R-02-05-23-13C2 - 5/23/2002RESOLUTION NO. R- 02- 05- 23 -13C2
WHEREAS, the City of Round Rock has previously entered into a
Contract for Engineering Services with Earth Tech Transportation
Services, Inc. for the preparation of schematics, environmental
documents, right -of -way documents, plans, specifications, and estimates
for the realignment of South Mays Street, Dell Way, Hester's Crossing,
and the extension of Gattis School Road from South Mays Street to the
IH 35 East Frontage Road, and
WHEREAS, Earth Tech Transportation Services, Inc. has submitted
Supplemental Agreement No. 3 to the Contract for Engineering Services
for a change in the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 3 to the Contract for Engineering Services with Earth
Tech Transportation Services, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 3 to the Contract for
Engineering Services with Earth Tech Transportation Services, Inc. for
a change in the scope of services, a copy of said agreement being
attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
::ODMA \wo"LDOx \o:\ x \RESOLUI \R2OS2Sca.wvn /sc
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 23rd day of May, 2002.
ATTEST:
0)wdtAAA)k.n
CHRISTINE R. MARTINEZ, City Secreta
2
NY ELL, Mayor
City of Round Rock, Texas
STATE OF TEXAS §
THE COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 3
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Earth Tech
Transportation Services, Inc., hereinafter called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services,
hereinafter called the "Contract ", on the 24` of November 1998 to retain engi-
neering services for the preparation of schematics, environmental documents,
right -of -way documents, plans, specifications, and estimates for the realignment of
South Mays Street, Dell Way, Hester's Crossing, and the extension of Gattis
School Road from South Mays Street to the IH -35 East Frontage Road, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY
ENGINEER, describes those engineering services to be provided by the Engineer
as a part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires termination of the
Contract on June 28, 2002, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump
sum payable under this contract at $348,085.66 without modification of the con-
tract, and
WHEREAS, it is in the City's best interest to extend the term of the Contract until
December 31, 2002, and
WHEREAS, it has become necessary to amend the contract to provide plan and
profile sheet detailing a mortared rock wall at Dell Way and provide plan and
specifications, and contract documents for a fence that will serve as a visual and
sound barrier at the intersection of Dell Way and Mays Street, and
WHEREAS, the Engineer has agreed to have the additional work performed for
$7,144.75 increasing the maximum lump sum fee for the contract to $355,230.41.
EXHIBIT
"An
NOW THEREFORE, premises considered, the City and the Engineer agree that
said Contract is amended as follows:
ARTICLE 3, CONTRACT PERIOD, shall be extended until December 31,
2002,
ARTICLE 4, COMPENSATION, shall be amended by the changing the maxi-
mum lump sum amount payable under this contract to $355,230.41.
ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended
as set forth in the attached ADDENDUM NO. 3 to ATTACHMENT B.
IN WITNESS WHEREOF, the City and the Engineer have executed Supple-
mental Agreement in duplicate.
THE ENGINEER
By: �d�
Signature
4 /2f /D2
Date
CITY OF ROUND ROCK
By:
Mayor
Date
ADDENDUM NO. 3 TO
ATTACHMENT B
SERVICES TO BE PROVIDED BY THE ENGINEER
The Engineer will provide the following services:
1. Provide plan and profile sheet detailing a mortared rock wall at Dell Way.
2. Provide plans, specifications, and contract documents for a fence that will serve as a visual and sound
barrier at the intersection of Dell Way and Mays Street.
Prepare Plans — The following sheets will be created or revised to provide a complete set of plans for
the Bidders. The design for the fence was completed under a previous supplemental.
• Title sheet with index
• Project layout
• General notes
• Specification data
• Summary Sheet
o Fence quantities
o Erosion control
• Fence layout and details
• Erosion control plan
Bid Forms, Specifications, and Instructions to Bidders Document
• Construction Time Estimate
• Construction Cost Estimate
• Prepare document
Bid Package Management
• Distribution of documents
• Response to Bidder inquiries
3. Project Management
• Manage Schedule
• Prepare Invoices
• Participate in meetings
• QA /QC
Task �
llescnption " ' " .y�:,,� r
i'e ,,.
.._
a f
„,��
" S
a
}�`{�
Gleraeal
Hours
TdtaT
Labor Rates mW /gverhedd.audrtaed
S69 15
S0 8
g - .._S6 .-66
54773
Plan and profile sheet - mortared rock wall at Dell Way
1
4
36
40
$3,330.68
Fence
Prepare Plans
Title sheet with index
1
1
2
3
$211.90
Project layout
1
2
1
3
9226.82
General notes
1
3
I
4
9307.40
Specification data
1
2
1
3
9226.82
Summary Sheet
1
3
2
5
$373.06
Fence layout and details
3
1
1
965.66
Erosion control plan
1
1
3
4
9223.83
Bid Form, Spec., Ins-tr. Document
Construction Time Estimate
2
2
9161.16
Construction Cost Estimate
2
2
$161.16
Prepare document
4
4
9322.32
Bid Package Management
Distribution of documents
8
8
9382.00
Response to Bidder inquiries
8
8
$644.64
Project Management
2
4
6
9405.90
SUBTOTAL
6
64
8
15
93
97,043.35
.hTOT#%%l &::.!4r-
Direct Expenses <'' # ° .; : ._.= v4
o
rs#at
.� 8
F.+9 m 0 t ittt ,U51.0.
+, 4°5
te;.
'., .93
;,: Unit .r.
. :57;043`;35
,P :,, .. :s
Mileage
120
$0.345
per mile
$41.40
Overnight mail
4
$15.00
per package
960.00
9101.40
" .:;.. TOTL
a : -_d
-.: ".,•-
"`:
s`',;iy
.�.... ° #r ,.,' ,
. _ ,,...
. ,$7.,'144:75
ADDENDUM NO. 3 TO
ATTACHMENT D
FEE SCHEDULE
EARTH TECH
The above rates are the average rate in each classification of emp oyee.
Invoices will be based on actual salaries for the individuals who worked on the project
Non - exempt employees may be invoiced at time and a half based on actual costs.
Direct Labor Rates
Overhead Rate
Fixed Fee Rate
$36.00 527.00
1.5953
15%
$22.00 $16.00
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Barrier Wall at S. Mays
Vf
DATE: May 17, 2002
SUBJECT: City Council Meeting — May 23, 2002
ITEM: 13.C.2. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 3 to the Contract for Engineering
Services with Earth Tech Transportation Services, Inc., for a change
in the scope of services which includes the design, plan, profile
sheets, and contract documents for a wall for Dell Way Boulevard at
Mays Street. Earth Tech has agreed to perform the additional work for
$7,144.75 bringing the contract total to $355,230.41.
Resource:
History:
Jim Nuse, Public Works Director
Bill Stablein, Construction Coordinator
At its regularly scheduled meeting on November 24, 1998, the City Council
approved the original contract as Resolution No. 98- 11- 24 -14C1 to have Earth
Tech Transportation Services Inc., provide services for the preparation of
schematics, environmental documents, right -of -way documents, plans,
specifications, and estimates for the realignment of South Mays Street. The
council approved Supplemental Agreement No. 1 on November 21, 2000, which
extended the contract and provided for construction inspection services. The
approval of Supplemental Agreement No. 2 on December 20, 2001 allowed Earth
Tech to provide design for the wall for Dell Way at South Mays Street.
Funding:
Cost: $7,144.75
Source of funds: Round Rock Transportation System Development Corporation
Outside Resources: Earth Tech Transportation Services
Impact/Benefit: The approval of this agreement will allow for the timely design of the barrier
wall at Dell Way and Mays Street by a contractor already familiar with the
project.
Public Comment: N/A
Sponsor: N/A
dt /D
4-- ; CITY OF ROUND ROCK
=3... "
N II //I
Mayor
Robert A. Straka, Jr..
Mayor Pro-tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pin
Earl Palmer _
Isabel Callahan
Gary Coe
City Manager
Robert L Bennett, Jr.
City Attorney
Stephan L Sheets
May 24, 2002
Mr. Richardo Zamarripa
Earth Tech Transportation Services, Inc.
811 Barton Springs Road, Suite 400.
Austin, Texas 78704
Dear Mr. Zamarripa:
The Round Rock City Council approved Resolution No. R- 02- 05- 23 -13C2 and
No. R- 02- 05- 23 -13C3 at their regularly scheduled meeting on May 23, 2002. These
resolutions approve Supplemental Agreement No. 3 for a change in the scope of services
concerning a wall for Dell Way Blvd. at Mays Street. And Supplemental Agreement
No. 4 for a change in the scope of services concerning a bridge from Dell Way to
Boardwalk Shopping Center.
Enclosed are copies of the resolutions and original Supplemental Agreements No. 3 and
No. 4 for your files. If you have any questions, please do not hesitate to contact Bill
Stablein at 218 -3237.
Sincerely,
Christine R. Martinez
City Secretary
Enclosures
Fax: 512 -218 -7097
1 -800: 735 -2989 TDD
www.ci.round- rock.tx.us
221 East Main Street
Round Rock Texas 78664
512 - 218 -5400
1- 800 -735 -2988 Voice
STATE OF TEXAS
THE COUNTY OF WILLIAMSON
§
SUPPLEMENTAL AGREEMENT NO. 3
TO CONTRACT FOR ENGINEERING SERVICES
ORiC°&r
E- 112- 05- 23 - /3cL
This Amendment to the Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Earth Tech
Transportation Services, Inc., hereinafter called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services,
hereinafter called the "Contract ", on the 24 of November 1998 to retain engi-
neering services for the preparation of schematics, environmental documents,
right -of -way documents, plans, specifications, and estimates for the realignment of
South Mays Street, Dell Way, Hester's Crossing, and the extension of Gattis
School Road from South Mays Street to the IH -35 East Frontage Road, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY
ENGINEER, describes those engineering services to be provided by the Engineer
as a part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires termination of the
Contract on June 28, 2002, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump
sum payable under this contract at $348,085.66 without modification of the con-
tract, and
WHEREAS, it is in the City's best interest to extend the term of the Contract until
December 31, 2002, and
WHEREAS, it has become necessary to amend the contract to provide plan and
profile sheet detailing a mortared rock wall at Dell Way and provide plan and
specifications, and contract documents for a fence that will serve as a visual and
sound barrier at the intersection of Dell Way and Mays Street, and
WHEREAS, the Engineer has agreed to have the additional work performed for
$7,144.75 increasing the maximum lump sum fee for the contract to $355,230.41.
NOW THEREFORE, premises considered, the City and the Engineer agree that
said Contract is amended as follows:
ARTICLE 3, CONTRACT PERIOD, shall be extended until December 31,
2002,
ARTICLE 4, COMPENSATION, shall be amended by the changing the maxi-
mum lump sum amount payable under this contract to $355,230.41.
ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended
as set forth in the attached ADDENDUM NO. 3 to ATTACHMENT B.
IN WITNESS WHEREOF, the City and the Engineer have executed Supple-
mental Agreement in duplicate.
THE ENGINEER
By: - ' .. Lam. � 1.,4,L
By:
Signature
f/z /e 2
Date
CITY OF $A ' RO
yle axwell, Mayor
5 -�3 -0L
Date
ADDENDUM NO. 3 TO
ATTACHMENT B
SERVICES TO BE PROVIDED BY THE ENGINEER
The Engineer will provide the following services:
1. Provide plan and profile sheet detailing a mortared rock wall at Dell Way.
2. Provide plans, specifications, and contract documents for a fence that will serve as a visual and sound
barrier at the intersection of Dell Way and Mays Street.
Prepare Plans — The following sheets will be created or revised to provide a complete set of plans for
the Bidders. The design for the fence was completed under a previous supplemental.
• Title sheet with index
• Project layout
• General notes
• Specification data
• Summary Sheet
o Fence quantities
o Erosion control
• Fence layout and details
• Erosion control plan
Bid Forms, Specifications, and Instructions to Bidders Document
• Construction Time Estimate
• Construction Cost Estimate
• Prepare document
Bid Package Management
• Distribution of documents
• Response to Bidder inquiries
3. Project Management
• Manage Schedule
• Prepare Invoices
• Participate in meetings
• QA /QC
ADDENDUM NO. 3 TO
ATTACHMENT D
FEE SCHEDULE
EARTH TECH
r'ltatc* SOr
Plan and profile sheet - mortared rock wall at Dell Way
Fence
Prepare Plans
Title sheet with index
Project layout
General notes
Specification data
Summary Sheet
Fence layout and details
Erosion control plan
Bid Fomt, Spec., lnstr. Document
Construction Time Estimate
Construction Cost Estimate
Prepare document
Bid Package Management
Distribution of documents
Response to Bidder inquiries
Project Management
DiiinctEXpensekain..1
Mileage
Overnight mail
1
1
1
3
1
SUBTOTAL
4
2
36
2
3
2
3
1
2
2
4
8
64
2
1
1
2
8
t?ud� ;ii
120
4
3
8
4
$0.345
15
$15.00
40
3
3
4
3
5
1
4
2
2
4
8
8
6
$7,043.35
93
per mile
per package
$3,330.68
$211.90
$226.82
$307.40
$226.82
$373.06
$65.66
$223.83
$161.16
$161.16
$322.32
$382.00
8644.64
$405.90
$41.40
$60.00
$101.40
The above rates are the average rate in each classification of emp oyee.
Invoices will be based on actual salaries for the individuals who worked on the project
Non - exempt employees may be invoiced at time and a half based on actual costs.
Direct Labor Rates
Overhead Rate
Fixed Fee Rate
$36.00 $27.00 $22.00 $16.00
1.5953
15%
Barrier Wall at S. Mays
cano15-09.02