R-02-08-08-11G3 - 8/8/2002Mayor
Nyle Maxwell
Mayor Pro-tem
Tom Nielson
Count] Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
obert L. Bennett. Jr.
Qty Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
August 29, 2002
Mr. Eddie Shafir
Earth Tech Transportation Services, Inc.
811 Barton Springs Road, Suite 400
Austin, Texas 78704
Dear Mr. Shafir:
The Round Rock City Council approved Resolution No. R- 02- 08- 08 -11G3
at their regularly scheduled meeting on August 8, 2002. This resolution
approves Supplemental Agreement No. 5 for a change in the scope of
services concerning Project Representative Services and the Home Depot
Bridge.
Enclosed is a copy of the resolution and the original Supplemental
Agreement No. 5 for your files. If you have any questions, please do not
hesitate to contact Bill Stablein at 218 -3237.
incerely,
Christine R. Martinez
City Secretary
Enclosure
CITY OF ROUND ROCK 221 East Main Street • Round Rock Texas 78664
Phone: 512.218.5400 • Fax: 5¢.218.7097 • Voice: [800.735.2988 • 1.800.735.2989 TDD • www.cisound-rocktx.us
RESOLUTION NO. R- 02- 08- 08 -11G3
WHEREAS, the City of Round Rock has previously entered into a
Contract for Engineering Services ( "Contract ") with Earth Tech
Transportation Services, Inc. for the preparation of schematics,
environmental documents, right -of -way documents, plans, specifications,
and estimates for the realignment of South Mays Street, Dell Way,
Hester's Crossing, and the extension of Gattis School Road from South
Mays Street to the IH 35 East Frontage Road, and
WHEREAS, Earth Tech Transportation Services, Inc. has submitted
Supplemental Agreement No. 5 to the Contract for Engineering Services
for a change in the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 5 to the Contract for Engineering Services with Earth
Tech Transportation Services, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 5 to the Contract for
Engineering Services with Earth Tech Transportation Services, Inc. for
a change in the scope of services, a copy of said agreement being
attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
:: OLIdA WORL DO% \0: \W00% \RESOLWTI \R2O000G] •WPL /,,
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this
ATTEST:
8th day of August, 2002.
eduu.atv nandt„ -24
CHRISTINE R. MARTINEZ, City Secretart
2
NY,""T LL, Mayor
City of Round Rock, Texas
STATE OF TEXAS §
THE COUNTY OF WILLIAMSON
"Al'
EXHIBIT
SUPPLEMENTAL AGREEMENT NO. 5
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Earth Tech
Transportation Services, Inc., hereinafter called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services,
hereinafter called the "Contract ", on the 24 of November 1998 to retain engineer-
ing services for the preparation of schematics, environmental documents, right -of-
way documents, plans, specifications, and estimates for the realignment of South
Mays Street, Dell Way, Hester's Crossing, and the extension of Gattis School Road
from South Mays Street to the IH -35 East Frontage Road, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY
ENGINEER, describes those engineering services to be provided by the Engineer
as a part of the Contract, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump
sum payable under this contract at $319,935.64 without modification of the con-
tract, and
WHEREAS, it has become necessary to amend the contract to prepare as -built
plans, provide approximately 14 more weeks of Project Representative Services,
and complete the Home Depot Bridge and bid process, and
WHEREAS, the Engineer has agreed to have the additional work performed for
$31,142.95 increasing the maximum lump sum fee for the contract to $351,078.59.
NOW THEREFORE, premises considered, the City and the Engineer agree that
said Contract is amended as follows:
ARTICLE 4, COMPENSATION, shall be amended by the changing the maxi-
mum lump sum amount payable under this contract to $351,078.59.
ATTACHMENT "D ", FEE SCHEDULE shall be amended as set forth in the at-
tached ADDENDUM NO. 5 to ATTACHMENT D.
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemen-
tal Agreement in duplicate.
THE ENGINEER
By:
Signature
7 - zz - C Z
Date
CITY OF ROUND ROCK
By:
Nyle Maxwell, Mayor
Date
TaSb es31P on ,,° ;1 * .:Y - �,
Rngmeer
T ngineer .
FTechn3clau.
° G7ensa1
! Hwrs
Total
::: . LnborRates wfoverttead and fined lee
titaniNS$107.
'° _.
.:$8058
-_: r_ 365.66
;
,$47.75
a; , , ...,:
Project Representative Services
25
335
15
10
385
531,142.95
SUBTOTAL
25
335
15
10
385
531142.95
RitigliZI41.15
:w.,
- 1t1"
„= ...... _ 3$-5
U'r. 3f Rk9.5
ANFINPIR
1-10.14.342P5
ADDENDUM NO. 5 TO
ATTACHMENT D
FEE SCHEDULE
EARTH TECH
The above rates are the average rate in each classification of employee.
Invoices will be based on actual salaries for the individuals who worked on the project
Non- exempt employees may be invoiced at time and a half based on actual costs.
Direct Labor Rates $36.00 527.00 522.00 516.00
Overhead Rate 1.5953
Fixed Fee Rate 15%
Roadway Improvements on DellWay
Li. V
DATE: August 2, 2002
SUBJECT: City Council Meeting — August 8, 2002
ITEM: *11.G.3. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 5 to the Contract for Engineering
Services with Earth Tech Transportation Services, Inc. for the Dell
Way project.
Resource: Jim Nuse, Chief of Operations /Asst. City Manager
Bill Stablein, Transportation Construction Coordinator
History: At its regularly scheduled meeting on November 24, 1998, the City Council approved
the original contract as Resolution No. 98- 11- 24 -14C1 to have Earth Tech
Transportation Services Inc., provide services for the preparation of schematics,
environmental documents, right -of -way documents, plans, specifications, and
estimates for the realignment of South Mays Street. The council approved
Supplemental Agreement No. 1 on November 21, 2000, which extended the contract
and provided for construction inspection services. The approval of Supplemental
Agreement No. 2 on December 20, 2001 allowed Earth Tech to provide design for the
wall for Dell Way at South Mays Street. Supplemental Agreement No. 3, R- 02 -05-
23-13C2, allowed for a change in the scope of services to: (1) provide plan, profile
sheets detailing a mortared rock wall at Dell Way, and (2) provide plan, specifications
and contract documents for a fence that will serve as a visual and sound barrier at the
intersection of Dell Way and Mays Street. Supplemental Agreement No. 4, R- 02 -05-
23-13C3, approved additional work that provided plans, specifications, and contract
documents for the Home Depot Bridge.
Earth Tech has since requested a supplemental to the contract. Supplemental
Agreement No. 5 would provide additional funds for project representative services.
Further works to be completed under this contract are as -built plans, bid documents
and bid process. The engineer has agreed to perform the additional work for
$31,142.95 bringing the contract total to $351,078.59. Staff recommends approval.
Funding:
Cost: $31,142.95
Source of funds: Round Rock Transportation System Development Corporation
Outside Resources: Earth Tech Transportation Services
Impact/Benefit: The approval of this agreement will allow for the completion of the Dell Way
Project and the bid process on the Home Depot Bridge.
Public Comment: N/A
Sponsor: N/A
1
STATE OF TEXAS §
THE COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 5
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Earth Tech
Transportation Services, Inc., hereinafter called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services,
hereinafter called the "Contract ", on the 24 of November 1998 to retain engineer-
ing services for the preparation of schematics, environmental documents, right -of-
way documents, plans, specifications, and estimates for the realignment of South
Mays Street, Dell Way, Hester's Crossing, and the extension of Gattis School Road
from South Mays Street to the IH -35 East Frontage Road, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY
ENGINEER, describes those engineering services to be provided by the Engineer
as a part of the Contract, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump
sum payable under this contract at $319,935.64 without modification of the con-
tract, and
WHEREAS, it has become necessary to amend the contract to prepare as -built
plans, provide approximately 14 more weeks of Project Representative Services,
and complete the Home Depot Bridge and bid process, and
WHEREAS, the Engineer has agreed to have the additional work performed for
$31,142.95 increasing the maximum lump sum fee for the contract to $351,078.59.
NOW THEREFORE, premises considered, the City and the Engineer agree that
said Contract is amended as follows:
ARTICLE 4, COMPENSATION, shall be amended by the changing the maxi-
mum lump sum amount payable under this contract to $351,078.59.
ATTACHMENT "D ", FEE SCHEDULE shall be amended as set forth in the at-
tached ADDENDUM NO. 5 to ATTACHMENT D.
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemen-
tal Agreement in duplicate.
THE ENGINEER
By:
Signature
Date
CITYO '•P %Re.
rI
By: i ,
Nyle Maxwell, Mayor
K
Y— /3 -
Date
1o78Rjiea�dugnd;fixed -fi
ADDENDUM NO. 5 TO
ATTACHMENT D
FEE SCHEDULE
EARTH TECH
sngm
045 $$q +5$ '$&8$46 ! $47,7
Project Representative Services 25 335 15 10
SUBTOTAL 25 335 15 101 385 $31,142.95
The above rates are the average rate in each classification of employee.
Invoices will be based on actual salaries for the individuals who worked on the project
Non - exempt employees may be invoiced at time and a half based on actual costs.
Direct Labor Rates $36.00 $27.00 $22.00 $16.00
Overhead Rate 1.5953
Fixed Fee Rate 15%
385 $31,142.95