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R-02-04-25-11C2 - 4/25/2002RESOLUTION NO. R- 02- 04- 25 -11C2 WHEREAS, the City of Round Rock has adopted the 2001 -2002 Community Development Annual Action Plan, ( "Plan ") which identifies how the City will use federal resources to meet priority community needs, and WHEREAS, the Plan identifies resources which will improve the lives of the City's residents by providing homeownership assistance, improving neighborhoods, providing economic opportunities, and delivering needed services, and WHEREAS, the City now wishes to amend said 2001 -2002 Community Development Annual Action Plan, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Amended Program Year 2001 -2002 Community Development Action Plan is hereby adopted, a copy of which is attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. :ODMA \WORLDOX \O: \"OOX \AEEOLUT \R2042EC3. WPO /ec ATTEST: RESOLVED this 25th day of April, 2002. amturLue CHRISTINE R. MARTINEZ, City Secret 2 4 ROBE A. STLUKA, JR., yor City of Round Rock, Texas y Project Activities Amount Project 1: Neighborhood Enhancements D Neighborhood Park Improvements $40,000 Project 2: Economic Opportunities Strategy D Microenterprise Assistance Center and Network $50,000 Project 3: Housing Activities D Down Payment/Closing Cost Assistance Loans D Housing Rehabilitation D Lead Base Paint / Hazards Test / Abatement $236,100 Project 4: Public Services D Grants to Social Service Agencies $69,900 Program Administration D Grant and Program management $70,000 TOTAL $466,000 AMENDED PROGRAM YEAR 2001 -2002 COMMUNITY DEVELOPMENT ANNUAL ACTION PLAN CITY'S INTENT During PY 2001 -2002, the City of Round Rock proposes to spend $466,000 in CDBG entitlement funds from the U.S. Department of Housing and Urban Development (HUD). The proposed Annual Action Plan consists of projects that implement the 5 -Year Strategic Plan t� address the City's priority needs which were identified through staff analysis and citizen participation. The Annual Action Plan is structured into projects that are designed to support the strategies that address the priorities identified in the 5 -Year Strategic Plan. This year's Annual Action Plan consists of four projects that are composed of implementation activities for the City staff and project partners to conduct. The Annual Action Plan accounts for activities to conduct beginning October 1, 2001 and concluded by September 30, 2002. Table 1 identifies the Annual Action Plan's funding strategy for these projects. CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 TABLE 1: PY 2001 -2002 CDBG ALLOCATION PLAN EXHIBIT 1 „A„ 6 2001 -2002 COMMUNITY DEVELOPMENT FUNDING ACTIVITIES PROJECT 1: Neighborhood Enhancements Mesa Village Park Phase 2. This activity will implement Phase 2, a total renovation of the playground area, including drainage improvements, irrigation system upgrade, additional landscape materials, and play equipment replacement/addition. The drainage improvements will solve the flooding issues, and the playground replacement/addition will bring the playground into compliance with all current and applicable guidelines. This park is in the targeted residential service area that lies in LMI census block group 215034. Funding Source: CDBG Funding Provided: $40,000 Program Delivery and Management: Office of Community Development, Parks and Recreation Department Benefit to Residents: Area benefit for low- to moderate - income residents 1998 -2002 Strategic Plan Priority: Community Development 2000 -2001 Action Plan Project Category: Project 1: Neighborhood Enhancements National Objective: Area benefit for low- to moderate - income persons (5570.208(a)(1)) Matrix Code: 03F (Parks, Recreational Facilities) CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 7 PROJECT 2: Microenterprise Assistance Microenterprise Assistance Center and Network. These activities provide assistance and support to LMI microenterprise owners. Activities include providing limited space in the Center, T -1 internet connectivity, office resources, skills training, and support from professional and volunteer network. Funding Source: CDBG Funding Provided: $50,000 Program Delivery and Management: Office of Community Development in conjunction with Chamber of Commerce National Obiective: Benefit low to moderate income persons by providing assistance to eligible microenterprise business owners (8570.208(a)) Matrix Code: 18C (Micro- Enterprise Assistance) 1998 -2002 Strategic Plan Priority: Economic Development 2000 -2001 Annual Action Plan Proiect Category: Project 2: Economic Opportunities Strategy PROJECT 3: Housing Activities Home Ownership Assistance Program: City Down Pavment/Closinq Costs Assistance. This activity involves providing 50% down payment and reasonable closing costs for eligible first -time homebuyers. Funding Source: CDBG Funding Provided: $135,000 Program Delivery and Management: Office of Community Development, Designated financial institutions National Obiective: Low- to moderate - income working families capable of making mortgage payments but needing assistance with down payments and closing costs. The program will be applied city -wide. (8570.208(a)) Matrix Code: 13 (Direct Homeownership Assistance) CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 1998 -2002 Strategic Plan Priority: Housing 2000 -2001 Annual Action Plan Proiect Category: Project 3.1: Home Ownership Assistance Program Housing Rehabilitation. This activity involves providing funding to repair roofs, floors, windows, and replace water heaters for income eligible residents. This program will be city wide. Funding Source: CDBG Funding Provided: $81,100 Program Delivery and Management: Office of Community Development, Code Enforcement, Public Works Building Inspection National Obiective: Benefit to low to moderate income persons who need assistance with home repairs. (8570.208(a)) Matrix Code: 14A (Single Unit Residential) 1998 -2002 Strategic Plan Priority: Housing 2000 -2001 Annual Action Plan Project Category: Project 3.2: Housing Rehabilitation Lead Base Paint. CDBG rehabilitation and construction activities must comply with 24 CFR Part 35 and Section 401(b) of the Lead Based Paint; Poisoning Prevention Act. This program will be city wide. Funding Source: CDBG Funding Provided: $20,000 Program Delivery and Management: Office of Community Development, Code Enforcement, Public Works Building Inspection National Objective: Benefit to low to moderate income homeowners who require lead base paint testing and abatement during a housing rehab activity. (5570.208(a)) Matrix Code: 141 (Lead Based Paint/Hazards Test/Abatement) 1998 -2002 Strategic Plan Priority: Housing CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 9 2000 -2001 Annual Action Plan Protect Category: Project 3.2: Housing Rehabilitation PROJECT 4: PUBLIC SERVICES Public Service Agency Funding Program. This program provides funding to specific service agencies in Round Rock. The funding will be allocated through a competitve grant application process. Funding Source: CDBG Funding Provided: $69,900 Program Delivery and Management: Office of Community Development, City Finance Department, Subrecipient Service agencies National Objective: Expanded public services for low- income persons in need. Matrix Codes: 05 (Public Services General); 05A (Senior Services); 05D (Youth Services); 05L (Child Care Services); 05M (Health Services) 1998 -2002 Strategic Plan Priority: Public Services 2000 -2001 Annual Action Plan Project Category: Public Services PROGRAM ADMINISTRATION This activity involves the oversight and administration of CDBG funds and activities, ensuring compliance with applicable regulations and program effectiveness. The Office of Community Development also provides technical assistance to community -based organizations, conducts neighborhood improvement activities, coordinates advisory groups for implementation projects, coordinates public outreach and citizen participation in community development, provides analytical support to community and economic development initiatives, and acts as the staff coordination office for implementation projects and CDAP 2001 -02 Adopted August 9, 2001 Amended Apr1125, 2002 10 activities. Program administration is subject to a twenty percent cap, which amounts to $93,200. Funding Source: CDBG Funding Provided: $70,000 Program Delivery and Management: Office of Community Development National Objective: Not applicable Matrix Code: 21A (General Program Administration) 1998 -2002 Strategic Plan Priority: Housing, Community Development, and Economic Development 2000 -2001 Annual Action Plan Project Category: Program Administration CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 11 15% CDAP 2001-02 Adopted August 9, 2001 Amended April 25, 2002 FUNDING DISTRIBUTION FOR CDBG ACTIVITIES Figure 1 portrays how Round Rock intends to allocate CDBG funding to implement the Annual Action Plan. This allocation does not include the City's contribution to Public Service Agencies from the General Fund. Figure 2 shows how CDBG dollars will have been allocated over the first four program years assuming this proposed Annual Action Plan is implemented as recommended. 50% •Neighborhood Enhancements ❑ Housing Activities • Program Admin • Economic Development 0 Public Services FIGURE 1: Proposed CDBG Allocation to Projects and Administration for PY 2001 -2002 12 8% CDAP 2001-02 Adopted August 9, 2001 Amended April 25, 2002 14% 30% 9 Neighborhoods • Economic Dev 0 Housing ❑ Public Services • Program Admin FIGURE 2 and 2.1: Resulting Allocation over Four Program Years 1998 -99, 1999 -00, 2000 -01, 2001 -02 GEOGRAPHIC DISTRIBUTION OF CDBG FUNDS Map 1 on the following page identifies the City's census block groups where area activities are eligible based on low- to moderate - income designation. The boxes contain the percentage of families in the block group that are LMI. The eligibility threshold for a CDBG target area in Round Rock is 48.1 percent. This Annual Action Plan allocates $40,000 for area - specific eligible activities that are manifested in Project 1: Neighborhood Enhancements. The remaining $426,000 will be applied to city -wide eligible activities or for program administration. 13 DATE: April 19, 2002 SUBJECT: City Council Meeting — April 25, 2002 ITEM: 11.C.2. Consider a resolution adopting the Amended Program Year 2001- 2002 Community Development Annual Action Plan Resource: Joe Vining, Planning Director Mona Ryan, Community Development Coordinator History: The 2001 -02 Community Development Annual Action Plan was adopted by Resolution R- 01- 08- 09 -13C1 on August 9, 2001. Project 1: Neighborhood Enhancements, identifies two park activities. The Greenslopes Area Park activity is being deleted and replaced with the Mesa Village Phase 2 improvements. The Mesa Village Phase 2 improvements can be completed in this fiscal year and are needed to alleviate a drainage problem in the playground area. The total project cost is $57,000. A portion of this money, $27,000, will come from the 2000 -01 Annual Plan as a result of deleting the Land Acquisition activity. This process is considered a substantial amendment to the Annual Plan and requires a thirty-day comment period. Funding Cost: $30,000 Source of Funds: Conununity Development Block Grant Outside resources: US Department of Housing and Urban Development Impact: The drainage problem at the Mesa Park playground will be resolved. Benefit: Children in the Mesa Village area will have a playground area not prone to flooding or standing water. Public Comment: The required thirty -day comment period expired April 24, 2002. Notices of the comment period were posted in four locations: City Hall, the Senior Center, Parks and Recreation, and the Mesa Village playground located at 1401 Georgetown St. Sponsor: Planning and Community Development Department Project Activities Amount Project 1: Neighborhood Enhancements D Neighborhood Park Improvements $40,000 Project 2: Economic Opportunities Strategy D Microenterprise Assistance Center and Network $50,000 Project 3: Housing Activities D Down Payment/Closing Cost Assistance Loans D Housing Rehabilitation D Lead Base Paint / Hazards Test / Abatement $236,100 Project 4: Public Services D Grants to Social Service Agencies $69,900 Program Administration D Grant and Program management $70,000 TOTAL $466,000 AMENDED PROGRAM YEAR 2001 -2002 COMMUNITY DEVELOPMENT ANNUAL ACTION PLAN CITY'S INTENT During PY 2001 -2002, the City of Round Rock proposes to spend $466,000 in CDBG entitlement funds from the U.S. Department of Housing and Urban Development (HUD). The proposed Annual Action Plan consists of projects that implement the 5 -Year Strategic Plan to address the City's priority needs which were identified through staff analysis and citizen participation. The Annual Action Plan is structured into projects that are designed to support the strategies that address the priorities identified in the 5 -Year Strategic Plan. This year's Annual Action Plan consists of four projects that are composed of implementation activities for the City staff and project partners to conduct. The Annual Action Plan accounts for activities to conduct beginning October 1, 2001 and concluded by September 30, 2002. Table 1 identifies the Annual Action Plan's funding strategy for these projects. CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 TABLE 1: PY 2001 -2002 CDBG ALLOCATION PLAN 6 2001 -2002 COMMUNITY DEVELOPMENT FUNDING ACTIVITIES PROJECT 1: Neighborhood Enhancements Mesa Village Park Phase 2. This activity will implement Phase 2, a total renovation of the playground area, including drainage improvements, irrigation system upgrade, additional landscape materials, and play equipment replacement/addition. The drainage improvements will solve the flooding issues, and the playground replacement/addition will bring the playground into compliance with all current and applicable guidelines. This park is in the targeted residential service area that lies in LMI census block group 215034. Funding Source: CDBG Funding Provided: $40,000 Program Delivery and Management: Office of Community Development, Parks and Recreation Department Benefit to Residents: Area benefit for low- to moderate - income residents 1998 -2002 Strategic Plan Priority: Community Development 2000 -2001 Action Plan Proiect Category: Project 1: Neighborhood Enhancements National Objective: Area benefit for low- to moderate - income persons (5570.208(a)(1)) Matrix Code: 03F (Parks, Recreational Facilities) CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 7 PROJECT 2: Microenterprise Assistance Microenterprise Assistance Center and Network. These activities provide assistance and support to LMI microenterprise owners. Activities include providing limited space in the Center, T -1 internet connectivity, office resources, skills training, and support from professional and volunteer network. Funding Source: CDBG Funding Provided: $50,000 Program Delivery and Management: Office of Community Development in conjunction with Chamber of Commerce National Obiective: Benefit low to moderate income persons by providing assistance to eligible microenterprise business owners (8570.208(a)) Matrix Code: 18C (Micro- Enterprise Assistance) 1998 -2002 Strategic Plan Priority: Economic Development 2000 -2001 Annual Action Plan Proiect Category: Project 2: Economic Opportunities Strategy PROJECT 3: Housing Activities Home Ownership Assistance Program: City Down Pavment/Closing Costs Assistance. This activity involves providing 50% down payment and reasonable closing costs for eligible first -time homebuyers. Funding Source: CDBG Funding Provided: $135,000 Program Delivery and Management: Office of Community Development, Designated financial institutions National Obiective: Low- to moderate - income working families capable of making mortgage payments but needing assistance with down payments and closing costs. The program will be applied city -wide. (8570.208(a)) Matrix Code: 13 (Direct Homeownership Assistance) CDAP 2001-02 Adopted August 9, 2001 Amended April 25, 2002 8 1998 -2002 Strategic Plan Priority: Housing 2000 -2001 Annual Action Plan Project Category: Project 3.1: Home Ownership Assistance Program Housing Rehabilitation. This activity involves providing funding to repair roofs, floors, windows, and replace water heaters for income eligible residents. This program will be city wide. Funding Source: CDBG Funding Provided: $81,100 Program Delivery and Management: Office of Community Development, Code Enforcement, Public Works Building Inspection National Objective: Benefit to low to moderate income persons who need assistance with home repairs. (6570.208(a)) Matrix Code: 14A (Single Unit Residential) 1998 -2002 Strategic Plan Priority: Housing 2000 -2001 Annual Action Plan Project Category: Project 3.2: Housing Rehabilitation Lead Base Paint. CDBG rehabilitation and construction activities must comply with 24 CFR Part 35 and Section 401(b) of the Lead Based Paint; Poisoning Prevention Act. This program will be city wide. Funding Source: CDBG Funding Provided: $20,000 Program Delivery and Management: Office of Community Development, Code Enforcement, Public Works Building Inspection National Objective: Benefit to low to moderate income homeowners who require lead base paint testing and abatement during a housing rehab activity. (8570.208(a)) Matrix Code: 141 (Lead Based Paint/Hazards Test/Abatement) 1998 -2002 Strategic Plan Priority: Housing CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 9 2000 -2001 Annual Action Plan Proiect Category: Project 3.2: Housing Rehabilitation PROJECT 4: PUBLIC SERVICES Public Service Agency Funding Program. This program provides funding to specific service agencies in Round Rock. The funding will be allocated through a competitve grant application process. Funding Source: CDBG Funding Provided: $69,900 Program Delivery and Management: Office of Community Development, City Finance Department, Subrecipient Service agencies National Obiective: Expanded public services for low- income persons in need. Matrix Codes: 05 (Public Services General); 05A (Senior Services); 05D (Youth Services); 05L (Child Care Services); 05M (Health Services) 1998 -2002 Strategic Plan Priority: Public Services 2000 -2001 Annual Action Plan Proiect Category: Public Services PROGRAM ADMINISTRATION This activity involves the oversight and administration of CDBG funds and activities, ensuring compliance with applicable regulations and program effectiveness. The Office of Community Development also provides technical assistance to community -based organizations, conducts neighborhood improvement activities, coordinates advisory groups for implementation projects, coordinates public outreach and citizen participation in community development, provides analytical support to community and economic development initiatives, and acts as the staff coordination office for implementation projects and CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 1 0 activities. Program administration is subject to a twenty percent cap, which amounts to $93,200. Funding Source: CDBG Funding Provided: $70,000 Program Delivery and Management: Office of Community Development National Objective: Not applicable Matrix Code: 21A (General Program Administration) 1998 -2002 Strategic Plan Priority: Housing, Community Development, and Economic Development 2000 -2001 Annual Action Plan Project Category: Program Administration CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 11 FUNDING DISTRIBUTION FOR CDBG ACTIVITIES Figure 1 portrays how Round Rock intends to allocate CDBG funding to implement the Annual Action Plan. This allocation does not include the City's contribution to Public Service Agencies from the General Fund. Figure 2 shows how CDBG dollars will have been allocated over the first four program years assuming this proposed Annual Action Plan is implemented as recommended. 1 5% CDAP 2001 -02 Adopted August 9, 2001 Amended April 25, 2002 50% ® Neighborhood Enhancements ❑Housing Activities • Program Admin • Economic Development ❑ Public Services FIGURE 1: Proposed CDBG Allocation to Projects and Administration for PY 2001 -2002 12 8% CDAP 2001-02 Adopted August 9, 2001 Amended April 25, 2002 14% 30% ®Neighborhoods ■ Economic Dev ❑Housing ❑Public Services ■ Program Admin FIGURE 2 and 2.1: Resulting Allocation over Four Program Years 1998 -99, 1999 -00, 2000 -01, 2001 -02 GEOGRAPHIC DISTRIBUTION OF CDBG FUNDS Map 1 on the following page identifies the City's census block groups where area activities are eligible based on low- to moderate - income designation. The boxes contain the percentage of families in the block group that are LMI. The eligibility threshold for a CDBG target area in Round Rock is 48.1 percent. This Annual Action Plan allocates $40,000 for area - specific eligible activities that are manifested in Project 1: Neighborhood Enhancements. The remaining $426,000 will be applied to city -wide eligible activities or for program administration. 13