R-02-08-08-11E1 - 8/8/2002RESOLUTION NO. R- 02- 08- 08 -11E1
WHEREAS, the U.S. Department of Justice, has grant funds
available to cities for various law enforcement projects, and
WHEREAS, Local Law Enforcement Block Grants ( "LLEBG ") are
available through the Bureau of Justice Assistance's Office of Justice
Programs for funds to procure equipment, technology, and other material
directly related to basic law enforcement functions, and
WHEREAS, the City Council wishes to make application for the
LLEBG to provide financial assistance for the above - described items,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above - described grant.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
ATT
RESOLVED this 8th day of August, 2
CHRISTINE R. MARTINEZ, City Secretar
::ODMM\ wow DOX \o: \WDOX \RFSOLUxx \R20S08ei. WPD /aC
, Mayor
of Round Rock, Texas
Grant Amount
Grant FTEs
Grant Match
$21,419
0
$2,380 (Required)
City of Round Rock
Finance Department
GRANT APPLICATION /PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor (499 -2869) for Budget Office Approval.
The GAPR fomi is due to the Budget Office for approval at least three (3) working days prior to
the grant application due date or any City Council- related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed
by the department and submitted with the Council Action requesting approval to apply and the
`Request for Finance Approval' form. If a grant is awarded, a copy of this GAPR should be
submitted with the Council Action requesting authorization to accept the grant and the `Request
for Finance Approval" form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
_Grantor
U.S. Department of Justice
Grant
Title:
Local Law Enforcement Block Grant (LLEBG) 2002
PROGRAM BUDGET
Fiscal Year
Funding
Required
City Match
TOTAL
FY 02-03
$21,419
2,380
$23,799
na
TOTAL
$21,419
2,380
$23,799
Please complete the sentences listed below by filling out the boxes:
This is the (list year): J First 1 of a (list year) 1
One -year 1 Grant. 1
Page I
TERM YEAR
: MONTI- F/DA`(l1! f1R
THRQ1JGH
MONT /DAY EA
Year One ..
August 2002
through - :,
July 2003
Year T*o:
N/A
Throug
N/A
Yea Three;
N/A
Throu
N/A
Year Four;
th .
Year Five
Through
This Grant%ill be appropriated ita.FY:
Fiscal 2001 -02
Other In -Fund Match Provided: Option 1, $26,201; Option 2, $56,201
Total Program Budget: Option 1, $50,000; Option 2, 580,000
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is
insufficient.
Should we subcontract? If so, why?
City of Round Rock
Finance Department
This grant proposal /application is a: X New Grant Renewal Grant Revision
Type of Funds: XX Federal _ Federal Pass- Through _ St;ate _ Private /Other
Funding Source: Federal, U.S. Department of Justice
City Matching Funds zi_aw Enforcement Fund
GRANT TERM DATES
Collaborations with other Agencies/Departments: N/A
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
EITHER OPTION — City Goal: Ensue facritles and equipment meets the needs of employees and residents with
attention to maintenance, modernization, and expansion.
OPTION 1 Department Goals — Maintain a low crime rate. Maintain a well-tralned, professional police force.
OPTION 2 Department Goals — Maintain a well - trained, professional police force. Maintain/improve community relations
and support.
Associated Program/Program Objective: Option 1 is associated with the Department's Computer -
Aided Dispatch/Records Management System and Crime Analysis programs. Option 2 is
associated with our Department's training program.
Page 2
TITLE
STATUS; (RegJTernp.)
N/A
Estimated cosC .
N/A
1.
N/A
g .
N/A
N/A
N/A
3 .
N/A
N/A
N/A
fiOTAL:.'
N/A
This Grant%ill be appropriated ita.FY:
Fiscal 2001 -02
Other In -Fund Match Provided: Option 1, $26,201; Option 2, $56,201
Total Program Budget: Option 1, $50,000; Option 2, 580,000
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is
insufficient.
Should we subcontract? If so, why?
City of Round Rock
Finance Department
This grant proposal /application is a: X New Grant Renewal Grant Revision
Type of Funds: XX Federal _ Federal Pass- Through _ St;ate _ Private /Other
Funding Source: Federal, U.S. Department of Justice
City Matching Funds zi_aw Enforcement Fund
GRANT TERM DATES
Collaborations with other Agencies/Departments: N/A
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
EITHER OPTION — City Goal: Ensue facritles and equipment meets the needs of employees and residents with
attention to maintenance, modernization, and expansion.
OPTION 1 Department Goals — Maintain a low crime rate. Maintain a well-tralned, professional police force.
OPTION 2 Department Goals — Maintain a well - trained, professional police force. Maintain/improve community relations
and support.
Associated Program/Program Objective: Option 1 is associated with the Department's Computer -
Aided Dispatch/Records Management System and Crime Analysis programs. Option 2 is
associated with our Department's training program.
Page 2
City of Round Rock
Finance Department
PLANNED PERFORMANCE MEASURES (List Maior Three)):
1, OPTION 1: Case clearance rate OPTION 2: Overtime costs
OPTION 2: Complaints regarding officer use of force
3.
Brief description of proposed grant program:
The Local Law Enforcement Block Grant program allows Police agencies to purchase items they
would not normally be able to fund. This year's planned usage of LLEBG funds is to augment
asset forfeiture funds and purchase one of two items:
OPTION 1: Database Integration Software. The Department currently employs numerous
stand -alone databases to track information on sex offenders, the civil process on junk vehicles,
false alarms, pawn shop sales, investigations, victims services, etc. The acquisition of a new
Computer -Aided Dispatch and Records Management System is expected to consolidate only a
small number of these disparate information banks. This package would partially consolidate data
from these stand -alone databases to significantly reduce search time and allow officers to quickly
find critical case- solving information that previously required tremendous amounts of time -
intensive activity to uncover. This purchase would allow officers to access and analyze law
enforcement information across multiple databases. As additional funds become available, this
system could be expanded to cover additional databases, include those from other jurisdictions.
OPTION 2: Use of Force Simulation System. A simulation training system which uses
computer -driven video and weapons would give the Department a greater ability to train officers
in tactics and judgement as it regards the use of force. These systems — often called "shoot/don't
shoot" systems — can put officers through their paces in complex scenarios that range from
multiple suspects to suspects without guns and incorporate the use of communications, empty
hand techniques, baton, chemical spray, and firearms. In addition, this type of system allows
police marksmanship training. The intended result is to produce officers that are better- prepared,
through practice in safe settings, to make judgements in situations that might involve the use of
force.
The Department currently has enough asset forfeiture funds to purchase Option 1, but Option 2 is
a higher priority. If insufficient funds are available in FY 02 -03 from the Law Enforcement Fund,
the Department would pursue the database integration software.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in
"Other. "):
A
B
C
D
E
F
X
If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
This grant- funded project is considered a baseline program that must be continued
with or without grant funding.
This grant- funded project is not considered a baseline program that must be
continued with or without grant funding.
This one -time grant- funded project intended to cease at the grant-term end. No
other funding will be requested from alternative grant sources or General Fund
dollars
If this grant- funded project's perforrnance indicates the need for the Department to
apply for follow -up grant funding, the project may require supplemental funding from
the General Fund to cover the cost of the follow-up project.
Other.
Page 3
City Budget Supervisor Review /Approval
Finance Director Review /Approval:
City of Round Rock
Finance Department
REVIEW /APPROVAL
Department)
Dept. Director Review /Approval: Date: 7 -/ 7 -O
Date Application Due (if Applicable): Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: Date Approved /Disapproved:
Date: — 2 —
Date:
DATE: August 2, 2002
SUBJECT: City Council Meeting — August 8, 2002
ITEM: 11.E.1. Consider a resolution authorizing the Mayor to make the necessary
grant application to the U.S. Department of Justice for the Local
Law Enforcement Block Grant Program for the purchase of law
enforcement equipment.
Resource: Paul Conner, Chief of Police
History: The Local Law Enforcement Block Grant Program is a regular block grant program
to which the Police Department applies annually. The program allows police agencies
to purchase items they normally would not be able to fund. During the past three
years, these grant funds have been used for computer and protective equipment, as
well as computerized traffic counters.
Sponsor: None
The grant requires $2,380 in matching city funds. The Department plans to match
well over this amount using funds from asset forfeitures (Law Enforcement Fund) to
purchase one of two items: (1) database integration software to allow officers greater
access to data stored throughout various stand -alone databases; or (2) a computer -
driven, use -of -force simulation system. General fund monies will not be used.
The purchase of these options depends on the availability of forfeiture funds. Thee
database integration option is expected to cost about $50,000, and the simulation
system is expected to cost $80,000. The Department currently has enough funds, if
included with the grant funds, to purchase the database integration option. The
Department feels the use -of -force simulation system to be a higher priority.
An advisory board representing law enforcement, prosecution, the courts, education,
and the community reviews purchases under this program before they are made. The
board has concurred with the purchase options presented.
Funding:
Cost: $28,581 (database option) or $58,581 (simulation option)
Source: Law Enforcement Fund
Outside Resources: None
Impact/Benefit: Approval of the grant would allow the Police Department to obtain
equipment it would not otherwise be able to obtain through the normal
budge process.
Public Comment: Public Hearing was held on August 8, 2002