R-02-08-22-13D1 - 8/22/2002STATE OF TEXAS
THE COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between the
City of Round Rock, Texas, hereinafter called the "City" and Baker - Aicklen & Assoc.,
Inc., hereinafter called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services,
hereinafter called the "Contract ", on the 12 of April 2001 to provide design and survey
services related to Historic Downtown Sidewalk and Pedestrian Access Improvements
Project.
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY
ENGINEER, describes those engineering services to be provided by the Engineer as a
part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires the termination of the
Contract on July 31, 2002, unless the Contract is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum
payable under this contract at $131,530.00 without modification of the contract, and
WHEREAS, it is the City's best interest to extend the term of the Contract until October
1, 2002 and
WHEREAS, it has become necessary to amend the contract to provide for additional
services outlined in Addendum No. 1 to Attachment B, and
WHEREAS, the Engineer has agreed to provide the additional work performed for
$18,355.00 increasing the lump sum fee for the contract to $149,885.00.
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Contract is amended as follows:
ARTICLE 3, CONTRACT PERIOD, shall be amended to extend the contract period to
October 1, 2002, and
ARTICLE 4, COMPENSATION, shall be amended by changing the lump sum amount
payable under this contract to $149,885.00.
ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set
forth in the attached ADDENDUM NO. 1 to ATTACHMENT B.
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental
Agreement in duplicate.
THE ENGINEER
By: P
A. William Waeltz /.
B -Z•oZ
Date
Date
o 40601- 2- 074\supp leageemen t# 18 -2 -02
Scope of Services:
ADDENDUM NO. 1 TO ATTACHMENT B
ADDITIONAL SERVICES TO BE PROVIDED BY THE ENGINEER
1. Investigation of existing wastewater main problems between Sheppard Street and
Lampasas Street:
2. Design of approximately 415 L.F. of relief wastewater main and waterline lowerings:
3. Storm sewer additions and/or revisions on Lampasas Street and Sheppard Street, and
inlets on Liberty Street:
4. Additional meetings and investigation of paving alternatives and schedules and
negotiations with contractor:
5. Investigation and resolution of railing issues:
6. Unanticipated and extended construction phase services: Engineering assistant has been
on -site for meetings on almost a daily basis, at the City's request.
0: \0601 -2- 074 /suppleagreement#1 8- 2 -02.doc Baker- Aicklen & Assoc., Inc.
STATE OF TEXAS
THE COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between the
City of Round Rock, Texas, hereinafter called the "City" and Baker - Aicklen & Assoc.,
Inc., hereinafter called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services,
hereinafter called the "Contract ", on the 12 of April 2001 to provide design and survey
services related to Historic Downtown Sidewalk and Pedestrian Access Improvements
Project.
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY
ENGINEER, describes those engineering services to be provided by the Engineer as a
part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires the termination of the
Contract on July 31, 2002, unless the Contract is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum
payable under this contract at $131,530.00 without modification of the contract, and
WHEREAS, it is the City's best interest to extend the term of the Contract until October
1, 2002 and
WHEREAS, it has become necessary to amend the contract to provide for additional
services outlined in Addendum No. 1 to Attachment B, and
WHEREAS, the Engineer has agreed to provide the additional work performed for
$18,355.00 increasing the lump sum fee for the contract to $149,885.00.
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Contract is amended as follows:
ARTICLE 3, CONTRACT PERIOD, shall be amended to extend the contract period to
October 1, 2002, and
ARTICLE 4, COMPENSATION, shall be amended by changing the lump sum amount
payable under this contract to $149,885.00.
ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set
forth in the attached ADDENDUM NO. 1 to ATTACHMENT B.
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental
Agreement in duplicate.
THE ENGINEER
By: 7 ' e
. William Waeltz
CITY OF RO
By:
Date
jr Mayor
8 Z — oar
Date
o:10601-2-074 \suppleagreementl l 8 -2 -02
Scope of Services:
ADDENDUM NO. 1 TO ATTACHMENT B
ADDITIONAL SERVICES TO BE PROVIDED BY THE ENGINEER
1. Investigation of existing wastewater main problems between Sheppard Street and
Lampasas Street:
2. Design of approximately 415 L.F. of relief wastewater main and waterline lowerings:
3. Storm sewer additions and/or revisions on Lampasas Street and Sheppard Street, and
inlets on Liberty Street:
4. Additional meetings and investigation of paving alternatives and schedules and
negotiations with contractor:
5. Investigation and resolution of railing issues:
6. Unanticipated and extended construction phase services: Engineering assistant has been
on -site for meetings on almost a daily basis, at the City's request.
010601 -2- 074 /suppleageement#1 8.2- 02.doc Baker - Aicklen & Assoc., Inc.
RESOLUTION NO. R- 02- 08- 22 -13D1
WHEREAS, the City of Round Rock has previously entered into a
contract for engineering services ( "Contract ") with Baker - Aicklen &
Associates, Inc. in connection with the Historic Downtown Sidewalks and
Pedestrian Access Improvements Project, and
WHEREAS, Baker - Aicklen & Associates, Inc. has submitted
Supplemental Agreement No. 1 to the Contract for Engineering Services
for a change in the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 1 with Baker - Aicklen & Associates, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 1 to the Contract for
Engineering Services with Baker- Aicklen & Associates, Inc., a copy of
said Supplemental Agreement No. 1 being attached hereto as Exhibit "A"
and incorporated herein.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
,OO ORLDOX O : \WDOX \R ES OL UTI \R2DB /ec
AT ST:
RESOLVED this 22nd day of August, 2002.
CHRISTINE R. MARTINEZ, City Secretary
2
N
o vr
WELL, Mayor
City of Round Rock, Texas
STATE OF TEXAS
THE COUNTY OF WILLIAMSON
§
EXHIBIT
.,
SUPPLEMENTAL AGREEMENT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between the
City of Round Rock, Texas, hereinafter called the "City" and Baker - Aicklen & Assoc.,
Inc., hereinafter called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services,
hereinafter called the "Contract ", on the 12` of April 2001 to provide design and survey
services related to Historic Downtown Sidewalk and Pedestrian Access Improvements
Project.
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY
ENGINEER, describes those engineering services to be provided by the Engineer as a
part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires the termination of the
Contract on July 31, 2002, unless the Contract is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum
payable under this contract at $131,530.00 without modification of the contract, and
WHEREAS, it is the City's best interest to extend the term of the Contract until October
1, 2002 and
WHEREAS, it has become necessary to amend the contract to provide for additional
services outlined in Addendum No. 1 to Attachment B, and
WHEREAS, the Engineer has agreed to provide the additional work performed for
$18,355.00 increasing the lump sum fee for the contract to $149,885.00.
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Contract is amended as follows:
ARTICLE 3, CONTRACT PERIOD, shall be amended to extend the contract period to
October 1, 2002, and
ARTICLE 4, COMPENSATION, shall be amended by changing the lump sum amount
payable under this contract to $149,885.00.
ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set
forth in the attached ADDENDUM NO. 1 to ATTACHMENT B.
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental
Agreement in duplicate.
r -Z - 2....-
Date
CITY OF ROUND ROCK
By:
Nyle Maxwell, Mayor
Date
o:W601.2.074\vuppleagreemendf l 8 -2 -02
ADDENDUM NO. 1 TO ATTACHMENT B
ADDITIONAL SERVICES TO BE PROVIDED BY THE ENGINEER
Scope of Services:
1. Investigation of existing wastewater main problems between Sheppard Street and
Lampasas Street:
2. Design of approximately 415 L.F. of relief wastewater main and waterline lowerings:
3. Storm sewer additions and/or revisions on Lampasas Street and Sheppard Street, and
inlets on Liberty Street:
4. Additional meetings and investigation of paving alternatives and schedules and
negotiations with contractor:
5. Investigation and resolution of railing issues:
6. Unanticipated and extended construction phase services: Engineering assistant has been
on -site for meetings on almost a daily basis, at the City's request.
o:\0601.2. 074 /suppleagreemenWl 8- 2 -02.doc Baker- Aicklen & Assoc., Inc.
BAKER- AICKLEN
& ASSOCIATES, INC.
Engineers /Surveyor.
August 2, 2002
Mr. William Dobrowolski, P.E.
Senior Engineer
City of Round Rock
Public Works Department
2008 Enterprise Drive
Round Rock, TX 78664
RE: City of Round Rock Historic Downtown Sidewalk Improvements
Supplemental Agreement No. 1
Dear William:
Please find attached three (3) originals of Supplemental Agreement No. 1 to the Contract
for Engineering Services for the Historic Downtown Sidewalk Improvements project.
This Supplemental Agreement covers additional work requested by the City and not
covered by the original scope of services. A breakdown of the additional effort and
corresponding request is as follows:
1. Investigation of existing wastewater main problems between Sheppard Street and
Lampasas Street:
Project Engineer 4 Hrs. @ $110.00/Hr.
Engineering Assistant 22 Hrs. @ $ 70.00/Hr.
2. Design of approximately 415 L.F. of relief wastewater main and waterline
lowerings:
Project Engineer
Engineering Assistant
Engineering CAD Tech
5 Hrs. @ $110.00/Hr.
30 Hrs. @ $ 70.00/Hr.
12 Hrs. @ $ 55.00/Hr.
$ 440.00
$1,540.00
$1,980.00
$ 550.00
$2,100.00
$ 660.00
$3,310.00
3. Storm sewer additions and/or revisions on Lampasas Street and Sheppard Street,
and inlets on Liberty Street:
Engineering Assistant 28 Hrs. @ $70.00/Hr. $1,960.00
Engineering CAD Tech 12 Hrs. @ $55.00/Hr. $ 660.00
$2,620.00
91 F Main St.. Suite 201 ■ Round Rock, Texas 78664 • 512/244 -9620 • FAX 512/244 -9623
Mr. William Dobrowolski, City of Round Rock Project # 0601 -2 -074
August 2, 2002 Page 2
4. Additional meetings and investigation of paving alternatives and schedules and
negotiations with contractor:
5. Investigation and resolution of railing issues:
6. Unanticipated and extended construction phase services: Engineering assistant
has been on -site for meetings on almost a daily basis, at the City's request.
Engineering Assistant 25 Hrs. (est.) @ $70.00 $1,750.00
Total Fee Adjustment Request Supplemental Agreement No. 1: $18,355.00
We hope the above descriptions adequately justify the attached Supplemental Agreement
No 1; however, should you have any questions or comments regarding this matter, please
advise at your convenience.
We truly appreciate your assistance throughout the course of this construction and look
forward to the successful completion of the project.
Sinceygly,
AWW/vmb
Enc.
Project Engineer 10 Hrs. @ $110.00/Hr. $1,100.00
Engineering Assistant 24 Hrs. @ $ 70.00/Hr. $1,680.00
$2,780.00
Project Engineer 8 Hrs. @$110.00 / Hr.
Engineering Assistant 18 Hrs. @ $70.00/Hr.
Engineering CAD Tech 5 Hrs. $ $55.00/Hr.
Sub - Consultant Fees (Hall Bargainer)
William Waeltz, P.E.
Branch Manager
Cc: Mr. Jim Nuse, P.E., Director of Public Works
Mr. Antonio Prete, Baker - Aicklen & Assoc., Inc.
o:\0601- 2-074- 22 \wdobrowclskilt supple ltr r8- 2- 02-02.doc
$ 880.00
$1,260.00
$ 275.00
$3.500.00
$5,915.00
S:Graphics \Council Agenda (teams\ ampasas & Sheppard
DATE: August 16, 2002
SUBJECT: City Council Meeting — August 22, 2002
ITEM: 13.D.1. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 1 to the Contract for Engineering
services with Baker Aicklen & Associates, Inc. for the Historic
Downtown Sidewalks and Pedestrian Access Improvements
Protect.
Resource: Jim Nuse, Chief of Operations/Assistant City Manager
William J. Dobrowolski III, Senior Engineer
History: During the process of locating existing utilities for the possible conflicts with
underground storm sewer, an active failing waste water line was found. The
failing infrastructure was investigated by City Crews and determined there
could be total failure in the future. A plan for the replacement of this segment
of the collection system was prepared by with Baker - Aicklen & Associates,
Inc. In addition, services are required for the unforeseen issues related to the
drainage, pavement replacement with minimum closure of Main Street, safety
railing on steps, and coordination not in the original scope of Professional
Services Contract. Estimate cost of the increase scope of service is $18,355.00.
Staff recommends approval.
Funding:
Cost: $18,355.00
Source of funds: General self financed construction, 2000 CO, & self finance
wastewater utility funds
Outside Resources: Baker — Aicklen & Associates, Inc.
Impact: Avoid addressing the issues after the sidewalk replacement is complete.
Benefit: Addressing the issue at a point in time where cost is minimized.
Public Comment: N/A
Mayor
Nyle Maxwell
Mayor Pro -tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
obert L. Bennett, Jr.
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
August 29, 2002
Mr. Bill Waeltz, P.E.
Baker - Aicklen & Associates, Inc.
203 E. Main Street, Suite 201
Round Rock, TX 78664
Dear Mr. Waeltz:
The Round Rock City Council approved Resolution No. R- 02- 08- 22 -13D1
at their regularly scheduled meeting on August 22, 2002. This resolution
approves Supplemental Agreement No. 1 for Historic Downtown
Sidewalks and Pedestrian Access Improvements.
Enclosed is a copy of the resolution and the original Supplemental
Agreement No. 1 for your files. If you have any questions, please do not
hesitate to contact William Dobrowolski at 218 -6601.
Sincerely,
Christine R. Martinez
City Secretary
Enclosure
ca±unl.
CITY OF ROUND ROCK za East Main Street • Round Rock Texas 78664
Phone: 5t2.218.5400 • Fax: 512.218.7097 • Voice. 1.800.735.2988 • t.800.7 35.2989 TDD • www.ci.round- rock.tx.us