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R-02-04-25-11D3 - 4/25/2002CITY OF ROUND ROCK i Mayor Robert A. Stlaka, Jr Mayor Pro-tem Tom Nielson Coundl Members Alan McGraw Carrie Pie Earl Palmer Isabel Gallahan Gary Coe City Manager Robert L. Bennett, Jr City Attorney Stephan L Sheets May 23, 2002 Mr. Mike McInturff, P.E., President WHM Transportation Engineering Consultants, Inc. 2717 Rio Grande Street Austin, TX 78705 221 East Main Street - - Round Rock, Texas 78664 512- 218 -5400 Dear Mr. Mclnurff: The Round Rock City Council approved Resolution No. R- 02- 04- 25 -11D3 at their regularly scheduled meeting on April 25, 2002. This resolution approves the contract for the design of traffic signals at the intersection of Hesters Crossing Road and Rawhide Drive. Enclosed is a copy of the resolution and original Contract for your files. If you have any questions, please do not hesitate to contact Tom Word at 218 -6617. Christine R. Martinez City Secretary Enclosure Fax: 512 -218 -7097 yJ 1 -800- 735 -2989 TDD 1- 800-735 -2988 Voice www.ci.round- rock.tx -us RESOLUTION NO. R- 02- 04- 25 -11D3 WHEREAS, the City of Round Rock desires to retain engineering services for the design of traffic signals at the intersection of Hesters Crossing Road and Rawhide Drive, and WHEREAS, WHIM Transportation Engineering Consultants, Inc. has submitted a Contract for Engineering Services to provide said services, and WHEREAS, the City Council desires to enter into said contract with WHM Transportation Engineering Consultants, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for Engineering Services with WHM Transportation Engineering Consultants, Inc., for the design of traffic signals at the intersection of Hesters Crossing Road and Rawhide Drive, a copy of said contract being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended RESOLVED this 25th day of Ap CHRISTINE R. MARTINEZ, City Secreta :: ODMA\ MORLDOX\ 0 : \"DOX \RESOLUT \R20425D3.Wpn /e AWL Ap 411100C:ff10 f .I RO- . ST , JR. , i` ayor ATTEST ity of Round Rock, Texas STATE OF TEXAS COUNTY OF WILLIAMSON THIS CONTRACT FOR ENGINEERING SERVICES ( "Contract ") is made by and between the City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called "City" and WHM Transportation Engineering Consultants, Inc., having its principal business address at 2717 Rio Grande Street, Austin, Texas, 78705, hereinafter called 'Engineer" for the purpose of contracting for engineering services. WHEREAS, Government Code, Chapter 2254, Subchapter A, 'Professional Services Procurement Act' provides for the procurement of professional services of engineers; and engcomrc.wpd/spectw § WITNESSETH WHEREAS, the City desires to contract for engineering services described as follows: For provision of professional traffic engineering services in preparation of a traffic signal design for the intersection of Resters Crossing Road and Rawhide Drive in Round Rock. AGREEMENT NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES TO BE PROVIDED BY CITY The City will furnish items and perform those services for fulfillment of the Contract as identified in Attachment A - Services to be Provided by the City, attached hereto and made a part of this Contract. Page 1 of 13 EXHIBIT 1 ARTICLE 2 SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER The Engineer shall perform those engineering services for fulfillment of the Contract as identified in Attachment B - Services to be Provided by the Engineer, attached hereto and made a part of this Contract. The Engineer shall prepare a schedule of work identified as Attachment C - Work Schedule, attached hereto and made a part of this Contract. The Work Schedule shall contain a complete schedule so that the Engineer's Scope of Services under this Contract can be accomplished within the specified time and contract cost. The Work Schedule will provide specific work sequence and definite review times by the City and the Engineer of the work performed. If the review time should take longer than shown on the work schedule, through no fault of the Engineer, additional contract time will be authorized by the City through a supplemental agreement if requested by a timely written request from the Engineer and approved by the City. ARTICLE 3 CONTRACT PERIOD After execution of this Contract, the Engineer shall not proceed with the work outlined under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This Contract shall terminate at the close of business on April 30. 2003 unless extended by written supplemental agreement duly executed by the Engineer and the City prior to the date of termination, as provided in Article 11 - Supplemental Agreements, or otherwise terminated as provided in Article 19 - Termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. The Engineer shall notify the City in writing as soon as possible if it determines, or reasonably anticipates, that the work under this Contract cannot be completed before the termination date, and the City may, at its sole discretion, extend the contract period by timely supplemental agreement as provided in Article 11- Supplemental Agreements. The Engineer shall allow adequate time for review and approval of the request for time extension by the City prior to expiration of this Contract. The City shall pay and the Engineer agrees to accept the lump sum amount shown below as full compensation for the engineering services to be performed under this Contract. The lump sum amount payable under this Contract without modification of the Contract is $10, 500.00 as shown in Attachment D - Fee Schedule. The lump sum amount payable may be revised by supplemental agreement in the event of a change in scope, additional complexity from that originally anticipated or character of work as authorized by the City. engoom,<.wpd/speaw ARTICLE 4 COMPENSATION Page 2 of 13 The Engineer shall prepare and submit to the City monthly progress reports in sufficient detail to support the progress of the work and in support of invoice requesting monthly payment. Any preferred format will be identified in Attachment B. Satisfactory progress of work shall be maintained as a condition of payment. The fee may be adjusted if additional work is approved by supplemental agreement and performed by the Engineer. ARTICLE 5 METHOD OF PAYMENT Payments to the Engineer for services rendered will be made while work is in progress. The Engineer will prepare and submit to the City, no more frequently than once per month, a progress report stating the percent completion of the work accomplished during the billing period and to date, and one original and one copy of a certified invoice in a form acceptable to the City). The submittal shall also include the progress assessment report, identified as Attachment H -2. Payment of the lump sum fee will be in proportion to the percent completion of the work tasks identified in Attachment D - Fee Schedule. Upon receipt and approval of each statement, the City shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. The City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Engineer must submit adequate proof to the City that the task was completed. The certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment does not relieve the Engineer of the responsibility of correcting any errors and/or omissions resulting from its negligence. ARTICLE 6 NOTICE TO PROCEED The City will issue a written authorization to proceed with the work identified in the scope of services. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not included in Attachment B - Services to be Provided by the Engineer. ARTICLE 7 PROGRESS The Engineer shall, from time to time during the progress of the work, confer with the City. The Engineer shall prepare and present such information as may be pertinent and necessary, or as may be requested by the City, in order to evaluate features of the work. At the request of the City or the Engineer, conferences shall be provided at the Engineer's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Engineer's services and work when requested by the City. Page 3 of 13 Should the City determine that the progress in production of work does not satisfy the Work Schedule, the City shall review the work Schedule with the Engineer to determine corrective action needed. The Engineer shall promptly advise the City in writing of events which have a significant impact upon the progress of the work, including: (1) problems, delays, adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be accompanied by statement of the action taken, or contemplated, and any City assistance needed to resolve the situation; and (2) favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 8 SUSPENSION Should the City desire to suspend the work, but not terminate the Contract, this may be done by thirty (30) calendar days verbal notification followed by written confirmation from the City to that effect. The thirty day notice may be waived in writing by both parties. The work may be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice from the City to resume the work. The sixty day notice may be waived in writing by both parties. If the City suspends the work, the contract period as determined in Article 3 is not affected and the Contract will terminate on the date specified unless the Contract is amended. The City assumes no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or subsequent to the contract completion date. ARTICLE 9 ADDITIONAL WORK If the Engineer is of the opinion that any work it has been directed to perform is beyond the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work and exceeds the maximum amount payable, the City shall so advise the Engineer and a written supplemental agreement will be executed between the parties as provided in Article 11. The Engineer shall not perform any proposed additional work or incur any additional costs prior to the execution, by both parties, of a supplemental agreement. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not directly associated with the performance of the work authorized in this Contract or as amended. engcontrc.wpd/spec,w Page 4 of 13 ARTICLE 10 CHANGES IN WORK If the City finds it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under the Contract, the Engineer shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 9 - Additional Work. The Engineer shall make such revisions to the work authorized in this Contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the City. No additional compensation shall be paid for this work. ARTICLE 11 SUPPLEMENTAL AGREEMENTS The terms of this Contract may be modified by supplemental agreement if the City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Article 4. Any supplemental agreement must be executed by both parties within the contract period specified in Article 3 - Contract Period. It is understood and agreed that no claim for extra work done or materials furnished shall be made by the Engineer until full execution of the supplemental agreement and authorization to proceed is granted by the City. The City reserves the right to withhold payment pending verification of satisfactory work performed. ARTICLE 12 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the City and shall be fumished to the City upon request. All documents prepared by the Engineer and all documents furnished to the Engineer by the City shall be delivered to the City upon completion or termination of this Contract. The Engineer, at its own expense, may retain copies of such documents or any other data which it has fumished the City under this Contract. Release of information shall be in conformance with the Texas Open Records Act. engcoot¢.wpdispectw Page 5 of 13 ARTICLE 13 PERSONNEL, EQUIPMENT AND MATERIAL The Engineer shall furnish and maintain, at its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of the Engineer shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Engineer who, in the opinion of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project when so instructed by the City. The Engineer certifies that it presently has adequate qualified personnel in its employment for performance of the services required under this Contract, or will be able to obtain such personnel from sources other than the City. engcontrc.wpd/spectw The Provider may not change the Project Manager without prior consent of the City. ARTICLE 14 SUBCONTRACTING The Engineer shall not assign, subcontract or transfer any portion of the work under this Contract without prior written approval from the City. All subcontracts shall include the provisions required in this Contract and shall be approved as to form, in writing, by the City prior to work being performed under the subcontract. No subcontract relieves the Engineer of any responsibilities under this Contract. ARTICLE 15 EVALUATION OF WORK The City and any authorized representatives, shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any review or evaluation is made on the premises of the Engineer or a subprovider, the Engineer shall provide and require its subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City or USDOT representatives in the performance of their duties. Page 6 of 13 ARTICLE 16 SUBMISSION OF REPORTS All applicable study reports shall be submitted in preliminary form for approval by the City before final report is issued. The City's comments on the Engineer's preliminary report will be addressed in the final report. ARTICLE 17 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of Contract terms or breach of contract by the Engineer shall be grounds for termination of the Contract and any increased cost arising from the Engineer's default, breach of contract or violation of contract terms shall be paid by the Engineer. ARTICLE 18 TERMINATION The Contract may be terminated before the stated termination date by any of the following conditions. Should the City terminate this Contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Engineer. In determining the value of the work performed by the Engineer prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this Contract under (4) of the paragraph identified above, the amount charged during the thirty (30) day notice period shall not exceed the amount charged during the preceding thirty (30) days. If the Engineer defaults in the performance of this Contract or if the City terminates this Contract for fault on the part of the Engineer, the City will give consideration to the actual costs incurred by the Engineer in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to the City, the cost to the City of employing another firm to complete the work required and the time e,gconIse.. uspecilw (1) By mutual agreement and consent, in writing of both parties. (2) By the City by notice in writing to the Engineer as a consequence of failure by the Engineer to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By the City for reasons of its own and not subject to the mutual consent of the Engineer upon not less than thirty (30) days written notice to the Engineer. (5) By satisfactory completion of all services and obligations described herein. Page 7 of 13 required to do so, and other factors which affect the value to the City of the work performed at the time of default. The termination of this Contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the City and the Engineer under this Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this Contract is due to the failure of the Engineer to fulfill its contract obligations, the City may take over the project and prosecute the work to completion. In such case, the Engineer shall be liable to the City for any additional cost occasioned the City. The Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of the procurement made by the Engineer in support of the scope of services under this Contract. ARTICLE 19 COMPLIANCE WITH LAWS The Engineer shall comply with all applicable Federal, State and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this Contract, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Engineer shall furnish the City with satisfactory proof of its compliance therewith. The Engineer shall save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Engineer, its agents, or employees. The Engineer shall be responsible for the accuracy of its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. The Engineer's responsibility for all questions arising from design errors and/or omissions will be determined by the City. The Engineer will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. engconnc.wpdispeaw ARTICLE 20 INDEMNIFICATION ARTICLE 21 ENGINEER'S RESPONSIBILITY Page 8 of 13 ARTICLE 22 ENGINEER'S SEAL The responsible Engineer shall sign, seal and date all appropriate engineering submissions to the City in accordance with the Texas Engineering Practice Act and the Rules of the State Board of Registration for Professional Engineers. ARTICLE 23 NONCOLLUSION The Engineer warrants that it has not employed or retained any company or persons, other than a bona fide employee working solely for the Engineer, to solicit or secure this Contract and that it has not paid or agreed to pay any company or engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or, in its discretion, to deduct from the contract price or compensation, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. engcomrc.wpd/spectw ARTICLE 24 INSURANCE The Engineer shall furnish the City a properly completed Certificate of Insurance approved by the City prior to beginning work under this Contract and shall maintain such insurance through the contract period. The completed Certificate of Insurance shall be attached hereto and identified as Attachment G. ARTICLE 25 INSPECTION OF ENGINEER'S BOOKS AND RECORDS AND AUDIT REQUIREMENTS The City shall have the exclusive right to examine the books and records of the Engineer for the purpose of checking the amount of work performed by the Engineer at the time of contract termination. The Engineer shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at its office during the contract period and for four (4) years from the date of final payment under this Contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, shall have access to any and all books, documents, papers and records of the Engineer which are directly pertinent to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. Page 9 of 13 The Engineer warrants that the representations included in the Debarment Certification (Negotiated Contracts) submitted with the offer to provide services are current and still valid. The City shall have the royalty free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use any reports developed by the Engineer for governmental purposes. The Engineer agrees to comply with the Special Provision "Computer Graphics Files for Document and Information Exchange," if determined by the City to be applicable to this Contract and if so stated in Attachment B and attached hereto. The Engineer, and the City, do hereby bind themselves, their successors, executors, administrators and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Contract. The Engineer shall not assign, subcontract or transfer its interest in this Contract without the prior written consent of the City. In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. engcontm.wpdispectw ARTICLE 26 DEBARMENT, SUSPENSION AND DISCIPLINARY ACTION ARTICLE 27 COPYRIGHTS ARTICLE 28 COMPUTER GRAPHICS FILES ARTICLE 29 SUCCESSORS AND ASSIGNS ARTICLE 30 SEVERABILITY Page 10 of 13 This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. engcomn:.wpd/spemw ARTICLE 31 PRIOR CONTRACT SUPERSEDED Page 11 of 13 All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective address: engco rc.wpd/specnv City of Round Rock Attn.: City Manager 221 E. Main St. Round Rock, TX 78664 with copy to: Stephan L. Sheets City Attorney 309 E. Main St. Round Rock, Texas 78664 ARTICLE 32 NOTICES WHM Transportation Engineering Consultants, Inc. Attn.: Heidi Ross, P.E. 2717 Rio Grande St. Austin, TX 78705 Page 12 of 13 The undersigned signatory or signatories for the Engineer hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above - stated representations and warranties are made for the purpose of inducing the City to enter into this Contract. IN WITNESS HEREOF, the City and the Engineer have executed these presents in duplicate. THE ENGINEER Y ) / 1.4-e , /rw Signature Mike Mclnturff, P.E. Printed Name President Title April 5, 2002 Date By: City of Round Rock By: Robert A. Stluka, Jr., Mayor LIST OF ATTACHMENTS engcontrc.wpolspectw ARTICLE 33 SIGNATORY WARRANTY Attachment A - Services to be Provided by the City Attachment B - Services to be Provided by the Engineer Attachment C - Work Schedule, if applicable Attachment D - Fee Schedule Attachment E - Work Authorizations, if applicable Attachment F - Supplemental Work Authorizations, if applicable Attachment G - Certificate of Insurance, if applicable Page 13 of 13 SERVICES TO BE PROVIDED BY THE CITY OF ROUND ROCK The City of Round Rock will furnish to the Engineer the following items /information: 1. Will provide weekly on -site construction inspection of the intersection. engcoms.wpd/speaw ATTACHMENT A 1. Meet with client to obtain necessary information including available plans in both hard copy and electronic formats, confirm scope of work, establish project schedule, and provide updates on project progress. 2. Observe existing traffic operations on the study area to note operational problems, traffic patterns, etc. 3. Prepare signal plans, specifications, and installation estimate in accordance with City of Round Rock requirements for traffic signal installation at Hesters Crossing and Rawhide Drive. 4. Coordinate with the City to determine how best to incorporate design constraints presented by the existing retaining wall located in the southwest corner of the intersection, into the traffic signal design. If, after review of the retaining wall, it is determined that a civil engineer is necessary to assist with preparation of relocation drawings, the services of Baker - Aicklen and Associates in Round Rock will be requested. There would be additional costs associated with these services, which are unknown at this time and have not been included within this proposal. 5. Meet with client as needed to review plans. 6. Assist the City of Round Rock with preparation, assembly, and reproduction of bid package. This proposal assumes electronic files of the existing intersection layout, including topographic information and utilities, are not available. Should electronic files become available, project costs may be reduced. Standard City of Austin and/or TxDOT specifications and detail sheets for mast arm pole or strain pole, pull box, controller, and pole foundations, conduit, loop detectors, and any other required equipment will be used. engcontrc.wpd/spenw ATTACHMENT B SERVICES TO BE PROVIDED BY THE ENGINEER app 2 U W T ©pp©B ©00© s * ©OD©flD o coned am Wang ldaemh•n lop t MM days Tue 4s0N2 3 drys Tue4S2UO2 hef. data - - 4drys Tu+43RVQ Oohed. Texas lUlAy Lauren) Inn'- Mon x@ Heil urges and cs0.m aamdda dW Iday W02 0202 P.P. MM. P.m 13 day. M Develop dectank base fie T dry. 202 5002 WO Wang Wen layout Whet 7drys Thu SSW 04.0 0400*,. 00.0 ad Inmm on she. 7 d.l. Tue 5114@ 52000 era plan to CM 0 days ' Wm 52202 1420)0 Thu 5.02 . 04ySM Wattle reel. commas 22.50 Wed&1202 Make sq.) plans [ drys FN612YP1 Respond tocancer. 5days 00 5(1402 quarry eedmMe4MM aid d2awenh 5days Fa0n402 9Wnt limn plan sotto CRy 0days Thu M20/02 WHM Task Task Involves Input from City ATTACHMENT D FEE SCHEDULE The lump sum amount payable under this Contract without modification of the Contract is $10,500. engconnc.wpdispeclw C G9 DATE IMMA)D YY) ACORD_ CERTIFICATE OF LIABILITY INSURA ID -1 04/04/02 PRODUCER USAA Agency 65- 812845- AP- 0C-XSA P 0 BOX 33015 SAN ANTONIO TX 78265 -3015 Phone:888- 242 -1430 Fax:210- 732 -3593 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED 14.11.14 Transportation 2717 Rio Grande Austin TX 78705 NSURERA Hartford Lloyd`s Insurance Co INSURER : Hartford Underwriters Ins Co INSURER C. INSURER Cr INSURER E __._...._. ._. - _ — City of Round Rock 221 E. Main St. Round Rock TX 78664 1 ROUPIDRE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TH0 EXPIRATION DATE THEREOF. THE ISSUING INSURER WILL EHDEAYOR TO MAIL •30 DAYS WTUTTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAJLURE TO DO 50 SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. RS 00ENT505 REPRESENTATIVES. r– ri– - --..., .nee THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAAED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUREAENT, TERM OR CONDIMON OF ANY CONTRACTOR OTHER DOCUAENT WITH RESPECT TO W1110-1 11-115 CERTIFICATE MAY BE ISSUED CR MAY PERT/ N, THE INSURANCE AFFORDED BY THE POUQES DESCRIBED HEREN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE UMTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IFISR LIR TYPE OF INSURANCE POLICY NUMBER POLIC DATE IMMIDONY) POLICY EXPIRATION DATE MM YN) UNITS GENERAL UABIUTY EACH fro aRRENCE 5 2000000 A X GpMERQOL GENERAL LIAPAJTY 65SBAKP7465 10/28/01 10/28/02 FIRE DAMAGE (My e>ne Be) $ 30000 0 I aAMS WIDE X OCCUR MED FxP (Anyone pascal 510000 PEREOIIAL a MY INJURY 52000000 GENERAL AGGREGATE 54000000 GENT. AGGREGATE LSAT APPLIES PER: PRODUCTS - COMPIOP AGO 0 4000000 7 PCI.EY rim n LOG AUTOMOBILEUAHIUTY COMB4NFD SWGLELIMIT 52000000 ANY AUTO (E..xideA) ALL ONNED AUTOS SCHEDULED AUTOS ROOKY INJURY per Peccn) 5 A X HIRlaPUTC6 65SBAKP7465 10/28/01 10/28/02 Ly R.y $ X Ta NON - OWNED AUs (59 PROPERTY DAMAGE 5 Per Accident, GARAGE LIABILITY AUTO ONLY -EA ACCIDENT 5 ANY AUTO 7L1AN EA ACC 5 AUTO AUTO ONLY AGG 5 RCESSLIEBILITY EACH OCCURRENCE 5 1000000 A OCCUR •CLAIMS MADE 65SBAEP7465 10/28/01 10/28/02 AGGREGATE 5 $ DEDUCTIBLE $ X RETENTION 510000 5 WORKERS COMPENSATION AND X TORYLMRSI M E+IPLOYFRS'UAAJILm 651TECDQ9080 10/28/01 10/28/02 EL EACH A000EHT 5500000 B OFFICERS EXCLUDED EL DISEASE - EAEAPLOYE 5500000 EL DISEASE • POLICY LIMIT 5500000 OTHER DESCRIPTION OF OPERATIONSILOGLTONSNERICLESBDICLU90N5 ADDED BY ENDORSBAENTISPEC1AL PROVISIONS *Except for 10 day non – payment. For inquiries call 1 - 888 - 242 - 1430. DATE: 04/04/02 COVERAGES LETTER: ACORD 25S (7197) ATTACHMENT G CANCELLATION DATE: April 19, 2002 SUBJECT: City Council Meeting — April 25, 2002 Resource: Jim Nuse, Public Works Director Tom Word, Chief Traffic Engineer ITEM: 11.D. 3. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with WHM Transportation Engineering Consultants, Inc., for the design of traffic signals at the intersection of Hesters Crossing Road and Rawhide Drive. The engineer has agreed to perform the work for $10,500.00. History: The interim all-way stop at the intersection of Rawhide Drive and Hesters Crossing Road was approved at the Council's regularly scheduled meeting on June 28 2001. This contract with WHM will provide the designs needed for installation of traffic signals at this intersection that meets Funding: Cost: $10,500.00 Source of funds: Transportation System Dev Corp - TCIP Outside Resources: WHM Transportation Engineering Consultants, Inc_ warrants. Impact:/Benefit: The design of a traffic signal system for this intersection will provide safety to vehicular traffic exiting Rawhide Drive and the La Frontera shopping center. Public Comment: N/A Sponsor: N/A STATE OF TEXAS § COUNTY OF WILLIAMSON § THIS CONTRACT FOR ENGINEERING SERVICES ( "Contract ") is made by and between the City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called "City" and WHM Transportation Engineering Consultants, Inc., having its principal business address at 2717 Rio Grande Street, Austin, Texas, 78705, hereinafter called "Engineer" for the purpose of contracting for engineering services. WHEREAS, Government Code, Chapter 2254, Subchapter A, "Professional Services Procurement Act" provides for the procurement of professional services of engineers; and WHEREAS, the City desires to contract for engineering services described as follows: For provision of professional traffic engineering services in preparation of a traffic signal design for the intersection of Hesters Crossing Road and Rawhide Drive in Round Rock. NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: The City will furnish items and perform those services for fulfillment of the Contract as identified in Attachment A - Services to be Provided by the City, attached hereto and made a part of this Contract. 2_ oa- odr- aS-//13 engconn.wpd/speaw WITNESSETH AGREEMENT ARTICLE 1 SCOPE OF SERVICES TO BE PROVIDED BY CITY Page 1 of 13 ARTICLE 2 SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER The Engineer shall perform those engineering services for fulfillment of the Contract as identified in Attachment B - Services to be Provided by the Engineer, attached hereto and made a part of this Contract. The Engineer shall prepare a schedule of work identified as Attachment C - Work Schedule, attached hereto and made a part of this Contract. The Work Schedule shall contain a complete schedule so that the Engineer's Scope of Services under this Contract can be accomplished within the specified time and contract cost. The Work Schedule will provide specific work sequence and definite review times by the City and the Engineer of the work performed. If the review time should take longer than shown on the work schedule, through no fault of the Engineer, additional contract time will be authorized by the City through a supplemental agreement if requested by a timely written request from the Engineer and approved by the City. ARTICLE 3 CONTRACT PERIOD After execution of this Contract, the Engineer shall not proceed with the work outlined under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This Contract shall terminate at the close of business on April 30. 2003 unless extended by written supplemental agreement duly executed by the Engineer and the City prior to the date of termination, as provided in Article 11 - Supplemental Agreements, or otherwise terminated as provided in Article 19 - Termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. The Engineer shall notify the City in writing as soon as possible if it determines, or reasonably anticipates, that the work under this Contract cannot be completed before the termination date, and the City may, at its sole discretion, extend the contract period by timely supplemental agreement as provided in Article 11- Supplemental Agreements. The Engineer shall allow adequate time for review and approval of the request for time extension by the City prior to expiration of this Contract. The City shall pay and the Engineer agrees to accept the lump sum amount shown below as full compensation for the engineering services to be performed under this Contract. The lump sum amount payable under this Contract without modification of the Contract is $10, 500.00 as shown in Attachment D - Fee Schedule. The lump sum amount payable may be revised by supplemental agreement in the event of a change in scope, additional complexity from that originally anticipated or character of work as authorized by the City. enseoonc.wpdispeotw ARTICLE 4 COMPENSATION Page 2 of 13 The Engineer shall prepare and submit to the City monthly progress reports in sufficient detail to support the progress of the work and in support of invoice requesting monthly payment. Any preferred format will be identified in Attachment B. Satisfactory progress of work shall be maintained as a condition of payment. The fee may be adjusted if additional work is approved by supplemental agreement and performed by the Engineer. ARTICLE 5 METHOD OF PAYMENT Payments to the Engineer for services rendered will be made while work is in progress. The Engineer will prepare and submit to the City, no more frequently than once per month, a progress report stating the percent completion of the work accomplished during the billing period and to date, and one original and one copy of a certified invoice in a form acceptable to the City). The submittal shall also include the progress assessment report, identified as Attachment H -2. Payment of the lump sum fee will be in proportion to the percent completion of the work tasks identified in Attachment D - Fee Schedule. Upon receipt and approval of each statement, the City shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. The City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Engineer must submit adequate proof to the City that the task was completed. The certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment does not relieve the Engineer of the responsibility of correcting any errors and/or omissions resulting from its negligence. ARTICLE 6 NOTICE TO PROCEED The City will issue a written authorization to proceed with the work identified in the scope of services. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not included in Attachment B - Services to be Provided by the Engineer. ARTICLE 7 PROGRESS The Engineer shall, from time to time during the progress of the work, confer with the City. The Engineer shall prepare and present such information as may be pertinent and necessary, or as may be requested by the City, in order to evaluate features of the work. At the request of the City or the Engineer, conferences shall be provided at the Engineer's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Engineer's services and work when requested by the City. Page 3 of 13 Should the City determine that the progress in production of work does not satisfy the Work Schedule, the City shall review the work Schedule with the Engineer to determine corrective action needed. The Engineer shall promptly advise the City in writing of events which have a significant impact upon the progress of the work, including: (1) problems, delays, adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be accompanied by statement of the action taken, or contemplated, and any City assistance needed to resolve the situation; and (2) favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 8 SUSPENSION Should the City desire to suspend the work, but not terminate the Contract, this may be done by thirty (30) calendar days verbal notification followed by written confirmation from the City to that effect. The thirty day notice maybe waived in writing by both parties. The work may be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice from the City to resume the work. The sixty day notice may be waived in writing by both parties. If the City suspends the work, the contract period as determined in Article 3 is not affected and the Contract will terminate on the date specified unless the Contract is amended. The City assumes no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or subsequent to the contract completion date. If the Engineer is of the opinion that any work it has been directed to perform is beyond the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work and exceeds the maximum amount payable, the City shall so advise the Engineer and a written supplemental agreement will be executed between the parties as provided in Article 11. The Engineer shall not perform any proposed additional work or incur any additional costs prior to the execution, by both parties, of a supplemental agreement. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not directly associated with the performance of the work authorized in this Contract or as amended. engconac,wpd/spectw ARTICLE 9 ADDITIONAL WORK Page 4 of 13 ARTICLE 10 CHANGES IN WORK If the City finds it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under the Contract, the Engineer shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 9 - Additional Work. The Engineer shall make such revisions to the work authorized in this Contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the City. No additional compensation shall be paid for this work. ARTICLE 11 SUPPLEMENTAL AGREEMENTS The terms of this Contract may be modified by supplemental agreement if the City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Article 4. Any supplemental agreement must be executed by both parties within the contract period specified in Article 3 - Contract Period. It is understood and agreed that no claim for extra work done or materials fumished shall be made by the Engineer until full execution of the supplemental agreement and authorization to proceed is granted by the City. The City reserves the right to withhold payment pending verification of satisfactory work performed. ARTICLE 12 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the City and shall be furnished to the City upon request. All documents prepared by the Engineer and all documents fumished to the Engineer by the City shall be delivered to the City upon completion or termination of this Contract. The Engineer, at its own expense, may retain copies of such documents or any other data which it has furnished the City under this Contract. Release of information shall be in conformance with the Texas Open Records Act. engcono-c.wpd/spectw Page 5 of 13 ARTICLE 13 PERSONNEL, EQUIPMENT AND MATERIAL The Engineer shall furnish and maintain, at its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of the Engineer shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Engineer who, in the opinion of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project when so instructed by the City. The Engineer certifies that it presently has adequate qualified personnel in its employment for performance of the services required under this Contract, or will be able to obtain such personnel from sources other than the City. The Provider may not change the Project Manager without prior consent of the City. ARTICLE 14 SUBCONTRACTING The Engineer shall not assign, subcontract or transfer any portion of the work under this Contract without prior written approval from the City. All subcontracts shall include the provisions required in this Contract and shall be approved as to form, in writing, by the City prior to work being performed under the subcontract. No subcontract relieves the Engineer of any responsibilities under this Contract. ARTICLE 15 EVALUATION OF WORK The City and any authorized representatives, shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any review or evaluation is made on the premises of the Engineer or a subprovider, the Engineer shall provide and require its subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City or USDOT representatives in the performance of their duties. eo,wpd/sw Page 6 of 13 eogconnc wpd/spectw ARTICLE 16 SUBMISSION OF REPORTS All applicable study reports shall be submitted in preliminary form for approval by the City before final report is issued. The City's comments on the Engineer's preliminary report will be addressed in the final report. ARTICLE 17 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of Contract terms or breach of contract by the Engineer shall be grounds for termination of the Contract and any increased cost arising from the Engineer's default, breach of contract or violation of contract terms shall be paid by the Engineer, ARTICLE 18 TERM[NATION The Contract may be terminated before the stated termination date by any of the following conditions. (1) By mutual agreement and consent, in writing of both parties. (2) By the City by notice in writing to the Engineer as a consequence of failure by the Engineer to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By the City for reasons of its own and not subject to the mutual consent of the Engineer upon not less than thirty (30) days written notice to the Engineer. (5) By satisfactory completion of all services and obligations described herein. Should the City terminate this Contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Engineer. In determining the value of the work performed by the Engineer prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this Contract under (4) of the paragraph identified above, the amount charged during the thirty (30) day notice period shall not exceed the amount charged during the preceding thirty (30) days. If the Engineer defaults in the performance of this Contract or if the City terminates this Contract for fault on the part of the Engineer, the City will give consideration to the actual costs incurred by the Engineer in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to the City, the cost to the City of employing another firm to complete the work required and the time Page 7 of 13 required to do so, and other factors which affect the value to the City of the work performed at the time of default. The termination of this Contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the City and the Engineer under this Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this Contract is due to the failure of the Engineer to fulfill its contract obligations, the City may take over the project and prosecute the work to completion. In such case, the Engineer shall be liable to the City for any additional cost occasioned the City. The Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of the procurement made by the Engineer in support of the scope of services under this Contract. ARTICLE 19 COMPLIANCE WITH LAWS The Engineer shall comply with all applicable Federal, State and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this Contract, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Engineer shall fumish the City with satisfactory proof of its compliance therewith. The Engineer shall save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Engineer, its agents, or employees. The Engineer shall be responsible for the accuracy of its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. The Engineer's responsibility for all questions arising from design errors and/or omissions will be determined by the City. The Engineer will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. engcontrc.wpd/spectw ARTICLE 20 INDEMNIFICATION ARTICLE 2I ENGINEER'S RESPONSIBILITY Page 8 of 13 ARTICLE 22 ENGINEER'S SEAL The responsible Engineer shall sign, seal and date all appropriate engineering submissions to the City in accordance with the Texas Engineering Practice Act and the Rules of the State Board of Registration for Professional Engineers. ARTICLE 23 NONCOLLUSION The Engineer warrants that it has not employed or retained any company or persons, other than a bona fide employee working solely for the Engineer, to solicit or secure this Contract and that it has not paid or agreed to pay any company or engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or, in its discretion, to deduct from the contract price or compensation, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE 24 INSURANCE The Engineer shall furnish the City a properly completed Certificate of Insurance approved by the City prior to beginning work under this Contract and shall maintain such insurance through the contract period. The completed Certificate of Insurance shall be attached hereto and identified as Attachment G. ARTICLE 25 INSPECTION OF ENGINEER'S BOOKS AND RECORDS AND AUDIT REQUIREMENTS The City shall have the exclusive right to examine the books and records of the Engineer for the purpose of checking the amount of work performed by the Engineer at the time of contract termination. The Engineer shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at its office during the contract period and for four (4) years from the date of final payment under this Contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, shall have access to any and all books, documents, papers and records of the Engineer which are directly pertinent to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. engcontre.wpd/spectw Page 9 of 13 ARTICLE 26 DEBARMENT, SUSPENSION AND DISCIPLINARY ACTION The Engineer warrants that the representations included in the Debarment Certification (Negotiated Contracts) submitted with the offer to provide services are current and still valid. ARTICLE 27 COPYRIGHTS The City shall have the royalty free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use any reports developed by the Engineer for governmental purposes. ARTICLE 28 COMPUTER GRAPHICS FILES The Engineer agrees to comply with the Special Provision "Computer Graphics Files for Document and Information Exchange," if determined by the City to be applicable to this Contract and if so stated in Attachment B and attached hereto. The Engineer, and the City, do hereby bind themselves, their successors, executors, administrators and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Contract. The Engineer shall not assign, subcontract or transfer its interest in this Contract without the prior written consent of the City. In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. engronvc.wpd/spectw ARTICLE 29 SUCCESSORS AND ASSIGNS ARTICLE 30 SEVERABILITY Page 10 of 13 ARTICLE 31 PRIOR CONTRACT SUPERSEDED This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. engeoetre.wpdispectw Page 11 of 13 All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective address: engconve.wpd/specnv City of Round Rock Attn.: City Manager 221 E. Main St. Round Rock, TX 78664 with copy to: Stephan L. Sheets City Attorney 309 E. Main St. Round Rock, Texas 78664 ARTICLE 32 NOTICES WHM Transportation Engineering Consultants, Inc. Attn.: Heidi Ross, P.E. 2717 Rio Grande St. Austin, TX 78705 Page 12 of 13 The undersigned signatory or signatories for the Engineer hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above - stated representations and warranties are made for the purpose of inducing the City to enter into this Contract. IN WITNESS HEREOF, the City and the Engineer have executed these presents in duplicate. THE ENGINEER By /, d Signature Mike Mclnturff, P.E. Printed Name President Title April 5, 2002 Date MOP' Robert A. Stluka, Jr., Mayor LIST OF ATTACHMENTS engconirc.wpd/spechu ARTICLE 33 SIGNATORY WARRANTY Attachment A - Services to be Provided by the City Attachment B - Services to be Provided by the Engineer Attachment C - Work Schedule, if applicable Attachment D - Fee Schedule Attachment E - Work Authorizations, if applicable Attachment F - Supplemental Work Authorizations, if applicable Attachment G - Certificate of Insurance, if applicable Page 13 of 13 SERVICES TO BE PROVIDED BY THE CITY OF ROUND ROCK The City of Round Rock will furnish to the Engineer the following items /information: 1. Will provide weekly on -site construction inspection of the intersection. engcontrc.wpd/spectw ATTACHMENT A 1. Meet with client to obtain necessary information including available plans in both hard copy and electronic formats, confirm scope of work, establish project schedule, and provide updates on project progress. 2. Observe existing traffic operations on the study area to note operational problems, traffic patterns, etc. 3. Prepare signal plans, specifications, and installation estimate in accordance with City of Round Rock requirements for traffic signal installation at Hesters Crossing and Rawhide Drive. 4. Coordinate with the City to determine how best to incorporate design constraints presented by the existing retaining wall located in the southwest corner of the intersection, into the traffic signal design. If, after review of the retaining wall, it is determined that a civil engineer is necessary to assist with preparation of relocation drawings, the services of Baker - Aiclden and Associates in Round Rock will be requested. There would be additional costs associated with these services, which are unknown at this time and have not been included within this proposal. 5. Meet with client as needed to review plans. 6. Assist the City of Round Rock with preparation, assembly, and reproduction of bid package. This proposal assumes electronic files of the existing intersection layout, including topographic information and utilities, are not available. Should electronic files become available, project costs may be reduced. Standard City of Austin and/or TxDOT specifications and detail sheets for mast arm pole or strain pole, pull box, controller, and pole foundations, conduit, loop detectors, and any other required equipment will be used. engconrcc,wpd/spenw ATTACHMENT B SERVICES TO BE PROVIDED BY THE ENGINEER ID 2 3 4 7 10 11 12 13 14 15 16 17 Task Name j Duration I Start City Kickoff Meeting 1 day Mon 4/29/02 Collect data 7 days Tue 4190102 Collect/review existing Intersection layout files 3 days Tue 4/30/02 Review traffic data 4 days Tue 4/0002 Schedule Texas One -Call (Utility Location) 1 day Mon 5/6102 Field review and collect geometric data 1 day Wed 5/6/02 Prepare signal plans 13 days Mon 616102 Develop electronic base file 7 days Mon 5/6/02 Draft signal plan layout sheet 7 days Thu 5/9102 Draft elevation, phasing, and foundation sheets 7 days Tue 5/14/02 Submit draft plans to City 0 days Wed 5/22/02 City review 14 days Thu 5/23+02 Meet with City staff to review comments 2 days Wed 6/12/02 Finalize signal plans 6 days Fri 6114102 Respond to comments 5 days Fri 6/14/02 Develop quantity estimates and bid documents 5 days Fri 6/14102 Submit final plan set to City 0 days Thu 6/20102 ATTACHMENT C WORK SCHEDULE Apr 26, 02 } May 5, '02 May 12, '02 S ;MTTjW S,M;T W,TIF ,SIM IMay26, '02 Jun 2, '02 Jun 9,'02 Jun 16,'02 T�F; S ;M;T1 W;TIFIS,SIMITIWITIFIS SIMIT`W�TIF � !I May 19, '02 WHM Task Task Involves Input from City ATTACHMENT D FEE SCHEDULE The lump sum amount payable under this Contract without modification of the Contract is $10,500. engc000-c.wpdisaclw ACORD CERTIFICATE OF LIABILITY INSURANC ID G9 DATE (MM O[NYY) -1 04/04/02 PRODUCER USAA Agency 65- 812845- AP- 0C-XSA P 0 BOX 33015 SAN ANPONIO TX 78265 -3015 Phone:888- 242 -1430 Fax:210- 732 -3593 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED W.H.M Transportation 2717 Rio Grande Austin TX 78705 INSURER A: Hartford Lloyd' Insurance CO INSURER B. Hartford Underwriters Ins Co IN9IREaG INSURER 0: INSURER E: City of Round Rock 221 E. Main St. Round Rock TX 78664 RCII7NDRK SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE 155UI50 INSURER WILL ENDEAVOR TO MAL •30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPCN THE INSURER, ITS AGENTS OR REPRESENTATIVES. TYPE OF INSURANCE �i�s .. iTC/n [w THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED ANY REQUIREMENT, CONDITION IREMENT, TERM OR COND OF ANY CONTRACT OR OTHER DOCUMENT MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN POLICIES. AGGREGATE UMTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS. NANED ABOVE FOR THE POLICY PERIOD INDICATED. NOTTHSTANDING CERTIFICATE MAY BE ISSUED OR AND CONDITIONS OF SUCH WITH RESPECT TO WHICH THIS IS SUBJECT TO ALL THE TERMS, EXCLUSIONS Np TYPE OF INSURANCE POLICY NUMBER DA ��pp77II lMIDD11 E(AI LIMITS A GENERALLIABILI TY X COMMERCIAL GENERAL UABILTTY 653BAXP7465 10/28/01 10/28/02 EACH OCCURRENCE 5 2000000 FIRE DAMAG£(My9. fire) 5 300000 CLAIMS MADE n OCCUR MED OLP (MY... Pam.) S 10000 BLURT PERSONAL a ADV 52000000 GENERAL AGGREGATE 5 4000000 GEM_ AGGREGATE LIMIT IWPUES FER. 7 POLICY fl 7° n LOC PRODUCTS - COMP/CP AGG $ 4000000 A AUTOMOBILE LIABILITY — ANY AUTO ALL OWNED AUTOS SCSCHEDULED AUTOS 65SBAKP7465 10/28/01 10/28/02 COMBINED SINGLE LT (Ea accident $ 2000000 BCCRYII.MRV Pe o....1 o....1 $ X HIRED AUTOS X NCNO FD NM AUTOS BODILYI,,ImY (Pe mi ade.] 5 PROPERTY DAMAGE (Pe =Went! =Went! 5 GARAGE LIABILITY 010 AUTO AUTO ONLY- EA ACCIDENT 5 OTTER THAN EA ACC 5 AUTO (IaY: AGG $ A MESS OCCUR ■ QMS MADE AI DEDUCTIBLE $ RELATION 510000 65SBAKP7465 10/28/01 10/20/02 EACH OCCURRENCE $ 1000000 AGGREGATE 5 5 5 5 B WORKERS COMPENSATION AND ERPLOVOTELIABILITY 65WECDQ9080 OFFICERS EXCLUDED 10/28/01 10/28/02 X 1 rev,, Ai.M as I ION- ETMR EL EACH ACCOENT 5500000 EL INSEAM • EA EMPLOYEE 5500000 EL ODEAD -POLICY LIMIT 5500000 OTHER DESCRIPTION OF OPERAT1ONRLOCATIONSNOIICLESAEXCLU90NS ADDED BY ENDORSEMENT/SPECIAL PRO`ASONS *Except for 10 day non - payment. For inquiries call 1 - 888 - 242 - 1430. D�Tq:, 04{04/02 COVERAGES ADDITIONAL INSURED INSURER LEITER: ACORD 25-S (7787) ATTACHMENT G CANCELLATION ® CORPORATION 1888 WI \ ( (------ s _\- -' — -- --- \ i _\-- ‘\_. \--. ----, I-- \ _-\-\\ 1-- .,. i• r \ 0 \ - -----,--------------- \ \ \ \ \ Signal Light at Rawhide Dr and Hesters Crossing Rd