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R-02-06-13-14B2 - 6/13/2002PP I ORI I Ai- ADDENDUM TO INTERLOCAL AGREEMENT FOR IN SCHOOL OFFICERS A. New Grant Positions Funding In Fiscal Year 2001 -02, the Round Rock Independent School District and the City of Round Rock are participating in a federal grant application for two School Resource Officers (SROs). If the grant is awarded, the first year's salary for both School Resource Officers will be paid by the grant. Equipment costs are not provided for in the grant. The cost to equip these officers will be apportioned as follows: 1. Round Rock School District — In Fiscal Year 2001 -02, the School District will provide approximately half of the funding, under the terms of the Interlocal Agreement for In- School Officers, to equip one School Resource Officer at a cost of $23,030.00. In Fiscal Year 2002 -03, the School District will provide approximately half of the equipment funding for the other School Resource Officer. 2. City of Round Rock - The City of Round Rock will fund the balance of the equipment costs. One grant- funded SRO position would be assigned to C.D. Fulkes Middle School. The second grant SRO position would be assigned to the Round Rock Opportunity Center. In the event the grant is not awarded, neither the School District nor the City would incur these costs. FY 2001 -02 Round Rock School District Costs $23,030.00 B. Existing Officer Funding (amending the Interlocal Agreement For In School Officers) For the Fiscal year 2001 -2002, Section 3 of the Interlocal Agreement for In School Officer is amended as follows: the cost to the District of the current School Resource Officers assigned to the Round Rock School is mutually agreed upon as 50 percent of the ten (10) -month salary and benefits for each SRO working in Round Rock Independent School District sites: 7 School Resource Officers x $23,895.42 = $167,267.92 2- oa- oto-13- )4[3a, Round Rock School District Costs $167,267.92 TOTAL COSTS FOR THE ROUND ROCK SCHOOL DISTRICT FOR THE 2001 -2002 SCHOOL YEAR Effective Date: --/3 - Oa) ROUND ROCK INDEPENDENT ROUND ROCK POLICE SCHOOL DISTRICT DEPARTMENT Thomas Gaul, Superintende Paul N. Conner, Police Chief CITY OF ROUND ROCK, TEXAS • e 1,0rwe1 , ayor $190,297.92 4 it ADDENDUM TO INTERLOCAL AGREEMENT FOR IN SCHOOL OFFICERS A. New Grant Positions Funding In Fiscal Year 2001 -02, the Round Rock Independent School District and the City of Round Rock are participating in a federal grant application for two School Resource Officers (SROs). If the grant is awarded, the first year's salary for both School Resource Officers will be paid by the grant. Equipment costs are not provided for in the grant. The cost to equip these officers will be apportioned as follows: 1. Round Rock School District — In Fiscal Year 2001 -02, the School District will provide approximately half of the funding, under the terms of the Interlocal Agreement for In- School Officers, to equip one School Resource Officer at a cost of $23,030.00. In Fiscal Year 2002 -03, the School District will provide approximately half of the equipment funding for the other School Resource Officer. 2. City of Round Rock - The City of Round Rock will fund the balance of the equipment costs. One grant- funded SRO position would be assigned to C.D. Fulkes Middle School. The second grant SRO position would be assigned to the Round Rock Opportunity Center. In the event the grant is not awarded, neither the School District nor the City would incur these costs. FY 2001 -02 Round Rock School District Costs $23,030.00 B. Existing Officer Funding (amending the Interlocal Agreement For In School Officers) For the Fiscal year 2001 -2002, Section 3 of the Interlocal Agreement for In School Officer is amended as follows: the cost to the District of the current School Resource Officers assigned to the Round Rock School is mutually agreed upon as 50 percent of the ten (10) -month salary and benefits for each SRO working in Round Rock Independent School District sites: 7 School Resource Officers x $23,895.42 = $167,267.92 oa- Dlo -l3- /44631 Round Rock School District Costs $167,267.92 TOTAL COSTS FOR THE ROUND ROCK SCHOOL DISTRICT FOR THE 2001 -2002 SCHOOL YEAR $190,297.92 Effective Date: ROUND ROCK INDEPENDENT ROUND ROCK POLICE SCHOOL DISTRICT DEPARTMENT Dr. Thomas Gaul, Superintendent CITY OF ROUND ROCK, TEXAS Paul N. Conner, Police Chief RESOLUTION NO. R- 02- 06- 13 -14B2 WHEREAS, the City has previously entered into an Interlocal Agreement for In School Officers ( "Agreement ") with the Round Rock Independent School District ( "School District ") to provide for the reimbursement of salary and benefits expenses for In School Officers, and WHEREAS, the City wishes to enter into an Addendum to the Agreement providing for a cost - sharing arrangement between the City and the School District for Fiscal Year 2001 -02, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Addendum to the Interlocal Agreement for In School Officers, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 13th day of June, 2002. 'Matto WI CHRISTINE R. MARTINEZ, City Secre ODMA\ WORLDOX \o, \WDOX \RRSOLIrr \In0en. .wen /sc AlIF NYLE + W,V M City of ound Rock, Texas ADDENDUM TO INTERLOCAL AGREEMENT FOR IN SCHOOL OFFICERS A. New Grant Positions Funding In Fiscal Year 2001 -02, the Round Rock Independent School District and the City of Round Rock are participating in a federal grant application for two School Resource Officers (SROs). If the grant is awarded, the first year's salary for both School Resource Officers will be paid by the grant. Equipment costs are not provided for in the grant. The cost to equip these officers will be apportioned as follows: 1. Round Rock School District — In Fiscal Year 2001 -02, the School District will provide approximately half of the funding, under the terms of the Interlocal Agreement for In- School Officers, to equip one School Resource Officer at a cost of $23,030.00. In Fiscal Year 2002 -03, the School District will provide approximately half of the equipment funding for the other School Resource Officer. 2. City of Round Rock - The City of Round Rock will fund the balance of the equipment costs. One grant- funded SRO position would be assigned to C.D. Fulkes Middle School. The second grant SRO position would be assigned to the Round Rock Opportunity Center. In the event the grant is not awarded, neither the School District nor the City would incur these costs. FY 2001 -02 Round Rock School District Costs $23,030.00 B. Existing Officer Funding (amending the Interlocal Agreement For In School Officers) For the Fiscal year 2001 -2002, Section 3 of the Interlocal Agreement for In School Officer is amended as follows: the cost to the District of the current School Resource Officers assigned to the Round Rock School is mutually agreed upon as 50 percent of the ten (10) -month salary and benefits for each SRO working in Round Rock Independent School District sites: 7 School Resource Officers x $23,895.42 = $167,267.92 Round Rock School District Costs $167,267.92 EXHIBIT Dr. Thomas Gaul, Superintendent Paul N. Conner, Police Chief TOTAL COSTS FOR THE ROUND ROCK SCHOOL DISTRICT FOR THE 2001 -2002 SCHOOL YEAR $190,297.92 Effective Date: ROUND ROCK INDEPENDENT ROUND ROCK POLICE SCHOOL DISTRICT DEPARTMENT CITY OF ROUND ROCK, TEXAS Nyle Maxwell, Mayor Background: Interlocal Agreement With RRISD THE STATE OF TEXAS S S COUNTY OF WILLIAMSON 5 INTERLOCAL AGREEMENT FOR IN SCHOOL OFFICERS PARTIES: Round Rock Independent School District, hereinafter referred to as the "District." City of Round Rock, Texas, hereinafter referred to as the "City." r SERVICE: Pursuant to Chapter 791, Texas Government Code, the Texas Interlocal Cooperation Act (the "Cooperation Act") the parties are empowered to contract with each other for the performance of governmental functions, including police protection, and as permitted in S 37.081 of the Texas Education Code. In consideration of the mutual covenants and agreements, contained herein, as well as other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: Section 1. Term. The initial term of this Agreement shall commence upon the date that the parties signatures are affixed hereto and shall expire on July 31, 2001. This Agreement may subsequently be renewed annually for a one (1) year term in accordance with paragraph 5g of this Agreement. Section 2. Patrol Services. The City agrees to provide Police officer (s) at the High Schools of the District situated within the jurisdiction of the department in an amount equal to at least the number of officers the district is paying the city to maintain. The department agrees to provide other officers as manpower allows during the regularly scheduled school hours and sessions to work directly with the Campus Principal. The Officers shall perform duties including but not limited to the following: 1. Coordinate all security efforts at the School to which the Officers are assigned. 2. Give classroom presentations to students on topics dealing with but not limited to personal safety, peer pressure, handling crisis, chemical abuse, sexual assault prevention, Texas Penal Code, City Ordinances, Texas Family Code, Texas Education Code, conflict mediation, gang involvement alternatives, or other topics related to student safety or law enforcement. 3. Coordinate communication between the School and the Department. 4. Coordinate a safety audit of the campus and the development of a long -range plan for campus safety incorporating input from parents, students and teachers. Make safety recommendations to the administration. 5. Assist with campus vehicular and pedestrian traffic control, through long -term problem solving. 6. Address incidents, which require law enforcement intervention on campus. 7. Instruct the faculty and staff in areas dealing with safety awareness, after hour facility use, crisis prevention and personal safety. Keep high school personnel abreast of current research and safety programs as they evolve. 8. Coordinate all documentation regarding persons who trespass at the School. 9. Be available on a regular basis to any students at the School who have an interest in a career in law enforcement. 10. Maintain high visibility on campus. - 11. Documentation such as crime data, information on the number of gang members in a particular school, number of suspension and expulsions related to gang activities, school survey, and complaints from the community. 12. While the department will confer with the district regarding assignment of personnel, the department retains the expressed right to assign or reassign personnel at its discretion. 13. The officers providing services under this Agreement shall remain City employees at all times. Such officers shall wear their Police Department uniforms, or be clearly identifiable as police officers, shall provide their own equipment and shall utilize marked Police Department patrol cars while providing services under this Agreement. All officers providing services under this Agreement shall be acting in the course and scope of their employment by the City at all times while engaged in the performance of the duties contemplated hereunder. The foregoing shall in no way relieve the City of its obligation to provide routine patrol services to property within the District on the same basis as such services are provided to other property within the City. The foregoing services shall be in addition to, and not in lieu of, such routine services. Section 3. Compensation. The District, in paying for the governmental services being provided by the City through the Department pursuant to this Agreement, shall make such payments out of current revenues available to the District, as required by applicable law. The District shall pay to the City, at the beginning of the District's budget year, an amount equivalent to 75% of the annual salary and benefits of one officer and an amount equivalent to 100% of the salary and benefits of another officer assigned to work at a District High School as defined in Sec.2 of this Agreement. The Department may request additional funding of officers assigned to the District. Such requests must be submitted to the District and any subsequent officer positions assigned as a result of the additional funding will be permanently assigned as long as funding is available. The District shall also pay all costs of any special training required for officers to provide services pursuant to this Agreement. The attached Addendum to Interlocal Agreement for In School Officers, which is hereby incorporated for all purposes, states the actual costs of salaries and benefits of said officers on an annual basis for the year 2000. Said Addendum shall be updated and amended in May of each year to reflect the actual costs of salaries and benefits of said officers for the school year immediately approaching. Such amended Addendum shall be made a part of this Agreement on the date both parties approve the amended Addendum by the signature of each party on the amended Addendum. Section 4. Notice. Any notice given hereunder shall be in writing, and may be effected by personal delivery, or by registered or certified mail, return receipt requested, at the address of the respective parties indicated below: District: Round Rock Independent School District 1311 Round Rock Ave. Round Rock, Texas 78681 Department: Round Rock Police Department 615 E. Palm Valley Blvd. Round Rock, Texas 78664 City: City of Round Rock 221 E. Main St. Round Rock, Texas 78664 The foregoing addresses for notice may be changed by either the City, the District, or the Department by delivering written notice of such change, in accordance with the requirements of this Section, to the other party. Section 5. General Provisions. a. Interlocal Cooperation. The District and the City agree to cooperate with each other, in good faith, at all times during the term hereof in order to effectuate the purposes and intent of this Agreement. Each party hereto acknowledges and represents that this Agreement has been duly authorized by their respective governing body. b. Entire Agreement: Amendments. This Agreement contains the entire agreement between the parties respecting the subject matter hereof, and supersedes all prior understandings and agreements between the parties reading such matters. This Agreement may not be modified or amended except by written agreement duly executed by the parties hereto. c. Interpretation. The parties acknowledge and confirm that this Agreement has been entered into pursuant to the authority granted pursuant to the Cooperation Act. All terms and provisions hereof are to be construed and interpreted consistently with such Act. d. Invalid Provisions. Any clause, sentence, paragraph or article of this Agreement which is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable in any respect shall not be deemed to impair, invalidate, or nullify the remainder of this Agreement. e. Applicable Laws. This Agreement shall be construed in accordance with the laws and -3- constitutions of the United States and the State of Texas. All obligations hereunder are performable in Williamson County, Texas, and venue for any action arising hereunder shall be in Williamson County, Texas. f. Termination of Agreement. This Agreement may be terminated by either party upon thirty (30) days written notice. CITY OF ROUND ROCK Robert Stluka, Mayor Date: g. 7 Renewal of Agreement. Unless written notice of a party's intent not to renew this Agreement is given to the other party at least sixty (60) days before the date of termination, this Agreement will automatically be renewed for an additional one (1) year term beginning on August 1 and terminating on July 31 of the ensuing year. ROUND ROCK INDEPENDENT ROUND ROCK POLICE DEPARTMENT SCHOOL DISTRICT Dr. Thomas Gaul, Superintendent Paul N. Conner, Police Chief Date: Date: DATE: June 7, 2002 SUBJECT: City Council Meeting — June 13, 2002 ITEM: * 14.B 2 Consider a resolution authorizing the Mayor to execute an Addendum to the Interlocal Agreement for In School Officers with the Round Rock Independent School District- Resource: Paul Conner, Chief of Police History: The city has in place an interlocal agreement through which the City and the Round Rock Independent School District share the cost of maintaining in- school officers as part of the Police Department's School Resource Officer Program. While the City and School District has informally agreed to a cost -share arrangement for 2001 -02, this addendum formalizes that agreement Under the terms of the addendum and the recent award of two School Resource Officer positions through the federal COPS program, the school district would pay $190,297.92 of the cost of maintaining these officers. Funding: Cost: There is no cost outside of normal Departmental operations. Source: General Fund Outside Resources: None 'Al. • ImpactBenefit: Approving the addendum will formalize the cost -share arrangement for 2001- 02 for the School Resource Officer program and would allow the city to seek payment from the school district. Public Comment: None Sponsor: None