,457
$ (7,329)
$ (9,980)
$ (21,300)
EXHIBIT C, Page 2 of 2
RRASC Budget
2002
RECEIVED
JAN 2 B 2002
COMMUNITY OEVEL07ME;
X
n.
•
O r•
n
Appendix A
Appendix B
OMB Circular A -110
24 CFR 570 CDBG Regulations Subpart C Eligible Activities
570.200 General policies.
570.201 Basic eligible activities.
570.202 Eligible rehabilitation and preservation activities.
570.203 Special economic development activities.
570.204 Special activities by Community -Based Development
Organizations (CBDOs).
570.205 Eligible planning, urban environmental design and
policy - planning- management- capacity building
activities.
570.206 Program administration costs.
570.207 Ineligible activities.
570.208 Criteria for national objectives.
Appendix C 24 CFR 570 CDBG Regulations Subpart J — Grant Administration
570.500 Definitions.
570.501 Responsibility for grant administration.
570.502 Applicability of uniform administrative requirements.
570.503 Agreements with subrecipients.
570.504 Program income.
570.505 Use of real property.
570.506.1.1 Records to be maintained.
Appendix D 24 CFR 570 CDBG Regulations Subpart J — Other Program
Requirements
570.611 Conflict of Interest
DATE: February 7, 2002
SUBJECT: City Council Meeting — February 14, 2002
ITEM: 13.D.1. Consider a resolution authorizing the Mayor to execute a
Community Development Block Grant Program Agreement with the
Round Rock Area Serving Center for transportation vouchers.
Resource: Joe Vining, Planning Director
Mona Ryan, Community Development Coordinator
History: This is the second year of funding for the transportation grant. This has been a
very successful program for the community. Hundreds of vouchers have been
issued to clients of the Round Rock Area Serving Center, Round Rock Health
Clinic, Bluebonnet Trails MHMR, and Any Baby Can.
Funding:
Cost: $1,850
Source of funds: Community Development Block Grant (CDBG)
Outside Resources: U.S. Department of Housing and Urban Development
Impact: The transportation vouchers will be issued to persons or families who need to keep
medical appointments and service agency appointments.
Benefit: Low- income families or persons in need of basic services will have transportation
provided through this program.
Public Comment: Public comment has been received through citizen communications and
public hearings on needs before the Community Development Advisory
Commission and the City Council.
Sponsor: Planning and Community Development Department