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R-02-05-23-13C3 - 5/23/2002RESOLUTION NO. R- 02- 05- 23 -13C3 WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering Services with Earth Tech Transportation Services, Inc. for the preparation of schematics, environmental documents, right -of -way documents, plans, specifications, and estimates for the realignment of South Mays Street, Dell Way, Hester's Crossing, and the extension of Gattis School Road from South Mays Street to the IH 35 East Frontage Road, and WHEREAS, Earth Tech Transportation Services, Inc. has submitted Supplemental Agreement No. 4 to the Contract for Engineering Services for a change in the scope of services, and WHEREAS,the City Council desires to enter into said Supplemental Agreement No. 4 to the Contract for Engineering Services with Earth Tech Transportation Services, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 4 to the Contract for Engineering Services with Earth Tech Transportation Services, Inc. for a change in the scope of services, a copy of said agreement being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this :ODMMWOELDOX \O: \WDOX \EESOLUT I \R.O5a3O]. WPC: /ac Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 23rd day of May, 2002. ATTEST: CHRISTINE R. MARTINEZ, City Secre 2 !/ YLAIl Mayor City of Round Rock, Texas STATE OF TEXAS § THE COUNTY OF WILLIAMSON § SUPPLEMENTAL AGREEMENT NO. 4 TO CONTRACT FOR ENGINEERING SERVICES EXHIBIT � rr This Amendment to the Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Earth Tech Transportation Services, Inc., hereinafter called the "Engineer ". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract ", on the 24 of November 1998 to retain engi- neering services for the preparation of schematics, environmental documents, right -of -way documents, plans, specifications, and estimates for the realignment of South Mays Street, Dell Way, Hester's Crossing, and the extension of Gattis School Road from South Mays Street to the IH -35 East Frontage Road, and WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER, describes those engineering services to be provided by the Engineer as a part of the Contract, and WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum payable under this contract at $355,230.41 without modification of the con- tract, and WHEREAS, it has become necessary to amend the contract to provide plans, specifications, and contract documents for the Home Depot Bridge, and WHEREAS, the Engineer has agreed to have the additional work performed for $5,306.45 increasing the maximum lump sum fee for the contract to $360,536.86. NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: ARTICLE 4, COMPENSATION, shall be amended by the changing the maxi- mum lump sum amount payable under this contract to $360,536.86. ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set forth in the attached ADDENDUM NO. 4 to ATTACHMENT B. IN WITNESS WHEREOF, the City and the Engineer have executed Supple- mental Agreement in duplicate. THE ENGINEER B °1-°4^ ------ 1"--4,., Signature /y /02 Date CITY OF ROUND ROCK By: 'Nyle Maxwell, Mayor Date The Engineer will provide the following services: 1. Provide plans, specifications, and contract documents for the Home Depot Bridge. Prepare Plans — The following sheets will be created or revised to provide a complete set of plans for the Bidders. The actual bridge design was completed under a previous supplemental. • Title sheet with index • Project layout • General notes • Specification data • Summary Sheet o Roadway signing and pavement markings o Erosion control o Detention pond B • Plan and profile — bridge to Home Depot • Pond grading plan • Sign and pavement marking plan • Home Depot bridge layout and details • Erosion control plan • Standard sheets Bid Forms, Specifications, and Instructions to Bidders Document • Construction Time Estimate • Construction Cost Estimate • Prepare document Bid Package Management • Distribution of documents • Response to Bidder inquiries 2. Project Management • Manage Schedule • Prepare Invoices • Participate in meetings • QA/QC ADDENDUM NO. 4 TO ATTACHMENT B SERVICES TO BE PROVIDED BY THE ENGINEER HOME DEPOT BRIDGE TaskDescripfian H'ourS:; 'Tote")' Labor.Ratenr o'. krhead6dd :i16cd fge. - ' X0„`43 "' ; $505,8; = i ' .= fib' 66 . ;$47;75 Prepare Plans Title sheet with index 1 I 3 4 $304.43 Project layout 1 1 1 I 3 0253.69 General notes 1 2 I 3 $295.48 Specification data 1 2 I 3 $280.56 Summary Sheet 1 2 2 3 7 $573.04 Plan and profile - bridge to Home Depot 1 1 1 2 4 $31935 Pond grading plan 1 1 I 2 $146.24 Sign and pavement marking plan 1 1 2 3 $238.77 Home Depot bridge layout and details 20 2 3 5 $411.88 Erosion control plan 1 1 I 2 0173,11 Standard sheets 21 2 2 $131.32 Bid Form, Spec., Instr. Document Construction Time Estimate 2 2 0161,16 Construction Cast Estimate 2 2 $161.16 Prepare document 4 4 8 $513.32 Bid Package Management Distribution of documents 8 8 0382.00 Response to Bidder inquiries 8 8 $644.64 Project Management 2 2 $214.90 SUBTOTAL 15 22 19 12 68 $5,205.05 1:07)S?,;4.1A$91t `,,, .. ., "tit ,. : 68 ,5 SAW S DirectExpenses i .- ;ri;, !i. !j i,lIRatal. Unlb111 Mileage 120 $0.345 per milt per package $41.40 060.00 Overnight mail 4 $15.00 0101.40 04 i 1 i .. d o- a >.. ,Mill .,..._. _ - ..., ; S13 0'648 The above rates are the average rate In each classification of employee. Invoices will be based on actual salaries for the individuals who worked on the project Non - exempt employees may be invoiced at time and a half based on actual costs. Direct Labor Rates Overhead Rate Fixed Fee Rate ADDENDUM NO. 4 TO ATTACHMENT D FEE SCHEDULE HOME DEPOT BRIDGE EARTH TECH $36.00 $27.00 $22.00 $16.00 1.5953 15% DATE: May 17, 2002 SUBJECT: City Council Meeting — May 23, 2002 ITEM: 13.C.3. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 4 to the Contract for Engineering Services with Earth Tech Transportation Services, Inc., for a change in the scope of services to modify the plans, specifications, and contract documents for the bridge from Dell Way to the Boardwalk Shopping Center. Earth Tech has agreed to perform the additional work for $5,306.45, bringing the contract total to $360,536.86. Resource: Jim Nuse, Public Works Director Bill Stablein, Construction Coordinator History: At its regularly scheduled meeting on November 24, 1998, the City Council approved the original contract as Resolution No. 98- 11- 24 -14C1 to have Earth Tech Transportation Services Inc., provide services for the preparation of schematics, environmental documents, right -of -way documents, plans, specifications, and estimates for the realignment of South Mays Street. The council approved Supplemental Agreement No. 1 on November 21, 2000, which extended the contract and provided for construction inspection services. The approval of Supplemental Agreement No. 2 on December 20, 2001 allowed Earth Tech to provide design for the wall for Dell Way at South Mays Street. Supplemental Agreement No. 3 allowed for a change in the scope of services to: (1) provide plan, profile sheets detailing a mortared rock wall at Dell Way, and (2) provide plan, specifications and contract documents for a fence that will serve as a visual and sound barrier at the intersection of Dell Way and Mays Street. Funding: Cost: $5,306.45 Source of funds: Round Rock Transportation System Development Corporation Outside Resources: Earth Tech Transportation Services Impact/Benefit: The approval of this agreement will allow for the timely design of the bridge by an engineer already familiar with the project, ultimately improving access to the site. Public Comment: N/A Sponsor: N/A - z CITY OF ROUND ROCK Mayor Robert A. Make, Jr. Mayor Pro -tem Tom Nielson Conceal Members Alori.MeGraw Carrie Pin • Earl Palmer Isabel Gatlahoo - Gary Coe • City Manager Robert L Bennett, Jr City Attorney Stephan L Sheets May 24, 2002 Mr. Richardo Zamarripa Earth Tech Transportation Services, Inc. 811 Barton Springs Road, Suite 400. Austin, Texas 78704 Dear Mr. Zamarripa: 221 East Mam Street Round Rock, Texas 78664 512 -218 -5400 The Round Rock City Council approved Resolution No. R- 02- 05- 23 -13C2 and No. R- 02- 05- 23 -13C3 at their regularly scheduled meeting on May 23, 2002. These resolutions approve Supplemental Agreement No. 3 for a change in the scope of services concerning a wall for Dell Way Blvd. at Mays Street. And Supplemental Agreement No. 4 for a change in the scope of services concerning a bridge from Dell Way to Boardwalk Shopping Center. Enclosed are copies of the resolutions and original Supplemental Agreements No. 3 and No. 4 for your files. If you have any questions, please do not hesitate to contact Bill Stablein at 218 -3237. - Sincerely, Christine R. Martinez City Secretary Enclosures Fax 512- 218 -7097 - -- 1 -800- 735- 2989TDD www.ci.round- mck.tx.us 1- 800 -735 -2988 Voice STATE OF TEXAS § THE COUNTY OF WILLIAMSON § SUPPLEMENTAL AGREEMENT NO. 4 TO CONTRACT FOR ENGINEERING SERVICES ORIGINAL i2- 7.2. -05. 42.3 -J3C3 This Amendment to the Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Earth Tech Transportation Services, Inc., hereinafter called the "Engineer ". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract ", on the 24 of November 1998 to retain engi- neering services for the preparation of schematics, environmental documents, right -of -way documents, plans, specifications, and estimates for the realignment of South Mays Street, Dell Way, Hester's Crossing, and the extension of Gattis School Road from South Mays Street to the IH -35 East Frontage Road, and WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER, describes those engineering services to be provided by the Engineer as a part of the Contract, and WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum payable under this contract at $355,230.41 without modification of the con- tract, and WHEREAS, it has become necessary to amend the contract to provide plans, specifications, and contract documents for the Home Depot Bridge, and WHEREAS, the Engineer has agreed to have the additional work performed for $5,306.45 increasing the maximum lump sum fee for the contract to $360,536.86. NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: ARTICLE 4, COMPENSATION, shall be amended by the changing the maxi- mum lump sum amount payable under this contract to $360,536.86. ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set forth in the attached ADDENDUM NO. 4 to ATTACHMENT B. IN WITNESS WHEREOF, the City and the Engineer have executed Supple- mental Agreement in duplicate. THE ENGINEER By: CITY OF By: ©141 U DR Signature Date Nyle Maxwell, Mayor 5-.2.3-0a) Date The Engineer will provide the following services: 1. Provide plans, specifications, and contract documents for the Home Depot Bridge. Prepare Plans — The following sheets will be created or revised to provide a complete set of plans for the Bidders. The actual bridge design was completed under a previous supplemental. • Title sheet with index • Project layout • General notes • Specification data • Summary Sheet o Roadway signing and pavement markings o Erosion control o Detention pond B • Plan and profile — bridge to Home Depot • Pond grading plan • Sign and pavement marking plan • Home Depot bridge layout and details • Erosion control plan • Standard sheets Bid Forms, Specifications, and Instructions to Bidders Document • Construction Time Estimate • Construction Cost Estimate • Prepare document Bid Package Management • Distribution of documents • Response to Bidder inquiries 2. Project Management • Manage Schedule • Prepare Invoices • Participate in meetings • QA /QC ADDENDUM NO. 4 TO ATTACHMENT B SERVICES TO BE PROVIDED BY THE ENGINEER HOME DEPOT BRIDGE ADDENDUM NO. 4 TO ATTACHMENT D FEE SCHEDULE HOME DEPOT BRIDGE EARTH TECH Prepare Plans Title sheet with index Project layout General notes 1 Specification data Summary Sheet Plan and profile - bridge to Home Depot Pond grading plan Sign and pavement marking plan Home Depot bridge layout and details 20 Erosion control plan 1 Standard sheets 21 Bid Form, Spec., Instr. Document Construction Time Estimate Construction Cost Estimate Prepare document Bid Package Management Distribution of documents Response to Bidder inquiries Project Management SUBTOTAL Overnight mail 1 2 2 2 1 2 2 15 2 1 2 2 4 8 22 3 3 2 2 3 2 20 4 4 8 19 $0.345 ryt Mileage $15.00 4 3 3 3 7 4 2 3 5 2 2 2 2 8 8 8 2 68 per mile per package $304.43 $253.69 $295.48 $280.56 $573.04 $319.35 $146.24 $238.77 $411.88 $173.11 $131.32 $161.16 $161.16 $513.32 $382.00 $644.64 $214.90 $5,205.05 53_54715' $41.40 560.00 $101.40 The above rates are the average rate in each classification of employee. Invoices will be based on actual salaries for the individuals who worked on the project Non - exempt employees may be invoiced at time and a half based on actual costs. Direct Labor Rates Overhead Rate Fixed Fee Rate $36.00 $27.00 $22.00 $16.00 1.5953 15% 1 - - -s ■ Home Depot Bridge at Dell Way 4 .spdRp` k b P4. 01$ =nor 54042 A